Operator Guide 5622/5627 Scanner Reference you r docu ment m an a ge m ent pa r tne r
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Manuals for This Machine The following manuals describe the operational procedures and maintenance of this machine. Note ❒ Adobe Acrobat Reader is necessary to view the manuals in PDF format. Acrobat Reader can be installed from the Setup screen of DeskTopBinder V2 Lite or ScanRouter V2 Lite. ❖ System Settings Describes the settings of basic items to use this machine by connecting to a network. The machine must be connected to a network to use scanner functions. See this manual to set up necessary items.
❖ Manuals for ScanRouter V2 Lite Note ❒ ScanRouter V2 Lite is software included on the CD-ROM labeled "Scanner Driver & Document Management Utilities" for this machine. For information about ScanRouter V2 Lite, see p.2 “Network Delivery Scanner”, p.30 “ScanRouter V2 Lite”. • ScanRouter V2 Lite Setup Guide (PDF) Describes the operating environment for ScanRouter V2 Lite in detail, installation, and settings. This guide is displayed from the Setup screen when ScanRouter V2 Lite is installed.
Important When the machine is connected to a network, observe the following points when setting up the machine or changing settings. For more details, see the documentation and Help for ScanRouter V2 Lite/Professional and DeskTopBinder V2 Lite/Professional. ❖ When a dial-up router is connected in a network environment The settings for the delivery server to be connected must be made appropriately for the machine with ScanRouter V2 Link, or DeskTopBinder V2 Lite/ Professional.
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfeed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation.
TABLE OF CONTENTS 1. Network Scanner Outline ......................................................................................................... 1 Network TWAIN Scanner ............................................................................... 1 Network Delivery Scanner.............................................................................. 2 Document Server ........................................................................................... 3 Names and Functions of Components.......
4. Scanning Originals Using Network TWAIN Scanner Flow of Operations ................................................................................... 39 Scanning Originals................................................................................... 40 Functions of the TWAIN Driver .................................................................... 42 5. Delivering Stored Scan Data by the Network Delivery Scanner List Displays of Destinations and Senders............................................
1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a network scanner. The network scanner offers three functions: operation as a network TWAIN scanner, network delivery scanner, or storing scan data in the Document Server. Network TWAIN Scanner The scanner of this machine is used from the computer via a network. The originals can be read in the same operation as for SCSI and USB-connected scanners. For more information, see p.
Network Scanner Network Delivery Scanner The machine is used as the delivery scanner with ScanRouter V2 Lite/Professional. The originals scanned by the machine is stored in the delivery server and delivered to the folder of the computer on the same network. For more information, see p.43 “Delivering Stored Scan Data by the Network Delivery Scanner”.
Outline Document Server The scanned original is stored as a document on the hard disk of the machine, and viewed, printed, copied, or deleted using DeskTopBinder V2 Lite/Professional from the computer via a network. Documents can be searched by the user name or the document name. Also, others cannot view the document by setting a password. For more information, see p.53 “Using the Document Server”. 1 Limitation ❒ The optional HDD is required to use this function. 1. This machine 2.
Network Scanner Names and Functions of Components This section explains the names and functions of various controls used to operate the scanner. 1 Control Panel This illustration shows the product with options installed. 1. {User Tools/Counter/Inquiry} key 6. Main power indicator Use to change default values or operation parameters according to the operating conditions. Lights up when the main power switch is set to On. 2. Display Pressing this switch turns the machine on.
Names and Functions of Components 9. Function keys 11. {#} key (Enter key) Pressing the Copy, Document Server, Fax, Printer, or Scanner key activates the respective function. The display content changes accordingly. The indicator for the selected function lights up. Use to enter a numeric value. 10. Number keys 13. {Start} key Use to enter numeric values. 12. {Clear/Stop} key • Clear: Clears an entered numeric value. • Stop: Stops scanning. 1 Use to begin scanning, file storing, or delivery.
Network Scanner Using as a network delivery scanner Press {Scanner} to display the network delivery scanner screen. If the network TWAIN scanner screen is displayed, press [Cancel]. 1 Using the Document Server Press {Scanner} to display the Document Server screen. If the network TWAIN scanner screen is displayed, press [Cancel]. The screen of the Document Server depends on whether the network delivery scanner is used.
Names and Functions of Components Common Key Operations The following keys are common for all screens. 1 ❖ Key list [OK] Confirms the selected function or entered value, and returns to the previous screen. [Cancel] Cancels the selected function or entered value, and returns to the previous screen. [U UPrev.],[T TNext] Displays the next or previous page when functions will not fit on a single page. [Exit] Exits the Message screen.
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2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner, as well as basic settings for use in a network. First, see the System Settings manual for details about how to make basic settings, and then make scanner settings. Preparation Sequence The preparation sequence is different depending on whether the machine is to be used as a network TWAIN scanner or network delivery scanner, or the Document Server is used.
Preparations for Use as a Network Scanner Using as a Network Delivery Scanner 1 Connect the machine to the network with an Ethernet cable. Connect to Network ⇒System Settings manual 2 2 Make System Settings 3 4 Make Scanner Settings Install Delivery Software Check the network settings in System Settings, and change if required. ⇒System Settings manual Make settings for the network delivery scanner, such as the settings of the scanning feature and subject information. ⇒ p.
Preparation Sequence Using the Document Server If the Document Server is used with the network delivery scanner, perform steps C to E on p.10 “Using as a Network Delivery Scanner” after performing the steps below. 1 Connect the machine to the network with an Ethernet cable. Connect to Network 2 Make System Settings 3 4 Make Scanner Settings Install Software ⇒System Settings manual 2 Check the network settings in System Settings, and change if required.
Preparations for Use as a Network Scanner Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Default Settings 2 Settings to use the functions of the machine as a network scanner are listed below. Make correct setting of necessary items. Important ❒ Items marked (✩) are the minimum required settings for using the machine as a network scanner. Be sure to set these items before use. ❒ Items marked (❍) should be set if required.
Initial Scanner Setup ❖ Scanner settings Explanation of scanner settings are provided in this manual. Settings ⇒ p.
Preparations for Use as a Network Scanner Setting Scanner Features Various Scanner Features (resolution, scan size, scan type, image density) can be set here. When using the same type of original repeatedly, storing the optimum settings in advance makes them easy to select whenever you deliver or store scan data. 2 Note ❒ Six sets of scan settings named "Initial Setup" and "Program 1" - "Program 5" can be stored for quick recall. The settings stored as "Initial Setup" are the scanning defaults.
Initial Scanner Setup Setting Procedure E Enter the desired name and press [OK]. A Press the {User Tools/Counter/Inquiry} key. 2 Reference For information about character input, see the System Settings manual. F Select the item to be set. The User Tools/Counter/Inquiry screen appears. B Press [Scanner Features]. The Scanner Features screen appears. To select an item, touch its key on the screen. The item is highlighted.
Preparations for Use as a Network Scanner I When all settings have been made, press [Exit]. 2 C Use the number a scan starting point other than the standard scan starting point. Select [X2] or [Y2], enter the value, and then press [#]. The display returns to the Scanner Features screen. J Press [Exit]. The main menu is shown again. Selecting a custom size D Enter the scan size (area) with the number keys. Select [X3] or [Y3], enter the value, and then press [#].
Initial Scanner Setup B When the original is placed on the ADF Deleting programmed scan settings A Press the {User Tools/Counter/Inquiry} key. Scan area Placement orientation Scan area, vertical (X3) Start point, vertical (X2) 2 Start point, Scan area, (Y2) horizontal (Y3) Scan horizontal start point ZEKY040E T h e ma xim um s ca n s ize is 432mm (17”) in the Y direction (width) and 297mm (11.7”) in the X direction (height). Keep the scan area settings within this range.
Preparations for Use as a Network Scanner F Press [Yes]. 2 The selected scan setting is deleted. G Press [Exit]. The display returns to the Scanner Features screen. H Press [Exit]. The main menu is shown again. Making Scanner Settings This section explains how to switch from network TWAIN scanner mode to network delivery scanner or Document Server mode, and how to set the compression of image data and initial values for setting originals. The scanner settings consist of the following.
Initial Scanner Setup ❖ Compression (Black & White) This setting determines whether image data read with the 2-value (black-and-white) setting is to be compressed. Compression reduces the time required for transferring the scan data to the computer. Note ❒ The actual time required for data transfer will vary, depending on the data size and network load. ❖ Compression (Gray Scale) This setting determines to which extent image data read with the multi-value (gray-scale) setting is to be compressed.
Preparations for Use as a Network Scanner • If set to "On", enter the number of seconds (3 - 99) of the SADF auto reset time with the number k eys. W h en the original is placed within this time, it is scanned as one document. Note ❒ If the ADF is not installed on the machine, this setting is not shown. 2 Setting Procedure D Press the item to be set. The screen for changing the item setting appears. Example: "Compression (Gray Scale)" setting E Change the setting.
Initial Scanner Setup Making Scan Data Subject Settings Subject information can be added to the scan data files. This information added to the data to be delivered. When the file is delivered by e-mail with optional ScanRouter V2 Professional, the subject is automatically entered as the title in the subject of the email. If you often send files with similar content, storing subject names will allow you to easily select a subject at the time of delivery. The subject can be up to 16 characters long.
Preparations for Use as a Network Scanner I Press [Exit]. The main menu is shown again. E Select the subject you want to delete. Deleting programmed subject settings A Press the {User Tools/Counter/Inquiry} 2 key. A confirmation message appears. F Press [Yes]. The selected subject is deleted. The User Tools/Counter/Inquiry screen appears. B Press [Scanner Features]. G To delete more subjects, repeat steps E to F. H Press [Exit]. The display returns to the Scanner Features screen.
Installing Software Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled "Scanner Driver & Document Management Utilities" contains the necessary software to use the machine as a network scanner. The CDROM labeled "Printer Driver & Utilities" contains the necessary software to use the machine as a printer. This section explains the software contained on the "Scanner Driver & Document Management Utilities" CD-ROM.
Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows: Installation Sequence TWAIN Driver Ver.3 Insert the CD-ROM. 2 TWAIN Driver The installer starts up. ScanRouter V2 Lite ScanRouter V2 Lite Select the software. ScanRouter V2 Administration Utility Install all at once, or select and install individually. DeskTopBinder V2 Lite DeskTopBinder V2 Lite The installation complete message is displayed.
Installing Software Software for using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install the DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.27 “DeskTopBinder V2 Lite”. 2 Preparation Before installing, check the operating environment for the TWAIN driver.⇒ p.
Preparations for Use as a Network Scanner Software for using a Network Delivery Scanner To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or auto-receive the documents, it is necessary to install DeskTopBinder V2 Lite on the client computer. Also, the documents can be auto-received by installing only ScanRouter V2 Link on the client computer. Use Auto Run for installation.
Installing Software Software Required to Use the Document Server To view the files stored in the Document Server, it is essential to install DeskTopBinder V2 Lite on the computer. See p.27 “DeskTopBinder V2 Lite” for installation. DeskTopBinder V2 Lite 2 Use Auto Run for installation. Here, Windows 98 is used as an example for explanation. The basic operations are similar for Windows 95/Me, Windows 2000, and Windows NT 4.0.
Preparations for Use as a Network Scanner Software Supplied on CD-ROM List of Files CDROM Drive 2 Wizard for the TWAIN driver and utilities Drivers Utility Twain Router V2 DeskV2 Acroread Help TWAIN driver for Windows 95/98/Me, Windows 2000, Windows NT 4.0 ScanRouter V2 Lite ScanRouter V2 Administration Utility DeskTopBinder V2 Lite Job Binding ScanRouter V2 Link Acrobat Reader 4.05 Reference Manuals Type1027 TWAIN Driver This driver is required to scan an original on the machine.
Installing Software DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files. The software allows you to use view documents in in-trays of the delivery server. This software can be used to the machine as a network TWAIN scanner. Also, the documents stored in the Document Server can be viewed.
Preparations for Use as a Network Scanner ❖ Software installed with DeskTopBinder V2 Lite • ScanRouter V2 Link ScanRouter V2 Link on the client computer monitors in-trays of the delivery server regularly. In addition, the documents delivered to in-trays are auto-received or a notification of document arrival can be received at the client computer with this software. • Job Binding Job binding stores DeskTopBinder V2 Lite documents and files created by various applications as print data.
Installing Software • Hard disk space Minimum free space required for installing: 200 MB Note ❒ In addition to the space required for installation, the hard disk should have at least 500 MB of free space for files. • Network protocol TCP/IP 2 ❖ Software installed with ScanRouter V2 Lite • ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite.
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3. Setting Originals This chapter explains the procedure for placing the original on the exposure glass and in the automatic document feeder (ADF), and setting original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a computer, the correct placement must be chosen by setup on the control panel and scanner driver. There are two orientations for placing the original. See the table below.
Setting Originals Placing the Original on the Exposure Glass Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning. Note ❒ For information about the originals which can be placed on the exposure glass, see the Copy Reference manual. 3 B Place the original so that the top edge touches the top left of the exposure glass.
Placing the Original in the Automatic Document Feeder (ADF) Placing the Original in the Automatic Document Feeder (ADF) The ADF allows you to insert several originals at one time. Originals placed in the ADF can be scanned on one side or both sides. ❖ Originals that can and cannot be placed in the ADF For information about the originals that can and cannot be placed in the ADF, see the Copy Reference manual. Attempting to use unsuitable originals in the ADF can lead to misfeed and damage to the original.
Setting Originals B Place the top edge of the original first. When using the machine as a network TWAIN scanner, this orientation is the standard setting in the TWAIN driver. Normally, use this orientation for placement. 3 Placing the Divided Original in the Automatic Document Feeder (SADF) When originals are placed in the ADF, scanning finishes as one document when the scan of all originals are completed by factory default.
Original Orientation and Scan Area Setting Original Orientation and Scan Area Setting To correctly display the top/bottom orientation of the scanned original on a computer, original orientation and page flow must be set when placing the original. When using the network delivery scanner and Document Server, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made on the TWAIN driver.
Setting Originals C Press [OK]. Note ❒ The current settings are displayed with characters and icons. 3 For a Network TWAIN Scanner A Open the Scanner Control dialog box. Reference ⇒ p.40 “Scanning Originals” B Select the position from the dropdown menu of the [Document:] box in the [Document] group. C Select [Standard 0deg.] or [Left 90deg.] from the drop-down menu of the [Orientation:]. Reference ⇒ p.
4. Scanning Originals Using Network TWAIN Scanner This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, some functions of the TWAIN driver are introduced. Flow of Operations When using DeskTopBinder V2 Lite for scanning, the basic flow of operations is as follows: 1 2 3 4 Start up DeskTopBinder V2 Lite and select the scanner. Select Scanner Place the originals in the scanner.
Scanning Originals Using Network TWAIN Scanner Scanning Originals This section explains the method for scanning a single original following p.39 “Flow of Operations”. A Start up DeskTopBinder V2 Lite and select the driver of the scanner. A Click [Start], point to [Program], and then [DeskTopBinder V2] from [DeskTopBinder V2]. DeskTopBinder V2 Lite starts up. B Click [Scanner Settings] from the [Tools] menu. The [Scanner Settings] dialog box appears.
Scanning Originals B Depending on the type of original or the objective for scanning, select the icon in [Mode]. • [Standard] is suitable for scanning standard originals that comprise mainly of text. • [Photo] is suitable for scanning originals that include photos, shaded illustrations, etc. • [OCR] is suitable for conversion processing with an OCR (Optical Character Reading) application after scanning the original. • [Filing] is suitable for use with filing applications, etc.
Scanning Originals Using Network TWAIN Scanner D Click [Scan]. The original is scanned. A message asking whether there is another page appears. When there is another page to scan, place the original, and then click [Continue]. When there are no more pages, click [Complete]. E Save the scanned image in DeskTopBinder V2 Lite. A Click [Exit] from the [File] menu. The [Input Document Information] dialog box appears. B Enter the file name and click [OK].
5. Delivering Stored Scan Data by the Network Delivery Scanner Stored scan data can be sent to a specified destination using the network delivery scanner function. This chapter explains the various display screens, delivery procedures, and checking of the delivery result when this function is used. Note ❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is necessary to use the network delivery server function.
Delivering Stored Scan Data by the Network Delivery Scanner 6. Destination List Displays the list of destinations programmed in the delivery server. Note ❒ When the entire list does not fit on one screen, [U U] or [T T] can be used to scroll the display. ❒ Group destinations are denoted by this symbol ( ). ❒ A bar above a title indicates that a destination that belongs to it has been selected.
Delivery Procedure Delivery Procedure Data is delivered by specifying its scan settings and destination. If necessary, you can select a sender and subject. A Press the {Scanner} key. D Place the original in the machine, and adjust the settings for original size and orientation if required. Reference ⇒ p.33 “Setting Originals” E Make the scan settings. To make the scan settings, call up the stored settings or make the settings individually.
Delivering Stored Scan Data by the Network Delivery Scanner B Select the desired resolution, original size, and other items to change the settings. The way to make scan settings is the same way as programing scan settings. See p.14 “Setting Scanner Features”. C Press [OK]. The scan settings are applied. F Select the destination. 5 ❒ If the list is updated after the destination or sender is selected, any selections are cancelled. Update the list before selecting destination and sender.
Delivery Procedure Note ❒ To deselect a destination, press the destination once more, or press [U U Prev.] or [T TNext] to bring up the destination in the destination field, and then press [Clear]. D To select more destinations, repeat step C. Using the short ID number to select a destination A Press [Number Keys]. B Use the number keys to enter the 3-digit ID number that has been assigned to each destination. If the entered number is less than 3 digits, press [#] at the end.
Delivering Stored Scan Data by the Network Delivery Scanner 5 B Select the sender. B Select a subject. • Selecting a sender from the title category is done by using the same procedure as when selecting a destination. See step F. • To select a sender using a short ID number, enter the 3digit ID number with the number keys. C Press [OK]. The sender is applied. C Press [OK]. The subject is applied. H If required, select a subject. Select a subject from the programmed ones. ⇒ p.
Checking the Delivery Result Checking the Delivery Result The delivery result can be checked for the last 50 delivery operations. If the delivery result exceeds 50 delivery operations, the delivery results are deleted in the order of delivery. Important ❒ When the main power switch of the machine is turned off, all delivery result data is cleared. ❖ Items to be checked • Date/Time The date and time when the file transfer of scan data from the machine to the delivery server was completed is recorded.
Delivering Stored Scan Data by the Network Delivery Scanner Using the Network Delivery Scanner with the Document Server You can use the network delivery scanner with the Document Server. F Make sure [Store & Transmit] to be selected. Simultaneous Delivery and Storage Scanned data is stored in the Document Server when the data is delivered. Note ❒ This section explains mainly the operation for simultaneous delivery and storage. For more information, see p.45 “Delivery Procedure”.
Using the Network Delivery Scanner with the Document Server Delivering Stored Files C To select multiple files, repeat step B. Files stored in the Document Server which scanned in the scanner function are delivered. Note ❒ This section explains mainly how to select files to be delivered. For more information about the delivery procedure, see p.45 “Delivery Procedure”. ❒ When the stored files are delivered, scan settings cannot be made.
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6. Using the Document Server Data obtained by scanning originals can be stored in the hard disk of the machine using the Document Server function, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed or copied from a client computer. Limitation ❒ The optional HDD is required to use this function. Note ❒ When a delivery server is added to the network, data stored in the Document Server can be delivered.
Using the Document Server Storage Procedure Scan and store the document in the Document Server. A Press the {Scanner} key. D Place the original in the machine, and adjust the settings for original size and orientation if required. Reference ⇒ p.33 “Setting Originals” E Make the scan settings. To make the scan settings, call up the stored settings or make the settings individually.
Storing Data B Select the desired resolution, original size, and other items to change the settings. The way to make scan settings is the same way as programming scan settings. See p.14 “Setting Scanner Features”. C Press [OK]. The scan settings are applied. F When using the network delivery scanner function, make the settings for storing scanned data files. When not using the network delivery scanner function, this step is not required. Go to step G. A Press [Store File]. G Specify file information.
Using the Document Server Note ❒ The file name can be up to 64 characters long, The user name can be up to 20 characters long. The first 16 characters are shown on the control panel. With DeskTopBinder V2 Lite/ Professional installed on a client computer, you can view the entire string. A When using the network delivery scanner function, display the File Information screen. A Press [Store File]. B Specify file information. Specifying a user name A Press [User Name].
Storing Data Specifying a file name Scanned data files are automatically named SCAN0001, SCAN0002, etc. If desired, you can change the file name. A Press [File Name]. The File Name Entry screen appears. B Enter the desired file name. C Press [OK]. The password is applied. Important ❒ Do not forget the password. If you forget it, contact the key operators in charge of this machine. C When using the network delivery scanner function, press [OK] twice to return to the original screen.
Using the Document Server Viewing a List of Stored Files From the displayed list of stored files, you can delete the files stored in the Document Server or change the file information. To show the displayed list of stored files, perform the following steps. A Press the {Scanner} key. B The displayed list of stored files appears. The subsequent operation steps depend on whether the network delivery scanner is used. When using the network delivery scanner A Press [Select Stored File].
Viewing a List of Stored Files Viewing the List The list displayed scanned data files that are stored, has the following elements. ❖ When using the network delivery scanner 2 3 1 6 5 4 ❖ When using the Document Server only 2 6 3 1 4 1. Keys for searching files Switches to the screens for searching file by user name or file name, or to the screen for displaying of all files. 2. Keys for sorting files Sorts the files using the selected item as the selected key.
Using the Document Server - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown below in DeskTopBinder V2 Lite. 1 2 3 6 1. Connected device name 3. All users Displays the files stored in the connected device on the desk tree by dividing into User name and All uses folders. Displays all files stored in the connected device. 2. User name Displays only the files stored with the same user name specified in the connected device properties.
Viewing a List of Stored Files Searching for Files You can search for desired files from the stored files, using the user name or file name as a key. Searching by user name A On Searching by file name A On the list of displayed files, press [Search by File Name]. The File Name Search screen appears. B Enter the file name to search for. the list of displayed files, press [Search by User Name]. The User Name Search screen appears. B Select the user name to be used for the search.
Using the Document Server Deleting Stored Files You can delete files that are longer needed. D Press [Delete]. Limitation ❒ Delivery standby files cannot be deleted. A Display the list of stored files. Reference ⇒ p.58 “View ing a List of Stored Files” B Select the file to be deleted. 6 Note ❒ Up to 30 files can be selected. ❒ When you select a password protected file, the Password Entry screen appears. Enter the correct password, and then press [OK]. C Press [Delete File].
Changing File Information Changing File Information The information about files stored in the Document Server (user name, file name, password) can be changed. Limitation ❒ Information about delivery standby files cannot be changed. C Change the file information. Changing the user name A Press [Change User Name]. A Display the list of stored files. Reference ⇒ p.58 “View ing a List of Stored Files” B Select the file for which you want to change the file information.
Using the Document Server Changing the file name A Press [Change File Name]. The screen for changing the file name appears. B Enter the new file name. Reference For information about how to enter characters, see the System Settings manual. 6 C Press [OK]. The file name is changed. Changing a password A Press [Change Password]. B Enter the new password consisting of four numbers. 64 C Press [OK]. The new password is stored. Important ❒ Do not forget the password.
7. Appendix The Relationship between the Resolution and the Data Size The relationship between the resolution and the data size is mutually contradictory. When the resolution (dpi) is set to a high value, the scanning area becomes smaller. Inversely, when the scanning area is set larger, the resolution becomes lower. When the network delivery scanner and Document Server are used, the relationship between the scanning resolution and the data size is shown below.
Appendix Troubleshooting This section contains advice on what to do if you have problems scanning an original or if the network delivery scanner function does not work. Various messages that may appear on the control panel or computer are listed, along with causes and suitable countermeasures. When Scanning Is Not Performed as Expected Status Possible Cause and Action The image cannot be scanned. The original was placed with the front and back reversed.
Troubleshooting When the Error Message Is Displayed on the Control Panel Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message is still shown, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see p.73 “Powering Off the Machine”.
Appendix Message Possible Cause and Action Exceeded max. number of pages (500 pages) per file. The maximum number of pages per file is 500. Specify whether to use the data or not. Scan Do you want to store the scanned pages as 1 file? the page that could not read once more as a new file. Exceeded max. number of stand-by files. Try again after the data transmission is completed. Exceeded max. page capacity per file. Only the scanned data will be transmitted. Scan the remaining data after transmission.
Troubleshooting Message Possible Cause and Action No sender is programmed for this number. The short ID number that can be assigned to each sender is not programmed in the delivery server. Assign a correct number to each sender. Original misfeed. Scanning has been cancelled. There is a paper misfeed in the ADF. Remove the misfed original and specify whether to Do you want to stored the scanned data? store the data or not. Original misfeed. Scanning has been cancelled.
Appendix Message Possible Cause and Action Transmission to the server has been failed. While sending a file to the delivery server, a network error has occurred and the file could not be sent correctly. Try the operation once more. To confirm the result, see the Delivered Files Status. If the message is still shown, the network may be crowded and notify the network administrator. If multiple files were sent, use the Delivery Files Status screen to check for which file the problem occurred. ⇒ p.
Troubleshooting Message Cause and Action [Cannot save to the default file.] The default file cannot be overwritten. Save to another file. [Error has occurred in the scanner.] Check whether the scanning settings specified by application exceed the setting range of the machine. [Error has occurred in the scanner driver.] • Check whether a network cable is connected correctly to the computer. • Check whether the Ethernet board of the computer is recognized correctly by Windows.
Appendix Message Cause and Action [Scanner is not ready. Check the scanner and the op- Check whether the ADF cover is closed. tions.] [The name is already in use. Check the registered names] You try to register the name that is already in use. Use another name. [The scanner power is off.] • Check whether the main power switch of the machine is turned on. • Check whether the machine is connected to the network correctly.
Powering Off the Machine Powering Off the Machine Peripheral devices such as the HDD and memory are used by a variety of functions. Correct power-off procedures must be observed in order to avoid damaging these peripherals. Also, remember that powering off the machine may result in loss of any scan data that is awaiting transmission. This section explains procedures and precautions to be observed when turning off the machine's main power.
Appendix A Make sure that the power indicator goes off. B Turn off the main power switch to make the main power indicator go off.
Specifications Specifications Scan method Flat bed scanning Image sensor type CCD Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASE-TX) Maximum scan size A3/11"x17" (297mm×432mm) Scan density 600dpi Variable range of scan density ❖ When placed on the exposure glass • When used as network TWAIN scanner Setting range: 100dpi - 2400dpi • When used as network delivery scanner Setting range: 100dpi, 200dpi, 300dpi, 400dpi, 600dpi ❖ When placed in the ADF • When used as networ
INDEX A Automatic tilt correction, 42 Auto Run program, 23 C Checking the delivery result, 49 {Check Settings} key, 4 {Clear/Stop} key, 5 Common key operations, 7 Compression (Black & White), 19 Compression (Gray Scale), 19 D Default settings, 12 Delivery option, 19 Delivery/Store connection time out, 18 DeskTopBinder V2 Lite, 27, 29, 39 Display, 4 Display Contents Document Server, 6 Network Delivery Scanner, 6 Network TWAIN Scanner, 5 Document Server, 3 E {#} Enter key, 5 F Function keys, 5 Function pr
S SADF auto reset timer, 19 Save, 42 Scanning mode registration, 42 Scanning originals, 40 ScanRouter V2 Lite, 30 Scan size, 14 Scan type, 14 Selecting a custom size, 16 Setting Scanner Features, 14 Software supplied on CD-ROM, 28 {Start} key, 5 Status indicators, 4 Store data, 53 Stored files Changing file information, 63 Delete, 62 Delivering, 51 Search, 61 T The relationship between the resolution and the data size, 65 Troubleshooting, 66 Type1027 TWAIN Driver, 28 U {User Tools/Counter/Inquiry} key, 4
78 UE USA B453
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Printer/Scanner Controller Type 1027 Operating Instructions Scanner Reference UE USA B453-8607
