S410 Series Quick Reference Guide October 2011 www.lexmark.
Important Message About Cartridge Recycling! Please Read Before Opening Your Inkjet Cartridge Box At Lexmark, we take our commitment to the environment seriously, and we encourage our customers to participate in our easy, no-cost method for returning empty Lexmark cartridges to Lexmark for proper recycling. We will insure that cartridges are properly handled with zero waste to landfills. Go to www.lexmark.com/recycle. Follow instructions to request postage-paid bags. Bags usually arrive within 7–10 days.
Contents 3 Contents Making copies.....................................................................................................................25 Important safety information.........................................................2 Canceling copy jobs............................................................................................................26 About your printer..........................................................................5 Scanning.................................
Contents Notices.........................................................................................52 Edition notice.....................................................................................................................52 Index............................................................................................
About your printer 5 Minimizing your printer's environmental impact About your printer Finding information about the printer The Quick Reference Guide contains instructions on adding your printer to a wireless network, setting up a fax connection, and accomplishing common printer tasks like printing, copying, scanning, and faxing. It also includes information on troubleshooting printer setup issues as well as solving basic networking and faxing problems.
About your printer To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment. Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased. 6 Setting up the printer 1 Unpack the printer. Printer models The installation software CD that came with your printer works for the following printer models: • Lexmark S415 • Lexmark S419 1.
About your printer 7 4 Attach the paper support. With a CD or DVD drive (Windows/Macintosh) Without a CD or DVD drive or for Linux Download the printer driver from www.lexmark.com. 5 Open the printer. Note: If the installation screen does not appear after a minute, then see “Installation screen did not appear during installation” on page 43. 3 Remove tape and packing material from all areas of the printer.
About your printer 8 6 If necessary, replace the preinstalled language sheet with another one. a Remove the preinstalled language sheet from the printer control panel. 1 8 Close the printer. 2 xxxx xx xxxxxxxx xxxx xx xxxxx xxxxxxxx xxxx xx xxxxxxxx xxxx xx xxxxx xxxxxxxx b Insert the preferred language sheet into the language sheet holder, and then attach the language sheet holder to the printer control panel. 9 Open the paper feed guard.
About your printer 9 10 Use the paper guide adjustment lever to extend the paper guides. 12 Close the paper feed guard. 11 Load paper. 13 Extend the paper exit tray. Notes: • Use the paper guide adjustment lever to adjust the paper guides. • Do not load more than 100 sheets in the paper support. 14 Connect the power cord only. Note: Do not attach the USB cable yet.
About your printer 10 17 Confirm the language, and then press OK . Language Selection You have chosen English as the language for your Printer Are you sure? Yes No 15 Make sure the printer is on. 18 Set the country or region, and then press OK .
About your printer 20 Set the time, and then press 11 OK 23 Enter your fax number for the printer, and then press . OK . Your fax number identifies you as the sender OK . Your fax name identifies you as the sender in all your sent faxes. Set Time Fax Number 05 : 55 AM Press OK when complete. Enter Fax Number and press OK 21 Set the time zone, and then press OK . 24 Enter your name or company name, and then press in all your sent faxes.
About your printer 12 26 Open the printer. 28 Insert each ink cartridge. Slide your finger along the ink cartridge until the cartridge clicks into place. 3 1 2 Notes: Note: The printhead moves to the cartridge installation position. 27 Unpack the ink cartridges, and then remove the protective caps from the cartridges. • Insert the color cartridges first, and then the black cartridge. • Insert the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air.
About your printer 30 Press OK to print an alignment page. 13 Understanding the parts of the printer 3 4 5 2 1 Notes: • The alignment page prints. • Do not remove the page until printing is finished. The alignment page may take a while to print 6 13 and will move in and out during the process. • Streaks on the alignment page are normal and not an indication of a problem. • The alignment page that prints may differ from the one shown. • Recycle the alignment page.
About your printer Use the 8 ADF tray 14 To Load original documents into the ADF. 16 Use the To EXT port Connect additional devices (telephone or answering machine) to the printer and the telephone line. Use this port if you do not have a dedicated fax line for the printer, and if this connection method is supported in your country or region. Notes: • Use the ADF for scanning, copying, or faxing multiple‑page documents. Note: Remove the plug to access the port.
About your printer 15 Using the printer control panel 7 3 2 1 Use 4 5 To Select • Select menu options. • Save settings. OK 12 13 14 11 7 Use 1 Power 10 To • Turn the printer on and off. • Switch to Sleep mode. Note: When the printer is on, press and hold 2 Display Note: The display is turned off in Sleep mode. 6 9 to switch to Sleep mode. Press View: • Printer status • Messages • Menus 3 Arrow buttons Navigate through menu items that appear on the display.
About your printer 16 Use To 12 Color Switch to color mode. 13 Black Switch to black‑and‑white mode. 14 Start Start a job, depending on which mode is selected. 15 Cancel 16 Wi‑Fi indicator Check the wireless status of your printer. 17 Eco‑Mode Using a flash drive with the printer Make sure the flash drive contains files that are supported by the printer. For more information, see “Supported file types” on page 16. 1 Insert a flash drive into the USB port.
Ordering and replacing ink cartridges 17 Notes: Ordering and replacing ink cartridges • To get more ink, order high‑yield ink cartridges. • Depending on your country or region, you may get the ink cartridges individually or in multiple packs. Ordering ink cartridges • You can order a mix of standard ink cartridges and high‑yield ink cartridges, depending on your needs. Lexmark S410 Series models (except Lexmark S419) • For page yield information, visit www.lexmark.com/yields.
Ordering and replacing ink cartridges 18 3 Press the release tab, and then remove the used ink cartridge or cartridges. 1 2 Insert each ink cartridge. Slide your finger along the ink cartridge until the cartridge clicks into place. 2 3 1 Installing ink cartridges 2 1 Remove the ink cartridge from the pack, and then remove the protective cap from the ink cartridge. If your ink cartridge comes with a twist cap, then remove the cap.
Ordering and replacing ink cartridges 19 Cleaning the printhead nozzles If you have not been using the printer for a long period, then you may need to clean the printhead nozzles to improve the quality of your prints. Keep your printer plugged to a properly grounded, working electrical outlet to allow it to perform automatic maintenance cycles. Notes: • Cleaning the printhead nozzles uses ink, so clean them only when necessary.
Using the printer software 20 Using the printer software Installing the printer software Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall the current software first. Minimum system requirements The printer software requires up to 500MB of free disk space. Supported operating systems • • • • • • • • • • • • • • • • • • • • • • • * For Windows users 1 Close all open software programs. 2 Insert the installation software CD.
Using the printer software 21 Printer software Use the LexmarkTM Printer Home (referred to as Printer Home) To • • • • • • • • • • Use the To Printing Preferences When you click File > Print > Properties with a document open, a Printing Preferences dialog appears. The dialog lets you select options for the print job, such as the following: Launch applications or programs. Scan or e‑mail a photo or document. • • • • • • Edit scanned documents. Scan documents to PDF.
Using the printer software 22 Notes: • Your printer may not come with these applications, depending on the features of the printer that you purchased or the installation type (standard or custom) chosen when you installed the printer. • To take advantage of the full features of your printer, select the custom install option during installation, and then select all packages listed. Accessing Web links Web links are links to predefined Web pages that are saved in the printer folder.
Printing Printing Printing a document For Windows users 1 With a document open, click File > Print. 23 3 Navigate to: Layout tab > Print on Both Sides (Duplex) area > Print on both sides • Click Long edge for print jobs with pages that are bound along the long edge of the page. • Click Short edge for print jobs with pages that are bound along the short edge of the page. 4 Click the Paper/Finishing tab, and then select a supported paper type. 5 Click OK to close any printer software dialogs.
Printing 24 4 Right‑click the printer, and then select Open or See what's printing. Portrait Landscape 5 Cancel the print job: • If you want to cancel a particular print job, then right‑click the document name, and then select Cancel. • If you want to cancel all print jobs in the queue, then click Printer > Cancel All Documents. For Macintosh users 1 Click the printer icon on the Dock. The print queue dialog appears. 10 Click Print. 2 Choose the job you want to cancel, and then click Delete.
Copying 25 4 Press the left or right arrow button to select the number of copies. Copying 5 From the Copy menu screen, press the up or down arrow button to scroll to the option you want to set, and then press the left or right arrow button to scroll to the setting you want. If necessary, press OK ADF Scanner glass to make a selection. 6 Select the copy mode: • Press to switch to color mode. • Press to switch to black‑and‑white mode.
Copying 26 Canceling copy jobs To cancel a copy job, press , and then press OK . Scanning stops and the printer returns to the previous menu.
Scanning 27 3 Press the up or down arrow button to scroll to the scan option you want to set, and then press the Scanning left or right arrow button to scroll to the setting you want. Set the color, quality, original image size, and other scan options. If necessary, press you make a selection. ADF OK each time Scanner glass 4 Press . Scanning to a flash drive or memory card Notes: • Some features are available only in select printer models.
Scanning 28 5 Select Email photo, Email document, or Email PDF. Note: You can select Email document only if an OCR application is stored on your computer. Scanning starts and the scan progress dialog appears. When the scan is finished, a new e‑mail message is created with the scanned document automatically attached. 6 Compose your e‑mail message. Note: If your e-mail program does not open automatically, then you can scan the document to the computer and then send it through e-mail as an attachment.
E-mailing 29 • When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned E-mailing image. • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as Before you can send an e-mail, you must first configure the network connection and e-mail settings of your printer. Sending e-mail ADF magazine clippings) into the ADF. Place these items on the scanner glass.
Setting up the printer to fax 30 Setting up the printer to fax CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network. CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm.
Setting up the printer to fax 31 Connected to different wall jacks Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service EXT LINE EXT LINE PHONE LINE 02 To connect: Connect the cable from the wall jack to the port of the printer. Tips for this setup: • If you have only one telephone number on your line, then you need to set the printer to receive faxes automatically (Auto Answer On). • Set the printer to pick up calls two rings after the answering machine.
Setting up the printer to fax 32 When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone to receive the fax. • You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax. To install a filter for the printer: 1 Connect the line port of the DSL filter to the wall jack.
Setting up the printer to fax 33 2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter. The port labeled Phone Line 2 or Fax Port is not always active. You may need to pay extra to your VoIP provider if you want to activate the second phone port.
Setting up the printer to fax 34 • If you need two phone ports for your devices but do not want to pay extra, then do not plug the printer into the second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port , and then plug the printer and telephone into the splitter. Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug an analog telephone into the splitter and then listen for a dial tone.
Setting up the printer to fax 35 Connecting the printer to a non‑RJ‑11 wall jack Notes: • Do not remove the wrap plug from the port of the printer. • The printer may not come with an RJ-11 adapter in your country or region. If the additional device (telephone or answering machine) has an RJ-11 connector, then you can remove the wrap plug and connect the device to the port of the printer.
Setting up the printer to fax 36 France Netherlands Switzerland Finland Norway United Kingdom To connect: Connect the cable from the wall jack to the port of the printer. Warning—Potential Damage: If your country or region is on the list, then do not remove the wrap plug Connecting the printer to a wall jack in Germany port of the printer. It is necessary for the proper functioning of the devices on the from the telephone line. The German wall jack has two kinds of ports.
Setting up the printer to fax 37 Connect the printer to any of the N ports. If you hear a dial tone, then the telephone line and the wall jack are working. Make sure the printer is properly connected to the telephone line 1 While the printer is connected to a telephone line through the an analog telephone into the port on the back of the printer, plug port of the printer. EXT 2 Listen for a dial tone. LINE If you hear a dial tone, then the printer is properly connected to the telephone line.
Setting up the printer to fax 38 Step 5: Set the number of rings Note: In some models, entries 1–89 are for individual contacts and entries 90–99 are for fax groups. Enter the entry number before entering the contact name and fax number of the contact. If you set Auto Answer to On in Step 4, then do the following. If you set Auto Answer to Off, then proceed to Step 6. Using the fax software If you are connecting the printer to a computer, then you can also create a contact list using the fax software.
Faxing 39 Sending faxes using the computer Faxing For Windows users CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm. 1 With a document open, click File > Print. 2 Make sure the appropriate printer is selected, and then click Properties, Preferences, Options, or Setup.
Faxing 40 Receiving faxes automatically • Make sure that the telephone is plugged into the printer is connected to the wall jack through the 1 Make sure that Auto Answer is on: From the printer control panel, navigate to: > Setup > OK > Fax Setup > OK > Ringing and Answering > OK > Auto Answer > OK > On > OK 2 Set the number of rings before the printer picks up incoming faxes: a Press the arrow buttons to scroll to Pick Up On, and then press OK .
Wireless networking Wireless networking 41 For Windows users 1 Close all open software programs. 2 Insert the installation software CD.
Wireless networking 42 You can find these WPS logos on the side, back, or top of your access point. For more information on accessing the wireless settings and determining the WPS capability of your access point, see the documentation that came with the access point or contact your system support person. Configuring Wi‑Fi Protected Setup manually Note: Make sure your access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified. For more information, see the User’s Guide.
Troubleshooting 43 Troubleshooting Installation screen did not appear during installation Before you troubleshoot LAUNCH THE PRINTER CD MANUALLY If the "Before you troubleshoot" checklist does not solve the problem, then try the following: For Windows users Use this checklist to solve most printer problems: • Make sure the power cord is plugged into the printer and into a properly grounded, working electrical outlet. • • • • • • , or click Start and then click Run.
Troubleshooting 44 If your printer does not appear in the list, then try either of the following: CHECK THE USB CONNECTION 1 Check the USB cable for any obvious damage. If the cable is damaged, then use a new one. 2 Firmly plug the square end of the USB cable into the back of the printer. 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer. The USB port is marked with . Note: If you continue to have problems, then try another USB port on the computer.
Troubleshooting 45 If the cartridges do not seem to fit, then make sure the printhead is properly seated, and then try installing the cartridges again. Cannot delete documents from the print queue If you have jobs stuck in the print queue and cannot delete them to get other jobs to print, then the computer and printer may not be communicating. 2 Load plain, unmarked paper.
Troubleshooting 46 DECREASE THE TRANSMISSION SPEED OF THE FAX MODEM • “Cannot run the fax software” on page 47 Fax troubleshooting checklist If you encounter problems sending and receiving faxes, then check the connection first: 1 Check for a dial tone on the telephone line by plugging an analog telephone into the wall jack, DSL filter, VoIP device, or cable modem where you connected the printer. Make sure you plug the telephone into the same port.
Troubleshooting 47 3 If the prefix is not correct, enter the correct prefix, and then press OK MAKE SURE THAT YOU HAVE THE CORRECT MANUAL ANSWER CODE . If you set the printer to receive faxes manually (Auto Answer Off), then you need to press the correct code when a fax comes in so that the printer can receive it.
Troubleshooting 48 Print a network setup page to verify the SSID the printer is using. For Macintosh users If you are not sure if your SSID is correct, then run the wireless setup again. • Your WEP key or WPA passphrase is correct (if your network is secure). 2 Click More Info. Log on to the access point and check the security settings. A security key is like a password. All devices on the same wireless network using WEP, WPA, or WPA2 share the same security key.
Troubleshooting • From 8 to 63 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard. ASCII characters in a WPA passphrase are case‑sensitive. Note: If you do not know this information, then see the documentation that came with the access point, or contact your system support person.
Troubleshooting In Mac OS X version 10.4 or earlier 1 From the Finder, navigate to: 50 If you see this message again after you have waited long enough for the printer and the laptop to attach to the network, then there may be a problem with your wireless network. Applications > Internet Connect > AirPort Make sure that the laptop and printer have both received IP addresses: The SSID of the network that the computer is connected to is displayed in the Network menu.
Troubleshooting If the printer and computer have valid IP addresses and the network is operating correctly, then continue troubleshooting. MAKE SURE THE WIRELESS PORT IS SELECTED Note: This solution applies to Windows users only. 1 Click , or click Start and then click Run. 2 In the Start Search or Run box, type control printers. 3 Press Enter, or click OK. 4 Right‑click the printer, and then select Properties or Printer properties from the menu. 5 Click the Ports tab, and then locate the selected port.
Notices Notices 52 Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries. All other trademarks are the property of their respective owners. Edition notice Federal Communications Commission (FCC) compliance information October 2011 statement The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC.
Index Index A Address Book 38 aligning the printhead 18 answering machine setting up 30 Automatic Document Feeder (ADF) 13 exit tray 13 exit tray extension 13 paper guide 14 tray 14 B bidirectional communication enabling 50 broadcast fax, sending immediately 39 buttons, printer control panel Address Book 15 arrow buttons 15 Back 15 Black 16 Cancel 16 Color 16 Dial Tone 15 Eco‑Mode 16 Home 15 keypad 15 Pause 15 Power 15 Redial 15 Select 15 Start 16 C Caller ID setting 37 canceling copy job 26 e‑mail 29 pr
Index finding IP address of printer 48 IP addresses 48 notices 2, 52 P page does not print 44 paper conserving 5 paper exit tray 14 paper feed guard 13 paper guide adjustment lever 13 paper guides 13 paper support 13 parts diagram 13 PDF creating from scan 28 Personal Identification Number method using 42 phone book 38 phone plug 34 phone splitter 32 PictBridge port 14 power supply port 14 Print dialog launching 21 print job canceling 24 print troubleshooting cannot delete documents from print queue 45 pri
Index Wi‑Fi Protected Setup configuring manually 42 using 41 Wi‑Fi Protected Setup logo identifying 41 55
