X644e and X646e Menus and Messages Guide January 2006 Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 www.lexmark.
Edition: January 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.
Contents Chapter 1: Using MFP menus ............................................................................................ 5 Understanding the multifunction printer (MFP) control panel ........................................................................... 5 Home screen ............................................................................................................................................ 7 Using the LCD touch-screen buttons .....................................................
Help Pages .................................................................................................................................................... 89 Manage Shortcuts .......................................................................................................................................... 90 Chapter 2: Understanding MFP messages ..................................................................... 92 Status messages ..............................................................
1 Using MFP menus Understanding the multifunction printer (MFP) control panel Most print settings can be changed from the application in use or the print driver. Settings changed from the application or print driver apply only to the job being sent to the MFP. Changes made to print settings from an application override changes made from the control panel. If a setting cannot be changed from the application, use the MFP control panel, MarkVision™ Professional, or the Embedded Web Server (EWS) pages.
Using MFP menus Callout Control panel item Function 1 LCD A liquid crystal display (LCD) which shows home screen buttons, menus, menu items, and values. Allows for making selections within Copy, Fax, and so on. 2 Indicator light Gives information about the status of the MFP using the colors red and green. Status Indicates Off MFP power is off. Blinking green MFP is warming up, processing data, or printing a job. Solid green MFP is on, but idle. Solid red Operator intervention is required.
Using MFP menus Callout Control panel item Function 8 Stop Press to cause the printing or scanning to stop. During a scan job, the scanner finishes scanning the current page and then stops, which means paper may remain in the automatic document feeder (ADF). During a print job, the print media path is cleared before the printing stops. Stopping appears on the control panel during this process.
Using MFP menus buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to messages. Copy 1 Fax 8 E-mail 2 FTP 7 6 Menus Ready. Toner low. Status/ Supplies 3 Touch any button to begin. 5 4 Callout number Button or screen item Function 1 Copy Touch to access the Copy menus. If the home screen is shown, press a number to access the Copy menus, too. 2 E-mail Touch to access the E-mail menus.
Using MFP menus Callout number Button or screen item Function 7 FTP Touch to access the File Transfer Protocol (FTP) menus. A document can be scanned directly to an FTP site. 8 Fax Touch to access the Fax menus. Other LCD touch-screen buttons may appear on the home screen. They are: Button Button name Function Release Held Faxes (or Held Faxes if in Manual Mode) There are held faxes with a scheduled hold time previously set. To access the list of held faxes, touch this button.
Using MFP menus Button Cancel Jobs Button name Function Unlock Device This button appears on the screen when the MFP is locked. The control panel buttons and shortcuts cannot be used while it appears and no default copy starts may occur. To unlock the MFP: 1 Touch Unlock Device to open a PIN entry screen. 2 Enter the correct PIN to unlock the numeric keypad (0–9) and the Backspace button on the control panel. Note: If an invalid PIN is entered, Invalid PIN. appears.
Using MFP menus Sample screen one Copy from Sides (Duplex) Letter (8.5 x 11 in.) Portrait 1-sided to 1-sided Copy to Letter (8.5 x 11 in.) Plain Paper Content Text Text/Photo Scale Auto (100%) Photograph Printed Image Darkness Scan the ADF Scan the flatbed Back Information on LCD touch-screen buttons Button Button name Function or description Select button Touch the select button to have another screen appear with additional items. On the first screen, the user default setting is shown.
Using MFP menus Button Scan the ADF Button name Function or description Right arrow button Touch the right arrow button to scroll right to: • Reach an increased value shown by an illustration. • See a full text field on the right. Scan the ADF Scan the flatbed On the gray navigation bar, these two choices indicate that two types of scanning are possible. One may choose to scan from the ADF or the flatbed. Submit A green button indicates a choice.
Using MFP menus Sample screen two Unknown paper size. Copy from: Letter (8.5 x 11 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8. 5 x 13 in.) Statement (5.5 x 8.5 in.) A4 (210 x 297 mm) Cancel Job Continue Information on LCD touch-screen buttons Button Button name Function or description Down arrow Touch the down arrow to move down to the next item in a list, such as a list of menu items or values. The down arrow does not appear on a screen with a short listing.
Using MFP menus Button Button name Function or description Cancel Job See Cancel Jobs on page 10. Continue Touch Continue after a menu item or value on a screen is selected and more changes need to be made for a job from the original screen. Once Continue is touched, the original screen appears. For example, if one touched Copy on the home screen, the Copy screen appears like Sample screen one on page 11. The following example shows how the Continue button reacts.
Using MFP menus Other LCD touch-screen buttons Button Button name Function or description Custom Allows for creating a custom button based on the user’s needs. Cancel Touch Cancel to cancel an action or a selection. Touch to cancel out of a screen and return to the previous screen. Select Touch to select a menu. The next screen appears showing menu items. Touch to select a menu item. The next screen appears showing values. Done Allows specifying that a job is finished.
Using MFP menus Features Feature Feature name Description Menus Æ Settings Æ Copy Settings Æ Number of Copies Menu trail line A line is located at the top of each menu screen. This feature acts as a trail. It gives the exact location within the menus. Touch any of the underlined words to return to that menu or menu item. The Number of Copies is not underlined since this is the current screen.
Using MFP menus Menus Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. Factory defaults are restored if the Restore value for the Factory Defaults menu item is selected. When a value or setting is selected and saved for MFP functions, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored.
Using MFP menus Paper Menu Use the Paper Menu to define settings relating to print media. Default Source Use this menu item to define the default print media source. Menu item Purpose Values and descriptions Default Source Identifies the default print media source. Tray MP Feeder Envelope Feeder Manual Paper Manual Env If the same size and type of print media are in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked.
Using MFP menus Menu item Purpose Values and descriptions Tray Type Identifies the type of print media loaded in each source. Note: If a user-defined name is available, it appears instead of Custom Type . If two or more custom types share the same name, the name only appears once in the Paper Type list.
Using MFP menus Menu item Purpose Values and descriptions Envelope Feeder Size Identifies the size of envelope inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed. 7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope B5 Envelope Other Envelope Envelope Feeder Type Identifies the type of envelope inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed.
Using MFP menus Configure MP This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from another tray. Menu item Purpose Values and descriptions Configure MP Determines when the MFP selects print media loaded in the multipurpose feeder. Cassette* MFP treats the multipurpose feeder like any other tray.
Using MFP menus Substitute Size This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter size paper is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job instead of showing a change paper request.
Using MFP menus Menu item Purpose Values and descriptions Card Stock Texture Identifies the texture of the card stock loaded in a specific source. Smooth Normal* Rough Shown if Card Stock is supported in the specified source. Custom Texture Identifies the texture of the custom print media loaded in a specific source. (x represents 1–6.) Smooth Normal* Rough Shown if the custom type is supported in the specified source.
Using MFP menus Paper Loading These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank pages to print the simplex job correctly.
Using MFP menus Universal Setup These menu items are used to specify the height and width of the Universal Paper Size. By specifying the height and width for Universal Paper Size, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up. For more information on n-up, see Multipage Print. Menu item Purpose Values and descriptions Units of Measure Determines the unit of measure used to enter the Universal Height and Width.
Using MFP menus Each report prints using some standard print values, such as one copy, 600 dots per inch (dpi) print resolution, normal print area, no separator sheets, duplex printing is off, multiple page printing is off, toner darkness set to eight, portrait orientation, and the media source is the user default.
Using MFP menus Network/Ports TCP/IP This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and exchange streams of data.
Using MFP menus Menu item Purpose Values and descriptions WINS Server Address A server handles host names by assigning host names to IP addresses. Devices have a host name registered with the WINS server. Windows Internet Naming Service (WINS) is a system that determines the IP address associated with a particular network computer. This is called name resolution.
Using MFP menus Menu item Purpose Values and descriptions LPD Banner Page On Off* LPD Trailer Page On Off* LPD Carriage Return Conversion On Off* IPv6 Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings. Note: This menu item does not appear for non-network models. Menu item Purpose Values and descriptions IPv6 Sets the network to IPv6 (Internet Protocol Version 6).
Using MFP menus E-mail Server Setup Menu item Purpose Values and descriptions Primary SMTP Gateway IP address field Primary SMTP Gateway Port numeric entry (25*) Secondary SMTP Gateway IP address field Secondary SMTP Gateway Port numeric entry (25*) SMTP Timeout numeric entry 5–30 (30*) Authentication header Server Requires Authentication Yes No* Userid text entry Password text entry, plain text? if not need confirm Reply Address text entry Subject text entry Message text entry T
Using MFP menus Menu item Purpose Values and descriptions Path Defines the path name. text entry Base file name Specifies the base file name. text entry A timestamp is added to the image* end of the base file name. The default value is the following word: image Note: There is a 53-character limit for the base file name.
Using MFP menus Wireless Menu item Values Mode Infrastructure Ad hoc Network Name list of available network names print server* Standard Network or Network Use these menu items to change printer settings affecting jobs sent to the MFP through a network port (either Standard Network or Network ) where x represents 1 or 2.
Using MFP menus Menu item Purpose Values and descriptions Network Buffer Configures the size of the network input buffer. Note: Changing the Network Buffer menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost. Auto* The MFP automatically calculates the Network Buffer size (recommended setting). 3K to maximum size allowed (1K increments) User specifies the Network Buffer size.
Using MFP menus Menu item Purpose Values and descriptions PS SmartSwitch Configures the MFP so it automatically switches to PostScript emulation when a print job received through the USB port requires it, regardless of the default printer language. On* The MFP examines data on the USB interface and selects PostScript emulation if the data indicates that is the required printer language. Off The MFP does not examine the incoming data.
Using MFP menus Menu item Purpose Values and descriptions Mac Binary PS Configures the MFP to process Macintosh binary PostScript print jobs. On The MFP filters PostScript print jobs using standard protocol. Off The MFP processes raw binary PostScript print jobs from computers using the Macintosh operating system. Note: This setting often causes Windows print jobs to fail. Auto* The MFP processes print jobs from computers using either Windows or Macintosh operating systems.
Using MFP menus Menu item Purpose Values and descriptions NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol. Note: Changing this menu item automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost. On The MFP performs NPA processing. If data is not in NPA format, it is rejected as bad data.
Using MFP menus Menu item Purpose Values and descriptions Parallel Mode 2 Determines whether the parallel port data is sampled on the leading or trailing edge of strobe. This menu item only appears when the associated parallel port supports this feature. On* Samples parallel port data on the leading edge of strobe. Off Samples parallel port data on the trailing edge of strobe. Configures the MFP to process Macintosh binary PostScript print jobs.
Using MFP menus Menu item Purpose Values and descriptions Serial Buffer Configures the size of the serial input buffer. Note: Changing the Serial Buffer menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost. Disabled The MFP disables job buffering. Any jobs already buffered on the hard disk are printed before normal processing of incoming jobs resumes. Auto* The MFP automatically calculates the Serial Buffer size (recommended setting).
Using MFP menus Menu item Purpose Values and descriptions Baud Specifies the rate at which data can be received through the serial port. Note: 138200, 172800, 230400, and 345600 baud rates appear in the Standard Serial menu. These values do not appear in the Serial Option 1, Serial Option 2, or Serial Option 3 menus. 1200 2400 4800 9600* 19200 38400 57600 115200 138200 172800 230400 345600 Data Bits Parity Specifies the number of data bits that are sent in each transmission frame.
Using MFP menus Menu item Purpose Values and descriptions Network Number Shows the field used to assign the NetWare number. text entry Enter the Netware number. Thereafter, select View Network Number to show the NetWare network number on the control panel. Activate Activates or deactivates the NetWare feature. Off On* Off—Deactivates the NetWare feature. On—Activates the NetWare feature. Ethernet 802.2 Sets the Ethernet 802.2 value On or Off.
Using MFP menus LexLink Use these menu items to view the LexLink name or change the LexLink activation. Menu item Purpose Values and descriptions Nickname Shows the field used to assign the LexLink nickname. text entry Enter the nickname. Thereafter, select Nickname to show the LexLink nickname on the control panel. Activate Activates or deactivates the LexLink feature. On* Off On—Activates the LexLink feature. Off—Deactivates the LexLink feature.
Using MFP menus Menu item Purpose Values and descriptions Keyboard Type Specifies the type of virtual alphanumeric keyboard that appears on the control panel.
Using MFP menus Menu item Purpose Values and descriptions Allow Custom Job scans Controls the show and hide function for the Custom Job setting and the Custom Job scanning settings for each function. The Custom Job scanning settings set the default values for Custom Job for each function. They are not shown if custom jobs are not allowed. This function is also known as Job Build. Custom Job is not supported on all models.
Using MFP menus Menu item Purpose Values and descriptions Timeouts Specifies the amount of time Standby Mode the MFP waits to return to the Disabled home screen, receive an end1–240 (15*) of-job message, or receive additional bytes of data from the computer. Note: Wait Timeout is only available when using Power Saver Mode PostScript emulation. This Disabled menu value has no effect on PCL emulation print jobs.
Using MFP menus Menu item Purpose Timeouts (continued) Print Recovery Printer Language Specifies whether the MFP continues from certain offline situations, reprints jammed pages, or waits until the entire page is processed and ready to be printed. Specifies the default printer language used to communicate data from the computer to the MFP. Note: This menu item is not available from the control panel. It is only available on the MFP Embedded Web Server.
Using MFP menus Menu item Purpose Values and descriptions Print Area Modifies the logical and physical printable area. Note: This menu item is not available from the control panel. It is only available on the MFP Embedded Web Server. Normal* Whole Page Note: The Whole Page setting only affects pages printed using PCL 5 interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreters.
Using MFP menus Menu item Purpose Values and descriptions Factory Defaults Returns MFP settings to the factory default values. Restore Now User-defined settings remain. Do Not Restore* • All menu items are returned to the factory default values except: – Display Language.
Using MFP menus Menu item Purpose Values and descriptions Duplex To specify if an original document is duplex (twosided) or simplex (one-sided) when making a copy based on whether the sheets in the original document are simplex or duplex. If an optional duplex unit is not installed, then two-sided output cannot be selected. Only one-sided to one-sided or two-sided to one-sided is available for scanning. The orientation of each sheet defaults to portrait. The binding defaults to long edge.
Using MFP menus Menu item Purpose Values and descriptions Print Page Borders Specifies if a border is printed around the edge of the page at the margins. On* A page border prints when Paper Saver is set to 2 on 1 Portrait, 2 on 1 Landscape, 4 on 1 Portrait, or 4 on 1 Landscape. Off A page border does not print. On* Copies the entire job the number of times specified. For example, if you set Copies to 2 and have three pages to copy, the MFP output is page 1, page 2, page 3, page 1, page 2, page 3.
Using MFP menus Menu item Purpose Values and descriptions Darkness Specifies the level of darkness for the copy job. 1–9 (5*) A graphic representation depicts the values. As the right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the current value. - + Specifies the number of copies for the copy job. 1–999 (1*) Overlay Specifies the selection for overlay text to print on each page of the copy job.
Using MFP menus Fax Settings Use these menu items to set the MFP for settings related to faxing. Menu item Purpose Values and descriptions Fax Mode Sets which fax method or mode is used. Analog Fax Server If the MFP does not have a modem, this menu item does not appear. Analog Fax Setup Specifies the link to analog fax setup. With analog fax, the fax method is by a telephone line. link If the MFP does not have a modem, Fax Setup link does not appear.
Using MFP menus General Fax Settings Menu item Purpose Values and descriptions Station Name Specifies the name of the fax within the MFP. The name could be a person’s name or the name of a company. text entry field The text entry field is limited to eight characters. Enter the name in the provided field using the virtual alphanumeric keyboard screen. See Virtual alphanumeric keyboard on page 53. Station Number Specifies the fax phone number.
Using MFP menus Virtual alphanumeric keyboard abc q w e r t y u s d f g h j k l Shift lock z x c v b n m a i o p Backspace Search Space Clear Back Cancel Fax Send Settings Menu item Purpose Values and descriptions Resolution To define quality in dots per inch (dpi). A higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes.
Using MFP menus Menu item Purpose Values and descriptions Duplex Sets duplex scanning (two-sided scanning) either on or off for outgoing fax jobs. Off* The fax job is not set for duplex printing. Long edge The long end of the page (left edge is for portrait orientation and top edge for landscape orientation). See Duplex Bind on page 68 for more information. Short edge The short edge of the page (top edge for portrait orientation and left edge for landscape orientation).
Using MFP menus Menu item Purpose Values and descriptions Allow Save as Shortcut Allows for saving fax numbers as shortcuts in the MFP. Yes* A Save as Shortcut button appears on the screen. No A Save as Shortcut button does not appear on the Fax Destination screen. Tone* A tone sounds for each number dialed. Pulse A pulsating noise sounds for each number dialed. Dial Mode Specifies the dialing sound, either as a tone or a pulse.
Using MFP menus Fax Receive Settings Menu item Purpose Values and descriptions Enable Fax Receive Allows fax jobs to be received by the MFP. Yes* Fax jobs can be received. No Fax jobs cannot be received. Rings to Answer The MFP rings a set number of times to indicate an incoming fax job. 1–25 (1*) Auto Reduction Scales an incoming fax job so it fits the size of the print media loaded in the designated fax source. See Paper Source as follows for more information. On* Scales the incoming fax.
Using MFP menus Fax Log Settings Menu item Purpose Values and descriptions Transmission Log Selects whether the MFP prints a log with details about the fax job sent. If the fax job failed to send, the header on the page reads “Fax Failed” instead of “Transmission Log.” Print Always* The MFP prints a page indicating information about the fax job sent which includes the fax number and the time the fax job was sent. Print Never The MFP never prints the log.
Using MFP menus Distinctive Ring Settings Menu item Purpose Values and descriptions Single Ring Answers calls with a one ring pattern. On* The one ring pattern is set on. Off The one ring pattern is set off. Answers calls with a double ring pattern. On* The double ring pattern is set on. Off The double ring pattern is set off. Answers calls with a triple ring pattern. On* The triple ring pattern is set on. Off The triple ring pattern is set off.
Using MFP menus Menu item Purpose Values and descriptions Orientation Determines how text and graphics are oriented on the page for the fax job. Portrait* Text and graphics are parallel to the short edge. See Duplex Bind on page 68 for more information about short edge. Landscape Text and graphics are parallel to the long edge. See Duplex Bind on page 68 for more information about long edge. Letter (8.5 x 11 in.)* Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8.5 x 13 in.) Statement (5.
Using MFP menus E-mail Settings Menu item Purpose Values and descriptions E-mail Server Setup Format See E-mail Server Setup on page 30. Specifies the format of the file to be scanned. PDF* Portable Document Format JPEG Joint Photographic Experts Group TIFF Tagged Image File Format PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. 1.2 1.3 1.4 1.5 1.6 Content Specifies the type of content contained in the e-mail.
Using MFP menus Menu item Purpose Values and descriptions Orientation To specify the default orientation of the document to be sent in the scan job. Portrait* Sends the original document as portrait for the scan job, which means text and graphics are parallel to the short edge. See Duplex Bind on page 68 for more information about short edge. Landscape Sends the original document as landscape for the scan job, which means text and graphics are parallel to the long edge.
Using MFP menus Menu item Purpose Values and descriptions Duplex Sets duplex scanning (two-sided scanning) either on or off for e-mails. Off* The e-mail job is not set for duplex printing. Long edge The long end of the page (left edge is for portrait orientation and top edge for landscape orientation). See Duplex Bind on page 68 for more information. Short edge The short edge of the page (top edge for portrait orientation and left edge for landscape orientation).
Using MFP menus Menu item Purpose Values and descriptions Custom Job scanning Allows for scanning of custom e-mails. This is also known as Job Build. Custom Job is not supported on all models. On Off* To set to On, select the check box. To set to Off, clear the check box. Allow Save as shortcut Allows saving of e-mail addresses as shortcuts. Yes* No When it is set to No, the Save as Shortcut button does not appear on the E-mail Destination screen.
Using MFP menus FTP Settings Menu item Purpose Format Values and descriptions PDF* JPEG TIFF Portable Document Format Joint Photographic Experts Group Tagged Image File Format PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. 1.2 1.3 1.4 1.5* 1.6 Content Specifies the type of content contained in the FTP job. Text The FTP job contains mostly text or line art. Text/Photo* The FTP job contains a mixture of text and images.
Using MFP menus Menu item Purpose Values and descriptions Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned. Letter (8.5 x 11 in.)* Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8.5 x 13 in.) Statement (5.5x 8.5 in.
Using MFP menus Menu item Purpose Values and descriptions Log Paper Source To select the print media source to supply print media for the MFP to print a log of all sent and received FTPs. Envelopes do not apply. Note: This menu item applies to all scan functions. Tray 1* Tray 1 or the standard tray is the specified print media source. MP Feeder The multipurpose feeder is the specified print media source.
Using MFP menus Print Settings Print settings consist of the following menus. Click any of the menus for more information Finishing Menu PCL Emulation Menu Quality Menu PDF Menu Utilities Menu HTML Menu Setup Menu Image Menu PostScript Menu Finishing Menu Use these menu items to set the user default settings for all jobs. Printing from an application may override user default settings.
Using MFP menus Menu item Purpose Values and descriptions Duplex Bind Defines the way duplex pages are bound, and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages). Note: This menu item appears if an optional duplex unit is installed. Long Edge* Assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).
Using MFP menus Menu item Purpose Values and descriptions Collation Keeps the pages of a print job stacked in sequence when printing multiple copies of the job. Off* Prints each page of a job the number of times specified by the Copies menu item. For example, if Copies is set to 2, and three pages are sent to print, the printer prints page 1, page 1, page 2, page 2, page 3, page 3. On Prints entire job the number of times specified by the Copies menu item.
Using MFP menus Menu item Purpose Values and descriptions Multipage Order Determines the positioning of multiple page images when using Multipage Print. See Multipage Print on page 69. The positioning depends on the number of images and whether the images are portrait or landscape in orientation. Horizontal* Vertical Reverse Horizontal Reverse Vertical For example, if selecting 4-Up multiple page printing and portrait orientation, the results differ depending on the Multipage Order value selected.
Using MFP menus Quality Menu Use these menu items to change settings that affect print quality and save toner. Printing from an application may override user default settings. Menu item Purpose Values and descriptions Print Resolution To select printed output resolution. 600 dpi* Produces high quality output for print jobs that are mostly text. 1200 dpi Produces highest quality output for jobs where print speed is not important and memory is abundant.
Using MFP menus Utilities Menu Use the Utilities Menu to print a variety of listings relating to available MFP resources, settings, and print jobs. Other menu items let you set up MFP hardware and troubleshoot problems. Menu item Purpose Values and descriptions Factory Defaults To return your MFP settings to the factory default values. This menu item is also available in the Setup Menu. Restore Now • All menu items are returned to the factory default values except: – Display Language.
Using MFP menus Menu item Purpose Values and descriptions Job Acct Stat Prints a listing of all job statistics stored on the hard disk or clears all statistics on the hard disk. Warning: Clear appears as a value only if Job Accounting is not set to MarkTrack™. Note: This menu item only appears if the hard disk is not write or read/write password protected. This is not supported on the Lexmark X644e. Print Prints all statistics available for the most recent print jobs.
Using MFP menus Menu item Purpose Values and descriptions Download Target Specifies the storage location for downloaded resources. Storing downloaded resources in flash memory or on a hard disk is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory or on the hard disk even when the MFP is turned off. RAM* All downloaded resources are automatically stored in printer memory (RAM).
Using MFP menus Menu item Purpose Values and descriptions Factory Defaults Returns printer settings to the factory default values. Restore Now • All menu items are returned to the factory default values except: – Display Language. – All settings in the Standard Parallel and Parallel menu items, the Standard Serial and Serial menu items, the Standard Network and Network menu items, and the Standard USB and USB menu items.
Using MFP menus PCL Emulation Menu Use these menu items to change printer settings that affect jobs using the PCL emulation printer language. Printing from an application may override user default settings. Menu item Purpose Values and descriptions Font Source Determines the set of fonts shown in the Font Name menu item. Resident* Shows all fonts resident in printer RAM when the MFP ships from the factory. Disk Note: Shows all fonts stored on the MFP hard disk.
Using MFP menus Menu item Purpose Values and descriptions PCL Emulation Settings Changes the point size for scalable typographic fonts. Point Size 1.00–1008.00 (12*) Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. Point sizes from 1 to 1008 in increments of 0.25 points can be selected. Note: Point Size only appears for typographic fonts. Specifies the font pitch for scalable monospaced fonts. Pitch 0.08–100.
Using MFP menus Menu item Purpose Values and descriptions Tray Renumber Configures the MFP to work with printer drivers or applications that use different source assignments for the sources: trays, the multipurpose feeder, and the manual feed slot. Note: See the Technical Reference for more information about assigning source numbers. Assign MP Feeder Off* None 0–199 Off—The MFP uses factory default source assignments. None—Source ignores the Select Paper Feed command.
Using MFP menus Menu item Purpose Tray Renumber (continued) Values and descriptions View Factory Def Shows the factory default value assigned to each source. For example: MPF Default = 8 T1 Default = 1 T2 Default = 4 T3 Default = 5 T4 Default = 20 T5 Default = 21 Env Default = 6 MPaper Default = 2 MEnv Default = 3 The menu item is for viewing information only. No item in the value list can be selected. All possible options appear even if they are not installed.
Using MFP menus HTML Menu These menu items are used to change the printer HTML settings. Menu item Purpose Values and descriptions Font Name Sets the default font for HTML documents. Note: Times will be used in HTML documents that do not specify a font.
Using MFP menus Menu item Purpose Values and descriptions Scaling Scales the image to fit the print media size. Anchor Top Left Best Fit* Anchor Center Fit Height / Width Fit Height Fit Width Note: When the Auto Fit setting is set to On, Scaling is automatically set to Best Fit. Orientation Sets the image orientation. Portrait* Landscape Portrait—Prints text and graphics parallel to the short edge of the paper. Landscape—Prints text and graphics parallel to the long edge of the paper.
Using MFP menus Menu item Function Access Purpose Values and descriptions Menus Enabled* Disabled If Disabled is selected and set as the user default, then access to everything from the Menu button is disabled. Copy Access No authentication required* Require User ID only Require User ID and Password Function disabled If Function Disabled is selected, the menu item does not appear on the LCD. See Functions disabled transitional messages for more information.
Using MFP menus Menu item Function Access (continued) Purpose Values and descriptions E-mail Access No authentication required* Require User ID only Require User ID and Password Function disabled If Function Disabled is selected, the menu item does not appear on the LCD. See Functions disabled transitional messages for more information.
Using MFP menus Menu item Purpose Function Access (continued) Confidential Print This menu item appears on the Web page only; it does not appear on the control panel LCD. Values and descriptions Flash Drive Print No authentication required* Require User ID only Require User ID and Password Function disabled Selecting Function Disabled causes any file on the Flash Drive to be unprintable. When the file is selected for printing, an unrecognized file screen appears.
Using MFP menus Menu item Purpose Values and descriptions Protect Menus These security menu items are always password protected when either an Advanced Password or a User Password is set. If both passwords are set, only the Advanced Password is valid. Paper Menu Not protected Accept Advanced Password only* Accept Advanced or User Passwords Protection is not applied unless the password is set, meaning that the password field cannot be a null field.
Using MFP menus Menu item Purpose Internal Account Management NTLM Authentication Setup Values and descriptions Name text entry User ID text entry Password text entry Reenter Password text entry E-mail text entry Allows registration or removing registration of the MFP with an NT domain by a user with administrator privileges on the domain. Note: Either Registered or Not Registered appears on the status message bar. Continue is the pop-up message for removing registration.
Using MFP menus Create and Change Passwords Create/Change Advanced Password Menu item Values and descriptions Pop-up message Password text entry The range for a password is 8–127 characters. If a password less than eight characters is entered, a pop-up message appears to instruct the user to enter a password of a minimum of eight characters. Password must be a minimum of 8 characters. Reenter Password text entry This entry must match the Password field or an error pop-up message appears.
Using MFP menus Set Date and Time Menu item Purpose Values and descriptions Time Zone Sets the time zone for the fax. Not Set* US Hawaii US Alaska US/Can Pacific Tijuana US/Can Mountain US/Can Central US/Can Eastern US/Can Atl Newfoundland Brasilia, Braz. Mid-Atlantic Azores Cape Verde Is.
Using MFP menus Menu item Purpose Values and descriptions DST Mode Allows methods of changing Daylight Savings Time (DST) Mode. Automatic* The time is set by the time server. Manual The time is hand set. Daylight Savings Yes No The default value depends on the date and time. Note: Once this value is changed, change DST mode to Manual. Time Server IP None Time Server Name text field Allow NTP Broadcast Yes No* Select the check box for Yes. Clear the check box for No.
Using MFP menus Menu item Purpose Values and descriptions FTP Prints the FTP guide on scanning items to send to an FTP site. After selecting this menu item, the Help Pages print, and the MFP returns to Ready. Print Defects Prints the Print defects guide which aids in resolving repeating defects for copy or print. Supplies Guide Prints the Supplies guide about ordering supplies.
Using MFP menus Touch the radio button beside the one listing needed, and it changes to a selected radio button as shown by the blue color. Delete Entry is now active.
2 Understanding MFP messages Messages appear on the MFP control panel describing the current state of the MFP and indicating possible MFP problems requiring intervention. Status messages Status messages provide information on the status of the MFP. Message Meaning Action Bin [x] Full x represents the number of the output bin that is full when the MFP bins are linked. Remove print media from the bins. The message clears once the output level of the linked bins is no longer full.
Understanding MFP messages Message Meaning Action Printing The MFP is printing a job. Printing page [x] A sheet of print media moves through the MFP to be printed. x represents the number of the sheet being printed. Even though a duplex (two-sided) sheet has two sides, called pages, it only counts as one sheet. Printing page [x], copy [a]/[b] A sheet of print media moves through the MFP to be printed. x represents the number of the sheet being printed.
Understanding MFP messages Message Meaning Action Tray [x] Empty x represents the number of the tray. 1 Remove the tray. The message clears. The tray has no print media installed. 2 Install print media in the tray according to the User’s Guide. 3 Insert the tray. Tray [x] Low x specifies the number of the tray that is low. Load print media into the specified tray to clear the message. Tray [x] Missing x represents the number of the tray missing from the MFP.
Understanding MFP messages Fax status messages Message Meaning Answering The MFP is answering a fax call. Call complete A fax call is completed. Connect bps The fax is connected. is the baud rate per second. Dialing A fax number is dialed. If the number is too long to fit on the screen only the word Dialing appears. Fax failed The fax failed to send. Job stored for delayed transmission. The scanning completes for a delayed send fax job.
Understanding MFP messages Copy, e-mail, fax, FTP, and scan button messages Message Meaning Action Insufficient resources. Try again when the system is idle. There are not enough system resources at this time. Try again after the current job is complete. System busy, preparing resources for job. Not all resources needed for the job are available. Wait for the message to clear. System busy, preparing resources for job. Deleting held job(s). Not all resources needed for the job are available.
Understanding MFP messages Message Meaning Action Change [src] to [size] [type] Lets the user override the current print media source for the remainder of the print job. The formatted page prints as is on the print media installed in the tray. This may cause clipping of text or images. Touch Use current [src] to ignore the message and print on the print media loaded in the tray.
Understanding MFP messages Message Meaning Action Disk Full – Scan Job Canceled The scan job cancels or stops due to insufficient hard disk space. Note: The scanner finishes scanning currently committed pages in the ADF, but data is lost when the job cancels itself. Touch Continue to clear the message. Insert tray [x] Occurs when the MFP detects a missing tray. x can be 1, 2, 3, 4, or 5. Insert the specified tray to clear the message. Touch Cancel Job to cancel the current job if needed.
Understanding MFP messages Message Meaning Action Load manual feeder with [size] Occurs when the MFP receives a manual feed request for a specific size of print media when none is loaded into the multipurpose feeder. Feed a sheet of print media into the multipurpose feeder to clear the message and continue the job. Touch Continue if print media is in the multipurpose feeder. The job continues. Touch Continue if there is no print media in the multipurpose feeder.
Understanding MFP messages Message Meaning Action Load [src] with [type] [size] Occurs when the MFP requests that a specific media source be loaded with a specific type and size as specified in the Paper Menu, but the current source contains an incorrect media size and type. Touch Continue. Load the specified source that is set for the requested size and type. Touch Cancel Job to cancel the current job if needed. Touch Reset Active Bin to change to another linked bin.
Understanding MFP messages Message Meaning Action Scan Document Too Long The scan job exceeds the maximum number of pages. Note: The scanner finishes scanning current pages in the ADF, but data is lost when the job cancels itself after reaching the maximum number of pages. Touch Continue to clear the message. Touch Cancel Job to clear the message if the job is restartable. Touch Restart job if the job is restartable.
Understanding MFP messages Message Meaning Action 34 Short paper The length of the print media is too short to print the formatted data. Touch Continue to clear the message and continue printing. The MFP does not automatically reprint the page that prompted the message. Make sure the Paper Size setting in the Paper Menu is correct for the size of print media used. If MP Feeder Size is set to Universal, make sure the print media is large enough for the formatted data.
Understanding MFP messages Message Meaning Action 39 Page is too complex to print The page may not print correctly because the print information on the page is too complex. To avoid this error in the future: Reduce the complexity of the page by reducing the amount of text or graphics on the page and deleting unnecessary downloaded fonts or macros. Set Page Protect to On in the Setup Menu in the Settings menu. Install additional memory. Touch Cancel Job to cancel the current job if needed.
Understanding MFP messages Message Meaning Action 54 Serial option [x] error The MFP detects a serial error, such as framing, parity, or overrun on the specified optional serial port. x is the number of the optional serial port. • Make sure the serial link is set up correctly, and the appropriate cable is in use. • Make sure the serial interface parameters (protocol, baud, parity, and data bits) are set correctly on the printer and host computer.
Understanding MFP messages Message Meaning Action 58 Too many flash options installed The MFP detects an excess of Touch Continue to clear the message and optional flash memory cards installed. ignore the extra optional flash memory cards. The message occurs again unless the excess optional flash memory cards are removed. 1 Turn the MFP off. 2 Unplug the power cord from the wall outlet. 3 Remove the excess flash memory. 4 Connect the power cord to a properly grounded outlet. 5 Turn the MFP on.
Understanding MFP messages Message Meaning Action 64 Unsupported disk format The hard disk format is not supported. Format the hard disk prior to performing operations that require the hard disk. If the message remains, the hard disk may be defective and require replacing. 80 Scheduled maintenance advised Service is required to maintain printer performance. Replace the maintenance items and if necessary, reset the printer maintenance counter.
Understanding MFP messages Message Meaning Action 231.yy Paper jam,[x] pages jammed. Leave paper in bin. There are multiple jams. x indicates the number of jammed sheets of print media. 1 Open the duplex unit cover. 2 Clear the jams, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 232.yy Paper jam, check [area name]. Leave paper in bin. There is a single jam in the specified area indicated by area name.
Understanding MFP messages Message Meaning Action 237.yy Paper jam,[x] pages jammed. Leave paper in bin. There are multiple jams. x indicates the number of jammed sheets of print media. 1 Open the duplex unit cover. 2 Clear the jams, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 238.yy Paper jam, check [area name]. Leave paper in bin. There is a single jam in the specified area indicated by area name.
Understanding MFP messages Message Meaning Action 290.02 Scanner jam, remove all originals from the scanner The scanner fails to feed a sheet far enough into the ADF so that the ADF recognizes its presence. The message clears when the scanner knows that the sheet is removed from the ADF. 290.10 Scanner jam, remove all originals from the scanner The scanner detects an original document jam at the first scanning sensor while the scanner is idle. Clear the jam from the scanner to clear the message.
Understanding MFP messages Message Meaning Action 298.01 Scanner Missing – The MFP detects after powering on Cable Unplugged that the front side scanner cable is unplugged. 1 Turn the MFP off. 2 Plug the front side scanner cable into its connector. 3 Turn the MFP on. 298.02 Scanner Missing – The MFP detects after powering on Cable Unplugged that the back side scanner cable is unplugged. 1 Turn the MFP off. 2 Plug the back side scanner cable into its connector. 3 Turn the MFP on.
Index A Analog Fax Setup (continued) Fax Send Settings (continued) Redial Frequency 54 Resolution 53 Scan edge to edge 55 Shadow detail 55 General Fax Settings 52 Cancel Faxes 52 Enable Manual Fax 52 Memory Use 52 Station ID 52 Station Name 52 Station Number 52 Speaker Settings Ringer Volume 57 Speaker Mode 57 Speaker Volume 57 Annotations 79 Asterisk button 7 automatic size sensing 18 accounting statistics 73 Activate AppleTalk 40 LexLink 41 NetWare 40 Activate Hex Trace 73 Address, AppleTalk 40 Advanced
Index buttons (continued) Held Jobs 9 Home 15 left arrow 11 left scroll decrease 11 Lock Device 9 Menus 8 numeric keypad 6 Pound 6 Release Held Faxes 9 right arrow 12 right scroll increase 11 Search Held Jobs 9 Select 15 select 11 selected radio 13, 14 Start 6 Status/Supplies 8 Stop 7 Unlock Device 10 unselected radio 13 Copy Settings (continued) Number of Copies 50 Original Size 49 Overlay 50 Paper Saver 48 Print Page Borders 49 Scan edge to edge 50 Separator Sheets 49 Separator Source 49 Shadow Detail 5
Index E-mail Server Setup (continued) Send me a copy 30 Server 30 Server Requires Authentication 30 Size error message 30 SMTP Timeout 30 Subject 30 Userid 30 Web Link 31 Web Link Setup 30 E-mail Settings Allow Save as shortcut 63 Background Removal 63 Color 60 Content 60 Contrast 63 Custom Job scanning 63 Darkness 60 Duplex 62 E-mail Bit Depth 62 E-mail Server Setup 60 E-mail Server Setup See E-mail Server Setup Format 60 JPEG Quality 62 E-mail images sent as 62 Log Paper Source 62 Orientation 61 Original
Index Help Pages (continued) Print All 89 Print Defects 90 Supplies Guide 90 Home button 15 home screen 7 buttons 7 status message bar 8 Honor DSR 39 Honor Init, parallel 36 HTML backgrounds 80 font name 80 font size 80 margin size 80 orientation 80 scaling 80 FTP Settings (continued) Transmission Log 65 Use multi-page TIFF 65 FTP, Help Pages 90 Function Access Copy Access 82 Create Scan Profile 83 E-mail Access 83 Fax Access 82 Flash Drive Print 84 Flash Drive Scan 83 FTP Access 83 Held Jobs Access 83 Le
Index M messages (continued) attendance (continued) 231.yy Paper jam, [x] pages jammed. Leave paper in bin. 107 231.yy Paper jam, check [area name]. Leave paper in bin. 106 232.yy Paper jam, [x] pages jammed. Leave paper in bin. 107 232.yy Paper jam, check [area name]. Leave paper in bin. 107 233.yy Paper jam, [x] pages jammed. Leave paper in bin. 107 233.yy Paper jam, check [area name]. Leave paper in bin. 107 234.yy Paper jam, [x] pages jammed. Leave paper in bin. 107 234.
Index messages (continued) attendance (continued) 290.10 Scanner jam, remove all originals from the scanner 109 291.00 Scanner jam, remove all originals from the scanner 109 291.01 Scanner jam, remove all originals from the scanner 109 291.02 Scanner jam, remove all originals from the scanner 109 292 Scanner jam, remove all originals from the scanner 109 293 Replace all originals if restarting job. 109 294.00 Scanner jam, remove all originals from the scanner 109 294.
Index NPA Mode network 32 parallel 36 serial 37 USB 34 NSQ/GSQ mode, NetWare 40 numeric keypad 6 messages (continued) Fax status messages (continued) No answer 95 No dial tone 95 Queued for sending 95 Receive complete 95 Receiving page [n] 95 Sending page [n] 95 Set clock 95 Waiting for redial 95 password and PIN messages Invalid or incorrect password. 95 Invalid PIN.
Index Paper Size/Type 18 Paper Texture 22 Paper Type 18 paper type, custom 24 Paper Weight 23 Parallel Buffer 36 Parallel Mode 2 37 Parity 39 PCL Emulation Settings 77 A4 Width 77 Auto CR after LF 77 Auto LF after CR 77 Lines per Page 77 Orientation 77 Pitch 77 Point Size 77 PCL font name 76 PCL font source 76 PCL SmartSwitch network 32 parallel 35 serial 37 USB 33 PCL symbol set 76 PCL tray renumber 78 Portrait Height 25 Portrait Width 25 Pound button 6 Print All, Help Pages 89 Print Area 74 Print Defects
Index PS SmartSwitch network 32 parallel 35 serial 37 USB 34 See also Print Settings 67 See also Security 81 See also Set Date and Time 88 select button 11 Serial Buffer 38 Serial Protocol 38 Set Date and Time Allow NTP Broadcast 89 Current Date and Time 88 Day 88 Daylight Savings 89 DST Mode 89 Hour 88 Minute 88 Month 88 Time Server 89 Time Server Name 89 Time Zone 88 Year 88 Set Zone, AppleTalk 40 Settings Copy Settings 47 E-mail Settings 60 Fax Settings 51 Fax Server Setup 58 FTP Settings 64 General Se
Index Timeouts Power Saver Mode 44 Print Timeout 45 Screen Timeout 44 Standby Mode 44 Wait Timeout 45 Tray Size 18 Tray Type 19 Tray Renumber Assign Env Feeder 78 Assign Man Env 78 Assign Manual Paper 78 Assign MP Feeder 78 Assign Tray [x] 78 Restore Defaults 79 View Factory Def 79 Tray Renumber, PCL 78 troubleshooting, settings control panel 5 software application overrides 5 U Units of Measure 25 Universal Paper Size 25 Universal Setup 25 USB Buffer 34 USB direct interface device 7 Use Multi-pag
