Operation Manual

separate index containing only the common names of species. Before creating some types of
indexes, you first need to create index entries embedded in your Writer document.
Working with graphics
Graphics in Writer are of three basic types:
• Image files, including photos, drawings, scanned images, and others
• Diagrams created using LibreOffice’s drawing tools
• Charts created using LibreOffice’s Chart component
See Chapter 11, Graphics, the Gallery, and Fontwork, in this book and Chapter 8, Working with
Graphics, in the Writer Guide.
Printing
See Chapter 10, Printing, Exporting, and E-mailing, in this book and Chapter 5, Printing, Exporting,
Faxing, and E-mailing, in the Writer Guide for details on previewing pages before printing, selecting
print options, printing in black and white on a color printer, printing brochures, and other printing
features.
Using mail merge
Writer provides very useful features to create and print:
• Multiple copies of a document to send to a list of different recipients (form letters)
• Mailing labels
• Envelopes
All these facilities use a registered data source (a spreadsheet or database containing the name
and address records and other information). Chapter 11, Using Mail Merge, in the Writer Guide
describes the process.
Tracking changes to a document
You can use several methods to keep track of changes made to a document.
1) Make your changes to a copy of the document (stored in a different folder, or under a
different name, or both), then use Writer to combine the two files and show the differences.
Choose Edit > Compare Document. This technique is particularly useful if you are the
only person working on the document, as it avoids the increase in file size and complexity
caused by the other methods.
2) Save versions that are stored as part of the original file. However, this method can cause
problems with documents of non-trivial size or complexity, especially if you save a lot of
versions. Avoid this method if you can.
3) Use Writer’s change marks (often called “redlines” or “revision marks”) to show where you
have added or deleted material, or changed formatting. Choose Edit > Changes > Record
before starting to edit. Later, you or another person can review and accept or reject each
change. Choose Edit > Changes > Show. Right-click on an individual change and choose
Accept Change or Reject Change from the pop-up menu, or choose Edit > Changes >
Accept or Reject to view the list of changes and accept or reject them. Details are in the
Writer Guide.
106 | Getting Started with LibreOffice 4.0