Operator Manual LF215 User Guide you r do cu me nt m an a geme nt p ar t n er
Operating Instructions Laser Facsimile For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.
About the Operating Instructions Your machine comes with the References: This Operating Instructions provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine. Contents of this manual are subject to change without prior notice.
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. * * *This label is stuck to hot surfaces. Be careful not to touch these areas. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: means POWER ON. means POWER OFF.
NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3.
Differences Between British and American English British English American English (Re)dialling (Re)dialing Colour Color Emphasise Emphasize Recognise Recognize Organise Organize Authorise Authorize Cancelling Canceling Customise Customize Socket Jack Labelling Labeling WARNING • Do not disassemble the machine as it may give you an electric shock. • If you print large amount of copies, the surface of the output tray may become hot.
CONTENTS Chapter 1: GETTING STARTED Setting Up Your Machine Unpacking .......................................................... 1.2 Selecting a Location ........................................ 1.4 Understanding the Component Location .................. Front View ..................................................... Rear View ...................................................... Control Panel Functions ................................... 1.5 1.5 1.5 1.6 Attaching Accessories .........................
Chapter 2: PAPER HANDLING Selecting Print Materials ....................................... 2.2 Type, Input Sources and Capacities .................. 2.2 Guidelines for Paper and Special Materials .......... 2.3 Selecting an Output Location ................................. 2.4 Printing to the Front Output Tray (Face down) .... 2.5 Printing to the Rear Output Slot (Face up) .......... 2.5 Loading Paper in the Paper Tray ............................ 2.7 Using the Manual Feeder ..............................
Receiving Receiving Receiving Receiving Manually in Tel Mode ............................ 4.12 Manually Using Remote Receive Start Code 4.13 Faxes Using the DRPD Mode .................. 4.13 Faxes in the Memory ............................. 4.14 Automatic Dialing One-touch Dialing ............................................... 4.15 Storing a Number for One-touch Dialing ........... 4.15 Sending a Fax using a One-touch Number ......... 4.16 Speed Dialing ..................................................
Printing a Reduced or Enlarged Document .............. Fitting Your Document to a Selected Paper Size ...... Printing Posters .................................................. Using Watermarks .............................................. Using an Existing Watermark ........................... Creating a Watermark .................................... Editing a Watermark ...................................... Deleting a Watermark .................................... 5.13 5.14 5.15 5.16 5.16 5.17 5.18 5.
Chapter 8: TROUBLESHOOTING Clearing Document Jams ...................................... Clearing Paper Jams ............................................. In Tray 1 ....................................................... In Tray 2 ....................................................... In the Paper Exit Area ..................................... In the Fuser Area or Around the Toner Cartridge . In the Manual Feeder ...................................... Tips for Avoiding Paper Jams ........................
1 GETTING STARTED Thank you for purchasing this multifunctional product. Your machine provides you with printing, copying, scanning, and faxing functions! This chapter gives you step-by-step instructions for setting up your machine.
Setting Up Your Machine Unpacking Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items. If there is a missing item, contact the retailer where you bought the machine: Starter Toner Cartridge AC Power Cord* Telephone Line Cord* CD-ROM** Quick Install Guide Quick Guide Document Output Support USB Cable (for America only) 1.
1 Brand plaque*** Key layout sheet (May already be affixed to the machine in some regions) (for Europe only /May already be affixed to the machine in some regions) * The appearance of the power cord and the telephone line cord may differ according to your country’s specifications. ** The CD-ROM contains the Type 2200 Driver, the Operating Instructions and the Adobe Acrobat Reader program. ***Peel off the brand plaque’s backing, and then stick down the plaque in the control panel’s left corner.
Selecting a Location Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold and humidity. Do not set the machine close to the edge of your desk or table. Clearance Space • Front: 482.6 mm (enough space so that the paper tray can be removed) • Back: 250 mm (enough space for ventilation) • Right: 100 mm • Left: 100 mm (enough space for ventilation) 1.
1 Understanding the Component Location These are the main components of your machine: Front View Document Input Automatic Document Support Feeder Control Panel (See page 1.6) Front Output Tray (Face down) Front Cover Toner Cartridge Paper Tray(Tray 1) Rear View GETTING STARTED 1.
Control Panel Functions 1.
Allows you to select the fax receiving mode. 1 • Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group number for automatic dialing and edit the stored numbers. • Allows you to print a Phone book list. 4 F A X Adjusts the resolution of the documents for the current fax job. Allows you to send a fax to multiple destinations. Engages the telephone line. Redials the last number in Standby mode or inserts a pause into a fax number in Edit mode.
Attaching Accessories Document Output Support Insert the two tabs on the supplied document output support into the slots on both sides of the paper output tray. Fold out the extender, if necessary. NOTE:When detaching the 1.
1 Installing the Toner Cartridge 1 Open the front cover. 2 Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge. Thoroughly rolling the cartridge will assure the maximum copies per cartridge. NOTES: • To prevent damage, do not expose the toner cartridge to light for more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.
3 Slide the toner cartridge into the machine until it locks into place completely. 4 Close the front cover. Make sure that the cover is securely closed. 1.
1 Loading Paper You can load approximately 250 sheets. To load a stack of Letter-sized paper: 1 Pull open the paper tray and remove it from the machine. 2 Push down on the pressure plate until it locks into place. 3 Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up. GETTING STARTED 1.
4 Insert the paper stack into the paper tray with the side you want to print facing up. NOTE: If you want to load a different size of paper, you need to adjust the paper guides. For details, see page 1.13. 5 Pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams. 6 Insert and slide the paper tray back into the machine. NOTE: After you load the paper, you need to set up your machine for the paper type and size you loaded. See page 1.
Changing the Paper Size in the Paper Tray To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. 1 After pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length. P 2 After inserting paper into the tray, slide in the guide until it lightly touches the end of the paper stack. For the paper smaller than Letter, adjust the front paper length guide. GETTING STARTED 1.
3 Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack. NOTES: • Do not push the paper width guide far enough to cause the materials to warp. • If you do not adjust the paper width guide, it may cause paper jams. 1.
1 Making Connections Plug the telephone line cord into the LINE jack and the other end into the wall jack. ➜ To the walljack If you want to use your machine for receiving both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine. GETTING STARTED 1.
NOTE: In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the EXT jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephone or answering machines. 1.
Connecting to your computer Plug the USB printer cable into the connector on the back of the printer. You must use a USB 2.0 compliant cable that is no more than 3 m in length. If you want to use a parallel printer cable, purchase only IEEE 1284 compliant parallel cable and connect it to the parallel connector on your machine. Push the metal clips down to fit inside the notches on the cable plug. NOTES: • You only need to connect one of the cables mentioned above.
Turning the Machine On 1 Plug one end of the supplied three-pronged electrical type cord into the AC socket on the machine and the other end into a properly grounded AC outlet. 2 Press the power switch to turn the machine on. To view your display text in another language, see page 1.27. WARNINGS: • The fusing area inside the rear part of your machine becomes hot once the machine is turned on. Be careful when you access this area.
Installing Software About Software You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM includes: • Software • Operating Instructions • Adobe Acrobat Reader The CD-ROM provides you with the following software: Type 2200 Driver To use your machine as a printer and scanner in Windows, you must install the Type 2200 driver. For information about installing the Type 2200 driver in Windows, see page 1.21.
Printer Driver Features Your printer drivers support the following standard features: • Paper source selection • Paper size, orientation and media type • number of copies The following table lists a general overview of features supported by your printer drivers. Printer Driver Feature Win9x/Me Win2000/XP WinNT4.
Installing Software in Windows System Requirements Before you begin, ensure that your system meets the minimum requirements. Supported Operating System • Windows 95 OSR2 • Windows 98/Windows 98 SE • Windows Me • Windows NT 4 Workstation or Server with Service Pack 3 • Windows 2000 Professional or Advanced Server • Windows XP Home edition or Professional. Minimal Requirements • Disk space: 120 MB for installation • Memory: 64 MB • CPU: Pentium II 233 or higher • Required software: Internet Explorer 4.
Installing Software In Windows NOTES: • Cancel the “New Hardware Found” window when your computer boots up. • Make sure that your machine is turned on and connected to your computer’s parallel port or USB port before installing software. Windows 95 and Windows NT 4.0 do not support the USB connection. 1 Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and an maintenance window appears. If the maintenance window does not appear, click Start and then Run. Type X:\Setup.
2 Choose the installation type. 1 •Typical: Installs the common software for your printer, such as printer driver, Twain driver, Remote Control Panel. This is recommeded for most users. •Custom: Allows you to choose the language of the software and the components you want to install. After selecting the language and the component(s), click Next. •View Operating Instructions: Allows you to view this Operating Instructions.
5 Click Finish. NOTES: • When you want to use your machine with the parallel cable, remove the USB cable and connect the parallel cable. Then reinstall the printer driver; select Start → Programs → Type 2200 → Maintenance → Repair → Printer. If you have replaced the parallel cable with the USB cable, do the same to reinstall the driver. • If your printer doesn’t work properly, reinstall the printer driver.
NOTE: If your machine is not connected to the computer, the following window will appear. • After connecting the machine, click Next. • If you want to skip the connection status, click Next, and No to the following screen. Then the installation will start and the test page will not be printed at the end of the installation. 3 Select the components you want to reinstall and click Next. 4 After the installation is finished, the window asking you to print a test page appears.
Removing Software Uninstall is required if you are upgrading software or if your installation fails. 1 You can select Start → Programs → Type 2200 → Maintenance. Otherwise, insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and an maintenance window appears. If the maintenance window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter of your drive and click OK. 2 Click Remove.
Setting Up the Machine System Changing the Display Language To change the language that displays on the display of the control panel, follow these steps: 1 Press Menu until “Machine Setup” appears on the top line of the display. 2 Press the scroll button ( or ) until “Language” appears on the bottom line of the display. 3 Press Enter. The current setting appears on the bottom line of the display. 4 Press the scroll button ( or want appears on the display.
Setting the Machine ID In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your machine. 1 Press Menu until “Machine Setup” appears on the top line of the display. The first available menu item, “Machine ID” displays on the bottom line. 2 Press Enter. The display asks you to enter the fax number.
Entering Characters Using the Number Keypad As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name and telephone number. When you store one or two digit speed dial or group dial numbers, you may also enter the corresponding names. To enter alphanumeric characters: 1 When you are prompted to enter a letter, locate the button labeled with the character you want.
Keypad Letters and Numbers Key Assigned numbers, letters or characters 1 1 Space 2 A B C 2 3 D E F 3 4 G H I 4 5 J L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W X Y Z 0 + - , . K 7 9 ’ / * # & 0 Changing Numbers or Names If you make a mistake while entering a number or name, press the button to delete the last digit or character. Then enter the correct numbers or characters.
1 Setting the Date and Time The current date and time are shown on the display when your machine is on and ready to work. All of your faxes will have the date and time printed on them. NOTE: If power to the machine is cut off, you need to reset the correct time and date once the power is restored. 1 Press Menu until “Machine Setup” appears on the top line of the display. 2 Press the scroll button ( or ) to display “Date & Time” on the bottom line and press Enter.
Changing the Clock Mode You can set your machine to display the current time using either 12-hour or 24-hour format. 1 Press Menu until “Machine Setup” appears on the top line of the display. 2 Press the scroll button ( or ) until you see “Clock Mode” on the bottom line and press Enter. The clock mode currently set for the machine displays. 3 Press the scroll button ( or ) to select the other mode and then press Enter to save the selection. 4 To return to Standby mode, press Clear/Stop.
1 Setting Sounds You can control the following sounds: • Ringer: You can adjust the ringer volume. • Key Sound: With this option set to “On,” a key tone sounds each time any key is pressed. • Alarm Sound: You can turn the alarm sound on or off. With this option set to “On,” an alarm tone sounds when an error occurs or fax communication ends. • Speaker: You can turn on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to “Comm.
Speaker Volume To adjust the volume using the On Hook Dial button: 1 Press On Hook Dial. A dial tone sounds from the speaker. 2 Press the scroll button ( or ) until you hear the loudness you want. The display shows the current volume level. 3 Press Clear/Stop to save the change and return to Standby mode. Using the Save Mode Power Save Mode Power Save mode allows your machine to reduce power consumption when it is not in actual use.
2 PAPER HANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine.
Selecting Print Materials You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies and so on. Always use print materials that meet the guidelines for use with this machine. See “Paper Specifications” on page 9.9. To get the best possible print quality, use only high-quality copier-grade paper. When you choose print materials, consider the following: • Desired outcome: The paper you choose should be appropriate for your project.
Guidelines for Paper and Special Materials When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind: • Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page 9.9. • Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and the poor print quality. • Use only high quality copier grade paper for the best print quality.
- To avoid fading, do not expose the printed transparencies to prolonged sunlight. • For labels: - Verify that their adhesive material can tolerate fusing temperature of 200 oC (392o F) for 0.1 second. - Make sure that there is no exposed adhesive material between them. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components. - Do not load a sheet of them through the machine more than once.
Printing to the Front Output Tray (Face down) The front output tray collects printed paper face-down in correct order. The tray should be used for most print jobs. 2 Printing to the Rear Output Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from the manual feeder to the rear output slot provides the straight paper path.
To use the rear output slot: 1 Open the rear cover by pulling it upward. WARNING: The fusing area inside the rear part of your machine becomes hot once the machine is turned on. Be careful when you access this area. 2 If you do not want to use the rear output slot, close the rear cover. The pages stack on the front output tray. 2.
Loading Paper in the Paper Tray The paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For faxing and copying, you can use A4-, Letter- or Legalsized paper only. For PC-printing, you can use many different sizes of paper; see page 9.9. The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is lowered.
Using the Manual Feeder Use the manual feeder to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray. Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized materials can be printed with this printer. The minimum size is 76 by 127 mm (3.0 by 5.0 in.) and the maximum size is 216 by 356 mm (8.5 by 14 in.) Acceptable print materials are plain paper with sizes ranging from 100 x 148 mm (3.9 x 5.
2 Adjust the paper guide to the width of the print material. 2 NOTE: When printing on previously printed paper from the manual feeder, the printed side should be facing down with an uncurled edge to the machine. If you experience problems with paper feed, turn the paper around. 3 Open the rear cover to use the rear output slot. 4 After printing, close the rear cover. PAPER HANDLING 2.
Setting the Paper Type and Size for the Manual Feeder After loading paper in the manual feeder, you need to set the correct paper type and size using the control panel buttons. These settings will apply to Copy mode. For PC-printing, you need to select the paper size in the application program you use. To set the paper size for the manual feeder: 1 Press Menu. The display shows “Paper Setting” on the top line and the first item, “Paper Type,” on the bottom line. 2 Press Enter to access the menu item.
3 COPYING This chapter gives you step-by-step instructions for copying documents.
Loading Paper for Copying The instructions for loading print materials are the same whether you are printing, faxing or copying. For coping, you can use Letter-, A4-, Legal-sized print materials. For further details, see page 1.11 for loading in the paper tray and page 2.8 for loading in the manual feeder. Preparing a Document Using the ADF (Automatic Document Feeder), you can load up to 20 documents (weight: 75 g/m2, 20 lb) for one job.
Making a Copy 1 Pull the document support all the way out. Fold out the extender, if necessary. 2 Load the documents up to 50 pages face down into the ADF. 3 Adjust the document guides to the document size. 4 Customize the copy settings including number of copies, copy size, contrast and image by using the control panel buttons. See “Setting Copy Options” on page 3.4. Sorts the copy job.
Setting Copy Options The buttons on the control panel let you make all the basic copy options; contrast, document type, copy size and number of copies. Set the following options for the current copy job before pressing Start to make copies. NOTE: If you press Clear/Stop while you set the copy options, all of the options you have set for the current copy job will be canceled and return to their default status. Or, they will automatically return to their default status after the machine completes the copy.
Original Type The image setting is used to improve the copy quality by selecting the document for the current copy job. To select the document type, press Original Type . Each time you press the button, the LED labeled with the selected mode turns on. You can choose from the following image modes: • Text: Use for documents containing mostly text. • Photo: Use when the originals are photographs.
Reduced/Enlarged Copying Using the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 50% to 200%. To select from the predefined copy sizes: 1 Press Reduce/Enlarge. The default setting appears on the bottom line of the display. 2 Use Reduce/Enlarge or the scroll button ( or ) to find the size setting you want. 3 Press Enter to save the selection. To fine-tune the size of copies: 1 Press Reduce/Enlarge.
Changing the Default Settings Copy options, including contrast, image, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the corresponding buttons on the control panel. To create your own default settings: 1 Press Menu on the control panel until “Copy Setup” appears on the top line of the display. The first menu item, “Default-Change”, appears on the bottom line.
Setting the Time Out Option You can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel. 1 Press Menu on the control panel until “Copy Setup” appears on the top line of the display. 2 Press the scroll button ( or ) to display “Timeout” on the bottom line. 3 Press Enter to access the menu item. 4 Press the scroll button ( or ) until the status you want appears on the display.
4 FAXING This chapter gives you information about using your machine as a fax machine.
Sending a Fax Changing the Fax Setup options 1 Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Ring To Answer,” displays on the bottom line. 2 Press the scroll button ( or ) until the menu item you want on the bottom line and press Enter. 3 Use the scroll button ( or ) to find the status or use the number keypad to enter the value for the option you have selected. 4 Press Enter to save the selection. 5 If necessary, repeat steps 2 through 4.
Available Fax Setup Options You can use the following setup options for configuring the fax system: Option Description Ring To Answer You can specify the number of times the machine rings, 1 to 7, before answering an incoming call. Darkness You can select the default darkness mode to fax your documents lighter or darker. • Lighten works well with dark print. • Normal works well with standard typed or printed documents. • Darken works well with light print or faint pencil markings.
Option Discard Size Description When receiving a document as long as longer than the paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual size. When the document is within the margin and the Auto Reduction feature is turned on, the machine reduces the document to fit it onto the appropriate sized paper and discard does not occur.
Loading a Document 1 Pull the document input support all the way out. Fold out the extender, if necessary. 2 Load the documents up to 50 pages face down into the ADF and adjust the document guides to the document size. 4 For detailed guidelines for preparing an original document, see page 3.2. 3 Adjust the document resolution, referring to page 4.6. FAXING 4.
Adjusting the Document Resolution The default document settings produce good results when setting typical text based documents. However, if you send documents that are of a poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax. 1 Press Resolution on the control panel. 2 By pressing Resolution or the scroll button ( or ), you can choose from Standard, Fine, Super Fine, Photo.
Sending a Fax Automatically 1 Load the document(s) face down into the ADF. For details about loading a document, see page 4.5. 2 Adjust the document resolution to suit your fax needs. See page 4.6. If you need to change the darkness, see page 4.3. 3 Enter the remote fax phone number using the number keypad. You can use the one-touch keypad or speed or group dial numbers. For details about storing a number, see page 4.9. 4 Press Start.
Sending a Fax Manually 1 Load the document(s) face down into the ADF. For details about loading a document, see page 4.5. 2 Adjust the document resolution to suit your fax needs. See page 4.6. If you need to change the darkness, see page 4.3. 3 Press On Hook Dial . You hear a dial tone. 4 Enter the remote fax machine’s fax number using the number keypad. You can use the one-touch keypad or speed or group dial numbers. For details about storing a number, see page 4.9.
Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode. When something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, See page 8.8. If you receive an error message, press Clear/Stop to clear the message and try to send the document again. You can set your machine to print a confirmation report automatically each time sending a fax is completed.
Receiving a Fax About Receiving Modes • In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. • In Tel mode, you can receive a fax by pressing On Hook Dial (you can hear a fax tone from the remote machine) and then pressing Start on the control panel of your machine. You can also of the extension phone and then press the remote receive code; see page 4.13.
Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4- or Legal-sized plain paper. For details about loading paper and setting the paper size in the tray, see page 1.11 and page 1.32. Receiving Automatically in Fax Mode Your machine is preset to Fax mode at the factory.
Receiving Automatically in Ans/Fax Mode For using this mode, you must attach an answering machine to the EXT jack on the back of your machine. See page 1.15. 1 Press Receive Mode. 2 Press and hold Receive Mode until “Ans/Fax” displays on the bottom line. You may have to repeat this action once or twice, depending on the mode you’re in. 3 When you receive a call, the answering machine answers. If the caller leaves a message, the answering machine stores the message as it would normally.
Receiving Manually Using Remote Receive Start Code You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine. When you receive a call on the extension phone and hear fax tones, press the keys 9 on the extension telephone. The machine receives the document. Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing 9 once again. 9 is the remote receive code preset at the factory.
To set up the DRPD mode: 1 Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Receive Mode,” displays on the bottom line. 2 Press the scroll button ( or ) until you see “DRPD Mode” on the bottom line and press Enter. 3 When “Set” displays on the bottom line, press Enter. The LCD displays ‘[Waiting Ring].” 4 Call your fax number from another telephone. It is not necessary to place the call from a fax machine.
Automatic Dialing One-touch Dialing The 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a number automatically with a touch of a button. Using the button, you can store up to 40 fax numbers on the one-touch buttons. Storing a Number for One-touch Dialing 1 Press and hold one of the one-touch dial buttons for about 2 seconds. The display asks you to enter the fax number. “T” signifies that you are assigning a one-touch dial button.
Sending a Fax using a One-touch Number 1 Load the document(s) face down into the ADF. For details about loading a document, see page 4.5. 2 Adjust the document resolution to suit your fax needs. See page 4.6. If you need to change the darkness, see page 4.3. 3 Press the one-touch button where you stored a number. The document scans into the memory. 4 The machine dials the fax number stored in the one-touch dial location and the document is sent when the remote fax machine answers.
5 Enter the number you want to store using the number keypad and press Enter. To insert a pause between numbers, press Redial/Pause. A symbol “-” appears on the display. 6 To assign a name to the number, enter the name you want. For details about entering characters, see page 1.29. OR If you do not want to assign a name, skip this step. 7 Press Enter when the name appears correctly or without entering a name. 8 To store more fax numbers, repeat steps 4 through 7.
Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a group dial location. This enables you to use a group dial number setting to send the same document to all the destinations within the group. Setting a Group Dial Number 1 Press Phone Book on the control panel. 2 Press Phone Book or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display. Press Enter.
12 If you want to assign another group, press Enter and repeat from step 5. OR To return to Standby mode, press Clear/Stop. NOTE: You cannot include one group dial number in another group dial number. Editing Group Dial Numbers You can delete a specific speed dial number from a selected group or add a new number to the selected group. 1 Press Phone Book on the control panel. 2 Press Phone Book or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display. Press Enter.
Sending a Fax Using Group Dialing (Multi-address Transmission) You can use group dialing for Broadcasting or Delayed transmissions. Follow the procedure of the operation (Broadcasting transmission; see page 4.22, Delayed transmission; see page 4.23, Priority transmissionpage 4.25, Delayed RX Polling transmissionpage 4.26). When you come to a step in which the display asks you to enter the remote fax number: • For a one-digit group number, press and hold the appropriate digit button.
Searching with a Particular First Letter 1 Press Phone Book. 2 Press Enter when “Search&Dial” appears on the display. 3 Press the button labeled with the letter you want to search for. A name beginning with the letter displays. For example, if you want to find the name “MOBILE,” press the 6 button, which is labeled with “MNO.” 4 Press the scroll button ( or ) to display the next name. 5 When the name and/or the number you want displays, press Start or Enter to dial.
Advanced Fax Functions Sending Broadcasting Faxes Using the Broadcasting button on the control panel, you can use the broadcasting fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in the memory and sent to a remote station. After transmission, the documents are automatically erased from the memory. 1 Load the document(s) face down into the ADF. For details about loading a document, see page 4.5.
Sending a Delayed Fax You can set your machine to send a fax at a later time when you will not be present. 1 Load the document(s) face down into the ADF. For details about loading a document, see page 4.5. 2 Adjust the document resolution to suit your fax needs. See page 4.6. If you need to change the darkness, see page 4.3. 3 Press Menu until “Fax Feature” appears on the top line of the display. The first available menu item, “DelayFax,” displays on the bottom line. 4 Press Enter.
9 To assign a name to the transmission, enter the name. If not, skip this step. For details on how to enter the name using the number keypad, see page 1.29. 10 Press Enter. The display shows the current time and asks you to enter the starting time when the fax is to be sent. 11 Enter the time using the number keypad. To select “AM” or “PM” for 12-hour format, press the button or any number button.
Sending a Priority Fax Using the Priority Fax feature, a high priority document can be 4 FAXING 4.
Polling a Remote Machine Polling is used when one fax machine requests another to send a document. This is useful when the person with the original document to be sent is not in the office. The person who wants to receive the document calls the machine holding it and requests that the document be sent. In other words, it “polls” the machine holding the original document. You can set the machine to automatically receive documents from the unattended remote fax machine at any time.
To select “AM” or “PM” for 12-hour format, press the button or any number button. or If you set a time earlier than the current time, your machine will poll at that time on the following day. 8 When the remote machine is secured with a 4-digit poll code, enter the correct code and press Enter. If not, press Enter to accept “0000” which represents no code, or enter 0000. 9 Press Enter when the starting time displays correctly.
5 Press the scroll button ( or ) until you see the fax job to which you want to add documents and press Enter. The machine automatically stores the documents in the memory, and the display shows the memory capacity and the number of pages. After storing, the machine displays the numbers of total pages and added pages and then returns to Standby mode. Canceling a Scheduled Fax 1 Press Menu until “Fax Feature” appears on the top line of the display.
Additional Features Using Secure Receiving Mode You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on Secure Receiving mode to restrict printing out all of the received faxes when the machine is unattended. In Secure Receiving mode, all of the incoming faxes go into the memory. When the mode turns off, any faxes stored are printed. To turn Secure Receiving mode on: 1 Press Menu until “Advanced Fax” appears on the top line of the display.
To print received documents: 1 Access the Secure Receive menu by following steps 1 and 2 on page 4.29. 2 Press the scroll button ( or bottom line and press Enter. ) to display “Print” on the 3 Enter the four-digit passcode and press Enter. The machine prints all of the faxes stored in the memory. To turn Secure Receiving mode off: 1 Access the Secure Receive menu by following steps 1 and 2 on page 4.29. 2 Press the scroll button ( or ) to display “Off” on the bottom line and press Enter.
Printing Reports Your machine can print reports containing useful information. The following reports are available: Phone Book List This list shows all of the numbers currently stored in the machine’s memory as speed dial and group dial numbers. You can print this Phone Book list using the Phone Book button; see page 4.21. Sent Fax Report This report shows information of the faxes you recently sent. Received Fax Report This report shows information of the faxes you recently received.
Junk Fax Number List This list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu; see page 4.34. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers are blocked. This feature recognize the last 6 digits of the fax number set as a remote fax machine’s ID. Multi-communication Report This report is printed automatically after sending documents from more than one location.
Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see page 4.31 Changing Setting Options 1 Press Menu until “Advanced Fax” appears on the top line of the display. The first available menu item, “Send Forward,” displays on the bottom line.
Advanced Fax Setting Options Option Send Forward Description You can set the machine to always forward all of the outgoing faxes to a specified destination, in addition to the fax numbers you entered. Select Off to turn this feature off. Select On to turn this feature on. You can set the number of the remote fax machine to which faxes are forwarded. RCV Forward You can set your machine to forward incoming faxes to another fax number during a specified period of time.
Option Stamp RCV Name Description This option allows the machine to automatically print the page number, and the date and time of the reception at the bottom of each page of a received document. Select Off to turn this feature off. Select On to turn this feature on. ECM Mode (Error Correction Mode) Error Correction Mode helps with poor line quality and makes sure any fax you send are sent smoothly to any other ECM-equipped fax machine.
Using the Remote Control Panel Using the Remote Control Panel, you can create and edit Phone Book entries or update the firmware program of your machine on the desktop of your computer. When you install SF-565P software, the Remote Control Panel program is automatically installed. For information about installing SF-565P software, see page 1.19. To open the Remote Control Panel: 1 Start your Windows. 2 From the Start menu, select Programs. 3 Select Type 1200 and then Remote Control Panel.
The Phone Book Tab Click the Phone Book tab to create and edit Phone Book entries. Reads the Phone Book entries from the machine to the Remote Control Panel. Downloads the Phone Book entries from the Remote Control Panel to the machine. Shows Phone Book entries Allows you to edit the selected Phone Book entry in a separate Edit window. Allows you to set up group dial numbers. See below. Deletes the selected Phone Book entry. Deletes all Phone Book entries.
The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine. This feature should be used by an authorized technician. Please consult with the purchase point. 4.
5 PRINTING This chapter explains how to print your documents in Windows and how to use the print settings.
Printing a Document in Windows The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application’s user’s guide for the exact printing procedure. 1 Open the document you want to print. 2 Select Print from the File menu. The Print window opens. It may look slightly different depending on your application.
The Layout tab first displays. The preview image shows the sample page with the settings you specified. 5 If necessary, select the Orientation option. The Orientation option allows you to select the direction in which information is printed on a page. • Portrait prints across the width of the page, letter style. • Landscape prints across the length of the page, spreadsheet style. • If you want to turn the page upside down, select 180 from the Rotate drop-down list.
6 If necessary, you can set the sequence for the pages to print from the Extra tab. Select the print order you want to use from the Print Order drop-down list. • Normal: Your machine prints from the first page to the last page. • Reverse All Pages: Your machine prints from the last page to the first page. • Print Odd Pages: Your machine prints only the odd pages of the document. • Print Even Pages: Your machine prints only the even pages of the document.
Canceling a Print Job There are two ways to cancel a print job: To stop a print job from the control panel: Press the Clear/Stop button. Your machine finishes printing the page that is moving through the machine and deletes the rest of the print job. Pressing the button cancels only the current job. If more than one print job is in the machine’s memory, you need to press the button once for each job.
Using a Favorite Setting The Favorites option, which is visible on each tab, allows you to save the current properties settings for future use. To save a Favorites item: 1 Change the settings on each tab, as needed. 2 Enter a name for the item in the Favorites input box. 3 Click Save. To use a saved setting, select it from the Favorites drop-down list. To delete a favorite setting item, select it from the list and click Delete.
Setting Paper Properties Use the following options for paper handling. See page 5.2 for more information about accessing printer’s Properties. Click the Paper tab to access many paper properties. 5 1 2 3 4 5 Property Description 1 Copies Copies allows you to choose the number of copies to be printed. You can enter up to 999. 2 Size Size allows you to choose the size of the paper loaded in the tray. If the required size is not listed in the Size box, click Add Custom.
Property 3 Source 4 Type 5 First Page 5.8 PRINTING Description Make sure that Source is set to the corresponding paper tray. Use the Manual Feed source when printing to special material. You need to load one sheet at a time into the manual feeder. See page 2.8. If you installed an optional Tray 2 and set the Tray 2 in the Printer’s properties , you can select Tray 2.
Setting Graphic Properties Use the following graphic options to adjust the print quality for your specific printing needs. See page 5.2 for more information about accessing printer properties. Click the Graphics tab to display the properties shown below. 5 1 2 3 Property 1 Resolution 2 Toner Save Description You can select the printing resolution by choosing from 600 dpi (Normal) or 300 dpi (Draft). The higher the setting, the sharper the printed characters and graphics.
Property 3 Advanced Options Description You can make advanced settings by clicking the Advanced Options button. Darkness Use this option to lighten or darken the image appearance in your print. • Normal: This setting is for normal documents. • Lighten: This setting is for bolder line widths or darker grayscale images. • Dark: This setting is for finer line width, higher definition in graphics and lighter grayscale images.
Property Description 3 Advanced True Type Options(for Win9x/Me only) This option determines what the driver tells the machine about how to image the text in your document. Select the appropriate setting according to the status of your document. • Download as Bit Image: When this option is selected, the driver downloads the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various types of fonts print faster in this setting.
3 Select the number of pages you want to print per sheet (1, 2, 4, 9 or 16) on the Pages per Side drop-down list. 4 Select the page order on the Page Order drop-down list, if necessary. Right, Then Down Down, Then Right Left, Then Down Down, Then Left Check Print Page Border to print a border around each page on the sheet. NOTE: Page Order and Print Page Border are enabled only when the number of pages per side is 2, 4, 9 or 16. 5 Click the Paper tab and select the paper source, size and type.
Printing a Reduced or Enlarged Document You can scale your print job on a page. 1 When you change the print settings from your software application, access the printer’s Properties. See page 5.2. 2 From the Layout tab, select Reduce/Enlarge on the Type drop-down list. 3 Enter the scaling rate in the Percentage input box. You can also click the or ❷ button. 4 Click the Paper tab and select the paper source, size and type. 5 Click OK and print the document. PRINTING 5.
Fitting Your Document to a Selected Paper Size A You can scale your print job to any paper size regardless of the digital document size. This can be useful when you want to check the fine details on a small document. 1 When you change the print settings from your software application, access the printer’s Properties. See page 5.2. 2 From the Layout tab, select Fit to Page on the Type dropdown list. 3 Select the correct size from the Target Page drop-down list.
Printing Posters You can print a single-page document onto 4, 9 or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-sized document. 1 When you change the print settings from your software application, access the printer’s Properties. See page 5.2. 2 From the Layout tab, select Poster on the Type dropdown list. 3 Configure the poster option: You can select the page layout from 2x2, 3x3 or 4x4.
4 Click the Paper tab and select the paper source, size and type. 5 Click OK and print the document. You can complete the poster by posting the sheets together. Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all of the pages of a document.
Creating a Watermark 1 When you change the print settings from your software application, access the printer’s Properties. See page 5.2. 2 Click the Extras tab and click Edit in the Watermark section. The Edit Watermarks window appears. 5 3 Enter text message you want to print in the Watermark Message box. The message displays in the preview image window. When the First Page Only box is checked, the watermark prints on the first page only. 4 Select the watermark options.
Editing a Watermark 1 When you change the print settings from your software application, access the printer properties. See page 5.2. 2 Click the Extras tab and click Edit in the Watermark section. The Edit Watermarks window appears. 3 Select the watermark you want to edit on the Current Watermarks list, to change the watermark message and the options. Refer to page 5.17. 4 Click Update to save the changes. 5 Click Ok.
Using Overlays What is an Overlay? Dear ABC Regards WORLD BEST An overlay is text and/or images stored on the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead.
4 In the Edit Overlays window, click Create Overlay. 5 In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover). 6 Click Save. The name appears on the Overlay List. 7 Click Ok or Yes to finish creating. The file is not printed out. Instead it is stored in your computer HDD disk. NOTE: The overlay document size must be the same as the documents you print with the overlay.
Using a Page Overlay After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document: 1 Create or open the document you want to print. 2 When you change the print settings from your software application, access the printer’s Properties. See page 5.2. 3 Click the Extras tab. 4 Select the overlay you want to print from the Overlay drop-down list box.
6 If necessary, click Confirm Page Overlay When Printing. When this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document. Answering Yes to the window means that the selected overlay prints with your document. Answering No to the window cancels overlay printing. If this box is empty and an overlay has been selected, the overlay will be automatically printed with your document.
Setting Up the Locally Shared Printer You can connect the machine directly to a selected computer, which is called “host computer,” on the network. Your machine can be shared by other users on the network through a Windows 9x, Me, 2000, XP or NT 4.0 network printer connection. NOTE:Whether the printer is locally connected or networkconnected, you need to install the printer software on each computer that will print documents to the printer. In Windows 9x/Me Setting Up the Host Computer 1 Start Windows.
Setting Up the Client Computer 1 Right-click Start and select Explorer. 2 Open your network folder in the left column. 3 Right-click the shared name and select Capture Printer Port. 4 Select the port you want, check the Reconnect at log on box and then click OK. 5 From the Start menu, select Settings and then Printers. 6 Double-click your printer icon. 7 From the Printer menu, select Properties. 8 From the Details tab, select the printer port and click OK. 5.
In Windows NT 4.0/2000/XP Setting Up the Host Computer 1 Start Windows. 2 For Windows NT 4.0/2000, from the Start menu, select Settings and then Printers. For Windows XP, from the Start menu, select Printers and Faxes. 3 Double-click your printer icon. 4 From the Printer menu, select Sharing. 5 For Windows NT 4.0, check the Shared box. For Windows 2000, check the Shared As box. For Windows XP, check the Share this printer box. 6 For Windows NT 4.0, fill in the Share Name field and click OK.
Setting Up the Client Computer 1 Right-click Start and select Explorer. 2 Open your network folder in the left column. 3 Click the shared name. 4 For Windows NT 4.0/2000, from the Start menu, select Settings and Printers. For Windows XP, from the Start menu, select Printers and Faxes. 5 Double-click your printer icon. 6 From the Printer menu, select Properties. 7 Press the Ports tab and click Add Port. 8 Select Local Port and click New Port. 9 Fill in the Enter a port name field and enter the shared name.
6 SCANNING Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using software.
Scanning Basics Your machine offers a following way to begin scanning: • From TWAIN-compliant software: You can use other software including Adobe PhotoDeluxe and Adobe Photoshop. NOTES: • To scan with your machine, you must install the Type 2200 Driver. • Scanning is done through the same LPT or USB port currently assigned for your printer port.
7 MAINTENANCE This chapter provides information for maintaining your machine and the toner cartridge.
Clearing the Memory You can selectively clear information stored in your machine’s memory. 1 Press Menu on the control panel until “Maintenance” appears on the top line of the display. 2 Press the scroll button ( or ) until you see “Clear Memory” on the bottom line and press Enter. The first available menu item, “Clear All Mem.” displays on the bottom line. 3 Press the scroll button ( or ) until you see the item you want to clear. • Clear All Mem.
Adjusting Shading When the scanning glass becomes dirty, it can alter the shading value. If your copy has black lines or is blurred, adjust the shading setting. 1 Load a sheet of white paper into the ADF. 2 Press Menu on the control panel until “Maintenance” appears on the top line of the display. 3 Press the scroll button ( or ) until “Adjust Shading ” appears on the bottom line and press Enter. 4 Press the scroll button ( or ) to select “On” and press Enter.
Cleaning the Inside During the printing process, paper, toner and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears or reduces these problems. 1 Turn the machine off and unplug the power cord. Wait for the machine to cool down. 2 Open the front cover and pull the toner cartridge out, lightly pushing it down.
Cleaning the Scanning Glass Keeping the scanning glass clean helps ensure the best possible copies. We suggest that you clean the scanning glass at the start of each day and during the day, as needed. 1 Slightly dampen a soft lint-free cloth or paper towel with water. 2 Open the control panel by gripping its top and pulling it. 3 Carefully wipe the scanning glass with a soft dry cloth. If the glass is very dirty, first wipe it with a slightly dampened cloth, and then with a dry cloth.
Maintaining the Toner Cartridge Toner Cartridge Storage To get the most from the toner cartridge, keep the following guidelines in mind: • Do not remove the toner cartridge from its package until ready for use. • Do not refill the toner cartridge. The machine warranty does not cover damage caused by using a refilled cartridge. • Store toner cartridges in the same environment as your machine. • To prevent damage to the toner cartridge, do not expose it to light for more than a few minute. 7.
Redistributing Toner When the toner cartridge is near the end of its life, white streaks or light print occurs. The LCD displays the warning message, “[Toner Low].” You can temporarily reestablish the print quality by redistributing the remaining toner in the cartridge. 1 Open the front cover. 2 Pull the toner cartridge out and gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge.
Replacing the Toner Cartridge When the toner eventually runs out, only blank pages print when a print job is sent or when a fax is received. At this stage, the toner cartridge needs to be replaced. The display on the control panel shows the warning message, “[Toner Empty]” and the machine stops printing. NOTE: You can set the machine to ignore the “[Toner Empty]” message and continue printing. See page 7.10. 1 Open the front cover. 2 Lightly pushing the used cartridge down, pull the cartridge out.
Setting the Notify Toner Option If you have set the Notify Toner menu option to “On”, your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced. The fax number is preset by your dealer when you bought your machine. 1 Press Menu on the control panel until “Maintenance” appears on the top line of the display. The first available menu item, “Clean Drum,” displays on the bottom line.
Ignoring the Toner Empty Message When the toner cartridge is empty, the machine shows a “[Toner Empty]” message and stops printing. You can set the machine to ignore the message when it displays and to continue printing the pages. 1 Press Menu until “Machine Setup” appears on the display. 2 Press the scroll button ( or ) until “Ignore Toner” appears on the bottom line and press Enter. 3 Press the Scroll button ( or ) to select “On” or “Off.” Select “On” to ignore the Toner Empty message.
8 TROUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error.
Clearing Document Jams When a document jams while it passes through the ADF (Automatic Document Feeder), “[Document Jam]” appears on the display. 1 Remove the remaining documents from the ADF. 2 Pull the jammed document gently out of the ADF and skip to step 5. If there is any resistance and the document does not move when you pull it, continue to the next step. 3 Open the control panel by gripping its top and pulling on it. 4 Pull the document gently out of the ADF and close the control panel.
Clearing Paper Jams When a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the paper jam. Message [Paper Jam 0] Open/Close Door [Paper Jam 1] Open/Close Door Location of Jam Go to In the paper tray. (Tray 1 or Tray 2) page 8.3 In the fuser area or around the toner cartridge. page 8.6 In the manual feeder [Paper Jam 2] Check Inside In the paper exit area page 8.5 To avoid tearing the paper, pull the jammed paper out gently and slowly.
4 Insert the paper tray into the machine until it snaps into place. 5 Open and close the front cover to resume printing. In Tray 2 1 Open and close the front cover. The jammed paper automatically exits the machine. If the paper does not exit, continue to step 2. 1 Pull Tray 2 open. 2 Remove the jammed paper by gently pulling it straight out. 3 8.
In the Paper Exit Area 1 Open and close the front cover. The jammed paper automatically exits the machine. If the paper does not exit, continue to step 2. 2 Gently pull the paper out of the front output tray. Skip to step 6. If there is any resistance and the paper does not move when you pull it or if you cannot see the paper in the front output tray, continue to step 3. 3 Open the rear cover. 4 Remove the jammed paper by gently pulling it straight out. 5 Close the rear cover.
In the Fuser Area or Around the Toner Cartridge WARNING: The fuser area is hot. Take care when removing paper from the machine. 1 Open the front cover and pull the toner cartridge out, lightly pushing it down. 2 Remove the jammed paper by gently pulling it straight out. 3 Replace the toner cartridge and close the front cover. Printing automatically resumes.
Tips for Avoiding Paper Jams By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in page 8.3. • Follow the procedures on page 1.11 when you load paper. Ensure that the adjustable guides are positioned correctly. • Do not overload the paper tray. Ensure that the paper is below the paper capacity mark on the inside wall of the paper tray. • Do not remove the paper from the tray while your machine is printing.
Clearing LCD Error Messages Messages appear on the display of the control panel to indicate the machine’s status or errors. Refer to the following table to understand the messages and correct the problem, if necessary. Messages and their meanings are listed in alphabetical order. Display Meaning Suggested solutions Your machine’s memory is full and cannot store the document into memory. To cancel the fax job, press the 1 button to accept “Yes.” [Comm. Error] The machine has a communication problem.
Display Meaning The remote machine does not have the requested feature, such as a delayed transmission. Suggested solutions Reconfirm the remote machine’s features. [Incompatible] It also occurs if the remote machine does not have enough memory space to complete the operation you are attempting. [Jam 1] or [No Cartridge] The toner cartridge is not installed. Install the toner cartridge. See page 1.9. The remote person did not answer or the line is already engaged. Try again after a few minutes.
Display Meaning Suggested solutions No. Not Assigned The one-touch or speed dial location you tried to use has no number assigned to it. Dial the number manually using the number keypad or assign the number. For storing a number, see “Automatic Dialing” on page 4.15. [No Paper] Add Paper The paper tray has run out of paper. Load paper in the paper tray. See page 1.11. You are in the Add/Cancel operation, but there are no jobs waiting. Check the display to see if there are any scheduled jobs.
Solving Problems The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Paper Feeding Problems Condition Suggested solutions Paper is jammed during printing. Clear the paper jam. See page 8.3. Paper sticks together. • Ensure that there is not too much paper in the paper tray.
Printing Problems Condition The machine does not print. Possible cause The machine is not receiving power. Check the power cord connections. Check the power switch and the power source. The machine is not selected as the default printer. Select Printer Driver Type 2200 as your default printer in your Windows. Check the machine for the following: After locating the problem, clear it. • The front cover is not closed. • Paper is jammed. • No paper is loaded. • The toner cartridge is not installed.
Condition A print job is extremely slow. Possible cause The job may be very complex. Suggested solutions Reduce the complexity of the page or try adjusting the print quality settings. The maximum print speed of your machine is 17 PPM for Letter-sized paper 16 PPM for A4-sized paper. Half the page is blank. The machine prints, but the text is wrong, garbled or incomplete. Pages print, but are blank. If you are using Windows 9x/Me, the Spooling Setting may be set incorrectly.
Condition Possible cause Suggested solutions The illustrations print incorrectly in Adobe Illustrator. The setting in software application is wrong. Select Download as Bit Image in the Advanced Options window of the Graphic properties and print the document. An error occurs repeatedly when you are printing with the USB connection. When the USB mode is set to “Fast,” some PC users may experience poor USB communication. Change the USB mode to “Slow.” To do so, follow these steps: 1.
Condition Suggested solutions Toner specs • The paper may not meet specifications; for example, the paper is too moist or too rough. See “Paper Specifications” on page 9.9. • The transfer roller or paper path may be dirty. Clean the inside of your machine and the drum. See page 7.4 and page 7.9.
Condition Vertical repetitive defects AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Suggested solutions If marks repeatedly appear on the printed side of the page at even intervals: • The toner cartridge may be damaged. If a repetitive mark occurs on the page, print a cleaning sheet several times to clean the cartridge; see “Cleaning the Drum” on page 7.9. After the printout, if you still have the same problems, remove the toner cartridge and install a new one. See “Replacing the Toner Cartridge” on page 7.8.
Condition Suggested solutions Curl or wave • Ensure that the paper is loaded properly. • Check the paper type and quality. Both high temperature and humidity can cause paper curl. See “Paper Specifications” on page 9.9. • Turn the stack of paper over in the paper tray. Also try rotating the paper 180° in the tray. • Try printing to the rear output slot. Wrinkles or creases • Ensure that the paper is loaded properly. • Check the paper type and quality. See “Paper Specifications” on page 9.9.
Condition Character Voids A Horizontal stripes AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Curl Suggested solutions Character voids are white areas within the parts of characters that should be solid black: • If you are using transparencies, try another type of transparency. Due to the composition of the transparency, some character voids are normal. • You may be printing on the wrong surface on the paper. Remove the paper and turn it around. • The paper may not meet paper specifications.
Copying Problems Condition Suggested solutions Copies are too light or too dark. Use the Darknen button to darken or lighten the background of the copies. Smears, lines, marks or spots appears on copies. • If defects are on the original document, press the Darknen button to lighten the background of your copies. • If no defects are on the original document, clean the Scan unit. See page 7.5. Copy image is skewed.
Scanning Problems Condition Suggested solutions The scanner does not work. • Make sure that you place the document to be scanned face down in the ADF. • There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works. Try lowering the scan resolution rate. • Check that the USB or parallel cable is connected properly. • Make sure that the USB or parallel cable is not defective. Switch the cable with a known good cable.
Faxing Problems Condition Suggested solutions The machine is not working, there is no display and the buttons are not working. • Unplug the power cord and plug it in again. • Ensure that there is power to the electrical receptacle. No dial tone sounds. • Check that the phone line is connected properly. • Check that the phone socket in the wall is working by plugging in another phone. The numbers stored in the memory do not dial correctly. Make sure that the numbers are stored in the memory correctly.
Condition Suggested solutions Documents do not store in memory. There may not be enough memory space to store the document. If the display shows a “Memory Full” message, delete any documents you no longer need from the memory and then restore the document. Blank areas appear at the bottom of each page or on other pages, with a small strip of text at the top. You may have chosen the wrong paper settings in the user option setting. See page 1.32 for Tray 1, page 9.4 for the optional Tray 2 and page 2.
A APPENDIX This chapter includes: • Installing an Optional Tray • Specifications • Scanner Specifications • Printer Specifications • Facsimile Specifications • Paper Specifications
Installing an Optional Tray You can increase the paper handling capacity of your machine by installing an optional Tray 2. This tray holds 250 sheets of paper. 1 Turn the machine off and unplug all cables from the machine. 2 Remove the packing material from the tray and remove the tape fixing the interface cable to the tray. 3 Find the location of the optional tray positioners. 4 Place the machine over the tray, aligning the feet on the machine with the positioners of the tray. A.
5 Plug the interface cable of the tray into the Tray 2 cable connector on the back of the machine. 6 Load paper in the optional Tray 2. The instructions for loading paper in this tray is the same as you would when loading the standard paper tray. See page 1.11. 7 Reconnect the power cord and cables and then turn the machine on. Setting Tray 2 in the Printer’s Properties If you installed Tray 2 with your machine on, the machine does not recognize it.
Setting the Paper Type and Size for Tray 2 After installing the optional Tray 2 and loading paper in the tray, you need to set the paper type and size using the control panel buttons. These settings will apply to Fax and Copy modes. For PC-printing, you need to select the paper type and size in the application program you use. 1 Press Menu. The display shows “Paper Setting” on the top line and the first menu item, “Paper Type,” on the bottom line. 2 Press Enter to access the menu item.
Specifications General Specifications Item Automatic document feeder (ADF) ADF Document size Description Up to 50 sheets (weight: 75 g/m2, 20 lb) Width: 142 to 216 mm (5.6 to 8.5 inches) Length: 148 to 356 mm (5.
Item Description Weight Net: 11 Kg (including toner cartridge, excluding package) Optional Paper Tray(Tray2): 2.5 Kg Package weight Paper: 2.7 Kg Plastic: 0.7 Kg Scanner Specifications Item Description Compatibility TWAIN standard Scan method Color CIS Scan resolution 600 X 300 dpi (optical)/4800 X 4800 (maximum) Scan length Maximum: 15.7 inches (400 mm) Scan width Maximum: 8.5 inches (216 mm) Effective: 8.
Item Description Multiple copies 99 pages Bit depth 1 bit for Text mode 8 bit for Gray mode Halftone 256 levels *1 *2 Single Document Multi Copy Multi Document Multi Copy Printer Specifications Item Description Print method Laser Beam Printing Print speed Letter: 17 pages per minute A4: 16 pages per minute Paper size Paper tray: Letter, A4, Legal, Folio, A5, A6 Manual feeder: Letter, Legal, A4, Folio, Executive, A5, A6, A6 card, Post Card 4x6, Hagaki, Envelope 7-3/4, Envelope 9, Envelope 10
Facsimile Specifications Item Description Compatibility ITU-T Group 3 Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR (ECM Mode)/JBIG Modem speed 33600/31200/28800/26400/24000/21600/19200/16800/ 14400/12000/9600/7200/4800/2400 bps with fall back Transmission speed Approx. 3 seconds/page * Transmission time applies to memory transmission of text data with ECM compression using only ITU-T No.1 Chart. Scan speed Approx. 1.
Paper Specifications Overview Your machine accepts a variety of print materials, such as cut-sheet paper, including up to 100 % recycled fiber content paper, envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and moisture content, are important factors affecting the machine’s performance and the output quality.
Size (mm/in.) Weight Labels Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) 120 to 150 g/m2 Transparency films Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) 138 to 146 g/m2 Card stocks A6 card (105 x 148/4.13 x 5.88) Post Card (101.6 x 152.4/4 x 6) Hagaki (100 x 148/3.94 x 5.
Symptom Problem with Paper Solution Excessive curl problems with feeding Too moist, wrong grain direction or short-grain construction • Use the rear output slot. • Use long-grain paper. Jamming, damage to machine Cutouts or perforations Do not use paper with cutouts or perforations. Problems with feeding Ragged edges Use good quality paper. NOTES: • Do not use letterhead paper printed with low-temperature inks, such as those used in certain types of thermography.
Paper Output Capacity Output Location Capacity Face-down output tray 150 sheets of 75 g/m2 bond (20 lb) paper Face-up output slot 1 sheet of 75 g/m2 bond (20 lb) paper Paper Storage Environment Paper storage environmental conditions directly affect the feed operation. Ideally, the machine and paper storage environment should be at or near room temperature, and not too dry or humid. Remember that paper is hygroscopic; it absorbs and loses moisture rapidly. Heat works with humidity to damage paper.
Envelopes Envelope construction is critical. Envelope fold lines can vary considerably, not only between manufacturers, but also within a box from the same manufacturer. Successful printing on envelopes depends upon the quality of the envelopes. When selecting envelopes, consider the following components: • Weight: The weight of the envelope paper should not exceed 90g/m2 (24lb) or jamming may occur. • Construction: Prior to printing, envelopes should lie flat with less than 6mm (0.25in.
Envelope Margins The following gives typical address margins for a commercial #10 or DL envelope. Type of Address Minimum Maximum Return address 15 mm (0.6 in.) 51 mm (2 in.) Delivery address 51 mm (2 in.) 90 mm (3.5 in.) NOTES: • For the best print quality, position margins no closer than 15 mm (0.6 in.) from the edges of the envelope. • Avoid printing over the area where the envelope’s seams meet. Envelope Storage Proper storage of envelopes helps contribute to print quality.
Transparencies Transparencies used in the machine must be able to withstand 180°C (356°F), the machine’s fusing temperature. CAUTION: To avoid damaging the machine, use only transparencies recommended for use in laser printers. A A.
INDEX A adding documents 4.27 ADF (Automatic Document Feeder), load 3.3 ADF rubber pad, replace 7.11 automatic dialing group 4.18 one-touch 4.15 speed 4.16 automatic redialing 4.9 B broadcasting faxes 4.22 C canceling fax 4.8 print 5.5 scheduled faxes 4.28 characters, enter 1.29 cleaning drum 7.9 inside 7.4 outside 7.3 scan unit 7.5 connection AC power 1.18 parallel 1.17 telephone line cord 1.15 control panel 1.6 copying 3.3 default setting, change 3.7 image 3.5 number of pages 3.5 time out, set 3.
memory, clear 7.2 N network printer, set 5.23 notifying toner low 7.9 O one-touch dial dialing 4.16 storing 4.15 optional tray, install 9.2 orientation, print 5.3 output location, select 2.4 overlay, use 5.19 P paper guidelines 2.3 paper jam, clear 8.3 paper level indicator 2.7 paper load in manual feeder 2.8 in paper tray 1.11 paper load capacity 2.2 paper properties, set 5.7 paper size, set manual feeder 2.10 paper tray 1.32 print 5.7 paper source, set 5.8 paper type 2.
S Safety information i.ii scanning Windows 6.2 searching Phone Book 4.20 Secure Receiving mode 4.29 sending a fax automatically 4.7 manually 4.8 sharing printer, set 5.23 sounds, set 1.33 specifications copier 9.6 facsimile 9.8 general 9.5 paper 9.9 printer 9.7 scanner 9.6 speed dial dialing 4.17 storing 4.16 system requirements Windows 1.21 T tel line, connect 1.15 toner cartridge install 1.9 redistribute 7.7 replace 7.8 TWAIN, scan 6.2 Type 2200 Driver, install Windows 1.
H916-8650
English Safety Information .................................................... ii Safety During Operation ....................................... ii Positions of Labels and Hallmarks for WARNING and CAUTION Labels ................................. iv Control Panel Functions ............................................. 1 Changing the Display Language .................................. 3 Setting the Date and Time ......................................... 3 Printing a Report ................................
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
English Control Panel Functions Use to store frequently-dialed fax number and dial them with a touch of the buttons. 1 Allows you to shift the one-touch buttons to the numbers 21 through 40. Scrolls through the options available for the selected menu item. Confirms the selection on the display. 2 Enters Menu mode and scrolls through the menus available. Returns you to the upper menu level. 3 Displays the current status and prompts during an operation.
Allows you to select the fax receiving mode. • Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group number for automatic dialing and edit the stored numbers. • Allows you to print a Phone book list. 4 F A X Adjusts the resolution of the documents for the current fax job. Allows you to send a fax to multiple destinations. Engages the telephone line. Redials the last number in Standby mode or inserts a pause into a fax number in Edit mode.
English Changing the Display Language To change the language that displays on the display of the control panel, follow these steps: 1 Press Menu until “Machine Setup” appears on the top line of the display. 2 Press the scroll button ( or ) until “Language” appears on the bottom line of the display. 3 Press Enter. The current setting appears on the bottom line of the display. 4 Press the scroll button ( or want appears on the display. 5 Press Enter to save the selection.
You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number. 4 To select “AM” or “PM” for 12-hour format, press the or button or any number button. When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor to the indicator. You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). 5 Press Enter when the time and date on the display is correct.
English Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see Operating Instruction. Changing Setting Options 1 Press Menu until “Advanced Fax” appears on the top line of the display.
2 Load the documents up to 50 pages face down into the ADF and adjust the document guides to the document size. For detailed guidelines for preparing an original document. 3 Adjust the document resolution, referring to Operating Instruction. Sending a Fax Automatically 1 Load the document(s) face down into the ADF. For details about loading a document, see page 5. 2 Adjust the document resolution to suit your fax needs. See Operating Instruction.
English Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode. When something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, see Operating Instruction. If you receive an error message, press Clear/Stop to clear the message and try to send the document again.
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