Operation Manual

The Odometer, Tolls, and Motel fields are numeric fields. Enter values directly into them, or use the
up and down arrows. When the value has been entered, use the Tab key to go to the next field.
• Clicking the up arrow increases the value, and the down arrow decreases the value by one
unit.
• These two arrows only change the numerals to the left of the decimal place.
• Numerals to the right of the decimal place must be changed by deleting them and typing
the desired ones.
The Motel’s Payment field is a drop-down list. If, as in my case, all of the elements of the list start
with different letters, typing the first letter selects the desired entry.
• If two or more elements of the list have the same first letter, repeated typing of the first letter
will cycle through these elements.
• When the selection is correct, use the Tab key to go to the Misc. field.
The rest of the fields of the main form are either numeric fields or drop-down lists until we reach the
Misc. Notes field. It is a text field. Type anything you desire in this field just as you would any
simple text editor.
Note
Since the Tab key is used to move between fields, it can not be used in a text field. All
spacing must be done by the spacebar. Furthermore in text fields, the Enter key acts
only as a line break to move the cursor to the next line. While the Enter key will move
between non-text fields, it will not do so from a text field. Use the Tab key instead.
If we did not have a subform for fuel data, pressing the Tab key in the last field would
save all of the fields, clear them, and make the form ready to accept data on the
second record.
Since we have a subform, using the Tab key places the cursor in the first Date field of the subform
with the date automatically entered to match the Date field of the main form.
The FuelCost, FuelQuantity, and Odometer fields are numeric fields. The Payment field is a drop-
down list. Enter the data just as you did in the main form, and use the Tab key to go to the next
field.
When you use the Tab key to leave the Payment field, it goes to the Date field of the next line and
automatically enters the date. Now you can enter your second set of fuel data for this day.
To move to another record when the form has a subform, click any of the fields of the main form. In
this case, click the Date field of the main form. Then use the directional arrows at the bottom; from
left to right: First Record, Previous Record, Next Record, and Last Record. To the right of these
arrows is the New Record icon.
To create a new record while in last record of the main form, click either the Next Record icon or
the New Record icon.
Tip
The number in the Record box is the number of the record whose data is shown in the
form.
If you know the number of the record you want, you can enter it into the record box and
then press Enter to take you to that record.
Chapter 8 Getting Started with Base | 245