Operator Guide 2001/2002 Facsimile nex t l evel d ocu me nt s ol ut io ns
When ordering supplies or requesting service, you will need to provide the model and serial number of your machine. Please take a moment to enter your model and serial numbers here. MODEL NUMBER: __________________________ SERIAL NUMBER: __________________________ To order supplies, call: To request service, call: ( ) ( ) Customer Vision Our commitment to your complete satisfaction Trademark Acknowledgments Lanier and Customer Vision are registered trademarks of Lanier Worldwide, Inc.
Table of Contents Table of Contents Chapter 1 - Introduction Introduction to the 2001 and 2002 Units..................................................... 1-1 2001/2002 Model Differences* ...................................................... 1-1 How to Use This Manual ................................................................ 1-1 Agency Certification ...................................................................... 1-1 Important Safeguards ........................................................
Table of Contents Chapter 4 - Facsimile Programming Accessing The User Program Area.............................................................. 4-1 Menu Navigation .......................................................................... 4-1 Menu Structure ............................................................................ 4-2 Initial User Data ....................................................................................... 4-5 Entering The Date & Time ...................................
Table of Contents Setting the Department Number and Password (PW) ............................1 Assigning a Private Mailbox ID and Password (PW) ..............................1 Editing the RX in Memory Password (PW) ...........................................1 Chapter 5 - PC Printing & Scanning Set Printer (2002 Only) ............................................................................. 5-1 Symbol Set ..................................................................................
Table of Contents Chapter 7 - Troubleshooting Troubleshooting ....................................................................................... Error Indication Types ................................................................... Error Messages ............................................................................ Troubleshooting Tips .................................................................... 7-1 7-1 7-2 7-5 Chapter 8 - Specifications Physical Specifications....................
Table of Contents Telephone Company Procedures ..................................................... B-3 If A Problem Arises ....................................................................... B-4 FCC (For U.S.A. Users).............................................................................. B-5 Warning For Setting Headers and Footers ......................................... B-7 User Instructions (For Canada Users)...........................................................
Table of Contents vi
Chapter 1 Introduction
Chapter Overview This chapter tells you about safety precautions and shows you the copier’s main components.
Introduction to the 2001 and 2002 Units Introduction to the 2001 and 2002 Units The 2001 is a fully featured Facsimile unit. It has several options that allow its capabilities to be increased even more. The 2002 is a multi-function device that in addition to the Fax capability, allow you to Print, Scan and Copy.
Important Safeguards Important Safeguards Always follow these important safeguards: 1 Read all of these instructions before using your unit. 2 Do not use this unit near water; for example, near a bath tub, sink or swimming pool. 3 Avoid using the telephone during an electrical storm. There may be a remote risk of electric shock from lighting. 4 Do not use the telephone to report a gas leak in the vicinity of this unit. 5 Use only the power cord and batteries indicated in this manual.
Important Safeguards Introduction 10 Place your unit on a firm, level surface. 11 Do not place heavy objects on the ADF (Automatic Document Feeder) or the Exit Tray. 12 Do not disassemble your unit or try to repair it yourself, other than as instructed in this Operator Guide. Call an Authorized Service Center for all necessary repairs. Incorrect assembly can cause electrical hazards and possible damage to the machine.
Multi-Tasking Multi-Tasking The 2001 and 2002s can perform multiple operations at the same time. One operation can run in the foreground, while another runs in the background. For example, you can scan, copy, or print documents into memory for later transmission while receiving a fax. Operation Concurrent Operation Result Copy Fax Reception The received fax is stored in memory, and prints once copy operation is complete.
Machine Components Machine Components External Components: Front 1 2 Document Exit Tray 5 Paper Tray This tray catches the original document after it passes through the scanner. You can load up to 250 sheets of Lettersize, A4, or Legal-size paper into the standard Tray. Control Panel / Scanner Cover You can add another 500 sheets with the optional Paper Feed Unit (PFU). The controls on the panel perform the various faxing, copying, and printing functions.
Machine Components External Components: Rear 8 AC Power Connector 13 Serial Connector (RS232) The AC Power Cord plugs in here. 9 Main ON/OFF Switch Use to turn the your unit ON and OFF. 10 Telephone Line Connector Plug the telephone cable from this connector into the wall socket of the telephone line. 11 Telephone Hand Set Connector -or- External Line Use this connector to plug in the telephone cord from the telephone set.
Machine Components External Components: Internal and Optional 16 Top Cover / Cover Release Buttons Press these two buttons to open the Top Cover to check and clear paper jams, to change the Toner and Drum, or to clean the interior of the unit. 17 Toner Cartridge The Toner Cartridge contains the toner particles used in imaging. 18 Drum Cartridge This Drum Cartridge transfers toner to the paper.
Machine Components Control Panel Layout 1 01 33 A 02 34 B 09 41 10 42 I J 17 49 18 50 Q 25 57 26 58 Z Panel 03 35 C 11 43 K 19 51 S 27 59 + 04 36 D 12 44 L 20 52 T 28 60 05 37 E 13 45 M 21 53 U 29 61 06 38 F 14 46 N 22 54 V 30 62 LIGHT NORM DARK RESOLUTION PHOTO TYPE ORG. SCHEDULE JOURNAL REPORT < > DELETE /2 SIDED TX. 07 39 G 15 47 O 23 55 W 31 63 08 40 TEL DIR P 24 56 REDAIL /PAUSE X 32 64 6 AUTO RX. ALARM MEM. TX. COPY SPEED DIAL H 16 48 MEM. TX.
Machine Components 8 9 10 11 12 FUNCTION 01 33 02 34 A 09 41 10 42 I J 17 49 18 50 Q 25 57 03 35 B C 11 43 K 19 51 R S 26 58 27 59 Z + 04 36 D 12 44 L 20 52 T 28 60 NO 05 37 E 13 45 M 21 53 U 29 61 06 38 F 14 46 N 22 54 V 30 62 FINE EX-FINE PHOTO LIGHT NORM DARK RESOLUTION PHOTO TYPE ORG. SCHEDULE JOURNAL REPORT < > STD DELETE /2 SIDED TX. 07 39 G 15 47 O 23 55 W 31 63 15 08 40 16 48 TEL DIR P 24 56 REDAIL /PAUSE X 32 64 AUTO RX. MEM. TX.
Machine Components 01 33 A 17 02 34 B 09 41 10 42 I J 17 49 18 50 Q 25 57 Z 03 35 04 36 D C 11 43 12 44 K L 19 51 20 52 S T 27 59 28 60 + 05 37 E 13 45 M 21 53 U 29 61 06 38 F 14 46 N 22 54 V 30 62 RESOLUTION PHOTO TYPE ORG. SCHEDULE JOURNAL REPORT < > DELETE /2 SIDED TX. 07 39 G 15 47 O 23 55 W 31 63 08 40 MEM. TX. AUTO RX. ALARM MEM. TX.
Machine Components Panel Description 24. Keypad These twelve keys work for the internal telephone in the fax unit just like the keypad on regular touch tone phones. You can use the keypad to dial a remote unit directly or to assign codes and telephone numbers to One-Touch and Speed Dial locations. 25. “#” Key Press the “#” Key to access internal line or PSTN line when your unit is set for use over a PBX line. 26.
Machine Components Definition of Display Symbols The LCD Display shows the date, time of day, amount of memory available for use, fax numbers, fax conditions and other information by means of either a message or graphic. The follow table is a list of icons that can appear on the LCD Display. Signifies a fax or phone number. Shown while the remote fax number is being rung. Prompts you to enter a fax number. Shown while the user’s local fax is being rung.
Chapter 2 Basic Operations
Chapter Overview This chapter explains the Basic Operations of the unit. It covers the basic fax operations and how to make a copy. The procedures in this chapter assume that the necessary One-Touch Keys and other remote unit information has been programmed. If your unit has not been programmed, you will want to turn to Chapter 4 Programming and enter this data.
Sending a Document Sending a Document Note: To use some of the fax functions such as One-Touch and Speed Dial you must first program your unit. If your unit has not yet been programmed, refer to Chapter 4 Programming. Using Memory Transmit Since your fax unit provides multi access capabilities, you can scan documents into memory for transmission, even if your unit is in the process of transmitting data from memory, receiving data or printing a file from the PC.
Sending a Document 4 Use the RESOLUTION Key to select the desired resolution: Use this setting for this Standard Documents with standard size characters, such as typed documents. Fine Documents with smaller size characters, like newsprint. (Copy Default) Extra Fine Documents with very fine or light characters. 5 If you are sending a photograph, press the PHOTO Key for best results. 6 Enter the remote Fax number using the numeric Key Pad. • • 7 T=ENTER FAX NO.
Sending a Document Direct (Non-Memory) Transmit Direct Transmission, from the Automatic Document Feeder (ADF), bypasses the unit’s memory. This can be used to transmit a fax when memory is full. If you anticipate that there might not be enough memory to scan a particular document into memory (for example, lengthy documents), transmit it directly form the ADF. Be sure the LED for Memory TX is OFF before starting transmission. 2 Adjust the Document Side Guides to the edges of the document.
Sending a Document Using Handset You can fax a document by dialing the number using the telephone handset. This function can be used if you need to talk to the receiving party before transmission. When dialing manually, documents will be transmitted without being stored in memory. 1 Place your document face down on the Document Feed Tray. 2 Adjust the Document Side Guides to the edges of the document. 3 Use the TYPE ORG.
Sending a Document Using the HOOK Key Use the HOOK dial sequence when it is necessary to listen to the “Handshake”. This is an important troubleshooting aid to see if a transmission fault is phone related or not. It is possible to dial a location using any combination of TEN-Key, One Touch Dial, or Speed Dial Directories. 1 Place your document face down on the Document Feed Tray. 2 Adjust the Document Side Guides to the edges of the document. 3 Use the TYPE ORG.
Sending a Document Using Combination Dial This is used when the number exceeds the 30 digit limit for a single location. The number is split between two locations and the two are automatically linked when the first of the two is used. It is possible to input dialing numbers continuously. You can enter another One-Touch, Speed Dial or Ten Key followed by the combination dial numbers (phone numbers last digits is ‘+’ in One Touch or Speed Dial Key). The telephone number limit is 30 digits.
Dialing Methods Dialing Methods You can use the following methods to dial a remote facsimile number from your unit. Basic Operations Use this setting for this 1. Key Pad Dial Dial the number of the remote facsimile using the numeric keypad. You can also use the Arrow Key to correct any mistakes. (A maximum of 30 digits are allowed, including the “PAUSE” (P). 2. One Touch Dial Press a ONE TOUCH Key. Its number will be displayed and the unit scans the document and dials the number automatically.
Receiving a Document Receiving a Document Use automatic receiving when you want your fax to automatically receive faxes without any intervention from you. Auto Receive 1 Make sure your unit is ready to receive. • When your unit rings, the LCD shows this message. • If the sending location is recognized, the blank is filled in with the name or telephone number of the location. (CHICAGO) 100% -SET DOC. FACE DOWN- • When the transmission is complete this message is displayed.
Receiving a Document Manual Receive In the manual receive mode, you can talk to the caller and start the receive the document after the conversation is over. 1 When your unit rings, answer the phone. 2 If it is evident that it is a fax transmission, press the START Key on your unit and then replace the phone on the cradle. *TALKING* • An intermittent tone after picking up the handset indicates a fax call. • When your unit recognizes the signal as a fax call, the LCD shows this message.
Receiving a Document Memory Receive (Memory Lock) This option saves all incoming faxes into memory. To access and print these documents, you must enter a password. Note: If you don’t have a password, contact your Key Operator to provide this. 1 2 - 10 With your unit in a ready position, the following message appears. <> 100% -SET DOC. FACE DOWN- • When your unit rings, the LCD shows this message.
Receiving a Document Substitute Memory Receive If the facsimile unit should encounter any of the following situations, it will switch from direct reception mode to memory reception mode. Machine runs out of paper Machine runs out of toner Printer Cover is open Recording Paper Jam Machine trouble • • • • • 1 2 Basic Operations With your unit in a ready position, the following message appears. • When your unit rings, the LCD shows this message.
Making Copies Making Copies With your facsimile unit, you can make from 1 to 99 high quality copies of an original document. The Document Feeder can hold up to 50 originals. Procedure Place your document face down on the Document Feed Tray. 2 Adjust the Document Side Guides to the edges of the document. 3 The LCD Message Display indicates the following: 4 Use the TYPE ORG. Key to select the desired contrast: • • • Use NORM for regular documents.
Making Copies 7 Press the COPY Key. COPY 8 The LCD readout displays the following: 9 Enter the number of copies you need using the Numeric Keypad. 10 DEF 1 2 3 GHI JKL MNO 4 5 6 PQRS TUV WXYZ 7 8 9 STOP START *COPY* COPIES=01 OK=START *COPY* COPIES=02 OK=START(SORT=YE If you have entered more than “1” as your quantity, press the YES Key to sort the set, or press START to STACK the sets.
Making Copies Notes: 2 - 14 Basic Operations
Chapter 3 Advanced Facsimile
Chapter Overview This chapter contains information about additional facsimile features available on your fax unit. A number of features are accessible through display prompts or by pressing FUNCTION Memu key. The step-by-step explanations detail the steps using the function and keypad keys. You may press STOP at any point to cancel selections and return to standby.
Using the Function Menu Using the Function Menu The FUNCTION Key is used to access the most often used fax functions. Listed below are the menus you will encounter. FUNCTION 1 BROADCAST 2 TIMER TX 3 MAILBOX TX 4 PRINT MAILBOX RX 5 POLLING TX 6 POLLING RX 7 RELAY INITIATE 1 To access these functions, press the FUNCTION Key. 2 To select an option, perform one of the following:. • • • Advanced Facsimile NOV.06 15:38 100% -SET DOC. FACE DOWN- FUNCTION Press the number of the item you want. SEL.
Broadcast Broadcast The Broadcast feature allows you to send the same document to multiple locations in the same session. The facsimile will scan the document into memory and transmit it sequentially to different destinations. The facsimile can broadcast to destinations consisting of all One-Touch Dials, 100 Speed Dials and 16 manually dialed numbers. If you frequently send documents to the same multiple location, you can set up a Group Dial Key to automatically broadcast to these locations.
Timer TX (Delay Transmission) Timer TX (Delay Transmission) This feature allows you to set a specified start time within 24 hours to send documents at a later time. Set the reservation timer using military time (24 hour format). This functions can also be combined with Broadcast, Mailbox TX, Polling RX, or Relay Initiate. Procedure Advanced Facsimile 1 Select the Original Type and Resolution if necessary and place your document in the Document Feeder face down.
Mailbox TX Mailbox TX This operation is normally used to send confidential messages. Mailbox TX allows the sender the ability to send a fax message to a remote machine to be stored in memory. Only the user with the correct password can print the document. This function works only with a compatible fax machine that is set up for Mailbox reception. You need to enter the correct Mailbox PW for successful transmission.
Print Mailbox RX Print Mailbox RX This operation is normally used to receive confidential messages. Mailbox TX allows the sender the ability to send a fax message to your machine to be stored in memory. Only the user with the correct password can print the document. This function works only with a compatible fax machine and your machine must be set up for Mailbox reception. You need to enter the correct Mailbox Password to access the documents in your Mailbox.
Polling TX Polling TX Polling TX allows you to set a document to be retrieved by a remote fax machine. Your fax machine will automatically send the stored document in response to polling requests from remote devices. You need to set a 4-digit security code to prevent unauthorized polling. Polling TX offers Single and Multi Modes. In Single Mode, the specified file will be deleted after it has been successfully transmitted.
Polling RX Polling RX Polling RX allows you to obtain stored documents in another fax by calling the remote fax and instructing it to transmit. To receive (poll) the document, you need to enter the correct polling PW number. Your unit sends the Polling PW code to the remote unit. The remote unit allows your unit to poll if your PW code matches the remote unit document PW. Note: Contact the Key Operator of the remote unit for the correct Polling PW number.
Relay Initiate Relay Initiate Relay TX allows the operator to make one long distance call to a remote unit and the remote unit will relay the message to one or more fax units in the local area. With this function, you can save valuable time and telephone charges. This function can also instruct the remote fax machine to send an activity report to one of its One-Touch or Speed Dial location. Note: If no One-Touch or Speed Dial Keys were set up, no reports will be generated.
Using Combination Dial Using Combination Dial Because the telephone number in each One-Touch and Speed Dial location is limited to 30 digits, it might be necessary to combine two or more One-Touch or Speed Dial locations to call one location. Procedure Advanced Facsimile 1 Select the Original Type, Resolution if necessary and place your document in the Document Feeder face down. 2 Press any of the One-Touch or Speed Dial Keys you have programmed.
Using TEL DIR Using TEL DIR The following procedure illustrates how to use LIST or SEARCH to find the specified location stored in your One-Touch or Speed Dial Keys. Once the correct destination is displayed, press the START Key to transmit the document. LIST Procedure 1 Select the Original Type, Resolution if necessary and place your document in the Document Feeder face down. 2 Press the TEL DIR Key. Use the Arrow Keys to select the LIST option and press YES.
JOURNAL Key JOURNAL Key The Journal Key allows users to press the Up or Down Arrow Keys to check the transmission results on the LCD screen. Pressing the START Key then prints the report. 1 With your unit at a ready condition, press the Journal Key. NOV.06 15:38 100% -SET DOC. FACE DOWN- PHOTO LIGHT NORM DARK RESOLUTION PHOTO TYPE ORG. SCHEDULE JOURNAL REPORT < > < FINE EX-FINE STD X. D TX.
REPORT Key REPORT Key The Report Key allows users to press the Up or Down Arrow Keys to print a desired report. Pressing the YES Key then prints the report. With your unit at a ready condition, press the Report Key. NOV.06 15:38 100% -SET DOC. FACE DOWNPHOTO LIGHT NORM DARK TION PHOTO TYPE ORG. LE JOURNAL REPORT > < EX-FINE SPEED DIAL 2 Using the Up and Down Arrows, select the Report you wish to print. The report in the order they appear are: • • • • • • • • • 3 3 - 12 MEM. TX. AU MEM.
Reports Reports Many of the available reports can be programmed to print automatically. If you wish to have these set up, contact your Key Operator to set these up or refer to the Chapter on Programming. Transmit Message Confirmation If TX Message Confirmation Report is turned ON, this unit automatically prints a Confirmation Report. If it is turned OFF, you can still check transmission results by printing the Activity Report or pressing the JOURNAL Key to view the Journal on the LCD.
SCHEDULE Key SCHEDULE Key Press this key to view the transaction in memory file, such as memory transmission or polling. You can press the YES key to cancel this schedule. 1 With your unit at a ready condition, press the Schedule Key. NOV.06 15:38 100% -SET DOC. FACE DOWN2 SIDED TX. PIN CODE 06 38 3 - 14 2 If there are no messages in memory, the following message appears. 3 Messages in memory, the following message appears. Press the Up and Down Arrow Keys to select the desired message.
PIN CODE Key PIN CODE Key The PIN CODE (Personal Identification Number) prevents unauthorized personnel from making calls. Some office telephone systems require you to enter not only the phone number but also a PIN number when you dial an outside line. You can dial a PIN plus fax number, but the PIN will not appear in the LCD or on any printout. 1 With your unit at a ready condition, press the PIN CODE Key. NOV.06 15:38 100% -SET DOC.
2 SIDED TX. Key 2 SIDED TX. Key If 2 Side TX LED is lit during memory TX scanning, you can scan the image of one side of all the pages of the document, then turn the pages over (in the same direction), and your unit will automatically send a collated set to the remote location. 1 With your unit at a ready condition, place you document in the Document Feed Tray and make any other selections such as Original Type or Resolution. 2 Turn 2 Sided TX. mode on by pressing the DELETE/2 SIDED TX. Key. NOV.
HOOK Key HOOK Key The Hook Key allows the user to transmit manually. The Hook Key also allows you to verify that the line is properly connected by enabling you to hear signals from the speaker built into the fax machine. 1 With your unit at a ready condition, press the Hook Key. NOV.06 15:38 100% -SET DOC.
HOOK Key Notes: 3 - 18 Advanced Facsimile
Chapter 4 Facsimile Programming
Chapter Overview This section gives step-by-step instructions on how to program data and how to enter fax phone numbers. You must enter your user data, such as your telephone number, name, and time before operating the machine. You can greatly increase the usefulness of your unit by choosing certain settings to best suit your needs and by entering remote unit fax telephone numbers and other data.
Accessing The User Program Area Accessing The User Program Area This section gives step-by-step instructions on how to program the number to be stored in the One-Touch, Speed Dial and Group Dial Keys. In addition, it shows you how to set up special parameters for each One-Touch Key, including Batch Time and Relay Broadcast. Menu Navigation 1 Press the PROGRAM Key.
Accessing The User Program Area Menu Structure Listed below are the PROGRAM Menu selections as they appear in your unit. Also shown are the available selections and the default settings. Once inside each selection, you will find additional help and guidance.
Accessing The User Program Area Menu Group Sub-Menu Selections Choices Available Default SET PRINTER? 1 2 3 4 5 6 7 8 On / Off 1 to 99 IBM-US(24 types of fonts) 1 to 6 5 to 127 Off 1 IBM-US 1 64 Not Required Off Off LINE 2 SETTING AUTO CASSETTE SEL. NUMBER OF COPIES SYMBOL SET FONT NUMBER LINE NUMBER *PRINT FONT* PCL4 GDI ENHANCE 1 LINE 2 FAX NO. 2 TX LINE PRIORITY 3 LINE 2 TONE/PULSE Facsimile Programming On / Off On / Off Line 2 Fax No.
Accessing The User Program Area Entering Numbers and Letters 1 To enter numbers into a numeric field, use the 10-Key Pad. COPY ED DIAL ABC DEF GHI JKL MNO 4 5 6 PQRS TUV 7 8 WXYZ 2 1 L DIR EDAIL AUSE OOK To enter letters into an alpha field, use the One-Touch Keys. 01 33 02 34 A 09 41 10 42 I J 17 49 18 50 Q 25 57 To enter a Space between numbers or letters, use One-Touch Key #31.
Initial User Data Initial User Data Entering The Date & Time When you set the date and time, they appear on the LCD when the unit is in standby mode. They also print at the top of each page you transmit to another location. The date and time must be set in order to use the Delay Transmit, Broadcast, and Polling functions of your unit. Follow these instructions for entering the current date and time. 1 Use the Memu Navigation procedure on page 4-1 to access the DATE & TIME? menu selection.
Initial User Data Entering Your User Name To have your user name display on the faxes you transmit: 1 Use the Memu Navigation procedure on page 4-1 to access the USER NAME? menu selection. 3 USER NAME? OK=YES 2 Press YES. Enter your name. NAME=_ OK=YES (DEL=NO) 3 After entering your name, check to make sure it is correct. If correct, press YES to enter it in memory. If the name is incorrect, press NO and re-enter the correct name.
Machine Operations Machine Operations This section describes the choices available in the Machine Operations Menu. Some choices may not be available to you depending on your country’s regulations. Setting Your Fax Line Type (PSTN/PBX) Select either PSTN or PBX depending on how your phone is connected. If your unit is connected to the public switch telephone network (PSTN), you should select “PSTN. Otherwise, you should select “PBX.
Machine Operations Setting the Buzzer (Ring) Volume Use this to set the ring volume to the suited level. 1 Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES. MACHINE OPERATION? YES / or 1-7 2 Press 2 or press the down arrow twice to reach the Buzzer Volume Menu. Press YES. 2 BUZZER VOLUME? OK=YES 3 Use the Left/Right Arrow Keys to select either HIGH, LOW or OFF and press YES.
Machine Operations Setting the Power Save Mode This program allows the user to set their fax unit to automatically enter the power saving mode at a specified time. You can also set the Power Save Mode to OFF. If the ON time and the OFF time are set the same, the Power Save Mode will remain ON continuously. 1 Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.
Machine Operations 3 Use the Left/Right Arrow Keys to select either ON or OFF and press YES. ON *OFF -SELECT&PUSH”YES”- Selecting Remote Program This function allows service personnel to change the unit’s firmware remotely. It is possible for the Service Representative to change the unit’s firmware if this setting is ON. 1 Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.
Machine Operations 3 Facsimile Programming Use the Left/Right Arrow Keys to select either TONE or PULSE and press YES.
Document Scan Settings Document Scan Settings To optimize scanning resolution and contrast, set according to your individual needs. Resolution To assure the best quality document, please set the scanning resolution and contrast according to the requirements of your original documents. The default resolution setting is Standard and the resolution will return to the default setting after each transmission if using a different resolution.
Document Scan Settings Scan Contrast There are three contrast levels of Light, Normal, Dark that you can select depending on your original document. For documents with very fine or light characters, choose a lighter level. 1 Press the PROGRAM Key and scroll through the menus until you reach the SCANNING & PRINTING Menu. Press YES to begin programming. SCANNING&PRINTING? YES / or 1-5 2 Press 2 or scroll down to the Scan Contrast menu and press YES.
Document Scan Settings Reduction Copy This function allows you to have the document printed by one of the two modes described below: Choices Available Description ON The facsimile machine will reduce the copy document as needed to fit on the paper. The maximum reduction proportion is 70%. If greater reduction is needed, then the remainder of the document will be printed on the next page.
Document Scan Settings Rec. Paper Size This function allows you to choose the recording paper size in Tray 1 (standard Paper Tray) and the optional Tray 2 (PFU Paper Cassette) for the first printing after power ON. After first printing the machine remembers the paper size in the Standard Tray and Optional Paper Cassette. 1 Press the PROGRAM Key and scroll through the menus until you reach the SCANNING & PRINTING Menu. Press YES to begin programming.
Dial Registration Dial Registration This section gives instructions on how to program the number to be stored in the OneTouch, Speed Dial and Group Dial Keys. In addition, it shows you how to set up special parameters for each One-Touch Key, including batch Time and Relay Broadcast. One-Touch Keys You can program the most frequently dialed fax numbers into One-Touch Keys. This allows you to transmit documents simply by pressing a One-Touch Key and the START Key.
Dial Registration Speed Dial Keys The fax number and other data for a particular destination can be programmed using a 3digit Speed Dial Number. This feature allows you to transmit a document to the particular destination by pressing the Speed Dial Key, entering the 3-digit number and pressing the START Key. You can program a fax number in any of the 200 Speed Dial locations, number 001 to 200. Entering 1 Press the PROGRAM Key and scroll through the menus until you reach the DIAL REGISTRATION Menu.
Dial Registration Group Dial Keys Instead of their regular functions, any of the One-Touch Keys can be used as Group Dial Keys. Destinations already stored for One-Touch, Speed Dial and Phone Book can be entered in a Group Dial Key. Each Group can contain up to 50 locations. Entering 1 Press the PROGRAM Key and scroll through the menus until you reach the DIAL REGISTRATION Menu. Press YES to begin programming.
Dial Registration Program Dial Instead of their regular functions, any of the last eight One-Touch Keys (57-64) can be used as Program Keys. Transmission functions including: Broadcast, Timer TX (Delayed Transmission), Mailbox, Polling RX, and Relay Initiation can be programmed into the programmed One-Touch Keys. This allows you to “One-Touch” an operation that normally takes multiple key strokes. Settings entered into these program keys remain in memory for future use.
Dial Registration For 2=Timer TX: 5 A screen appears to confirm Timer TX was your selection. TIMER TX 6 Enter the time you wish the transmission to occur and press YES. TIMER=_0:00 OK=YES 7 Enter the fax number you wish to send to or select a One-Touch ro Speed Dial location and press YES. ENTER FAX NO. or FUNCTION Once this function has been programmed, you use it by simply pressing the One-Touch Key you have just programmed. This is documented in Chapter 3 Advanced Facsimile.
Dial Registration 7 Enter the Polling PW. POLLING PW-_000 OK=YES (DEL=NO) Once this function has been programmed, you use it by simply pressing the One-Touch Key you have just programmed. This is documented in Chapter 3 Advanced Facsimile. For 7 = Relay Initiate: 5 A screen appears to confirm Relay Initiate was your selection. RELAY INITIATE 6 Select the One-Touch Key under which the remote unit you wish to use as a Relay Station was entered. -SEL.
Dial Registration Entering 1 Press the PROGRAM Key and scroll through the menus until you reach the DIAL REGISTRATION Menu. Press YES to begin programming. DIAL REGISTRATION? YES / or 1-5 2 Press 5 or scroll down to the Batch TX menu and press YES. 5 BATCH TX? 3 Press the One-Touch Key you wish to use. -SELECT REGIST.KEYOK=YES ONE-TOUCH 25 4 Enter the time at which the batch should be transmitted and press YES to accept. • 5 This screen confirms your entry.
TX Operation TX Operation Default TX This function is used to set the default TX mode of the fax unit. Two options are available: Choices Available Description Memory TX When set in this mode, documents are scanned into memory for transmission and dialing starts after the first pages is scanned (Quick TX). ADF TX (Direct Transmission) When set in this mode, documents are scanned for transmission after connection has been made to the receiving unit.
TX Operation Closed Network TX When closed network TX/RX mode is set ON, transmission is possible only with the destination stations registered in One-Touch and Speed Dial. 1 Press the PROGRAM Key and scroll through the menus until you reach the TX Operation Menu. Press YES to begin programming. TX OPERATION? YES / or 1-2 2 Press 1 or scroll down to the Closed Network menu and press YES.
TX Operation 6 Select the day you wish the forwarding to stop and press YES. SEL. STOP DAY=WEN. OK=YES / or 0-6 7 Select the time you wish the forwarding to begin and press YES. SEL. START TIME=_0:00 OK=YES (DEL=NO) 8 Select the time you wish the forwarding to stop and press YES. SEL. STOP TIME=_0:00 OK=YES (DEL=NO) 9 Determine if you also want the message to print locally. Select either ON or OFF and press YES.
TX Operation Header The header prints the sender machine name, fax number, date/time and page number at the top of the sheet at the remote location. This is required by the FCC in the USA and is regulated in other way in other countries. In the USA you will have one of the following options. • Inside the Body: This places the header in the first 5mm of the copy top. It does not shift the copy down. Some copy may be overwritten. • Outside the Body: This places the header in the first 5mm of the copy top.
RX Operation RX Operation Memory RX Mode ON = Memory Lock In Memory RX Mode, the machine stores all received documents in memory. The document is not printed until the machine receives a print command. The print command can be activated by a timer or password. The print timer command instructs the machine to start printing the document stored in memory at the specified time. The password print command, instructs the machine to start printing when a password is entered.
RX Operation 4 To select Memory RX ON, use the left and right Arrow Keys to select ON and press YES. *ON OFF -SELECT&PUSH”YES”- 5 Enter the time you wish to start receiving messages into memory. ON TIME=_0:00 OK=YES Note: If the ON and OFF time are identical, messages will always be received into memory. 6 Enter the time you wish to stop receiving messages into memory. 7 If a password was set for this feature, you have to enter it for this to work.
RX Operation No. of Rings The unit will answer an incoming call after the number of rings (1-16) set in this menu. The default setting is 2 rings. 1 Press the PROGRAM Key and scroll through the menus until you reach the RX Operation Menu. Press YES to begin programming. RX OPERATION? YES / or 1-9 2 Press 2 or scroll down to the No. of Rings menu and press YES. 2 NO. of RINGS? OK=YES 3 Enter the number of rings you wish to have as the default and press YES to enter this selection into memory. NO.
RX Operation Reduction RX This function allows you to choose among the three modes described below: Choices Available Description ON The facsimile machine will reduce the documents as needed to fit on the paper. The maximum reception proportion is 70%. OFF The facsimile machine will not reduce the document and instead will print the remainder on a second page if the image size exceeds the length of the paper.
RX Operation Closed Network Set to ON when you want to receive documents only from specified parties. When activated, it will only accept receptions from those numbers registered in the One-Touch or Speed Dial Keys. Choices Available Description ON Closed Network RX mode is applicable to the numbers registered in the One-Touch and Speed Dial Keys. OFF Disable the function. You are able to receive from all parties.
RX Operation 3 Using the Left and Right arrows, select the option you wish to have as the default and press YES to enter this selection into memory. *AUTO MANUAL -SELECT&PUSH”YES”- Footer (Receive Time Print) The footer is printed at the bottom of each page received showing the receiving machine’s fax number, date and the time of reception, the sender’s fax number, the reception control number and page number. 1 Press the PROGRAM Key and scroll through the menus until you reach the RX Operation Menu.
RX Operation Continuous Poll RX Poll the specified location with pre-set timer. Up to 10 groups can be set for polling, and each group can set 10 locations. 1 Press the PROGRAM Key and scroll through the menus until you reach the RX Operation Menu. Press YES to begin programming. RX OPERATION? YES / or 1-9 2 Press 10 or scroll down to the Continuous Polling RX menu and press YES. 10 CONTI. POLLING RX? OK=YES 3 Enter the Poll Group number you will to assign to this group and press YES.
RX Operation 12 Enter the 4-digit Polling Password. This number is set at the remote location and you must match it when sending to them. POLLING PW=_000 OK=YES (DEL=NO) Note: Polling Passwords must be set at both units and must match for Polling to work. 13 4 - 34 If you wish to poll more than one location, enter that location. When you are done entering the data, press START to enter the data into memory. NO. 002=_ (Fin.
Line 2 Setting Line 2 Setting The Optional Dual-Line kit allows you to connect one more telephone line to the fax unit at the same time. You can select either telephone line for priority reception, and you can also select which line is to be used for priority sending when both lines are open. Line 2 Fax No. Register your second fax number. It’s operation is the same as entering it for Line 1. 1 Press the PROGRAM Key and scroll through the menus until you reach the Set Printer menu and press YES.
Line 2 Setting 2 Press 2 or scroll down to the TX Line Priority menu and press YES. 2 TX LINE PRIORITY? OK=YES 3 Select either 1 or 2 as the line you wish to transmit on. Press YES to accept this data into memory. LINE 1 TX PRIORITY? OK=YES Line 2 Tone / Pulse This allows the user to set the dialing mode of line 2. It’s operation is the same of TONE/ PULSE setting for Line 1. 4 - 36 1 Press the PROGRAM Key and scroll through the menus until you reach the Set Printer menu and press YES.
Reports Reports This unit can print several different reports to aid in managing your fax traffic and the unit itself. Activity Report An Activity Report prints the results for the past 60 communications. it is used to check whether a communication was successful, the number of communications made, and communication time. 1 Press the PROGRAM Key and scroll through the menus until you reach the Reports menu and press YES. REPORTS? YES / or 1-6 2 Press YES since this is the first menu to appear.
Reports TX Results Report A TX Results Report prints the results of a transmission after it has been completed. This report can be used to check whether a transmission has been successful. 1 Press the PROGRAM Key and scroll through the menus until you reach the Reports menu and press YES. REPORTS? YES / or 1-6 2 Press 3 or scroll down to the TX Results Report menu and press YES. 3 TX RESULTS REPORTX? OK=YES 3 Use the Left/Right Arrow Keys to select either ON or OFF and press YES.
Reports Broadcast Report A Broadcast Report prints a list of results of broadcast transmission. 1 Press the PROGRAM Key and scroll through the menus until you reach the Reports menu and press YES. REPORTS? YES / or 1-6 2 Press 5 or scroll down to the Broadcast Report menu and press YES. 5 BROADCAST REPORT? OK=YES 3 Use the Left/Right Arrow Keys to select either ON or OFF and press YES.
Reports Other Reports and Lists This unit can print other reports and lists that are useful in managing and optimizing your fax traffic. See the list below. Some of these are covered in other sections of this manual in more detail. Report Name Description Printing Auto Manual One-Touch List Prints a list of destinations which have been programmed for One-Touch Dial Keys. X O Speed Dial List Prints a list of the destinations which have been programmed for the Speed Dial Keys.
Setting the Department Number and Password (PW) CAUTION Use these instructions to set your department password. Once it has been set, store these instructions in a place separate from the User Manual to prevent unauthorized use of the password. 1 Use the Accessing User Data procedure to access the INITIAL USER DATA menu selection. 4 DEPARTMENT PW? OK=YES 2 Press YES. Enter your number. *SWITCH REGISTER -SELECT&PUSH”YES”- 3 Use the Left/Right Arrow Keys to select REGISTER and press YES.
6 Use pencil to note the assignments. This will allow you to change them as needed. Remember to file this in a secure place. Dept. ID No. Dept. PW Dept. Name* Dept. ID No. 0 5 1 6 2 7 3 8 4 9 Dept. PW Dept. Name* * The Department Name is not entered in machine memory. It is listed here only for your convenience. 7 Once the Department PW has been entered for a given Department ID, a message appears informing you it has been used.
Assigning a Private Mailbox ID and Password (PW) CAUTION Use these instructions to edit your private mailbox password. These instructions should be removed from this manual immediately and kept in a secure location to prevent any unauthorized use 1 Use the Accessing User Data procedure to access the RX OPERATION? menu selection. RX OPERATION? YES / or 1-9 2 Enter 5 or press the Up or Down Arrow until you reach the MAILBOX RX? menu. 5 MAILBOX ID? OK=YES 3 Press YES.
6 Once the Department No. and PW have been entered, a message appears informing you it has been used. If you wish to edit this information, follow the instructions given in the display.
Editing the RX in Memory Password (PW) CAUTION Use these instructions to edit your RX in Memory PW. Once it has been set, store these instructions in a place separate from the User Manual to prevent unauthorized use of the password. 1 Press the PROGRAM Key and scroll to the RX OPERATION? menu selection. RX OPERATION? YES / or 1-9 2 Scroll to the MEM RX MODE menu and press YES. 1 MEM RX MODE? OK=YES 3 Determine if you want Memory Receive ON or OFF and press YES.
Chapter 5 PC Printing & Scanning
Chapter Overview This chapter contains information for using your unit as a printer and scanner. These functions are optional on your unit.
Set Printer (2002 Only) Set Printer (2002 Only) The Set Printer Menu enables you to select settings for Auto Cassette Selection, Number of Copies, Symbol Set, Font Number, PCL4 and 600 dpi. Menu Item Available Default Description Auto Cassette Select ON or OFF OFF Set the document to be printed out either via the Low-Tray or the High-Tray according to personal needs. Number of Copies Range 1-99 1 Choose the number of copies you want to print. You can override this through the computer software.
Set Printer (2002 Only) Number of Copies Allows user to set the number of copies desired. The maximum number of copies is 99. You can override this function through the computer software. 1 Press the PROGRAM Key and scroll through the menus until you reach the Set Printer menu and press YES. SET PRINTER? YES / or 1-8 2 Press 2 or scroll down to the Number of Copies menu and press YES. 2 NUMBER OF COPIES? OK=YES 3 Enter the number of copies you want as your default setting.
Set Printer (2002 Only) Font Number Allows users to set various font numbers as listed below. Provides six internal fonts that remain resident in the machine. They are listed in the following table by number and size. The machine will use the selected font whenever your computer does not send an override for a different font. This unit also accepts download able fonts that are compatible with the HP PCL4 language that are sent to the printer and then selected by your computer software.
Set Printer (2002 Only) Font Definitions 5-4 Orientation: Portrait text prints across the width of the page. Landscape text prints across the length of the page. Pitch: Font pitch determines the number of characters printed per inch. A pitch of 12, for example, means that 12 fixed width characters are printed in every inch. Point Size: Indicates the height of a font. There are 72 points to an inch. Line Number: Sets the number of text lines on a printed page.
Set Printer (2002 Only) Line Number Allows users to set the total lines for each printed page. You can set any number between 5 and 127 lines per page. Note: In most cases, PC software settings override this setting. 1 Press the PROGRAM Key and scroll through the menus until you reach the Set Printer menu and press YES. SET PRINTER? YES / or 1-8 2 Press 5 or scroll down to the Line Number menu and press YES.
Set Printer (2002 Only) PCL4 Allows users to select PCL4 printer emulation which supports 300 dpi. If the LCD displays, “PCL4/GDI CHANGE, RESTART YOUR FAX” because memory reallocation (refer to Memory required for printer” ), it is necessary to power OFF the fax machine and then turn the power back ON (wait approximately 6 seconds before turning unit back ON). Note: Please be sure to print (clear) any documents from Fax memory before selecting PCL4.
Set Printer (2002 Only) GDI Enhance Allows users to select the GDI printer driver which supports 600 dpi. Additional memory is necessary for printing documents at 600 dpi. Note: If your unit generates a “MEMORY FULL” report while attempting to print a document using PCL4 emulation, or the Window GDI Driver and does not print your document, your unit requires additional memory.
Memory Allocations Memory Allocations The GDI printer function comes with 6 Mb of memory. If you print complex pages, you might experience memory overflow conditions. Standard Memory Configuration Choices 5-8 User Selection Fax Memory For Printing Memory PCL4 GDI Enhanced A4/Ltr.
PCL4 Emulation (2002 only) PCL4 Emulation (2002 only) PCL4 emulation provides 300 dpi resolution, which is adequate for printing text. If you are printing a document that contains several graphics, you might prefer to use the GDI driver, which provides a higher (600 dpi) resolution or the PCL5e option. See “GDI Printer Feature” on page 5-7 for details. Connecting to a Computer Follow these instructions to install the cables. CAUTION Never connect or disconnect cables with the power to either unit ON.
PCL4 Emulation (2002 only) Setting Up the Computer Application Printer Driver 1 From the setup program in your software application, select the HP LaserJet Series II printer type. If you are using optional memory, we recommend you select the HP LaserJet IIP. 2 Set your software applications printer options to match the following items: • • Match the paper size with the size loaded in your paper cassette. Match the memory size in the driver to that of the your unit.
Printer Messages Printer Messages When the unit is on-line and receiving data from the computer, the unit displays messages indicating the printer status. Message Description Recommendations PC Connection Printer is receiving data from the computer. Allow unit to complete process before making any adjustments. Printer Memory Full Memory = 00 There is insufficient memory for the print job. Wait until other jobs complete making more memory available.
GDI Printer Feature GDI Printer Feature Your 2002 comes with a Windows print driver disk that enables it to function as a 300 or 600 dpi laser printer for Windows applications. The 2002 has both a serial and a parallel port, either of which can be used to connect the unit to your PC for printing. The parallel port is recommended because the speed is faster, and the setup easier. PC Requirements These are the minimum PC requirements for using the GDI printer function with Windows 3.1. OS Windows 3.
GDI Printer Feature Connecting to Your PC As stated above, you can use either a serial port or parallel port for the GDI printer function. A serial cable comes with the 2002, but if you decide to use the parallel port, you must purchase a parallel cable. To comply with ECM (RFI-EMI) requirements, this parallel cable should not exceed 6’7” (2 meters), and should have a high-quality shield.
GDI Printer Feature 6 7 A list of printers appears. Click the Have Disk... button. 8 9 Click Browse. When the dialog box appears, insert the program disk. Select the win95 folder containing the mfd12x0.inf file. 10 11 Click OK. 12 13 The Add Printer Wizard lists the MFD1210/1260 printer. 14 Select the serial or parallel port to which you have connected the print device. Click OK on the Install From Disk window. Select the printer you want and click Next. • • • 15 Click Next.
GDI Printer Feature Windows 3.1 1 On the Program Manager window, click Main - Control Panel - Printers. 2 3 On the Control Panel Printers window, click Add >>. 4 5 Click Install. 6 7 Click Browse. 8 9 Click OK. The Install Driver window appears. In the Printers pop-up window, select Install Unlisted or Updated Printer. Insert the printer driver disk into the disk drive. On the Browse window, select the \win31 folder. Click OK. 10 The Add Unlisted or Updated Printer window appears.
GDI Printer Feature 14 If you are using a serial port, click Settings to configure the PC serial port on the PC to match the 2002 printer device. The COMM port configuration for the 2002 is: • 5 - 16 The baud rate of the 2002 printer is set at 38400 in the factory. If the drop-down Baud Rate list box doesn’t include a 38400 selection, move the focus to the Baud Rate list and type 38400 in the box.
GDI Printer Feature Configuring the GDI Print Settings Configure the settings for the GDI printer function the same as you would for any other printer. Refer to your Windows or software application manual. In most applications, you configure the paper size in the application. To configure the paper source: For the Bypass Tray, place paper in the Bypass. The Bypass paper will be selected first. For the 2nd Cassette, the 2002 will automatically select the correct paper size.
Scanning (TWAIN Driver Option) Scanning (TWAIN Driver Option) The TWAIN software enables your PC to import scanned images from your 2002 unit into your software applications. A serial port connection is required for this to work. See “Attaching the Peripheral Cables” on page 2-4 if you need to connect the cable first. Please Note: This feature is an option on your unit. PC Requirements for the TWAIN Option Cable RS-232-C Computer OS Windows 95 Windows 3.1 Windows 3.11 MS-DOS 6.
Scanning (TWAIN Driver Option) On Windows 3.1 1 Insert the TWAIN driver disk in the disk drive. 2 3 On the Program Manager window, select File - Run. 4 5 Click OK. On the Run window, type a:\setup. The InstallShield wizard window appears. Follow the instructions to load the program. Scanning 1 2 In the PC software program (HiJaak Pro, PaintShop Pro, etc.), click File. Click Select Source. • The Select Source window appears. 3 Choose “Lanier 1210/1260 Scanner” from the dialog box.
Scanning (TWAIN Driver Option) Scanning Control window settings The Display panel includes the following settings: Type: B/W = for text documents Photo = for gray scale images (photos) Brightness: Normal, light, or dark Paper size: A4, letter, legal, or B5 Resolution: Standard, fine, or ex-fine Configuration: Click this button to display the configuration window. Select a port and a baud rate. Logo: Scan: Close: 5 - 20 The PORT button has four options: COM1, COM2, COM3, or COM4.
Scanning (TWAIN Driver Option) Scanner Troubleshooting When your unit encounters trouble while scanning, an error message appears on the LCD display. Consult the following table to correct the problem. Message Cause Place Original There are no documents in the Place your document in the ADF, or the ADF is in use. ADF. Document Jam A document is jammed in the ADF. Remove the document. Place it back in the ADF.
Class 1 Fax/Modem Class 1 Fax/Modem The Class 1 fax/modem interface on your unit enables it to function as a Class 1 fax/ modem for any IBM-compatible computer, sending and receiving fax messages directly from your computer. The Class 1 fax/modem interface works with the computer to increase fax efficiency and speed. It works with the commercially available PC-fax software listed below. You can also use the interface to scan and print fax resolution quality documents.
Class 1 Fax/Modem Connecting Class 1 to Your PC The 2002 uses a standard RS-232C port to communicate with the PC. A serial cable comes with the 2002 unit. Follow the instructions in “Attaching the Peripheral Cables” on page 2-4 to connect the cable if you have not already connected it. Please Note: This feature is optional on your unit. Installing the PC-Fax Software There are a number of settings that affect the modem. This table provides a list of common settings and the preferred Lanier settings.
Class 1 Fax/Modem Sending a Fax in Class 1 Mode Follow these steps to send a fax from your computer to a remote location 1 From the computer, select the file you are sending. 2 3 Enter the remote fax telephone number. Start the send operation from the PC, according to the PC-fax software instructions. Receiving a Fax in Class 1 Mode Note these requirements for receiving a fax on your computer: PC RX must be set to ON (see “PC RX mode (ON/OFF) on page 6-35 in Chapter 6 for instructions).
Class 1 Fax/Modem Printing in Class 1 Mode To print a document to your unit from the PC-fax application. you must use the Class 1 ID number as the destination. Enter the Class ID number exactly as it is programmed. Follow these steps to use your unit as a printer: PC Printing & Scanning 1 In the PC-fax software application, enter the Class 1 ID number in the telephone number field.
Class 1 Fax/Modem Notes: 5 - 26 PC Printing & Scanning
Chapter 6 Maintenance & Supplies
Chapter Overview This chapter contains the description of maintenance functions normally performed by the Key Operator. Contained in this Chapter are: Loading Paper Clearing Paper Jams Changing the Toner Cartridge Changing the Drum Cartridge Cleaning your unit.
Loading the Paper Loading the Paper Paper Tray Maintenance & Supplies 1 Remove the Paper Tray Cover. 2 Fan the paper stack thoroughly and align its edges. 3 When loading paper other than Letter size, adjust the Paper End Stop to fit the paper length. It should just touch the end of the paper.
Loading the Paper 4 Load paper onto the Tray and adjust the Alignment Guides to touch the sides of the paper. Note: When paper remains in the Tray, do not load more paper on top of it. Always place the remaining paper on top the stack to assure it is used first. Optional PFU Paper Cassette 6-2 1 Lift the PFU Cassette slightly and pull to remove it from the machine. 2 Remove the Cassette Cover and press down on the Paper Lifting Plate.
Loading the Paper 3 Fan the paper stack thoroughly and align its edges. Load the paper stack on the tray. Note: Place the side of the paper you wish to print on UP. This is particularly important when printing on pre-printed stock such as letterhead. 4 DO NOT place paper above the Maximum Paper Level indicator. Note: When paper remains in the Cassette, do not load more paper on top of it. Always place the remaining paper on top the stack to assure it is used first.
Clearing Paper Jams Clearing Paper Jams The facsimile machine has two different messages for paper jams. The message “ORIGINAL DOC. JAM” indicates a problem in the Scanner section. The message “RECORDING PAPER JAM” indicates a problem with the printer paper path. Document Jams When a document jam occurs, the message “ORIGINAL DOC. JAM” appears on the LCD. To remove the jam, follow the procedure below. 6-4 1 Open the Scanner Cover and remove the jammed documents.
Clearing Paper Jams Paper Jams When a paper jam occurs, the message ‘RECORDING PAPER JAM” appears in the LCD Display. 1 Press the Cover Lock Release Buttons on the left and right side of the Printer Cover, and swing open the Cover. Note: The area directly below the Document Feed Tray is where the Fuser is located. It can be hot and you should avoid touching it. 2 Remove the used Toner Cartridge from the fax machine. 3 Remove the Drum Cartridge from the fax machine.
Clearing Paper Jams Jam at the Paper Feed Tray Cover 1 Pull out the paper in the direction shown by the arrow. Jam at the Paper Feed Tray 1 Remove the Tray Cover and pull out the paper in the direction shown by the arrow. Jam at Paper Exit Tray 1 If the paper is caught by the Fusing Unit, remove the paper by pulling it toward you as shown by the arrow. Note: Under certain conditions, after you remove a jam from the Fuser area, you may experience toner smudges on the next page.
Clearing Paper Jams Jam between the Feeding Rollers and Fuser Unit 1 Pull out the paper from the Fuser Unit in the direction shown by the arrow. 2 Pull out the paper from the Feed Roller in the direction shown by the arrow. Jam at the PFU Cassette Maintenance & Supplies 1 Remove the PFU Cassette. 2 Pull out the paper from the Feed Roller in the direction shown by the arrow. 3 Re-install the PFU Paper Cassette into the PFU.
Clearing Paper Jams After removing the jam follow these steps: 6-8 1 Install the Drum Cartridge making sure the color tabs fit into the slots. 2 Install the Toner Cartridge Making sure the color tabs fit into the slots. 3 Gently press down the Printer Cover and securely close it.
Changing Toner Cartridge Changing Toner Cartridge Maintenance & Supplies 1 Press the Cover Lock Release Buttons on the left and right side of the Printer Cover, and swing open the Cover. 2 Remove the used Toner Cartridge from the fax machine. 3 Take the new Toner Cartridge out of its carton, Before installing the Toner Cartridge, it si necessary to evenly distribute the toner inside of the Cartridge. Hold the Toner Cartridge with both hands, and shake it in the direction of the arrows.
Changing Toner Cartridge 5 Gently press down the Scanner Cover, and securely close it. Note: A new Cartridge sometimes makes a grinding noise when first installed. This noise is caused by the initial meshing of the gears on the Cartridge. It normally goes away after a few cycles. Changing Drum Cartridge 6 - 10 1 Press the Cover Lock Release Buttons on the left and right side of the Printer Cover, and swing open the Cover. 2 Remove the used Toner Cartridge from the fax machine.
Changing Toner Cartridge Maintenance & Supplies 3 Remove the Drum Cartridge. 4 Take the new Drum Cartridge out of its carton and install it. Make sure to align the tabs with the slots and match blue and green color coding. 5 Install the Toner Cartridge. Make sure the four pins of the Toner Cartridge (two each at the front and rear sides) fit in the slits inside the fax machine. 6 Gently press down the Scanner Cover, and securely close it.
Maintenance Maintenance Cleaning Your Fax Unit It is important to take routine care of your fax machine to keep it in optimum operating condition. 1 Using a soft cloth dampened with mild detergent, wipe the outside of the fax machine. Cleaning the Scanner 1 Open the Scanner Cover. 2 Gently wipe the glass of the image sensor. Note: To transmit your documents more clearly, you can wipe with a dry cloth. NEVER use detergent and water.
Maintenance Cleaning the White Roller 1 Turn the power OFF. I O Maintenance & Supplies 2 Open the Scanner Cover. 3 Wipe the roller clean of dirt and paper dust with a soft cloth. 4 Close the Scanner Cover.
Maintenance Notes: 6 - 14 Maintenance & Supplies
Chapter 7 Troubleshooting
Chapter Overview This chapter contains some basic troubleshooting measures. These should be tried prior to calling for service.
Troubleshooting Troubleshooting If your fax unit does not work properly, please refer to the following information to fix some problems you might encounter before contacting your service representative. However, if the problem still cannot be corrected, do not attempt further repairs. Turn OFF your unit and consult your Service Representative. Never disassemble or try to fix your fax unit on your own, as you could damage it and suffer risk of electric shock.
Troubleshooting Error Messages The most commonly encountered messages are listed below. Review the cause or symptom of each message and then take the necessary action. For any other messages, follow the instructions that appear on the LCD. Message Cause/Symptom *NO M-BOX FUNCTION* • The fax unit on the receiving side is not equipped with the mailbox function. • Cancel mailbox TX and retry transmission. *CAUTION* NO PAPER • The paper feeding tray or second paper feeding tray has run out of paper.
Troubleshooting Message Cause/Symptom Action • A recording paper jam has occurred. • Clear the jam by following the procedure given in “Clearing Paper Jams.” • The Scanner Cover (Control Panel) is open or loose. • Close the Scanner Cover. • The fax is almost out of Toner. • Replace the Toner Cartridge with a new one. If you leave it without replacing, printed image might be light. • The fax unit has run out of toner. • Change the Toner Cartridge.
Troubleshooting Message Cause/Symptom • Try again when remote side fax memory is available. *RX SIDE/MEM.FULL* • Remote side memory not enough to save entire document for transfer to other party. • Remote machine not compatible with your machine. • Memory is not available. • Wait until memory is available. • There is data from PC (using PCL-4 emulation) in fax memory. • Press the COPY Key to print out the remaining data in the memory. • GDI ENHANCE printing mode not set or memory not available.
Troubleshooting Troubleshooting Tips Here are some tips for troubleshooting our fax. First, take the actions shown below. However, if the problem persists, call your Service Representative. Symptom Action 1 Nothing is shown on the Display. • make sure the Power Cord is plugged in properly. • Check the Main ON/OFF Switch to make sure it is in the ON position. • Check another electric appliance to the AC outlet to check whether the outlet is live. 2 Nothing printed on the receiving side.
Troubleshooting Symptom Action 12Your machine print out quality is degrading. • Replace the Drum Assembly. 13The image received is skewed. • Ask the other party to retry transmission. The document may have been fed incorrectly at the TX machine. 14A document you transmitted to another party was not received clearly. • Make a copy of the document transmitted to check for image quality. • If the copy is not clear, clean the contact image sensor of the Scanner of your fax.
Chapter 8 Specifications
Chapter Overview This chapter contains technical specifications for your 2001 and 2002 units. The specifications listed are for both unless noted specifically. Specifications are subject to change without notice.
Physical Specifications Physical Specifications Style Desktop - Plain paper fax, with optional 500 sheet cassette, PCprinter, PC-scanner, PC-fax and network printer Printing System Electrostatic transfer and laser printing Exposure system Contact Image Sensor (CIS), 2592-bits (2552-bits effective) Photo Conductor Organic Photo Conductor Drum (OPC) Fusing Hot roll fusing Dimensions Standard Unit: Basic Unit With Handset With Trays extended W/O PFU With PFU Width = 432 mm (17.
Operational Specifications Operational Specifications Warm-up time Approximately 20 seconds Copy Quantity Select 1 to 99 Recommended Volume Maximum: 3,000 documents/month (36,000 prints/month) TX, Copy, Scan 3.000 prints/month (36,000 prints/year) - RX, Coy, Print Average: 1,400 documents/month (16,800 prints/year) - TX, Copy, Scan 1.
Operational Specifications Scanner Optical system Effective Width Effective Length Long Document Document Feed Tray Capacity 50 sheets, face down, 20 lb. (75 g/m2) A4, Letter. Range 30 sheets, face down, 16 to 28 lb (60 to 105 g/m 2) A4, Letter, Legal Document Width Minimum: A5 (148mm) Maximum: 11 inches Resolution, Horizontal Vertical Specifications Contact Image Sensor (CSI), 2592-bits, (2552-bits effective) 208.6 mm (8.2 inches) - 215.4 mm (8.
Operational Specifications Facsimile Specifications Dialing Functions Phone System PSTN (Public Switched Telephone Network) PABX (Private Branch Exchange) Dial Type DTMF (Dual Tone Multi Frequency) DP (Dial Pulse: 10pps, 16pps or 20pps) Direct Dial Keypad Numeric Keypad One-Touch Dial 64 One-Touch Keys Auto Dial 200 Locations Group Dial 64 Groups (One-Touch or Auto Dial) Protocol Group 3 ITU-T with ECM Class 1 (Optional) Compression Modulation G3: MH, MR, MMR, JBIG, V.34, V.17, V.
Operational Specifications PC Interface Functions PCL4, GDI, TWAIN, CLASS1, Lan Printer, Remote Monitor, Local F/W Download Software Drivers Interface PCL4 GDI Class 1 Twain Unnecessary Standard Unnecessary Optional Parallel Parallel/Serial Serial Serial Hardware Interface Recommended Software/ Driver Parallel: One Direction Parallel Port Serial: RS232-C-Din type NIC Interface Class 1 1. 2. 3. 4. WinFax Pro V4.01 BitFax V3.07 Faxwork Pro V3.00a LaserFax generic Class 1 Driver Twain 1.
Operational Specifications Dual Line Dialing Functions 8-6 Phone System PSTN (Public Switched Telephone Network) PABX (Private Branch Exchange) Dial Type DTMF (Dual Tone Multi-Frequench) DP (Dial Pulse: 10pps, 16pps, or 20pps) Direct Dial Keypad Numberic Keypad One-Touch Dial 64 One-Touch Keys Auto Dial 200 Locations Group Dial 64 Groups (One-Touch or Auto Dial) Protocol Group 3 ITU-T with EXM Class 1 (Optional) Compression Modulation G3: MH, MR, MMR, JBIG, V.34, V.17, V.
Environmental Specifications Environmental Specifications Temperature 10 - 330 C (50 - 950 F) Relative Humidity (RH) Minimum 15% Maximum 85% non-condensing Operating Altitude Maximum: 2500 meters (8020 feet) or below Lithium Battery Statement Lithium batteries have a danger of explosion. Replace the battery only with the type recommended by the manufacture.
Environmental Specifications Notes: 8-8 Specifications
Appendix A Unpacking & Installation
Unpacking & Installation
Unpacking Unpacking This Appendix contains the information necessary to unpack and install your unit. Note: If you intend to install the Optional PFU, we recommend that you skip to that procedure and install it first since the Facsimile unit set on top of the PFU. Main Carton Contents Unpack the carton and verify that the following items are included and undamaged: 1. Toner Cartridge 2. Accessories Box 3. Packing Material 10 1 4. Facsimile Unit 3 5. Protective Bag 6. Packing Material 7.
Unpacking Accessories Box Contents 1. Accessory Carton 2. Document Feed Tray 8 3. Paper Exit Tray 4. Document Exit Tray 5. Polyethylene Bag 7 6 6. Operator Guide 7. Telephone Cord 5 8.
Setting Up Fax Unit Setting Up Fax Unit Removing the Packing Materials 1 Remove the shipping tape. 2 Remove the Control Panel protective covering. 3 Press the Cover Release Buttons on the left and right sides of the Printer Cover, and swing open the cover. Installing the Drum Cartridge 1 Unpack the Drum Cartridge. CAUTION Do not expose the Drum to bright light for extended periods of time. Bright light can damage the Drum. 2 Unpacking & Installation Install the Drum Cartridge.
Setting Up Fax Unit Installing the Toner Cartridge A-4 1 Unpack the Toner Cartridge. 2 Hold the Toner Cartridge with both hands and shake the Cartridge in all directions to assure the toner inside the cartridge is even. 3 Install the Toner Cartridge. The ends of the Cartridge and the slots of the unit are color coded. Match the Green to Green and the Blue to Blue when inserting the Cartridge.. 4 Close the Printer Cover and press down to lock it into position.
Setting Up Fax Unit Installing the Paper Exit Tray 1 Insert the two tabs into the corresponding slots inside the unit. Installing the Document Exit Tray 1 Insert the two tabs into corresponding slots located just below the front of the Control Panel. Note: The tabs must snap into place. Lifting the front of the tray slightly may help. Installing the Document Feed Tray Unpacking & Installation 1 Insert the two tabs into the corresponding slots beside the Control Panel.
Setting Up Fax Unit Attaching the Power Cord and Telephone Cords 1 Make sure the Main ON/OFF Switch is in the OFF position. 2 Connect one end of the Power Cord to the Power Cord Receptacle on the Fax unit. 3 Plug the other end into the wall receptacle. Note: Make sure the wall power meets the specification for this unit. 4 Connect the Telephone line cable to the LINE jack (lower of the two) on the back of the Fax unit.
Setting Up Fax Unit Installing the Handset 1 Assemble the Bracket and the Handset Holder with two screws. Note: DO NOT overtighten these screws. They are self-tapping and are going into soft plastic. Unpacking & Installation 2 Install the Handset Holder to the Fax unit with two screws. 3 Connect the Handset Cable into the connector on the back of the Fax unit labeled TEL.
Setting Up Fax Unit Loading Paper 1 Remove the shipping tape from the Tray Cover. 2 Remove the Tray Cover. 3 Remove the shipping tape and foam from inside the Tray cavity. 4 If you are loading Letter or A4 size paper, pull the Tray Extension out to the first stop. 5 If you are loading Legal size paper, lift the Tray Extension slightly and pull it out to the second stop. 6 Place a piece of paper in the tray and test to see the Side Guides are in the correct position for your paper.
Setting Up Fax Unit Turning Power ON 1 Turn the Main ON/OFF Switch to the ON position. CAUTION Allow at least three seconds after turning the Main ON/ OFF Switch ON or OFF before pressing it again. Unpacking & Installation 2 After the power is turned ON, the fax goes through an initialization cycle until it is Ready. If not used for a period of time, the fax unit goes into the Standby mode.
Final Checkout Final Checkout Preparing Your Fax Unit Before using your facsimile unit, please set up the following items: 1. Current Date and Time Your Fax unit can print out a report with the transmission date and time for identifications. Refer to Program User Data: Set Date/Time. 2. User Fax Number You Fax unit can print out a transmission report at a remote unit with your fax number for identification. Refer to Program User Data: Set User FAX Number. 3.
Final Checkout Loading a Document 1 Place a document face down in the Document Feed Tray. Note: Refer to the Specifications for appropriate paper size and type. Note: For consistent feeding, do not use the following types of originals: • • • • • • Unpacking & Installation Torn, wrinkled or curled paper Coated paper Thin or transparent paper Film copies of document Thicker than a postcard Originals of cloth 2 Adjust the document Side Guides to fit your original.
Setting Up the (Optional) PFU Setting Up the (Optional) PFU The PFU option allow you to add a 500-sheet Cassette. This allows you to make longer fax, copy or printing runs without interruptions. The PFU installs under the Fax unit and serves as a base for it. We recommend that you un-pack this unit first. After you complete this procedure, go back to the installation procedure for the Fax unit and install the Fax on top of the PFU.
Setting Up the (Optional) PFU Installing the PFU 1 Take the (Optional) PFU from the shipping carton. 2 Remove the vinyl bag and peel off the shipping tape. 3 Remove the shipping tape and cardboard from the gear area. 4 Remove any shipping material and tape from the Cassette cavity. CAUTION Before proceeding, make sure the Main ON/OFF Switch on the Fax unit is in the OFF position.
Setting Up the (Optional) PFU Loading the Cassette 1 Remove the Cassette from the vinyl bag. 2 Remove the shipping tape and cardboard. Note: To remove the Baseplate retaining cardboard, carefully slide them forward and then remove. 3 Press down the Baseplate until it locks into position. 4 Place a sheet of paper on the baseplate and check to see that the Cassette is set for that paper size. Note: Refer to the Specifications for appropriate paper sizes.
Setting Up the (Optional) PFU 8 Do not load paper above the Maximum Level Indicator. 9 If you add paper prior to the tray being completely empty, make sure you place the old paper on top the stack. 10 Put the Cassette Cover on the Cassette. 11 Install the Cassette into the PFU.
Setting Up the (Optional) PFU Notes: A - 16 Unpacking & Installation
Appendix B Safety & Agency Certifications
Safety & Agency Certifications
Energy Star Energy Star As an Energy Star Partner, LANIER has determined that this machine meets the Energy Star Guidelines for Energy Efficiency. What is an Energy Star Machine? Energy Star Machines have a feature that allows them to automatically turn off or go to sleep after a period of inactivity, ensuring night and weekend shut off. Laser Safety This FAX contains a page printer which operates by means of a laser.
Energy Star the United States. WARNING: Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. For Users In Other Countries This is a semiconductor laser. The maximum power of the laser diode is 5.0Þ10-4 W and the wavelength is 770-810 nm. FCC Safety Statement This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules.
FCC Requirements FCC Requirements Label Identification The following information is applicable to the Model 1205, 1210 and 1260 MFD units installed in the United States of America. This equipment complies with part 68 of FCC rules. On the back panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, provide this information to your telephone company. The REN for these units is 0.7B.
FCC Requirements of the sending machine or such business, other entity, or individual. To program this information into your machine, refer to the Programming section for information on entering your User ID and telephone number. If A Problem Arises If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network. If the telephone company notes a problem, they may temporarily discontinue service.
FCC (For U.S.A. Users) FCC (For U.S.A. Users) FCC Part 15 - Radio Frequency Devices Warning The following applies to the Facsimile Unit (LANIER 2001/2002) only without the LANIER Network option installed. FCC : Declaration of Conformity Product Type Product Name Options Accessories Facsimile LANIER 2001/2002 Second Paper Cassette Unit Expansion Memory (Max 6MB) This Device complies with Part15 of the FCC Rules.
FCC (For U.S.A. Users) Warning This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
FCC (For U.S.A. Users) If you experience trouble with this equipment, please contact: The telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or you are sure that the equipment is not malfunctioning. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. (Contact your state public utility commission or corporation commission for information.
User Instructions (For Canada Users) User Instructions (For Canada Users) Interference-Causing Equipment Standard (ICES-003 ISSUE 2) Warning: The following applies to the Facsimile Unit (LANIER 2001/2002) only without the LANIER Network option installed. This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numrique de la classe B respecte toutes les exigences du Rglement sur le matriel brouilleur du Canada.
User Instructions (For Canada Users) Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. Hearing Aid-Compatibility (For U.S.
Warning Labels Warning Labels lndustry Canada lndustrie Canada ICES-003, Class B - 10 Safety & Agency Certifications
Appendix C Glossary
Glossary
Glossary Glossary Glossary ADF Automatic Document Feeder Batch A group of documents stored in memory at different times and sent together at the same time to a remote unit. Broadcast Transmit one document to more than one location, sequentially. This function is available only when Memory Transmit is selected. Cancel Session Cancel a Delay Transmit or Poll Receive session from memory.
Glossary Appendix C - 2 One Touch key Can store selected job features and phone numbers using the program keys. ORG Original OT One Touch key Photo Photographs and glossy photo-quality originals. Poll One fax unit asking another unit if the called unit has documents loaded in the Feeder or stored in memory to send to the calling unit. Receiving Converting the electronic signals into a facsimile of the original document.
IX Index
Symbols “#” Key . . . . . . . . . . . . . . . . . . . . . 2-7 Numerics 2 SIDED TX. Key . . . . . . . . . . . . 3-16 A Agency Certification . . . . . . . . . . . 1-1 Agency Certifications . . . . . . . . . . B-9 Auto Receive . . . . . . . . . . . . . . . . . 2-8 B Broadcast . . . . . . . . . . . . . . . . . . . . 3-2 C Changing Drum Cartridge . . . . . . 6-10 Changing Toner Cartridge . . . . . . . 6-9 Class 1 Fax/Modem . . . . . . . . . . . 5-18 Installing the PC-Fax Software 5-19 Interface . . . . . . .
J JOURNAL Key . . . . . . . . . . . . . . 3-11 K Key Pad Dial . . . . . . . . . . . . . . . . . 2-7 L Laser Safety . . . . . . . . . . . . . . . . . . B-1 Line 2 Setting . . . . . . . . . . . . . . . . 4-35 Line 2 Fax Number . . . . . . . . . 4-35 Line 2 Tone / Pulse . . . . . . . . . 4-36 TX Line Priority . . . . . . . . . . . 4-36 Loading Paper . . . . . . . . . . . . . . . . 6-1 Optional PFU Cassette . . . . . . . 6-2 Paper Tray . . . . . . . . . . . . . . . . 6-1 M Machine Components . . . . . . . .
Scanning (TWAIN Driver Option) 5-15 SCHEDULE Key . . . . . . . . . . . . . 3-14 Set Printer . . . . . . . . . . . . . . . . . . . 5-1 Font Number . . . . . . . . . . . . . . . 5-3 GDI Enhance . . . . . . . . . . . . . . 5-5 Line Number . . . . . . . . . . . . . . . 5-4 Number of Copies . . . . . . . . . . . 5-2 PCL4 . . . . . . . . . . . . . . . . . . . . . 5-5 Print Font . . . . . . . . . . . . . . . . . 5-4 Symbol Set . . . . . . . . . . . . . . . . 5-2 Setting Up Fax Unit . . . . . . . . . . . .
IX - 4 Index
New Machine Warranty and Limitation of Liability Warranty — 90 days Lanier warrants that its equipment and accessories will be free from defective parts and workmanship for a period of ninety (90) days from the date of first installation by Lanier’s Authorized Dealer. Customers must notify a Lanier servicing dealer or Lanier of a warranty claim within the warranty period. For a listing of authorized Lanier servicing dealers or to notify Lanier of a warranty claim, write to Lanier Worldwide, Inc.
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