Operator’s Manual LectroCount DMS Data Management System Operation: EM200-12 www.lcmeter.
Table of Contents Delivery ....................................................... 25 Delivery Active ................................................. 25 End of Delivery ................................................ 25 Receive Payment ............................................ 26 Software License Agreement ........................... 3 Publication Updates and Translations...............3 Introduction Utilities ........................................................ 27 Reports .....................
Software License Agreement Read this license carefully. You agree that by using the itemized software package, you have agreed to the software license terms and conditions. This agreement constitutes complete and entire agreement between you and Liquid Controls with respect to this product. 1. Liquid Controls hereby grants to Licensee a nonexclusive license to use DMS Menu, LCP File Server, DMS Delivery, and LCR Host Software (hereinafter referred to as “Licensed Software”) 8. Termination.
Introduction LectroCount Data Management System DMS Menu LCR Host DMS Delivery LCP File Server DMS Office Program The LectroCount DMS is a “Data Management System.” Using recorded data from a metering system, the DMS receives, organizes and manipulates the data into valuable operational and accounting applications. Module via other computer systems in a manner similar to that of Windows® Explorer. Files on other devices that are running LCP File Server are also accessible.
Introduction A vehicle delivery system typically includes the following components: Metering System The metering system is typically mounted to the back or side of a delivery vehicle to measure the product being delivered. Components of this system can include the meter, electronic register, strainer, air eliminator, and control valve. DMS Module The DMS Module provides connections for the printer, the DMS Lap Pad, electronic registers, and a USB flash memory device.
Introduction DMS Specifications DMS Lap Pad Specifications Enclosure Dimensions 6.875" W x 2.625" H x 7.25" L Housing Lightweight, high impact, molded plastic. Housing Rating NEMA 3, IP54 Material Durable, rugged steel Display LCD, dot matrix, 240 x 64 pixels, backlit. 5.2" wide, 1.55" tall; 8 rows, 30 characters per row.
Introduction DMS Lap Pad Setup The DMS Lap Pad is the user interface device for the LectroCount DMS Module. There are various parameters that can be altered in the DMS Lap Pad Setup screen that affect its operation and its display characteristics. While this screen is loaded, the DMS Lap Pad is off line and will not communicate with the DMS Module. DMS Lap Pad Setup v.1.
Introduction Navigating the DMS Lap Pad Line 1 Line 2 Line 3 Line 4 Line 5 Line 6 Line 7 Line 8 The DMS Lap Pad has an 8-line, 30 character per line display. The layout of the screens displayed on the DMS Lap Pad vary according to function. Each screen will have items that appear as fixed standard fields, and most screens will have fields that can be modified. In the example screen on the right, Lines 1, 2, and 3 are fixed standard fields.
Introduction Field Edit and List Box Windows Editable fields come in two different forms: a field edit window and a list box window. Field edit windows appear above the function commands (line 8) and can cover half of the display. List box windows also appear above the function commands (line 8), but they can cover the entire display depending on the size of the list. Both fields are titled in the upper left corner of the field and surrounded by a border.
Introduction Key Pad Quick Reference A CCEPTS CHARACTERS KEYED INTO FIELD EDIT BEGINS A WINDOWS AND OPTIONS TO THE RIGHT OF THE POINTER DELIVERY (FROM THE CUSTOMER ACCOUNT SCREENS), AND RESUMES PAUSED DELIVERIES IN LIST BOX WINDOWS AND MENU SCREENS THIS KEY MUST BE HELD DOWN TO TYPE IN THE LETTERS PAUSES A DELIVERY AND SYMBOLS THAT APPEAR ON THE TOP OF THE KEYS EXITS FIELD EDIT AND LIST BOX WINDOWS ENDS A DELIVERY AND PRINTS A TICKET ENABLES AND DISABLES ADDS A SPACE AS A CHARACTER IN FIELD EDI
Data Application List Data Application List This screen is the main launch point for the software applications in the LectroCount DMS.There is no direct link between LCR Host, LCP File Server, and DMS Delivery. They must be accessed from this screen.
Database Management Database Management This screen allows you to transfer completed transaction files to and retrieve updated data base from the office computer.
DMS Delivery Application 13
Driver Logon Start Up When the vehicle is turned on, the program will launch the DMS Delivery application. The display will then open the Driver Logon screen (shown on the right). LCRData (DMS) v1.00 (c)Liquid Controls LLC 2005 If the Select Customer screen (pg 15) opens instead, the previous driver must be logged out before you can access the this screen.
Select Customer Select Customer SELECT CUSTOMER The Select Customer screen allows you to open a customer account by access, name or account number. 09:28:42 When this screen is opened, the previous customer’s account will appear on the display. Access #: 1111110 Name: Abernathy Theodore Account #: RZ11234 Util New Select Access #, to open a list box window of customers arranged by access number (SC:1). Select Name, to open a list box window of customers arranged by name (SC:2).
New Customer New Customer NEW CUSTOMER Access #: Product: Price and Tax Miscellaneous Fees $0.00 Discounts 0 Presets Util Back The New Customer screen is used to make a delivery to a customer that does not currently exist in the data base. ACCESS # Select Access # and enter a unique number into the field edit window. If the access number entered already exists, the program will not accept it and a new one must be entered. The access number can be an alpha-numeric value up to 12 characters in length.
Account Information Account Information (1/3) The first Account Information screen contains detailed information about the selected account, an option to choose product and an option to enter price. ACCOUNT INFORMATION (1/3) 1111113 2 Constantine Albert 123 Main Street Lenexa, KS 75461 Product 2 Inv 1000 $ 2.
Account Information Account Information (2/3) The second Account Information screen provides four options for delivering product. ACCOUNT INFORMATION (2/3) 1111113 2 Albert Constantine Presets Miscellaneous Fees $25.00 Discounts 0 Price and Tax Util Back Fwd PRESETS Defines the presets for the current delivery. Select Presets to advance to the Select Preset screen (pg 20) and enter preset parameters.
Account Information Account Information (3/3) ACCOUNT INFORMATION 1111113 Albert Constantine Directions Util DIRECTIONS DMS Delivery can store directions in its data base. Select Directions to open a message box with directions to the current customer’s address. If no information was entered in the office computer for directions, the display will be blank.
Account Information Select Preset The Select Preset screen allows you to stop the next delivery at a predetermined amount of product or final price. SELECT PRESET Product #: 1 Product Code: Preset Type: Net: Gross Price: Util PRODUCT CODE Opens a list box window (SP:1) of product descriptions and their corresponding code numbers. Product codes are configured using the DMS Office program and not editable in DMS Delivery. Gallons 02 CLEAR 0.0 00.0 $ 0.
Account Information Miscellaneous Fees The Miscellaneous Fees screen is used to select or define any miscellaneous transaction fees. MISCELLANEOUS FEES Code: Miscellaneous Fee $: Tax Code: Name: Next Prev Util $ Back 0.00 CODE This option opens a list box window of codes assigned to specifc transactions and their descriptions. When a transaction code is selected, the values for Miscellaneous Fee, Tax Code, and Name will change according to each specific code.
Account Information Discount (Cash) The Discount (Cash) screen is used to select a cash discount for the next delivery. DISCOUNT (CASH) (1/2) Cash Code: Days: Discount %: Discount per unit: CASH CODE This option opens a list box window of cash discount codes. When a cash code is selected, Days (the number of days the discount is available), Discount %, and Discount per unit will change according to the cash codes configuration. If no codes are found in the list, the fields will remain blank.
Account Information *Discount (Volume) DISCOUNT (VOLUME) (2/2) Volume Code: Level 0.0 Gallons 0.0 Gallons 0.0 Gallons Util 0 Rate $ 0.0000 $ 0.0000 $ 0.0000 Back The Discount (Volume) screen is used to select a set of preconfigured discounts which are applied based on delivered volume. Each set (Volume Code) can have three different discounts with a quantity and a corresponding rate (DV:1). If a delivery exceeds a specified quantity, the corresponding discount rate is applied to the final charge.
Account Information Price and Tax The Price and Tax screen is used to select the pricing and tax structure for the next delivery. PRICE AND TAX Price per gallon: PRICE PER GALLON Opens a field edit window where you can enter a new (or change the existing) price per gallon for the next delivery. 100 Tax Code: 1000 View Tax Applied: 0.0000 (Type of tax) (Description of the tax) Next Prev Util Back 0.
Fuel Delivery Delivery Active DELIVERY ACTIVE #1 2 Gallons When DMS Delivery is in an Account Information screen or the New Customer screen, pressing START/RESUME will begin the delivery sequence. The LectroCount register will perform required tests and then activate a control valve (if employed). The DMS Lap Pad will then open the screen shown to the left. 14:32:41 45.8 PRESETS----------------------LCR Net Gross 1 60.0 60.
Delivery Receive Payment The Receive Payment screen is used to account for payment received immediately after a delivery is received. The screen displays the previous balance (Acct Balance), the past month’s charges (*Over 30 Days), the amount of the current delivery (Today’s Charge), and the sum of all the credits and debits (Net Balance).
Utilities Utilities Utilities Reports Receive Payment Log Off Inventory Read Portable Memory View Shift Information Home PgUp PgDn The Utilities screen displays a list box window that provides access to additional DMS Delivery options.
Utilities Reports The Reports screen allows you to print six different reports.
Utilities *DOT The three DOT screens are comprised of a vehicle inspection check list. Each item appearing on these screens will open a list box window with the options No and Yes. Selecting Yes will indicate that the particular item has been checked. Selecting No will indicate that the item has not been checked.
Utilities Inventory The Inventory screen is used to alter and display current product inventory. INVENTORY Gallons Product #: 1 Description: Unleaded Gasoline Gasoline Fuel Type: 1 Product Code: 0.0 Inventory: PRODUCT CODE Opens a list box window where you can select from a list of product codes. When the Product Code is changed, the first three lines will change to describe the displayed product.
Utilities Shift Information The Shift Information screen displays the details of the current shift, and gives you the option of logging off and printing a shift ticket. SHIFT INFORMATION Shift Start: 08/08/05 10:25:18 Gasoline Product: 15 Deliveries: 1250.5 Gross Qty: 1208.7 Net Qty: $ 565.45 Payment Received Util Back Save PRODUCT Opens a list box window of products that were delivered during the present shift.
Utilities Machine Status The Machine Status screen displays a report of the current system conditions, and provides access to the Printer Status screen (pg 33) and the Delivery Status screen (pg 34). MACHINE STATUS State: Printing? Other Errors? Printer Status Delivery Status STATE Reports the current state of the LCR.
Utilities Printer Status PRINTER STATUS (1/2) In all cases, the printer status fields will display either Yes or No. If Yes appears by a field, then the printer is currently executing that function. For instance, while a delivery ticket is being printed, Printer Busy? will change to Yes. 1 Delivery Ticket? Shift Ticket? Diagnostic Ticket? Pass-Through Ticket? No No No No Back DELIVERY TICKET Reports a requested Delivery Ticket.
Utilities Delivery Status The Delivery Status screen displays sixteen different checks on the delivery system. If a delivery fails, you can use this screen to troubleshoot. DELIVERY STATUS (1/4) ROM Check Sum? Temperature? Watchdog? VCF Setup? ROM CHECK SUM Delivery not started. Checksum of the LectroCount program code space failing. TEMPERATURE Delivery not started or terminated. Error detected with the temperature reading hardware.
Utilities *Recirculation RECIRCULATION G104 Net Gallons: LCR# LCR#1 Status The Recirculation screen monitors the volume of product being recirculated. 10:03:42 1 00.0 G104 represents the product code. To change the product code, select G104 to open a list box window of available product codes. The value to the right of Net Gallons represents the recirculation volume. The recirculation volume always starts at 0.0 and shows the running volume circulated.
Utilities *Auxiliary Setup The Auxiliary Setup screen is used to define actions for the auxiliary outputs during the delivery. It also has an option to change the setting of the No-Flow Timer. AUXILIARY SETUP G102 Product Unleaded Gasoline On During Delivery Aux1: Flow Direction Aux2: 180 No-Flow Timer *PRODUCT Opens a list box window of available product codes. *AUX1 Open a list box window with the options: Next Monitor Flow Rate: This option activates auxiliary 1 at the beginning of each delivery.
Ticket Layout 37
Tickets Ticket Fields Liquid Controls, LLC 105 Albrecht Drive Lake Bluff, IL 60044-2242 (800) 458-5262 The ticket to the left shows the default layout of a delivery ticket. Ticket layouts can be significantly altered with the DMS Office program using the Ticket Configuration Module (TCM). A. B.
Tickets Ticket Addendum When a delivery is complete, an addendum can be printed with or without the ticket header. An addendum is typically printed when you enter a percent full value for the tank or a payment is received. Liquid Controls, LLC 105 Albrecht Drive Lake Bluff, IL 60044-2242 (800) 458-5262 A. B.
Tickets Cylinder Fill Ticket Cylinder Exchange Ticket Liquid Controls, LLC 105 Albrecht Drive Lake Bluff, IL 60044-2242 (800) 458-5262 Liquid Controls, LLC 105 Albrecht Drive Lake Bluff, IL 60044-2242 (800) 458-5262 A. B. Costello 123 Main Street Anytown, USA 55555 DATE 08/08/05 12:40:22 ACCOUNT # xxxxxxxxxxxx REFERENCE xxxxxxxxxxxxxxxx DRIVER # xxxxxxxxxx TRUCK UNIT ID xxxxxxxxxx -----------------------------------------SALE #123456 DATE 08/08/05 12:42:36 COUNT: START 0.0 END xxxxxxxx.
Tickets Recirculation Ticket End Shift Ticket Liquid Controls, LLC 105 Albrecht Drive Lake Bluff, IL 60044-2242 (800) 458-5262 DMS Delivery SHIFT TICKET RECIRCULATION DRIVER # TRUCK UNIT ID BEGINNING ODOMETER ENDING ODOMETER MILES DRIVEN SHIFT START SHIFT FINISH DRIVER # xxxxxxxxxx TRUCK UNIT ID xxxxxxxxxx -----------------------------------------SALE #xxxxxx DATE 08/08/05 08:22:31 COUNT: START 0.O END xxxxxxxxx.x GROSS DELIVERY xxxxxxxxx.x GALLONS xxxxx xxxxxxxxxxxxxxx LPG 1 VOLUME CORRECTED TO 60.
Tickets Vehicle Inspection Ticket Out of Gas Ticket DRIVER’S VEHICLE INSPECTION REPORT Completion of this report required by Federal Law 49 CFR 396.11 and 396.13 OUT OF GAS REPORT Liquid Controls, LLC 105 Albrecht Drive Lake Bluff, IL 60044-2242 (800) 458-5262 Liquid Controls, LLC 105 Albrecht Drive Lake Bluff, IL 60044-2242 (800) 458-5262 Date: Driver # Truck/Tractor: Reference: Odometer Mileage DATE: A. B.
Software Maps 43
Software Menus - DMS Delivery DRIVER LOGON NEW CUSTOMER LCRData (DMS) v1.
Software Menus - DMS Delivery ACCOUNT INFORMATION VERSION NUMBERS Account number and tank ID Customer name Customer address City, State ZIP Product description and inventory Price per unit and product code LCRData LCLCLCP LCLCLCP02 LCLCL02X LCLCLib Account number and tank ID Customer name Presets Miscellaneous Fees Discounts Price and Tax LCLCTIO LCLCWIN LCLCSLF HSLCLSF Directions Cylinder Exchange Cylinder Fill Directions to Tank 45
Software Menus - DMS Delivery REPORTS RECEIVE PAYMENT Reprint Delivery Ticket Transaction Summary Ticket Route Ticket Out of Gas Ticket DOT Ticket Reprint Shift Ticket Acct Balance Over 30 Days Today’s Charge Discount Received Net Balance INVENTORY OUT OF GAS Product # and unit of measure Description Fuel Type Product Code Inventory Tank ID Reference Transaction Code Temperature PSI Tank Filled? SHIFT INFORMATION Shift Start Product Type Deliveries Gross Qty Net Qty Payment Received 46
Software Menus - DMS Delivery DOT Miscellaneous Fees Engine Transmission Clutch Steering Mechanism Horn Windshield Code Miscellaneous Fee Tax Code Name Rear Vision Mirrors Lights / Reflectors Parking Brakes Service Brakes Tires Wheels and Rims Discount DISCOUNT (CASH) Cash Code Days Discount % Discount per unit Emergency Equipment ERS Test at 150 ft Truck Condition OK DISCOUNT (VOLUME) Level Rate $ Level Rate $ Level Rate $ Price and Tax Price per gallon Tax Code View Tax Applied Type of tax Descrip
Software Menus - DMS Delivery Delivery Active (1 LCR) Printer Status LCR#, product code, unit of measure, volume Presets LCR, Net, Gross Delivery Ticket Shift Ticket Diagnostic Ticket Pass-Through Ticket Printer Error Printer Busy Delivery Active (2 LCR) LCR#, product code, unit of measure, volume LCR#, product code, unit of measure, volume Presets LCR, Net, Gross Delivery Active (3 LCR) LCR#, product code, unit of measure, volume LCR#, product code, unit of measure, volume LCR#, product code, unit of
Software Menus - DMS Delivery Delivery Status End of Delivery ROM Check Sum Temperature Watchdog VCF Setup Receive Payment Percent Full VCF Domain Meter Calibration Pulser Failure Preset Stop Auxiliary Setup Product Aux1 Aux2 No-Flow Timer No-Flow Stop Stop/Pause Request Print/End Request Power Failure Preset Error RS-232 DMS Lap Pad Printer Data Access 49
Software Menus - DMS Delivery Recirculation (1 LCR) Cylinder Exchange LCR#1 Net Gallons Received Price/Unit $ Delivered Price/Unit $ Tax Code Cash Discount Code Account Number & Tank ID Customer Name Delivery Type Last Delivery Recirculation (2 LCR) LCR#1 Net Gallons LCR#2 Net Gallons Recirculation (3 LCR) Cylinder Fill LCR#1 Net Gallons LCR#2 Net Gallons LCR#3 Net Gallons Type 1 Cylinders Tank/Type 1 Price/Unit $ Type 2 Cylinders Tank/Type 2 Price/Unit $ Type 3 Cylinders Tank/Type 1 Price/Unit $
Software Menus - DMS Menu DMS Menu DMS About Display DMS Delivery LCR Host LCP File Server Support SDKs LCLCLCP LCLCLCPF LCLCLib LCLCTIO LCLCWIN LCLCSLF HSLCSLF Send Transactions to Office Receive Database from Office SYSTEM UTILITIES Language DMS Password DMS Date Format DMS Date DMS Time Startup Caps Lock Startup Insert Flag Office Node Address Office Path USB Path Upgrade DMS Software Create DMS Image 51
A Unit of IDEX Corporation 105 Albrecht Drive Lake Bluff, IL 60044-2242 1.800.458.5262 • 847.295.1050 Fax: 847.295.1057 www.lcmeter.com © 2006 Liquid Controls Pub. No.
