Operator Guide 5635/5645 Digital Copier you r docu ment m an a ge m ent pa r tne r
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Table of Contents 1 Table of Contents 2 Important Safeguards 3 Important Safeguards ...................................................................................1 Agency Certifications .......................................................................1 Making Copies Applying Power ........................................................................................ 1-1 Main Power Switch ....................................................................... 1-1 Operation Key ...........
Table of Contents 1 Using Auto Paper Select ...............................................................3-17 Using Manual Paper Select .......................................................................3-18 Enlargement and Reduction Ratios.............................................................3-19 Using Auto Reduce/Enlarge ...........................................................3-19 Using Preset Copy Ratio Keys ...................................................................
Table of Contents 1 Cover/Slip Sheets ................................................................................... 4-43 Front Cover ................................................................................ 4-43 Front/Back Covers .................................................................................. 4-45 Designate .............................................................................................. 4-46 Chapter .............................................................
Table of Contents 1 Storing Copy Settings In Memory .............................................................. 6-4 Storing Your Settings .................................................................... 6-4 Changing a Stored Program ....................................................................... 6-6 Cancelling a Program ................................................................................ 6-7 Recalling a Program ....................................................................
Table of Contents 1 Removing Jammed Staples .......................................................... 9-16 Paper Punch........................................................................................... 9-20 Removing Chad .......................................................................... 9-20 Troubleshooting...................................................................................... 9-21 When the Machine Does Not Operate Properly............................................
Table of Contents 1 2 3 4 5 6 I 7 I8 I9 10 G I vi
Important Safeguards
Important Safeguards Always follow these important safeguards: 1 2 Read all of these instructions before using the unit. Plug the power cord into a 3-conductor (grounded) outlet. Check the Specifications chapter to make sure the outlet meets the ampere rating of this unit. • • • • 3 Never ground the power cord to a gas pipe or a water pipe. Keep the power cord away from hot surfaces. Avoid using an extension cord if possible.
Chapter 1 Making Copies
Chapter Overview This chapter provides information on how to make a copy. It includes: • “Applying Power” on page 1-1 • “Main Power Switch” on page 1-1 • “Operation Key” on page 1-2 • “Selecting the Mode of Operation” on page 1-3 For additional information on the more advanced features of the copier, refer to: Chapter 3- Basic Copier Functions, and Chapter 4 Copying Methods.
Applying Power Applying Power Two switches control the machines power. The Main Power switch controls the power to the machine. The Operation key turns the macine on and off. It is recommended that the Main Power switch always be left in the On position. Information in memory may be lost if the swtich is turned off. Main Power Switch Turning On the Main Power The Main Power switch supplies power to the copier. To supply power to the copier, press the Main Power switch to On.
Applying Power Operation Key The Operation key is on the far right side of the Control Panel. It turns the copier operation on and off while maintaining power to the copier. If the On indicator light is OFF and the Main Power indicator light is ON, press the Operation key. The On indicator light turns ON and the Message Display lights up. To turn the copier OFF, press the Operation key again. The On indicator light turns OFF.
Selecting the Mode of Operation Selecting the Mode of Operation You can use this machine as a: • • • • Copy machine Fascimile machine Printer Scanner Press one of the Function keys to select the desired mode of operation. The indicator next to the key is a status indicator. • • • Making Copies Yellow indicates the mode of opertion is selected. Green indicates the mode of operation is active. Red indicates the mode of operation has been interrupted.
Making Copies Making Copies 1 2 3 Check the Function switch to be sure the machine is in the copy mode. If not, press the Copy key. See “Selecting the Mode of Operation” on page 1-3. If the User Code feature is activated, the message "Input user code, then press #" is displayed. Enter your User Code. . Place original documents • • 4 1-4 Face-down on the Exposure Glass. Align originals to the indicator mark that represent the size of originals you are going to copy.
Making Copies Note: If you only want one copy with no options, proceed to Step 5.. Copy Options You Can Select Copy Quantity Using the keypad, enter the number of copies you desire. The default quantity is 1 and the maximum is 999. See “Selecting Copy Quantities” on page 36 Copy Darkness/Lightness Automatic: Touch Auto Image Density on the Message Display. Auto Image Density is highlighted when activated.
Making Copies Notes: 1-6 Making Copies
Chapter 2 Component Identification
Chapter Overview This chapter describes the copier’s main components.
Control Panel 1 2 20 1 2 3 19 18 8 User Tools/Counter key 9 4 10 Press to store copy settings. 6 Clear Modes key Press to clear the previous entered copy mode settings. 7 Component Identification 9 11 10 Interrupt key Main Power indicator Operation switch 11 Sample Copy key Use this key to make a single sample copy before starting a long copy run. Check the sample copy and making any necessary changes to the image quality settings before you begin making multiple copies.
Control Panel - continued 1 21 Touch Screen 20 3 19 18 15 10-digit keypad Used to enter copy quantity and to enter numbers when programming. 16 (.) key Used to enter decimal points. 17 Facsimile keys Start Manual RX On Hook Dial Pause/Redial Tone 18 2-2 4 5 6 7 17 16 15 14 13 19 Functon Status Indicators Displays the status of the Functions.
Component Locations - Front 1 2 3 4 5 6 7 8 1 2 Document Feed - RADF Document feeder automatically feeds a stack of originals. 5 Exposure Glass 6 Open to access the inside of the machine. Place originals face down on the exposure glass. 3 Operation key Internal Tray Copies are delivered to this tray. Component Identification Main Power Switch Turns on the main power to the machine. 7 This turns power on. 4 Front Cover Paper Drawers Place paper in these drawers.
Component Locations - Rear 1 2 4 3 1 2 Duplexer This allows you to make copies of both sides of an original. Open to gain access to paper feed access doors. 3 Bypass Tray 4 Bypass copying allows you to copy onto transparencies, letter head, or other non-standard paper. 2-4 Paper Feed Access Door Open to gain access to the paper feed area in case of a paper misfeed. Air Vent Do not block this vent. It aids in air circulation in the machine.
Status Display Indicators 1 2 3 4 8 5 7 6 1 2 Out of Staples When this symbol flashes, the optional finisher is out of staples. 6 Add Toner 7 When a confidential fax message is being received, this indicator is on. When this symbol flashes, the copier is low on toner. 3 Paper Empty When this symbol, add paper to the selected paper drawer. 4 Confidential reception Data In Program input. 8 Call for Service When this symbol flashes, a problem exist in the machine.
Graphics Display 4 5 6 7 8 1 9 2 3 11 1 Original Mode 6 Select your original type. 2 Image Density Program Ratios Register up to three frequently used Reduced/Enlarge ratios. 7 Allows you to control the darkness of your copy, either manually or automatically. 3 10 Job Number Copy job number or identification of scanned document. 8 Special Original Displays number of: Scanned originals, copy sets, and copies Used for special origianls. 4 5 9 Provides status of the machine.
Chapter 3 Copier Functions
Chapter Overview This chapter describes the basic copier functions.
Entering User Codes Entering User Codes This feature prevents unauthorized use of the copier by limiting copier access to those persons who know an assigned User Code. The User Code feature monitors copier usage by department, project, or persons, and tracks the number of copies made with each User Code. The Key Operator can activate the User Code feature. When this feature is active, the Key Operator can program up to 50 User Codes into the copier’s memory.
Document Feeder Document Feeder The Reversing Automatic Document Feeder (RADF), feeds originals to the Exposure Glass for copying and if Duplex Copying is selected, it turns the original over for copying the other side of the original. Then, it exits the original onto the Document Tray. • • You can place up to 100 originals in the Document Feeder for automatic feeding of originals to the Exposure Glass for copying.
Document Feeder RADF - Feeding Stack of Originals RADF allows you to stack feed up to 100 originals into the Document Feeder by pressing the Start key one time. If you are feeding single sheets into the Document Feeder, switch the copy mode to SADF and you will not have to press the Start key for each original. See SADFFeeding One Original at a Time, below. 1 2 3 4 When using the RADF, place your originals face up in the Document Feeder. Adjust the Paper Side Guides to fit the edge of your originals.
Document Feeder 4 5 6 Set your originals and make your copy selections. Press the Start key. The Auto Feed indicator located on the rear of the RADF is ON. When the Auto Feed indicator light turns ON, you can feed the next original.The second and subsequent originals can be fed automatically without pressing the Start key. Note: The SADF is on a time setting and will return to the original RADF copy mode after a preset time.
Using Auto Start Using Auto Start When the copier is first turned ON, it takes five and one-half minutes for it to warm-up and come to its Ready condition. During this time, you can set up your copy job, press the Start key and walk away. You can even do this while your copier is in the Energy Saver mode. When the copier comes to its Ready condition, it automatically copies your job. 1 2 3 4 Place the original document in the Document Feeder or on the Exposure Glass.
Selecting Copy Quantities Selecting Copy Quantities The copier automatically selects a copy quantity of one copy. • • If desired more than one copy, enter the number from the 10-key pad. The maximum copy quantity that you can enter is 999. If more than one copy of your original is required, enter the number of copies you desire using the key pad. • • 3-6 Press the Clear/Stop key to clear an entry if you entered an incorrect quantity.
Selecting Copy Darkness Modes Selecting Copy Darkness Modes Select the copy darkness modes using: • • • Auto Image Density Manual Combination Auto Image Density/Manual Select the Copy Darkness setting before making your copy. If you do not, the copier uses Auto Image Density mode, as the default setting. Using Auto Image Density Mode Auto Image Density, automatically adjust the copier for the best quality copy.
Selecting Copy Darkness Modes Using Manual Exposure Mode Manual Exposure mode allows you to manually adjust the image density darker or lighter. 1 2 Touch the Auto Image Density key. The Auto Image Density indicator should be off. Touch the Lighter or Darker key to select the lightness or darkness of the copy. There are seven settings to choose from.
Selecting Copy Darkness Modes Using Combination Auto Image Density/Manual Mode Combination Auto Image Density/Manual mode is used when originals have colored background and you want to adjust the copy density without affecting the background. 1 2 Touch the Auto Image Density key. Auto Image Density is highlighted. Touch the Lighter or Darker key to select the lightness or darkness of the copy. There are seven settings to choose from.
Selecting Original Modes Selecting Original Modes Identify the type of original you are copying by selecting: • • • • • Text Text - Photo Photo Pale Generation The selected Original mode is shown above the Original Mode key. Text Select text when your original contains only text and no pictures. Text - Photo Select Text-Photo when your original contains photographs or picture with letters.
Selecting Original Modes Photo Select Photo when copying photographs and colored originals. The copier automatically adjust to provide the best copies. When you are using Photo, you can also use the Manual adjustments to fine tune the darkness or lightness of the copy. Pale Select this mode for originals that have lighter lines written in pencil, or for faint copies. The faint lines will be clearly copied.
Selecting Original Modes Selecting the Original Mode 1 If the desired mode is not shown above the Original Mode, touch the desired Original Mode key. • • • • • 2 3 3 - 12 Test Text-Photo Photo Pale Genration Select the desired Original Mode. Then touch the OK key.
Selecting Original Orientation Selecting Original Orientation Original orientation can be set in two ways: • • 1 Touch the Special Original key. 2 Select the original orientation. • • 3 Copier Functions Standard Orientation: the original is in the same direction as the copy paper. 90 degree Turn: the copy image is automatically rotated 90 degrees. This works well when copying on to larger paper. Standard Orientation 90 degree Turn Touch the OK key.
Special Originals Special Originals With your copier, you can select from three special original types: • • • Batch (SADF) Mixed Sizes Thin Originals Batch (SADF) Batch or (SADF) Single Automatic Document Feed, allows you to manually feed single sheets into the Document Feeder without having to press the Start key each time to make a copy.
Special Originals Selecting Special Original Mode 1 Touch the Special Original key. 2 Touch the desired special original key. • • • 3 Touch OK. • 4 5 Copier Functions Batch (SADF) Mixed Sizes Thin The selected “Special Original” key is displayed just above the Special Original key. Set your originals in place. Press the Start key.
Special Originals Selecting Custom Size Originals 3 - 16 1 Touch the Special Original key. 2 Touch the Custom Size Origi. key. 3 Enter the horizontal size of the original using the keypad. Then, touch the # key. 4 Enter the vertical size of the original using the keypad. Then, touch teh keypad. 5 Touch the OK key. 6 Press the Start key to begin copying.
Selecting Copy Paper Selecting Copy Paper Your copier provides two ways to select copy paper: • • Auto Paper Select Manual Paper Select Using Auto Paper Select Your copier automatically detects the paper size and copies to the proper Paper Drawer. 1 2 3 Copier Functions Touch Auto Paper Select. Set up your copy requirements. Press Start to copy.
Selecting Copy Paper Using Manual Paper Select You can manually select a desired paper size for copying. 1 2 3 3 - 18 Touch Paper Tray 1, Paper Tray 2, Paper Tray 3, LCC, or the Bypass Tray key. Proceed with your copy set up selections. Press the Start key to begin copying.
Enlargement and Reduction Ratios Enlargement and Reduction Ratios Your copier allows you to enlarge or reduce your copies using: • • • Auto Reduce/Enlarge Preset Copy Ratios Zoom Key: with 1% increments Using Auto Reduce/Enlarge Auto Reduce/Enlarge allows the copier to select the appropriate ratio based on the original size and paper size that you select. 1 2 3 4 Copier Functions Touch the Auto Reduce/Enlarge key. Select the copy paper tray you desire. Set up your copy requirements.
Enlargement and Reduction Ratios Using Preset Copy Ratio Keys The preset Copy Ratio keys allows you to select from thirteen preset reduction and enlargement ratios. • • • 1 2 3 4 5 6 7 3 - 20 There are five preset Enlarge ratios to choose from: 115%, 122%, 141%, 200%, and 400%. There are six preset Reduce ratios to choose from: 87%, 82%, 71%, 61%, 50%, and 25%. Full size preset ratio at 100%. Touch the Full Size key. Touch the Reduce/Enlarge key. Select Enlarge or Reduce.
Enlargement and Reduction Ratios Zoom Keys The Zoom key allows you to select a precise copy ratio selection from 32% to 400% in one percent increments. You can use the + or - keys, or the keypad to change the copy ratio. 1 2 3 Touch the Full Size key. Touch the Reduce/Enlarge key. Enter the percent ratio by touching the + and - keys or entering the percent using the keypad. • • 4 5 Copier Functions When using the +/- keys, touching the key changes the ratio in 1% increments.
Size Magnification Size Magnification Calculate a ratio from the lengths of the original and copy for enlarging or reducing the copy. 1 2 3 4 5 6 7 Measure and specify the lengths of the original and copy by comparing “A” with “a”. Touch the Reduce/Enlarge key Touch the Specified Ratio key. Enter the length of the original (A) using the keypad. Touch the # key in the display. Enter the length of the copy (a) with the keypad. Touch the # key in the display.
Horizontal/Vertical Sizing Horizontal/Vertical Sizing This feature allows you to stretch and squeeze an image by independently changing the horizontal and vertical reproduction ratios. Directional Size Magnification - Inches • • • 1 2 3 4 5 6 7 Copier Functions When the original is on the Exposure Glass, the reproduction ratios are 25 to 400%. When the original is on the Document Feeder the reproduction ratios are: Vertical 37 to 150%, Horizontal 25 to 400%. When entering page size, use the (.
Horizontal/Vertical Sizing 8 9 10 3 - 24 Repeat the same for the veritcal sizes. Touch the OK key. Set your originals, then press the Start key.
Directional Size Magnification Directional Size Magnification • • • When your original is on the Exposure Glass, the reproduction ratios are 25 to 400%. When your original is on the Document Feeder the reproduction ratios are: Vertical 37 to 150%, Horizontal 25 to 400%. When entering page size, use the ./* key to enter the decimal. Directional Size Magnification - 1% Increments Copier Functions 1 Touch the Reduce/Enlarge key. 2 Touch the Specified Ratio key. 3 Touch the Direct Mag% key.
Directional Size Magnification Enter the Ratios Using + /- Keys 1 2 3 4 5 6 Touch either the + or - key. Touch the Horizontal key. Touch either the + or - key to change the ratio in 1% increments. Touch the Vertical key. Touch either the + or - key to change the ratio in 1% increments. Touch the OK key. Enter the Ratios Using the Keypad 1 2 3 4 5 6 7 3 - 26 Touch the Horizontal key. Enter the desired ratio using the keypad. Touch the Vertical key. Enter the desired ratio using the keypad.
Erase Center and Border Erase Center and Border This function erases the center and/or all four sides of the original image. This is useful for avoiding shadows on the copy image caused by the bound originals, such as books. • • • Border: erases the edge margin of the original image. Center: erases the center margin of the original image. Center/Border: erases both center and edge margins of the original image. This feature is not active when you are using the Bypass Tray. Margin width default is 0.
Erase Center and Border 3 4 Touch the Border key if it is not already selected. Set the border width by selecting wither Same Width or Diff. Width. Selecting Same Width 1 2 If the Same Width key is not selected, select it. Set the erase border width using the + and - keys. • 3 Each touch of the key changes the value by 0.1 inch. Touch the OK key. Selecting Different Width 1 2 Touch the Diff. Width key. Set the erase border width using the + and - keys.
Erase Center and Border Using Center Erase Copier Functions 1 Touch the Edit/Stamp key. 2 Touch the Erase key. 3 Touch the Center key.
Erase Center and Border 4 Set the center width using the + and - keys. • 5 Each touch of the key changes the value by 0.1 inch. Touch the OK key. Using Center/Border Erase 1 Touch the Edit/Stamp key. 2 Touch the Erase key. 3 4 3 - 30 Touch the Center/Border key. Set the erase margin.
Erase Center and Border Selecting Same Width 1 2 3 4 5 Touch the Center key. Touch the Same Width key. Touch the Border key Set the erase border using the + and - keys Touch the OK key. Selecting Different Width 1 2 3 Copier Functions Touch the Diff. Width key. Touch the key for the part you wish to change and set an erase margin width using the + and keys. Touch the OK key.
Margin Adjustment Margin Adjustment You can shift the image on the page either left or right to make a binding margin. The default setting is: • • Front 0.2” left Back 0.2” Right You can change the default setting. 1 2 3 Touch the Edit/Stamp key. Touch the Margin Adjustment key. Touch the left and right arrow keys to set the left and right margins for the front and back side of the page. • 4 Touch the up and down arrows to set the top and bottom margins for the front and back side of the page.
CenteringYour Copy CenteringYour Copy This feature allows you to center an image on a larger sheet of paper. 1 2 3 4 5 6 Copier Functions Select paper size. Touch the Edit/Stamp key. Touch the Edit Image key. Touch the Centering key. Touch the OK key. Press then Start key to begin copying.
Reversing Positive/Negative Copying Reversing Positive/Negative Copying This feature reverses the balck and white images of the original. 1 Touch the Edit/Stamp key. 2 Touch the Edit Image key. 3 3 - 34 Touch the Positive/Negative key. 4 Touch the OK key. 5 Touch the OK key. 6 Make your copy selections.
Chapter 4 Copying Methods
Chapter Overview This Chapter explains the various ways to make copies with the copier.
Series/Book Copying Series/Book Copying Series copies are made by separately copying the front and back of a 2-sided original or the two facing pages of a spread original onto two sheets of paper. A book is made by copying two or more originals in page order. The following types of Series and Book modes can be used: Series Copies • Book > 1 Sided: Copies the two facing pages of a spread original to make two 1- sided copies. • Book > 2 Sided: Copies a spread two-page origi-nal onto both sides of a sheet.
Series/Book Copying 2 3 Make sure the Series key is selected. 4 Touch the Book > 1 Sided key. 5 Touch the OK key. 6 4-2 Touch the Series/Book key. Set the originals in place, then press the Start key.
Series/Book Copying Book to 2 Sided Book to 2 Sided allows you to copy two facing pages of a book to both sides of a sheet. 1 2 3 Touch the Series/Book key. Make sure the Series key is selected. 4 Touch the Book > 2 Sided key. 5 Touch the OK key. 6 Copying Methods Touch the Duplex/Combine/ Series key. Set the originals in place, then press the Start key.
Series/Book Copying Front and Back to 2 Sided Copies each two-page spread original asit is onto both sides of a sheet. 1 2 3 4 4-4 Touch the Duplex/Combine/ Series key. Touch the Series/Book key. Make sure the Series key is selected. Touch the Front/Back >2 Sided key. 5 Touch the OK key. 6 Select the paper source. 7 Set the originals in place, then press the Start key.
Series/Book Copying Copying Book Originals 1 Sided to Booklet Make copies in page order for a folded booklet. 1 2 Touch the Series/Book key. 3 Touch the Book key. 4 5 6 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 1 Sided > Booklet key. Touch the OK key. Select the paper, set your originals, and then press the Start key.
Series/Book Copying 2 Sided to Booklet Make 2 sided originals to copies in page order for a folded booklet. 1 Touch the Duplex/Combine/ Series key. 2 Touch the Series/Book key. 3 Touch the Book key. 4 5 Touch the 2 Sided > Booklet key. Touch the OK key. Select the paper, set your originals, and then press the Start key.
Series/Book Copying 1 Sided to Magazine Magazine copies two or more originals to make copies in page order when they are folded and stacked. 1 Touch the Duplex/Combine/ Series key. 2 Touch the Series/Book key. 3 Touch the Book key. 4 5 Touch the 1 Sided > Magazine key. Touch the OK key. Select the paper, set your originals, and then press the Start key.
Series/Book Copying 2 Sided to Magazine Magazine copies two or more 2-sided originals to make copies in page order when they are folded and stacked. 1 Touch the Duplex/Combine/ Series key. 2 Touch the Series/Book key. 3 Touch the Book key. 4 5 Touch the 2Sided > Magazine key. Touch the OK key. Select the paper, set your originals, and then press the Start key.
Bypass Copying Bypass Copying If you want to make a copy on a transparency for overhead projection (OHP), or have the need to use special paper, letterhead, or paper other than that which is in the copier Paper Tray, you may feed this paper into the Stack Feed Bypass Tray. See “Using Stack Feed Bypass” on page 4-9. • • Bypass does not work in the Duplex mode. Bypass copying bypasses the Paper Trays and feeds copy paper from the Stack Feed Bypass Tray.
Bypass Copying 5 Insert a single sheet or stack of paper all the way into the Stack Feed Bypass Tray until a beep is heard. • • 6 Press the Start key to begin copying. • • 4 - 10 A maximum of 50 sheets can be placed in the Stack Feed Bypass Tray. If necessary, pull out the paper extension bar to support longer sheets of paper. The sheet of paper in the Bypass Feed Slot feeds into the copier. The copy exits to the Exit Tray or Finisher.
Bypass Copying Standard Size Paper Copying Methods 1 Press the # key. 2 Press the [Select Size] key. 3 Select the paper size.
Bypass Copying Custom Size Paper When using custom size paper, you should specify the paper size to avoid paper misfeeds.. 1 Open the Bypass Paper Tray. • • 4 - 12 Adjust Paper Guides Insert Paper 2 Press the # key on the keypad. 3 Touch the Custom Size key.
Bypass Copying 4 5 6 Touch the Vert key. Enter the vertical size of the paper using the keypad. Press the # key to enter this value. 7 Touch the Horz key. 8 Enter the horizontal size of the paper using the keypad. 9 Press the # key to enter this value. 10 To register the non-standard size entered, touch the Store key. Note: Only one non-standard value can be entered. Copying Methods 11 Touch the OK key. 12 Set the originals in place, then press the Start key.
Bypass Copying Thick Paper, Thin Paper, Transparencies To make copies onto OHP transpar-encies or thick paper, you need to specify the paper type. 1 Open the bypass tray, and adjust the guides to the paper size. Note: If the guides are not flush with the copy paper, a skew image or paper misfeeds might occur. 2 Lightly insert the OHP transparencies or thick paper face down until the beeper sounds. The indicator on the display automatically goes on.
Combine Copying Combine Copying Combine copy, combines originals into one copy. You cannot use the Duplex or the Bypass Tray with this feature. There are twelve types of copies that you can make in this mode: 1. 1 Sided 2 Pages to Combine 1 Side: Copies two 1-sided originals to one side of a sheet. 2. 1 Sided 4 Pages to Combine 1 Side: Copies four 1-sided originals together to one side of a sheet. 3. 1 Sided 8 Pages to Combine 1 Side: Copies eight 1-sided originals together to one side of a sheet. 4.
Combine Copying 1 Sided 2 Pages to Combine 1 Side Copies two 1-sided originals to the two-pages spread of a sheet. 1 2 3 4 5 4 - 16 Touch the Duplex/Combine/ Series key. Touch the 1-Sided key for original, then touch the Combine 1 Side key for your copy. Touch the 2 Originals key, then touch the OK key. Select the paper source. Set the originals in place, then press the Start key.
Combine Copying 1 Sided 4 Pages to Combine 1 Side Copies four 1-sided originals together to one side of a sheet. 1 2 3 4 5 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 1-Sided key for original, then touch the Combine 1 Side key for your copy. Touch the 4 Originals key, then touch the OK key. Select the paper source. Set the originals in place, then press the Start key.
Combine Copying 1 Sided 8 Pages to Combine 1 Side Copies eight 1-sided originals together to one side of a sheet. 1 2 3 4 5 4 - 18 Touch the Duplex/Combine/ Series key. Touch the 1-Sided key for original, then touch the Combine 1 Side key for your copy. Touch the 8 Originals key, then touch the OK key. Select the paper source. Set the originals in place then press the Start key.
Combine Copying 1 Sided 4 Pages to Combine 2 Side Copies eight 1-sided original together to one side of a sheet. 1 2 3 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 1-Sided key for original, then touch the Combine 2 Side key for your copy. Touch the 4 Originals key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select the paper source. 7 Set the originals in place, then press the Start key.
Combine Copying 1 Sided 8 Pages to Combine 2 Side Copies eight 1-sided originals to the two-page spread on both sides of a sheet. 1 2 3 4 - 20 Touch the Duplex/Combine/ Series key. Touch the 1-Sided key for original, then touch the Combine 2 Side key for your copy. Touch the 8 Originals key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select your paper source. 7 Set your originals and then press the Start key.
Combine Copying 1 Sided 16 Pages to Combine 2 Side Copies 16 1-sided originals together to both sides of a sheet. 1 2 3 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 1-Sided key for original, then touch the Combine 2 Side key for your copy. Touch the 16 Originals key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select the paper source. 7 Set the originals in place, then press the Start key.
Combine Copying 2 Sided 2 Pages to Combine 1 Side Copies one 2-sided original to one side of a sheet. 1 2 3 Touch the 2-Sided key for original, then touch the Combine 1 Side key for your copy. Touch the 2 Pages key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select the paper source. 7 4 - 22 Touch the Duplex/Combine/ Series key. Set the originalsin place, then press the Start key.
Combine Copying 2 Sided 4 Pages to Combine 1 Side Copies one 2-sided original to one side of a sheet. 1 2 3 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 2-Sided key for original, then touch the Combine 1 Side key for your copy. Touch the 4 Pages key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select the paper source. 7 Set the originals in place, then press the Start key.
Combine Copying 2 Sided 8 Pages to Combine 1 Side Copies four 2-sided originals to one side of a sheet. 1 2 3 4 - 24 Touch the Duplex/Combine/ Series key. Touch the 2-Sided key for original, then touch the Combine 1 Side key for your copy. Touch the 8 Pages key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select the paper source. 7 Set the originals in place, then press the Start key.
Combine Copying 2 Sided 4 Pages to Combine 2 Side Copies two 2-sided originals together to both sides of a sheet. 1 2 3 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 2-Sided key for original, then touch the Combine 2 Side key for your copy. Touch the 4 Pages key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select the paper source. 7 Set the originals in place, then press the Start key.
Combine Copying 2 Sided 8 Pages to Combine 2 Side Copies four 2-sided originals together to both sides of a sheet. 1 2 3 4 - 26 Touch the Duplex/Combine/ Series key. Touch the 2-Sided key for original, then touch the Combine 2 Side key for your copy. Touch the 8 Pages key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select the paper source. 7 Set the originals in place, then press the Start key.
Combine Copying 2 Sided 16 Pages to Combine 2 Side Copies eight 2-sided originals together to both sides of a sheet. 1 2 3 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 2-Sided key for original, then touch the Combine 2 Side key for your copy. Touch the 16 Pages key, then touch the OK key. 4 Check the paper orientation. 5 Touch the OK key. 6 Select the paper source. 7 Set the originals in place, then press the Start key.
Double Copying Double Copying Using Double Copy, you can make two copies of the same image on one sheet. • • 4 - 28 You cannot use the Bypass Tray for this feature. You can insert separated lines between the repeated images. 1 Touch the Edit/Stamp key. 2 Touch the Exit Image key 3 Touch the Double key. 4 Touch the OK key. 5 Select the paper. 6 Set the originals in place, then press the Start key.
Duplex Copying Duplex Copying There are two ways to make duplex copies with this copier: 1-Sided to 2-Sided Copying: This mode makes two-sided copies from onesided originals. 2-Sided to 2-Sided Copying: This mode makes two-sided copies from twosided originals. 1-Sided to 2-Sided Copying 1 2 3 4 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 1 Sided key for the original. Touch the 2 sided key for the copy. Touch the OK key.
Duplex Copying Specify the Orientation of Bound Originals • • 1 2 3 4 4 - 30 If the binding is on the side, use Top to Top. This is the default setting. If the binding is on the top of the page, use top to bottom. Your copies are automatically orientated top to bottom. Touch the Duplex/Combine/ Series key. Touch the Orientation key. Select an original and copy orientation. Touch the OK key.
Duplex Copying 2-Sided to 2-Sided Copying 1 2 3 4 Copying Methods Touch the Duplex/Combine/ Series key. Touch the 2 Sided key for the original. Touch the 2 sided key for the copy. Touch the OK key.
Image Repeat Copying Image Repeat Copying Using Image Repeat, the same image can be copied repeatedly on the same paper. Note: • • • • 4 - 32 The number of repeated images depends on the original size, copy paper size, and reproduction ratio. Original Size: 5.5” x 8.5”, Copy Paper Size: 8.5” x 11.0” (landscape to landscape, or portrait to portrait). 4 repeats (71%), 16 repeats (35%) Original Size: 5.5” x 8.5”, Copy Paper Size: 8.5” x 11.0” (portrait to landscape, or portrait to landscape).
Image Repeat Copying 4 Touch the Image/Repeat key. • • Copying Methods To repeat the whole original, select All area. To repeat selected areas, select Select area and enter the Horiz and Vert dimensions. 5 Touch the OK key. 6 Set the originals in place, then press the Start key.
Interrupt Copying Interrupt Copying You can interrupt a copy job that is in progress to make a quick copy of another original, without disrupting the original copy job settings or copy count. Do this by using the Interrupt feature. 1 Press the Interrupt key. 2 When the copier stops: • • 3 4 5 Remove the remaining originals from the Document Feeder. Position the new original on the Exposure Glass. Make the copy requirement selections. See “Selecting the Mode of Operation” on page 1-3.
Overhead Transparencies and Thick Paper Overhead Transparencies and Thick Paper To make copies on OHP transparencies or thick paper, you need to specify the paper type. This function is not available in Duplex mode. 1 2 3 4 5 6 7 8 9 10 Copying Methods If Duplex mode is selected, touch the Duplex key to turn it OFF. Place the original on the Document Feed Tray or on the Exposure Glass. Open the Bypass Paper Tray. Adjust the Bypass Paper Guides to the width of the transparencies.
Cover and Page Insert Copying Cover and Page Insert Copying There are four types of copying in this mode: Front Cover: The first page of the original is copied on a specific paper sheets for covers. You can specify it to copied on or left blank. Refer to “Front Cover” on page 4-36. Front and Back Covers: The first and last pages of the originals are copied on specific paper sheets for covers. Refer to “Front and Back Covers” on page 4-38.
Cover and Page Insert Copying 3 Copying Methods Select Copy or Blank and then touch the OK key. 4 Select the tray you use. 5 Set the originals in the Document Feeder and then press the Start key.
Cover and Page Insert Copying Front and Back Covers 1 Touch the Cover/Slip Sheet key. 2 Touch the F/B Cover key. 3 4 - 38 Select Copy or Blank and then touch the OK key. 4 Select the tray you use. 5 Set the originals in the Document Feeder and then press the Start key.
Cover and Page Insert Copying Page Insert 1 2 3 4 5 6 Copying Methods Touch the Cover/Slip Sheet key. Touch the Designate/Chapter key. Touch the key to select the chapter number. Using the keypad, enter the page number of the original’s location you want to copy onto a slip sheet with. Press the # key to enter the value. Select Copy of Blank for a slip sheet.
Cover and Page Insert Copying 7 8 9 10 4 - 40 Select the paper tray you wish to use for the slip sheets. Touch the OK key. Select the paper tray containing the non-slip sheet paper. Set the originals in place, then press the Start key.
Cover and Page Insert Copying Chapters 1 2 3 4 5 6 Copying Methods Touch the Cover/Slip Sheet key. Touch the Designate/Chapter key. Touch the Chapters key. Using the keypad, enter the page number of the first page of the first chapter. Press the # key. To specify another page number, repeat Steps 3-6. 7 When you wish to finish specifying page numbers, touch the OK key. 8 Set the originals in place, then press the Start key.
Scanning Documents Scanning Documents When you are using the Sort, Stack or Staple functions, the originals are scanned into memory. See “Scanning Documents” on page 7-1. To Stop Scanning Temorarily Press the Clear/Stop key. This keeps original from being scanned into memory. To Reume Scanning Touch the No key to resume scanning. Note: Scanned images in memory are not cleared. To Clear Scanned Images of Originals Touch the Yes key.
Cover/Slip Sheets Cover/Slip Sheets Using this function,you can add or insert cover or paper designate. There are four types in this function: 1. Front Cover: The first page of your originals is copied on a specific paper sheet for covers. 2. Front/Back Cover: The first and last pages of your originals are copied on specific pa-per sheets for covers. 3. Paper Designate: Use this function to have certain pages of your original copied onto slip sheets. 4.
Cover/Slip Sheets Blank 4 - 44 1 Press the [Cover/Slip Sheet] key. 2 Press the [Front/Back Cover] key. 3 Select [Copy] or [Blank] for a cover sheet, and then press the [OK] key. 4 Select the paper tray containing the non-cover sheet paper. 5 Set your originals in the docu-ment feeder,then press the Start key.
Cover/Slip Sheets Front/Back Covers The first and last pages of your originals are copied on specific paper sheets for covers. Copy Blank 1 Press the [Cover/Slip Sheet] key. 2 Press the [Front/Back Cover] key. 3 Copying Methods Select [Copy] or [Blank] for the cover sheets,and then press the [OK] key. 4 Select the paper tray containing the non-cover sheet paper. 5 Set your originals in the docu-ment feeder,then press the Start key.
Cover/Slip Sheets Designate Use this function to have certain pag-es of your original copied onto slip. 1 Press the [Cover/Slip Sheet] key. 2 Press the [Desig./Chapter] key. 3 Press the key to select the chapter number. 4 Enter the page number of the original's location you want to copy onto a slip sheet with the number keys. Then, press the # key. 5 Select the paper tray for slip sheets. 6 To specify another page location, repeat steps 3 to 5.
Cover/Slip Sheets Chapter The page locations you specify with this function will appear on the front of copy sheets. 1 Press the [Cover/Slip Sheet] key. 2 Press the [Desig./Chapter] key. 3 Press the [Chapter] key. 4 Enter the page location of the first page of the first chapter with the number keys. Then, press the # key. Note: To change the value entered, press the [Clear] or Clear/ Stop key and enter the new value. 5 To specify another page location, repeat steps 3 to 5 .
Slip Sheets Slip Sheets This function can be used to insert a slip sheet automatically between every OHP transparencies copied or used as a stack function. You can also copy onto the slip sheets if desired. 4 - 48 1 Touch the Cover/Slip Sheet key. 2 Touch the Slip Sheet key. 3 Select Copy or Blank. 4 Touch the OK key. 5 Select the paper tray containing the non-slip sheet paper. 6 Set the originals in place, then press the Start key.
Series Copying - Book to 1-Sided Copies Series Copying - Book to 1-Sided Copies Use Series Copy, to make two separate one-sided copies from two facing pages of a bound book or magazine. 1 Copying Methods Touch the Duplex/Combine/ Series key. 2 Touch the Series/Book key. 3 Touch the Book > 1 Sided key. 4 Touch the OK key. 5 Touch the OK key again. 6 Make sure the Auto Paper Select is selected. 7 Set the originals in place, then press the Start key.
Series Copying - 2-Sided to 1-Sided Copies Series Copying - 2-Sided to 1-Sided Copies Use Series Copy, to make two separate one-sided copies from a 2-sided original. You cannot use this feature in the Duplex Mode. 1 2 3 Touch the Duplex/Combine/ Series key. Touch the 2 Sided key for original. Then touch 1 Sided key for copy. Check the orientation. • • 4 - 50 Orientation is indicated as T to T and T to B Touch the orientation key to make changes 4 Touch the OK key.
Chapter 5 User Tools Settings
Chapter Overview This chapter covers User Tools for System and Copy operations.
System Settings System Settings The following are the system settings.
System Settings Basic Steps to Accessing System Settings Step 1 2 3 4 5 Procedure to Perform Press the User Tools/Counter key. Touch the Systems Settings key. Touch the desired Window Tab. • • • • • • • General Features - 2 Windows Paper Size Settings - 3 Windows Timer Settings Interface Settings - 2 Windows Interface Settings/Parallel Interface Key Operator Tools - 2 Windows User Codes Touch the key for the desired item. Change settings by following the instructions on the panel display.
General Features 1 of 2 General Features 1 of 2 Panel Tone The beeper (key tone) sounds when a key is pressed. Default: ON Warm Up Notice Specify whether the beeper sounds when the machine becomes ready for copying after Energy Saver mode is deactivated or the power is turned on. Note: If the “Panel Tone” setting is “Off”, the beeper does not sound irrespective of the “Warm Up Notice” setting.
General Features 1 of 2 Function Reset Timer The length of time the machine waits before changing modes when using the multi-access function. This is useful if you make many copies where you have to change the settings for each copy. If you set a large value, you can prevent jobs from other functions interrupting the copy job. This setting is ignored if “Interleave” is set for “Print Priority”.
General Features 2 of 2 General Features 2 of 2 Output: Printer You can specify a tray to which documents are delivered. • • • • • • • • Internal tray 1 Internal tray 2 External tray Finisher shift tray Finisher shift tray 1 Finisher shift tray 2 Mailbox proof tray Mailbox output tray 1-9 Prepare Stapling Perform a test staple after replacing staples or removing jammed staples. Note: Press [OK] to prepare stapling.
Paper Size Setting 1 of 3 Paper Size Setting 1 of 3 Paper Tray Priority (Copy/Document Server) You can specify the output tray for delivery. Default: Internal tray 1 Paper Tray Priority (Fax/Printer) You can specify the output tray for delivery. Default: Internal tray 1 Tray Paper Size: (Tray 1–4) Select the size of the copy paper set in the paper tray.
Paper Size Setting 2 of 3 Paper Size Setting 2 of 3 Paper Type (Bypass Tray) Sets the display so you can see what type of paper is loaded in the bypass tray. Default: No display Paper Type (Tray1–4) Sets the display so you can see what type of paper is loaded in each of the paper trays.This information is used by the print function to automatically select the paper tray.
Paper Size Setting 3 of 3 Paper Size Setting 3 of 3 Paper Type (LCT) Sets the display so you can see what type of paper is loaded in the large capacity tray. Default: • • • Paper Type: No display Copying Method in Duplex: 2 Sided Copy Apply Auto Paper Select: Yes A key mark is displayed next to the paper tray if No is selected. Note: Auto paper select is only selected for the Copy function if No display and Recycled paper are selected. However, auto paper select is not used if No is selected.
Timer Setting Timer Setting When entering Set Time mode, if a key operator code has already been set, you must enter the code (up to 8 digits).Þ P.50 “User Code”. Auto Off Timer The machine turns off automatically to conserve energy after a specified amount of time has past after a job. This function is called “Auto Off”. The Time can be set from 10 seconds to 240 minutes. Default: 1 minute • • • Enter numbers with number keys Use arrow keys to switch between minutes and seconds.
Timer Setting Facsimile Auto Reset Timer Set the time interval for when the fax function should be reset. The time can be set from 30-999 seconds. Default: 30 seconds Scanner Auto Reset Timer Set the time interval for when the scanner function should be reset. • If No is selected, the machine will not automatically switch the user code entry screen and you will not be able to limit who uses the machine. The time can be set from 10-999 seconds.
Interface Settings Interface Settings IP Address Before using this machine with the network environment you must configure the IP address. Default: 011.022.033.044 • • • Do not use IP address that has been used for another machine. To get the addresses, contact your network administrator. Press arrow keys to move between each group of three numbers. Press [Clear] if you enter the wrong number.
Interface Settings NW Frame Type Select the frame type when you use NetWare. Default: Auto select Ethernet Speed Set the access speed for networks.
Interface Settings/Parallel Interface Interface Settings/Parallel Interface Parallel Timing Specifies the timing setting for the parallel interface. Under normal circumstances, you will not need to change this setting. Default: ACK outside Parallel Communication Speed Specifies the communication speed for the parallel interface. If the communication speed is set too fast, data transfers may not flow smoothly. If this occurs, change the setting to “Standard”.
File Transfer File Transfer Be sure to make these settings if you are using ScanRouter V2 Lite/Professional. Note r The optional ScanRouter V2 Professional is required for distributing received fax documents. Delivery Server IP Address Specifies the IP address of the ScanRouter V2 Lite delivery server for distributing documents or data from the machine. Default: 000.000.000.000 • • Press arrow keys to move between each group of three numbers.
File Transfer still be performed. Number of Recalls Default: Yes • • • User Tools Settings Enter a number of times within the range of “1-99” with the number keys. The default setting is 3 times. This setting is for the Scanner function.The distribution of received fax documents will still be performed.
Key Operator Tools 1 of 2 Key Operator Tools 1 of 2 If an access code has been set, you cannot use the Key Operator Tools unless you enter the access code (max.8 digits). User Code Management Allows you to control who uses the machine by setting user codes for users. Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF, Printer/OFF Note: By using “Auto Registration” for the printer you can keep a print log for each user code entered from the driver.
Key Operator Tools 1 of 2 • • • • • • You can also register user codes from the SmartNet Monitor for Admin (printer option required). Even if you change the user codes, the counter values are not cleared. If you clear a user codes, the counter values associated with it are also automatically cleared. [Program/Change] This registers new user codes, and changes the functions that can be used with user codes and user names. [Delete] Deletes a user code. [Delete All] Deletes all the user codes.
Key Operator Tools 1 of 2 User Code By registering user codes you can control which users can use which functions, and check their use of a function. Copier Limits the users who can use the Copy function and manages the use of each user code. Document Server Limits the users who can use the Document Server function and manages the use of each user code. Facsimile Limits the users who can use the Fax function and manages the use of each user code.
Key Operator Tools 1 of 2 5 6 Press [New Program key. Press the key for the classification you want to use from “Title Select”. The keys you can select are as follows. • • 7 8 Enter the user code (8 digits max), then press the [#] key. If you make a mistake, press the Cancel or Clear/ Stop key, and then enter the code again. Select the functions to be used with the user code from “Available Functions”. The functions that can selected are as follows. • • User Tools Settings [Freq.
Key Operator Tools 1 of 2 9 Press [Enter Name], then enter the name for the user code. This can be used to attach the user name to documents in the document server. You do not need to enter a user code for this. 10 11 12 To continue registering user codes, press [Continue to Program], and then re-peat the procedures from step 6. Press the [OK] key. Press the [Exit] key. The display returns to the initial settings screen. To Change the User Code 5 - 20 1 Press the User Tools/Counter key.
Key Operator Tools 1 of 2 4 5 6 7 8 User Tools Settings Press the [Program/Change/ Delete User Code] key. Select the user code you want to change. Enter the new information for the item that you want to change. Press the [OK] key. Press the [Exit] key. The display returns to the initial settings screen.
Key Operator Tools 1 of 2 To Clear a User Code 1 Press the User Tools/Counter key. 2 Press the [System Settings] key. 3 Press the [Key Operator Tools] key. 4 5 6 Press the [Program/Change/ Delete User Code] key. Press the [Delete] key. Select the user code you want to delete. Press [All on The Page] when you want to select all the user codes displayed on the page. 7 5 - 22 Press the [OK] key.
Key Operator Tools 1 of 2 8 Press “Yes” in the confirmation screen. If you don't want to quit deleting, press [No]. 9 Press the [Exit] key. The display returns to the initial settings screen. To Delete All User Codes Using “Print Counter”, you can check the user codes for each print job for the Copy/Document Server function, Printer function, and Facsimile function.
Key Operator Tools 1 of 2 5 Press the [Delete] key. 6 Press the [Delete All] key. 7 Press [Yes] in the confirmation screen. If you don't want to quit deleting, press [No]. 8 Press the [Exit] key. The display returns to the initial settings screen.
Key Operator Tools 1 of 2 To Display Counter for Each Code Using “Print Counter”, you can check the user codes for each print job for the Copy/Document Server function, Printer function, and Facsimile function. Using “Transmission Counter” you can check the number pages sent by fax and the charge for each fax sent. 1 Press the User Tools/Counter key. 2 Press the [System Settings] key. 3 4 5 Press the [Key Operator Tools] key. Press the [Display/Clear/Print Counter per User Code] key.
Key Operator Tools 1 of 2 Printing From the Counter Printing the Number of Prints (Counter) for Each User Code You can print out how many prints you used for Copier/Document Server, Printer, and Fax. 1 Press the User Tools/Counter key. 2 Press the [System Settings] key. 3 Press the [Key Operator Tools] key. 4 5 Press the [Program/Change/ Delete User Code] key. Select User Code from the left side of display. Press [All on The Page] if you want to select all user codes on the page.
Key Operator Tools 1 of 2 7 Press either [Print Counter] or [Transmission Counter]. You can select both [Print Counter] and [Transmission Counter] at the same time. 8 Press [Print]. Printing the Number of Prints (Counter) for All User Codes 1 Press the User Tools/Counter key. 2 Press the [System Settings] key. 3 Press the [Key Operator Tools] key. 4 5 Press the [Program/Change/ Delete User Code] key. Press [Print All Codes] of Per User Code.
Key Operator Tools 1 of 2 Clearing the Counter Clearing the Number of Print (Counter) for Each User Code 1 Press the [User Tools/Counter] key. 2 Press the [System Settings] key. 3 Press the [Key Operator Tools] key. 4 5 Press the [Program/Change/ Delete User Code] key. Select User Code from the left side of display. Press [All on The Page] if you want to select all user codes on the page. 6 5 - 28 Press [Clear] or Per User Code.
Key Operator Tools 1 of 2 7 Press either [Print Counter] or [Transmission Counter]. You can select both [Print Counter] and [Transmission Counter] at the same time. 8 Press [OK]. The user code counter will be clear. If you want to cancel the operation, press [Cancel]. Clearing the Number of Print (Counter) for All User Codes 1 Press the User Tools/Counter key. 2 Press the [System Settings] key. 3 Press the [Key Operator Tools] key.
Key Operator Tools 1 of 2 6 Press either [Print Counter] or [Transmission Counter]. You can select both [Print Counter] and [Transmission Counter] at the same time. 7 Press [OK]. All user code counters will be clear. If you want to cancel the operation, press [Cancel].
Key Operator Tools 2 of 2 Key Operator Tools 2 of 2 Auto Delete File You can select whether the files on the document server will be deleted after a specified amount of time or not. Default: No If you select [Yes], you can set the time interval from 1 to 180 days by one day steps. Delete All Files • • You can delete all stored files on the document server. You can delete stored files even if password is set for a file.
Entering Text Entering Text This section describes how to enter characters.When you enter a character, it is shown at the position of the cursor.If there is a character at the cursor position, the entered character is shown before the character. Available Characters • • • Alphabetic characters ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz Symbols Numerals 012345689 Keys When entering uppercase or lowercase continuously, use the [Shift Lock] to lock the case.
Copy/Document Server Settings Copy/Document Server Settings The following are the Copy/Document Server Settings.
Copy/Document Server Settings Basic Steps to Accessing Copy/Document Server Settings Step 1 2 3 4 5 Procedure to Perform Press the User Tools/Counter key. Touch the Copier/Document Server key. Touch the desired Window Tab. Touch the key for the desired item. Change settings by following the instructions on the panel display. Touch the OK key.
General Features 1 of 4 General Features 1 of 4 Auto Paper Select Priority As a default setting, Auto Paper Select is selected. You can cancel this setting. Default: Yes Auto Tray Switching If you load paper of the same size in two or more trays, the machine automatically shifts to another tray when the tray in use runs out of paper (when Auto Paper Select is selected.) This function is called “Auto Tray Switching”. This setting specifies whether to use “Auto Tray Switching” or not.
General Features 1 of 4 Copy Quality You can adjust the quality level of copies for each of the original types (Text, Text/Photo, Photo, Pale, Generation Copy). Text Adjust the sharpness of text. Default: Normal • • [Custom Setting] is the value set during service setup. Choosing [Sharp] or [Sort] affects the outline sharpness of text. Text/Photo When there are photo(s) and text on the original, determine whether the photo or text takes priority.
General Features 1 of 4 Image Density You can select one of seven original image density levels for each of the original types (Text, Text/Photo, Photo, Pale, Generation Copy).
General Features 2 of 4 General Features 2 of 4 Duplex Mode Priority You can select the type of the Duplex function effective when the machine is turned on, Energy Saver mode is off, or Auto Reset is on. Default: 1 Sided > 2 Sided Copy Orientation in Duplex Mode You can set the copy orientation when making two-sided copies. Default: Top to Top Original Orientation in Duplex Mode You can set the original orientation when making two-sided copies.
General Features 3 of 4 General Features 3 of 4 Copy Function Key: F1-F5 You can register frequently used functions in Function Keys F1 to F5.
General Features 4 of 4 General Features 4 of 4 Document Server Storage Key: F1–F5 You can register frequently used functions in Function keys F1 to F5. You can also change the registered functions.
Reproduction Ratio 1 of 2 Reproduction Ratio 1 of 2 Shortcut R/E You can register up to three frequently used Reduce/Enlarge ratios other than the fixed Reduce/ Enlarge ratio and have them shown on the initial display. You can also change the registered Reduce/Enlarge ratios. If no Reduce/Enlarge ratio has been set when selecting [Shortcut R/E 1], [Short-cut R/E 2], or [Shortcut R/E 3], enter the desired Reduce/ Enlarge ratio using the number keys.
Reproduction Ratio 2 of 2 Reproduction Ratio 2 of 2 Reduce 1-6 You can customize the reduction ratios available when you press the [Reduce/ Enlarge] key followed by the [Reduce] key. Default: • • • • • • Reduce 1: 25% Reduce 2: 50% Reduce 3: 65% Reduce 4: 73% Reduce 5: 78% •Reduce 6: 85% When selecting [User Redc.Ratio], enter a ratio using the number keys (in the range of 25 to 99%).
Edit 1 of 2 Edit 1 of 2 Front Margin: Left/Right You can specify left and right margins on the front side of copies in Margin Adjust mode. Default: Left 0.2" Back Margin: Left/Right You can specify left and right margins on the back side of copies in Margin Adjust mode. Default: Right 0.2" Front Margin: Top/Bottom You can specify front top and bottom margins on the front side of copies in Margin Adjust mode. Default: Bottom 0.
Edit 2 of 2 Edit 2 of 2 Image Repeat Separation Line You can select a separation line in Image Repeat mode from None, Solid, Broken A, Broken B, or Crop Marks.s Default: None Double Copies Separation Line You can select a separation line in Double Copy mode from None, Solid, Broken A, Broken B, or Crop Marks. Default: None Separation Line in Combine You can select a separation line in Combine mode from None, Solid, Broken A, Broken B, or Crop Marks.
Stamp Stamp Background Numbering Size You can set the size of the numbers. Default: Normal • • • Small Normal Large Density You can set the density of the numbers. Default: Normal Preset Stamp 1 /4 to 4 /4 Stamp Priority You can select the stamp type priority detected in Stamp mode. Default: Copy Stamp Language You can select the language of the message that is printed in Stamp mode. Default: English Stamp Position You can set the position at which the stamp is printed.
Stamp Density You can set the pattern used to print the stamp. Default: Normal • Normal: The stamp is printed on the image. You cannot confirm which parts overlap the image. Lighter: The image can be seen through the stamp. Light: You can see the image even clearer than in the “Lighter” setting. Print Page • • You can select whether the stamp is printed on the first page or all pages.
Stamp Date Stamp Format You can select the date format for Date Stamp mode. Default: MM/DD/YYYY Font You can select the Date Stamp font. Default: Font 1 This setting is linked with Page Numbering. Stamp Position You can set the position at which the stamp is printed. Press the arrow keys to adjust the position. Default: • • • Position: Top left Top Margin: 0.3" Left Margin: 0.8" Stamp Setting You can select whether the date is printed on the first page or all pages.
Stamp Page Numbering 1 /2-2 /2 Stamp Format You can select the page number format priority detected in Page Numbering mode. Default: P1,P2 Font You can select the font of the page number that is printed in Page Numbering mode. Default: Font 1 This setting is linked with Date Stamp. Size You can set the size of the stamp that is printed in Page Numbering mode. Default: Auto This setting is linked with Date Stamp.
Stamp Superimpose You can select whether page numbers are printed negative when they overlap black parts of the image. Default: No This setting is linked with Date Stamp.
Input/Output Input/Output Switch to Batch (SADF) You can select Batch mode or SADF mode when you press the Special Original key. SADF Auto Reset When you set one original at a time in the document feeder, the Auto Feed indicator lights for a selected time after an original is fed to show that the document feeder is ready for another original. You can adjust this time from 3 seconds to 99. Default: 5 sec.
Input/Output Select Stack Function Specify which Stack or Rotate Sort is shown on the initial display with priority. Default: Stack The optional finisher or booklet finisher is required to use this function. Select Stapling Position Specify which Top 2 staples or Bottom is shown on the initial display with priority. Default: Top 2 staples Letterhead Setting If you want to copy on the direction-fixed (top to bottom or 2-sided paper, the machine rotates the image correctly.
Input/Output 5 - 52 User Tools Settings
Chapter 6 Special Copier Functions
Chapter Overview Included in this chapter are: • “Energy Saving Modes” on page 6-1 • “Presetting the Next Copy Job” on page 6-2 • “Sample Copy” on page 6-3 • “Storing Copy Settings In Memory” on page 6-4 • “Screen Contrast” on page 6-9 • “Original Beeper” on page 6-9 • “Stamp” on page 6-10 Special Copier Functions
Energy Saving Modes Energy Saving Modes The copier has three types of Energy Saving modes. • • • Energy Saver Modes Low Power Timer Energy Savings 25% Low Power Timer: saves 25% power Low Power Shift Time: saves 30% power Auto Shut-Off Mode: Shuts down your copier while maintaining a low voltage to maintain information in your copiers memory.
Presetting the Next Copy Job Presetting the Next Copy Job After the first copying job has been scanned, you can set up the next copy job while the first job is copying. The maximum number of copy jobs that can be preset at one time is eight. 1 2 3 4 Press the Copy New Job key while the current copy job is running. The message “Please set modes and press the start key”, is displayed in the Message Display. Select the next copy job settings.
Sample Copy Sample Copy When copying sets of copies to the Finisher, you can run one sample set to verify that all of your copy settings are as you want them. Then you can run the rest of your copy job. This saves paper and time, by not having to throw out your entire copy job if you do not like the way it was set up. 1 Set the functions to be used with the Sort function. See “Using the Finisher Option” on page 7-1. 2 Enter the number of copies to be made. 3 Set the originals in place.
Storing Copy Settings In Memory Storing Copy Settings In Memory All of the functions such as copy quantity, percent reduction, copy darkness, margin shift, etc., for frequently used copy jobs can be stored in Memory Copy. • • Recall these copy job settings in the future with the press of a button. Store up to ten copy jobs in the copiers memory. Storing Your Settings 1 Edit the copy settings so that all of the function you want to store in this program are selected. 2 Press the Program key.
Storing Copy Settings In Memory 5 Enter the program name using the letter keys. • • 6 Special Copier Functions Up to 25 character can be used. If no program name is desired, proceed to Step 6. Touch the OK key.
Storing Copy Settings In Memory Changing a Stored Program 1 2 Touch the stored program number key and make setting changes. Edit the copy settings so that all of the function you want to store in this program are selected. 3 Press the Program key. 4 Touch the Register key. 5 Touch the Program Number you want to store these copy settings to. • • If the Program Number has programmed setting in it, the Program-In symbol appears in front of the Program Number.
Storing Copy Settings In Memory Cancelling a Program 1 Press the Program key. 2 Touch the Delete key. 3 Touch the Program Number you want to cancel. Touch the Yes key. 4 Special Copier Functions To cancel another program. repeat steps 3 and 4.
Storing Copy Settings In Memory Recalling a Program 1 Touch the Program key. 2 Touch the Recall key. 3 4 6-8 Touch the Program Number you want to recall.The stored settings of the selected Program Number are displayed. Set the originals in place, then press the Start key.
Screen Contrast Screen Contrast The copy control panel uses a LCD to display the functions and operations or the copier. Condition under which the copier is placed, may make it necessary for you to adjust the contrast of the LCD panel. 1 2 Adjust the brightness of the LCD panel using the Display Adjust Knob. Rotate the knob clockwise to lighten the display. Rotate the knob counter clockwise to darken the display.
Stamp Stamp The Stamp feature printsa stamp on the copies. The following are the five stamp modes available. • • • • • Background Numbering Preset Stamp User Stamp Date Stamp Page Numbering Background Numbering 32 MB of memory is required to use this function. If the unit is equipped with a printer unit, the 32 MB of memory is not required. • • • • 1 Touch the Edit/Stamp key. 2 Touch the Stamp key. 3 6 - 10 Use this function to have numbers printed on the background of copies.
Stamp 4 Enter the number to start counting from. Then, touch the OK key. • • Numbers can be set from1 to 999. To change an entered number, press teh Clear or Clear/Stop key and enter a new number. 5 Touch the OK key. 6 Touch the OK key. 7 Special Copier Functions Make your copy selection settings.
Stamp Preset Stamp 32 MB of memory is required to use this function. If the unit is equipped with a printer unit, the 32 MB of memory is not required. • • • • 1 Touch the Edit/Stamp key. 2 Touch the Stamp key. 3 Touch the Preset Stamp key. 4 Select the desired message. 5 6 6 - 12 This feature does not use the Bypass Tray. Only one message can be stamped at a time. Eight preset messages can be stamped on your copies.
Stamp Changing Stamp Position, Size, or Density 1 2 3 4 5 6 Special Copier Functions Touch the Change key. Select the desired position, size, or density. Touch the OK key. After all desired settings are made, touch the OK key. Touch the Cancel key. Make any desired copy settings, place your originals, then press the Start key.
Stamp User Stamp 32 MB of memory is required to use this function. If the unit is equipped with a printer unit, the 32 MB of memory is not required. • • • • Up to four messages which you use frequently can be stored in memory and stamped on copies. Only one message can be stamped at a time. The Bypass Tray can not be used with this function. The stamp position and default settings can be changed. 1 Touch the Edit/Stamp key. 2 Touch the Stamp key. 3 Touch the User Stamp key.
Stamp 2 Select the desired position. 3 Touch the OK key. 4 After all settings are selected, touch the OK key. Note: To cancel the settings, touch the Cancel key. 5 6 Special Copier Functions Touch the OK key. Set the originals and press the Start key.
Stamp Program/Delete User Stamp 1 2 3 6 - 16 Make sure the copier is in the Copy mode. Press the User Tools/Counter key. Touch the Copy/Document Server key. 4 Touch the Stamp key. 5 Touch the User Stamp key.
Stamp 6 Touch the Program/Delete Stamp key. Programming the User Stamp 1 2 Press the Program key. Touch the stamp number from 14 that you want to program. • • 3 Enter the stamp name using the letter keys in the message display. • 4 5 6 7 Up to 10 character can be entered. Touch the OK key. Enter the horizontal size of the stamp using the keypad. Then touch the # key. Touch the Veritcal key, and enter the vertical size of the stamp using the keypad. Then, touch the # key.
Stamp • 8 main menu of the Copy/Document Server is displayed. If you touch the Exit key, the main memnu of the Copy/Document Server is displayed with nothing programmed. Touch the Exit key. Deleting the User Stamp 1 2 6 - 18 Touch the Delete key. Touch the stamp number you wish to delete (1-4). 3 Touch the Delete key. 4 Touch the Exit key. 5 Touch the Exit key again. 6 Touch the Exit key.
Stamp Date Stamp With date stamp, you can select the following date formats: • • • • • • MM/DD/YYYY MM.DD.YYYY DD/MM/YYYY DD.MM.YYYY YYYY.MM.DD DD.JUN.YYYY Style and position changes can be made to the date stamp. 1 Touch the Edit/Stamp key. 2 Touch the Stamp key. 3 Touch the Date Stamp key. 4 Select either All Pages or 1st Page only. To Change the Style of Date 1 Special Copier Functions Touch the Change Format key.
Stamp 2 Select the date format. 3 Touch the OK key. To Change the Stamp Position 1 2 3 4 5 6 6 - 20 Touch the Change key. Select the desired positoin of the Date Stamp. Touch the OK key. Touch the OK key after specifiying all the desired settings. Touch the OK key. Set the originals and press the Start key.
Stamp Page Numbering Page numbering allows you to have page numbers printed on your copies. There are six Page Numbering formats to select from. (n is the total number of pages in your original) • • • • • • P1,P2,...Pn 1/n,2/n,...n/n -1-,-2-,...-nP.1,P.2,...P.n 1,2,...n 1-1,1-2,...1-n Style and position changes can be made to Page Numbering. 1 Touch the Edit/Stamp key. 2 Touch the Stamp key. 3 4 5 Special Copier Functions Touch the Page Numbering key. Select the page number format.
Stamp 6 7 8 Select the stamp position, then touch the OK key. To change the first printing page and start number, touch theChange key. Specify the page and number. If Selecting Formats (P1, P2, .., -1-, -2-,...P.1,P.2,...1,2,...) 1 2 3 4 5 6 6 - 22 Touch the First Printing Page key. Touch the # key. Touch the Numbering from/to key. Then, enter the starting number. Touch the # key. Touch the Last Number key. Then enter the last page number. Touch the # key.
Stamp If Selecting Formats (1/5,2/5,...) 1 2 3 4 5 6 7 Touch the First Printing Page key. Then enter the starting page number. Touch the # key. Touch the Numbering from/to key. Then enter the starting page number. Touch the # key. Touch the Last Number key. Then enter the last page number. Touch the # key. Touch the Total Pages key. Then, enter the total number of original pages. 8 Touch the # key. 9 Touch the OK key.
Stamp If Selecting Formats (1-1, 1-2,...) 1 2 3 4 5 Touch the # key. Touch the First Chapter No. key. Then enter the chapter number. Touch the # key. Touch the Numbering from/to key. 6 Touch the # key. 7 Touch the OK key. 8 Touch the OK key. 9 Touch the OK key. 10 6 - 24 Press the First Printing Page key. Then enter the starting page number. Set the originals, then press the Start key.
Chapter 7 Using Finisher/Sorters
Chapter Overview This Chapter covers the use of the optional Sorter/Finishers.
Using the Finisher Option Using the Finisher Option The Finisher functions available when using the optional Finisher are: • • • • • Making Non-Sorted Copies: All copies exit to the Finisher Proof Tray (top tray). Making Sorted Copy Sets: One copy of each original exits into the Finisher Shift Tray. Each set (or the top sheet only of each set in the saddle stitch finisher) is shifted for ease of separation when you retrieve your copies.
Using the Finisher Option 4 7-2 Press the Start key to begin copying. Your copies exit into the Finisher Proof Tray (top bin) of the Finisher.
Using the Finisher Option Selecting Sort Mode Sorting mode can save you a lot of time. You can have your copies automatically sorted in two ways: Rotate Sort: Every other copy set is rotated by 90 degrees and delivered to the exit tray. Note: the same size paper must be in two different paper trays and one must e landscape and the other portrait. Shift Sort: Every other copy set is shifted for ease of separation. The saddle stitch finisher shifts only the top sheet of each set.
Using the Finisher Option Selecting Stack Mode Stacking keeps the copies of each original together. Every other page set is shifted for ease of separation. The shift tray of the Finisher provides this function by sliding from side to side. The saddle stitch finisher shifts only the top sheet of each set. Note: The optional finisher and bridge unit must be installed to use this function. 1 Touch the Stack key. Note: If Stack is not shown, it may be selected with User Tools.
Using the Finisher Option Selecting Staple Mode Depending on the finisher that you have, the following staple positions are available: Top: Staples on the upper left corner, left margin. Top: Staples on the upper left corner, diagonal. Top: Staples on the lower left corner, left margin. Double: Staples on the left margin in two places. Note: The optional finisher and bridge unit must be installed to use this function. 1 2 3 Using Finisher/Sorters Touch the desired Staple Position key.
Using the Finisher Option Selecting Punch Mode With the optional punch installed, you can have three holes punched into your copy sets. Note: The optional finisher and bridge unit must be installed to use this function. 1 Touch the Punch key. 2 Enter the number of copy sets. 3 7-6 Set the originals in place, then press the Start key. Your copies will exit on the Finishers Shift Tray with holes punched in them. 4 Press the Start key.
Chapter 8 Document Server
Chapter Overview This chapter provides information on the Document Server.
Document Server Document Server The Document Server enables you to save documents in the machine memory and then edit and print them as required. There are three ways to save documents.
Process Process 1 2 3 Prepare the documents you want to save by copying, fax transmitting, scanning, and PC data. Save the documents. The documents are saved in the machine memory. Print the documents, send a fax, and transfer documents and the data to the PC. • • • 8-2 You can print saved documents with any settings you desire at any time. Scanned document data can be transferred to the PC. Saved documents can be resent at any time you desire.
Features and Benefits Features and Benefits On Demand Printing Use to print any saved document as required. Your current situation might be… When you need to print multiple sets of documents double-sided and stapled together, you normally print the originals, make duplex copies and then staple them together manually. With the Document Server If you save your document in the Document Server, you can print it out at any time with the necessary print settings, such as duplex and stapling.
Features and Benefits File Merge Printing You can combine multiple scanned documents to print them in one set. Your current situation might be… You want to combine several originals that are different in density, size, and paper weight, e.g. Documents can be merged that were created with different applications or that were created separatley on different computers. Documents can also be merged that were sent from a computer with paper originals that have been scanned.
Features and Benefits With the Document Server You can save the originals individually by making the best settings for each original, and edit them as a file. It does not matter whether the originals were scanned using the document feeder or the exposure glass. As you can specify the print order for several files, you can combine them as you want, and print them as a file. You can check the print result by printing a sample set before making a large print run by pressing the Sample Copy key.
Features and Benefits Facsimile Resend A document received by fax, may be printed or resent. This is useful when you want to send a large document that needs to be sent several times, since the document does not have to be scanned each time. Your current situation might bee ... When you need to resent multiple sets of the same documents. With the Document Server You can send the original dat stored in memory whenever necessary.
Features and Benefits Operation from a Computer With Desk Top Binder V2 Professional or Desk Top Binder V2 Lite installed on your computer, you can: • • • • • Check the display of electronic data Select the finish settings and print it Delete data stored in the Document Server Exposrt documents stored in the Document Server as a file on your computer Perform tasks on the data stored in the Document Server from your computer rather than form the machine.
Scanning Originals Scanning Originals You can scan the originals you want to save in the Document Server using the control panel of the machine. The originals can be set either on the exposure glass or into the document feeder. The saved documents will automatically be named in the order of scanning as “Scan001”, “Scan002”…. • • • You can set the timer to delete the documents stored in the Document Server with the User Tools. See “Auto File Delete”.
Scanning Originals To Set the File Name 1 2 Touch the File Name key. Enter the new file name using the letter keys on the display panel. Note: You can enter up to 8 letters. Note: To switch to the capital letter mode or small letter mode, press the Upper Case or Lower Case key. Note: To change the letter entered, press the Back Space, Clear, or Clear/Stop key and enter new letters. To delete the entered letters in 1 letter steps, press the BackSpace key.
Scanning Originals To Set the Password 1 2 Touch the Password key. Enter the password using the number keys (4 digits). Note: To change the number entered, press the Clear or Clear/Stop key and enter a new number. 3 Touch the OK or # key. 4 Set your originals either on the exposure glass or into the document feeder. 5 Make any desired settings. Note: Touch the Scanning Complete key to cancel the file name, password, or print settings and return to the “Document Server: Files” display.
Scanning Originals To Change the File Name or Password 1 2 3 4 5 6 Document Server Touch the line of the document whose file name or password you want to change. If you select a document which requires a password, the “Input the Password” window appears. Input the password using the number keys, then press the OK key. Touch the File Management key. Touch the Change File Name, Change User Name, or Change Password key. Enter the new file name or password using the letter keys or number keys.
Scanning Originals Scanning in Copy Mode 1 Press the Copy key. 2 Touch the Stored File key. 3 Enter a file name, user name, or password if necessary. 4 Set you originals. 5 Make scanning settings for the original. 6 Press the Start key. • • • • 8 - 12 To stop scanning, press the Clear/Stop key. To resume the paused scanning job, touch the Resume key. To delete the saved images and cancel the job, touch the Cancel key. To check if the document has been stored, press the Document Server key.
Printing Saved Documents Printing Saved Documents You can print any of the documents saved in the Document Server. Follow these steps to select a document and print it out. 1 2 Press the Document Server/New Job key. The “Document Server: Files” display appears. Touch the line for the document you want to print. The selected line is highlighted. • • • • • • 3 Document Server You can search the document you desire by the file name. You can sort the files in order of File Name, Time, or Print order.
Printing Saved Documents 4 To change any of the print settings, touch the Print Settings key. • • • • 5 Enter the required number of prints using the keypad. • • 6 Up to 999 can be entered. To change the value entered, press the Clear/Stop key. Press the Start key. • 8 - 14 Print settings remain in the machine after printing. The print setting of the document you select fiorst are applied to the merged documents.
Printing Saved Documents Sample Printing If you print multiple sets using the Sort function, you can check if the print order or the print settings are correct by printing out only the first set using the Sample Copy key. Note: This function can be used only when the Sort function has been turned on. 1 Follow steps 1 to 5 of the preceding procedure. 2 Press the Sample Copy key. 3 After the first set is printed out, press the Resume key to print the rest of the print job.
Searching Saved Documents Searching Saved Documents You can use either the Search by File Name or Search by User Name keys to search for documents stored on the document server. You can also list teh stored documents in the order you prefer. If yo install Desk Top Binder V2 Professional or Desk Top Binder V2 Lite on your computer, you can search and rearrange the documents from your computer. To Search by File NamePress the Document Server/New Job key.
Searching Saved Documents To Search by User Name This searches for documents on the document server that match a user name. 1 Press the Document Server key. 2 Touch the search byy User Name key. 3 Enter the user name using the letter keys. 4 Touch the OK key. • • Document Server Only files beginning with the letters appear in the Select Files to Print display. To display all files saved in the Document Server, touch the All the Files key.
Searching Saved Documents To Check the Details of Stored Documents 1 2 Select the documents for which you want detailed information. Touch the Detail key. • • 8 - 18 Detailed information about the document is displayed. If you have selected several documents, use the up and down arrow keys to view the detail of each document.
Deleting Saved Documents Deleting Saved Documents You should delete any of the saved documents using the control panel of the machine. This section describes how to delete saved documents. • You can save up to 200 documents in the Document Server. No more documents can be saved, when there are 200 documents in the Document Server. You should delete unnecessary documents. You can set the timer to delete the documents stored in the Document Server with the User Tools. See “Auto File Delete”.
Deleting Saved Documents 4 5 8 - 20 Touch the Delete key. A confirmation dialog box appears. Press the Delete key to delete it. To cancel the delete operation, press the Stop key.
Chapter 9 Service and Supplies
Chapter Overview This Chapter explains how to add supplies and remove misfeeds from your copier. Remember, the use of Lanier supplies gives the best results over the life of your copier. The use of unauthorized supplies may cause damage to the copier.
Loading Paper Loading Paper To save space, this copier is designed with an adjustable, front-loading Paper Trays, which easily open for paper loading. The Add Paper Indicator turns ON when there is no copy paper in the selected Paper Tray, or when the Paper Tray is not fully closed. Loading Paper in the Paper Tray 1 Gently pull out the Paper Tray until it stops. • If the paper is of a different size, it may benecessary to remove the back paper guide.
Loading Paper Loading Paper in the Large Capacity Cassette) You can load up to 3500 sheets of paper in the LCC. When the LCC is out of paper, the Paper Down key flashes. Also, the indicator in the Message Display next to the (LCT) LCC paper size, shows a paper out condition 1 2 3 4 5 9-2 Open the Top Cover of the LCC. Place the paper in the tray along the edge on the left. Press the Down key. Load paper by repeating steps 2 and 3. Close the Top Cover.
Changing Paper Tray Sizes Changing Paper Tray Sizes You can change the paper size in Tray 2 to accept additional sizes of paper. To change the size of paper you use in Tray 1 and Tray 3, you must call your Lanier Service Technician. Changing Tray Paper Size 1 2 3 Pull the Paper Tray out until it stops. While pushing the Release Lever, adjust the Paper Side Guides and the Rear Guide to the new paper size. Fan the copy paper and insert it into the Paper Tray.
Changing Paper Tray Sizes 4 Set the Paper Size Selector at the innermost part of the Tray to the new paper size. To adjust the paper size to one not available with the paper size selector: • • • • • • • • Set the Paper Size Selector to the * mark on the right. Press the Users Tool/Counter key. Touch the System Settings key. Touch the Paper Size Setting key. Touch the Tray 2: Paper Size Setting key. Select your desired paper size. Touch the OK key. Touch the Exit key.
Changing Paper Tray Sizes 4 5 6 Reposition the side fences to the paper size you want to use. Fasten the fences with screws. Square the paper and load it into the tray. Note: Do not stack paper over the limit mark Note: Shuffle the paper before setting it in the tray. Note: r Make sure the leading corners of the paper are under the cor-ners. 7 Adjust the back fence to the new paper size. Note: For 11”´ 17”paper,put the back fence inside 1.
Adding Toner Adding Toner The Add Toner Indicator turns ON when toner is needed. If copying is continued while the Toner Indicator is ON, copies will gradually become lighter until the copier stops and the Add Toner Indicator begins flashing. The Add Toner Indicator may also begin flashing during long copy runs of multiple dark originals, even though there is toner left. Should the Add Toner Indicator begins to flash, the copier stops making copies. Open and close the Front Cover.
Adding Toner 4 Hold a new Toner Bottle horizontally and shake it five or six times to loosen the toner. Note: Do Not remove the cap before shaking the Toner Bottle. 5 Remove the outer cap. Note: Do Not remove the Inner Cap. 6 Service and Supplies Place the new Toner Bottle in position, turn it clockwise, then return the green lever back to its closed position.
Adding Toner 7 8 9-8 Return the Toner Bottle Holder to its original position. Close the Front Cover of the copier.
Removing Misfeeds Removing Misfeeds When a misfeed occurs: • • • • The copier stops. The Misfeed Indicator turns ON. The Message Display indicates a paper misfeed and provides a letter designator of the location of the paper misfeed. Inside the Front Cover identifies the locations of the letter designators. When a Paper Misfeed Occurs 1 2 Check the Message Display to see where the misfeed is located. Open the Front Cover and identify the location of the misfeed letter designator.
Finisher Finisher On the inside of the front cover of the Finisher, are pictorial instructions for: • • • Adding staples Removing staple jams Removing a paper misfeed When adding staples, removing a staple jam , or a paper misfeed, refer to the pictorial instructions. Adding Staples F-535 (1,000 sheet finisher) 1 Open the Front Cover of the Finisher. • 2 9 - 10 Locate the pictorial instructions. Remove the Staple Cartridge.
Finisher 3 Service and Supplies Remove the empty refill in the direction of the arrow. 4 Push in the new refill until it clicks in place. 5 Pull out the ribbon.
Finisher 9 - 12 6 Reinstall the Staple Cartridge. 7 Close the Front Cover of the Finisher.
Finisher F-565 (2 Tray Finisher) 1 2 3 4 Service and Supplies Open the front cover of the finisher. Hold the green lever and pull out the cartridge gently. Hold the both sides of the cartridge. Pull up the upper unit of the cartridge.
Finisher 5 6 7 9 - 14 Take out the empty refill in the arrow direction. Align the arrows on the new refill and the cartridge, and then push in the refill until it clicks. Hold down the upper unit to the cartridge gently.
Finisher 8 9 10 Service and Supplies Pull out the ribbon. Hold the green lever and reinstall the cartridge until it clicks. :Close the front cover of the finisher.
Finisher Removing Jammed Staples F-535 (1,000 sheet finisher) 1 Open the Front Cover of the Finisher. • 9 - 16 Locate the pictorial instructions for removing staple jams on the outside of the Finisher Front Cover. 2 Remove the Staple Cartridge. 3 Remove the Face Plate.
Finisher Service and Supplies 4 Remove the jammed staples. 5 Reinstall the Staple Cartridge. 6 Close the Front Cover of the Finisher.
Finisher F-545 (3,000 sheet finisher) 1 2 3 9 - 18 Open the front cover of the finisher. Hold the green lever and pull out the cartridge gently. Pull up the knob of the cartridge.
Finisher 4 5 6 7 Service and Supplies Take out all staples slid from the car-tridge. Pull down the knob of the cartridge until it clicks. Hold the green lever and reinstall the cartridge until it clicks. Close the front cover of the finisher.
Paper Punch Paper Punch The optional 3-hole punch is located inside of the Finisher. The punch outs fall into a container which is easily removable for emptying. Removing Chad 1 2 3 9 - 20 Open the Front Cover of the Finisher. Pull out the Punch-out container and properly dispose of the punch-outs. Slide the Punch-out Container back into the Finisher and close the Front Cover.
Troubleshooting Troubleshooting Cover in this section are basic troubleshooting for problems you may incurr and thier solutions.
When the Machine Does Not Operate Properly When the Machine Does Not Operate Properly General Machine Status Problem/Cause Action Please wait A message appears when you turn on the Operatorion key or change the toner bottle. Wait for the machine. Cannot detect original size. Improper original is set SSet custom size original onthe exposure glass Input the horizontal and vertical size of the custom original. Select paper manually, not in Auto Paper Select mode.
When the Machine Does Not Operate Properly Document Server Machine Status Scanned pages exceeded maximum number. Do you want to store the scanned pages as a file? Problem/Cause The number of scanned pages exceeds the capacity per file of thedocument server. Action If you want to store the scanned originals as a file, touch the Store File key. The originals re stored as a file in the document server. If you do not want any scanned originals to be stored, touch the Not to Store key.
When the Machine Does Not Operate Properly Display Problem The display panel is off. Nothing happens when the operation switch is turned on. 9 - 24 Problem/Cause Action The screen contrast knob is turned to the dark position. Set the screen contrast knob to the light position for proper viewing of the display panel. The machine is in Energy Saver mode. Press the Energy Saver key to cancel Energy Saver mode. The Operation swith is turned off. Press the Opertion switch to turn it on.
When Copies are Not Clear When Copies are Not Clear Problem Copies appear dirty. The reverse side of an original image is copied. A shadow appears on copies if you use pasted originals. Cause Action The image density is set too dark Adjust the image density. Auto Image Density is not selected. Select Auto Image Density. The image density is set too dark. Adjust the image density. Auto Image Density is not selected. Select Auto Image Density. The image density is too dark.
Can Not Make Proper Copies Can Not Make Proper Copies General Problem Copies are not stapled. Cause Action The stapler is jammed. Remove the jammed staples. The number of copies exceeds teh capacity of the stapler. Check the stapler capacity. Copy paper is curled. Turn the copy paper over inthe paper tray. Staples are not positioned correctly. Originals are not set correctly. Place the original on the upper left corner of the exposure glass. Misfeeds occur frequently.
Can Not Make Proper Copies Stamp Problem The stamp position is not correct. Cause Paper orientation is not correct. Action Check the paper orientation and stamp position. Combine Problem Cause Action You cannot make a book from a booklet or magazine by folding copies. Combine Original Booklet format or Combine Original Magazine format is not correct Change setings. Parts of the image are not copied.
Can Not Make Proper Copies When Memory is Full Machine Status Action Memory is full. Touch the Output key to copy scanned originals and clear the scanning data. Press the Clear key to clear the scanning data and not copy. Press (Resume) to scan and copy remaining originals. To continue copying, remove all copies then touch the Resume key. To stop copying, touch the Stop key. Document Server Machine Status Memory is full. 9 - 28 Action Delete any unnecessary files and then scan the document again.
Cleaning Cleaning A dirty Exposure Glass or Document Feeder Belt may have an effect on the quality of your copies. Inspect them and clean as necessary. Cleaning the Machine Wipe the copier with a soft, damp cloth and then dry it. Do not use chemical cleaner or organic solvent, such as thinner or benzene. If they get into the copier of melt plastic parts, a failure might occur. Do not clean parts other than those specified in this Operator Guide. Such parts should be cleaned by your service representative.
Cleaning Notes: 9 - 30 Service and Supplies
Chapter 10 Specifications
Chapter Overview This chapter lists the specifications for the copier and its accessories. Please note that some of these accessories are optional. Specifications are subject to change for improvement without notice.
Specifications Specifications Main Machine Configuration: Desktop Photosensitivity type: OPC drum (F100) Original scanning: One-dimensional solid scanning system through CCD Copy process: Dry electrostatic transfer system Development: Dry two-component magnetic brush development system Fusing: Heating roll pressure system Resolution: 600 dpi Exposure glass: Stationary original exposure type Original reference position: Rear left corner Warm-up time: • 5635: Less than 15 seconds (20°C) (When Facsimile or
Specifications Copy paper size: • • • Trays: 11"x 17", 5 1 /2"´ 8 1 /2" Bypass: 11"x 17", 5 1 /2"x 8 1 /2" Bypass (custom size): Vertical: 4.0"–11.7" Horizontal: 5.9"–23.6" Duplex: 11" x 17", 5 1 /2" x 8 1 /2" (impossible on 5 1 /2" x 8 1 /2") LCC: , 8 1 /2" x 11" Copy paper weight: • • • • Paper tray: 17 –28 lb. Bypass tray: 14 lb.–43 lb. Non-reproduction area: • • • • Leading edge: Less than 3 ± 2mm Trailing edge: Less than 2 ± 2mm Left edge: Less than 2 ± 1.5mm Right edge: Less than 2 +2.5/-1.
Specifications Power consumption 5635/5645 (Mainframe only) Warm-up: approximately1.5 kw Stand-by: approximately 0.3 kw During Printing: approximately 1.0 kw Maximum: less than 1.5 kw 5635/5645 (Complete system) Warm-up: approximately1.5 kw Stand-by: approximately 0.5 kw During Printing: approximately 1.3 kw Maximum: less than 1.5 kw Note: The Complete System consists of the mainframe,finisher and large capacity cassette (LCC). Dimensions (W x D x H up to exposure glass): 26.4"´ 25.6"´ 28.
Specifications Complete System • • • Stand-by less than 37 dB (A) Copying: less than 55 dB (A) *1The above measurements made in accordance with ISO 7779 are actual value. *2 It is measured at the position of the bystander. *3 The Complete System consists of the mainframe, finisher and large capacity tray (LCT). Weight Approximately: 172 lb HDD 10 GB or more • • • 10 - 4 Capacity for Document Server 4.2 GB Capacity for Memory sorting 1.5 GB Capacity for others 4.
Specifications Document Feeder (Option) Mode ADF mode, Batch mode, Mixed Size mode, Custom Size originals mode Original size 11" x 17", 5 1 /2" x 8 1 /2" Original weight • • 1-sided originals: 11 –34 lb. 2-sided originals: 14 –28 lb. (Duplex) Number of originals to be set 80 sheets (20 lb.) or less than 0.43" Maximum power consumption Less than 60W (power is supplied from the main frame) Dimensions (W x D x H): 22.4" x 20.3" x 5.9" Weight Approx. 26.
Specifications 1000-Sheet Finisher (Option) Paper size 11" x 17", 8 1 /2" x 14", 8 1 /2" x 11", 5 1 /2" x 8 1 /2" Paper weight 14 –42 lb. Stack capacity • • 1,000 sheets 8 1 /2" x 11", 20 lb.) 500 sheets (8 1 /2" x 14" or larger, 20 lb.) Staple capacity • • 30 sheets (8 1 /2" x 11" or smaller, 20 lb.) 20 sheets (8 1 /2"´ 14", 20 lb.) Staple paper size • • • 11" x 17" 8 1 /2" x 14" 8 1 /2" x 11" Staple paper weight 17 –20 lb.
Specifications 2 Tray Finisher (Option) Finisher Shift Tray 1: Paper size 11" x 17", 8 1 /2" x 14", 8 1 /2" x 11", 5 1 /2" x 8 1 /2" Paper weight 14 –42 lb. Stack capacity • • • 500 sheets (8 1 /2" x 11", 20 lb.) 250 sheets (8 1 /2" x 14", 11" x 17", 20 lb.) 100 sheets (5 1 /2" x 8 1 /2", 20 lb.) Paper size 11" x 17", 8 1 /2" x 14", 8 1 /2" x 11" Paper weight 14 –42 lb. Stack capacity No Staple: Staple: • • • • 2,000 sheets (8 1 /2" x 11", 20 lb.
Specifications Staple position • • 1 staple –3 positions 2 staples –1 position Power consumption Less than 60W (power is supplied from the main frame.) Dimensions (W x Dx H): 26.7"´ 24.4"´ 40.5" Weight: Approximately 121.2 lb Punch Kit (Option) Paper size • • • 2 holes: 11" x 17", 8 1 /2" x 14", 5 1 /2" x 8 1 /2" 3 holes: 11" x 17", 8 1 /2" x 11" 4 holes: 11" x 17", 8 1 /2" x 11" Scandinavian version: 11" x 17", 8 1 /2" x 14", 5 1 /2" x 8 1 /2" Paper weight • • 4 holes: 14 lb.–43 lb.
Specifications Internal tray 2 (1 bin tray)(Option) Number of bins 1 Available paper size 11" x 17", 8 1 /2" x 14", 8 1 /2" x 11", 5 1 /2" x 8 1 /2" Paper capacity 125 sheets (20 lb.) Copy paper weight (16 –28lb. Maximum power consumption Less than 15 W (power is supplied from the main frame.) Dimensions (Wx D x H): 18.6" x 21.7" x 4.4" Weight Approximately 8.9lb Extarnal Tray (Option) Dimensions (Wx D x H): 10.4" x 15.5" x 2.5" Weight Approximately 1.
Specifications Large Capacity Tray (LCT)(Option) Paper size 8 1 /2" x 11" Paper weight 16 –24 lb. Paper capacity 1,500 sheets (20 lb.) Power consumption Maximum.40 W (power is supplied from the mainframe.) Dimensions (Wx D xH,option unit): 15.3" x 19.6" x 15.3" Weight Approximately 37.5 lb. .Paper tray unit (Option) Copy paper weight 16 –28 lb.
Agency Certifications Agency Certifications USA RFI This equipment generates and uses radio frequency energy. If not installed and used properly, i.e., in strict accordance with these operating instructions, it may cause harmful interference to radio communications.
Agency Certifications UL The 5635 AG and 5645 AG digital copiers are intended for use in areas with 120V, 60 Hz, AC line voltage. 5635 AH and 5645 AH digital copiers are intended for use in areas with 230V, 50 Hz, AC line voltage. You should ensure you are connecting your equipment into the proper line voltage.
Paper Sizes Paper Sizes Type Size Size USA STATEMENT LETTER LEGAL COMPUTER LEDGER FOOLSCAP and OFFICIO 5.5 x 8.5 inches 8.5 x 11 inches 8.5 x 14 inches 10.125 x 14 inches 11 x 17 inches 8.5 x 13 inches 140 216 216 257 279 216 UK FOOLSCAP 8 x 13 inches 203 x 330mm EUROPE FOLIO 8.
Enlargement and Reduction Percentages Enlargement and Reduction Percentages Type Enlargement 10 - 14 Inch Version Metric Version 400% 400% 200% 200% 155% 141% 129% 122% 121% 115% Full Size 100% 100% Reduction 93% 93% 85% 87% 78% 82% 73% 71% 65% 65% 50% 50% 32% 35% 25% 25% Specifications
Glossary
Chapter Overview Definitions for the most often used terms are listed here.
Copier Terms % (percentage) The ratio of the original image size to the copied image size. If the copy image is larger than the original, the % number is larger. A copied image that is twice the size of the original is said to be 200%. If the copy image is smaller than the original, the % number is lower. A copied image that is half the size of the original is said to be 50%. 10-key pad The portion of the Control Panel with numerical keys.
G-2 Copy Paper See: paper Copy Quantity This display or part of a Touch Screen shows the requested number of copies. Copy Size Keys Keys used to input the desired size of the copy. Darker Copies This term refers to the amount of toner placed on the copy through the imaging process. The amount of toner is controlled by the “darkness” of the original and the amount of light used during the exposure process; more light means less toner or image density.
efficient technologies in the workplace. Requirements to qualify for certification vary based on the speed of a Copier. For specifics on your Copier, check the Specifications section of this Guide. Exit Tray A tray attached to the output end of the copier to collect copies. This tray is usually removed when a Sorter or Finisher is installed. In this case, the top tray of the Sorter or Finisher serves as the Exit Tray. Exposure Glass The glass surface located under the Document Cover or Document Feeder.
condition. These settings may be either the Factory Default settings, or Factory Default settings that have been modified permanently by either you or your Service Technician to better fit your application. G-4 Interrupt Key The Key used to interrupt a long copy job in process in order to run a single copy. Interrupt copies are limited to one, and the interrupt original must be copied from the Exposure Glass. Key Operator The main operator responsible for the copier.
READY Indicator This is an indicator that shows when the copier has warmed up and is ready to make copies. It appears in several forms; a light, an icon, and the message itself. Release Lever The lever located inside the Front Cover used to release the Upper Unit for access to the paper path. Separation Corona One of the Coronas inside the copier. It is usually located near the Drum and separates the paper from the Drum.
Make sure the toner you add is correct for your copier before loading. See the NOTE above. G-6 Transparencies A clear plastic stock used to make an overhead transparency. Because they are clear, they don’t feed from paper Drawers or Cassettes. However, many Bypass Feed Trays are designed to handle transparency stock. Place your transparency stock in the Bypass Feed Tray and use a normal copy procedure. Transport Belt The rubber surface on the under side of an ADF.
Index
Chapter Overview This index provides page references to many terms and features of this machine.
Index Terms Numerics B 1 sided 16 pages to combine 2 side copying 4-21 1 sided 2 pages to combine 1 side copying 4-16 1 sided 4 pages to combine 1 side copying 4-17 1 sided 4 pages to combine 2 side copying 4-19 1 sided 8 pages to combine 1 side copying 4-18 1 sided 8 pages to combine 2 side copying 4-20 1-sided to 2-sided copying 4-29 2 4-6 2 sided 16 pages to combine 2 side copying 4-27 2 sided 2 pages to combine 1 side copying 4-22 2 sided 4 pages to combine 1 side copying 4-23 2 sided 4 pages to combi
series copying 4-49, 4-50 slip sheet 4-42 Cover and page insert copying 4-36 D Deleting saved documents 8-15 Directional size magnification 1% increments 3-25 Directional size magnification, inches 3-23 Document placing original 1-3 Document feeder precautions 3-2, 3-23 SADF feeding 3-3 Document server 6-9 change file name 8-10, 8-11 change password 8-10, 8-11 deleting saved documents 8-15 file merge printing 8-4 on demand printing 8-3 print first page 8-15 printing saved documents 8-13 sample printing 8-1
Paper sizes table 10-13 Paper tray 9-1 Paper tray sizes changing sizes 9-3 Power switch 1-3 Preset copy ratio keys 3-20 Print first page 8-15 Printing saved documents 8-13 Punch mode 7-6 R RADF stack feeding 3-3 Ratios enlargement and reduction table 10-14 Removing jammed staples 9-16, 9-18 S SADF 3-12, 3-14 SADF feeding one original at a time 3-3 Sample printing 8-15 Scanning originals 8-8 Series copy 2-sided to 1-sided copies 4-50 book to 1-sided copies 4-49 Size 3-22 Size magnification 3-22 Sizes stan
I-4
Warranty New Machine Warranty and Limitation of Liability Warranty — 90 days Lanier warrants that its equipment and accessories will be free from defective parts and workmanship for a period of ninety (90) days from the date of first installation by Lanier’s Authorized Dealer. Customers must notify a Lanier servicing dealer or Lanier of a warranty claim within the warranty period. For a listing of authorized Lanier servicing dealers or to notify Lanier of a warranty claim, write to Lanier Worldwide, Inc.
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