› PRINT › COPY › SCAN › FAX ECOSYS M6535cidn FAX OPERATION GUIDE
Contents Contents ....................................................................................................................................i Preface .....................................................................................................................................v About the FAX Operation Guide (this Guide) ...........................................................................v Structure of the guide ..........................................................................
Duplex ................................................................................................................................ 3-16 FAX TX Resolution ............................................................................................................. 3-17 Density ............................................................................................................................... 3-17 Original Image ..................................................................................
Sub Address Transmission ...................................................................................... 5-14 Polling Communication ....................................................................................................... 5-15 Polling Transmission ................................................................................................ 5-15 Polling Reception .....................................................................................................
FAX ............................................................................................................................ 8-6 Transmission Restriction .................................................................................................... 8-10 Registering Permit FAX No. ..................................................................................... 8-11 Changing and Deleting Permit FAX No. ...................................................................
Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.
Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents to jump to the corresponding page. Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page. IMPORTANT Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.
Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Select the [System Menu/Counter] key Procedure indicated in this guide [System Menu/Counter] key > [Common Settings] > [Sound] T Select [ ] T Select [Common Settings] T Select [Sound] vii
1 Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................................................................................................................................................. 1-2 Safety Conventions in This Guide ........................................................................................................... About this Operation Guide .......................
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Legal and Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444 Fax: +1-973-882-6000 If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
Legal and Safety Information > Notice Terminal Equipment (TE); TBR 21 Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 05R00 National AN for D • AN 01R00 AN for P • D
Legal and Safety Information > Notice Trademark Information • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated. • Ethernet is a registered trademark of Xerox Corporation.
2 Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ................................................................................................................................ 2-2 Machine ................................................................................................................................................... Operation Panel .........................................................................................................
Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide 1 3 4 2 1 Operation panel Perform the fax operation with this panel. 2 Power switch Set this switch to the ON side when performing the fax or copier operation. The touch panel lights to enable operation.
Before Using the Fax Machine > Part Names and Functions Document Processor 9 5 8 6 7 5 Top cover Open this cover when the original jammed in the Document Processor. 6 Opening handle Hold this handle when opening or closing the Document Processor. 7 Original table Stack the sheet originals on this table. 8 Original eject table Read originals are ejected onto this table. 9 Original width guides Adjust these guides according to the original width.
Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the Home screen. Displays the Status/Job Cancel screen. Displays the screen for sending. You can change it to display the Address Book screen. Displays the Copy screen. Displays the FAX screen. Select the function. 10:10 Home Admin Logout Copy Send FAX Custom Box Job Box Removable Memory Sub Address Box Polling Box Status/ Job Cancel Device Information Touch panel.
Before Using the Fax Machine > Part Names and Functions Touch Panel Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine’s Operation guide 1 Select the function.
Before Using the Fax Machine > Part Names and Functions Operating the touch panel 1 Ready to send. FAX 10:10 8 Dest. : On Hook Chain 2 Enters destinations. Check Direct 2 3 1 Displays the status of the equipment as well as necessary operation messages. 3 Configures function settings. Add Dest. Recall 4 Displays available functions and settings. Address Book Functions Ext Address Book Shortcut 1 5 Registers functions as shortcuts.
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Step 1.Dialing/RX Mode 2.Local Fax Info. 3.Sound 4.Rings 5.Redial Setting item Description Reference Page Dialing Mode Select the dialing mode according to the line type. 8-7 Reception Mode Select the reception mode.
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure 1 Display the screen. 2 Select a function. 3 Configure the function. [System Menu/Counter] key > [Quick Setup Wizard] Start the wizard. Follow the instructions on the screen to configure settings. [Next>] End Exits the wizard. << Previous Returns to the previous item. Skip >> Advances to the next item without setting the current item. Next > Advances to the next screen. < Back Returns to the previous screen.
Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax. Set the date, time and time difference from GMT of the region where the machine is used. NOTE Be sure to set the time difference before setting the date and time.
Before Using the Fax Machine > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.
Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX.
Before Using the Fax Machine > Registering Destinations in the Address Book 3 Enter the fax number. 1 Select [FAX]. 2 Enter the fax number of the receiving system. NOTE Up to 32 characters can be entered. Use the numeric keys to enter a number. Character Entry Method (page 10-2) Key 4 Description Pause Selecting this key adds about three seconds of waiting time during dialing.
Before Using the Fax Machine > Registering Destinations in the Address Book 5 Set a sub address. To use sub address communication, a sub address and password must be registered. 1 Select [Sub Address]. 2 Select [Sub Address] and [Password] and enter each item then select [OK]. For the procedure for setting a sub address, refer to the following: Sub Address Transmission (page 5-14) 6 Register the destination. 1 Select [OK]. 2 Check if the destination entry is correct and select [Save].
Before Using the Fax Machine > Registering Destinations in the Address Book 3 Select the members (destinations). 1 [Member] > [+] 10:10 Member 1/1 Menu End 2 Select destinations (contacts) to add to the group. NOTE Select the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box. To cancel a selection, select the corresponding checkbox to clear the check mark.
Before Using the Fax Machine > Registering Destinations in the Address Book 2 To edit the destination. Editing a Contact 1 Change "Address Number", "Name" and destination type and address. How to change, refer to the following: Adding a contact (page 2-11) 2 After you have completed the changes, [Save] > [Yes] Editing a Group 1 Change "Address Number" and "Name". Adding a Group (page 2-13) 2 Select [Member].
Before Using the Fax Machine > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. 1 Display the screen. 2 Print [System Menu/Counter] key > [Address Book/One Touch] > [Print List] [FAX List (Index)] or [FAX List (No.)] > [Yes] The list is printed. FAX Address List (Index) FAX Address List (No.
Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. Register fax destinations in the Fax screen. To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more destinations as needed before proceeding.
Before Using the Fax Machine > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. 1 2 Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key] The procedure differs depending on the details to be edited. Edit or delete the destination. To edit the destination 1 Select the One Touch Key you wish to edit and select [Menu] > [Edit].
3 Sending Faxes This chapter explains the following topics: Basic transmission procedure ............................................................................................................................ 3-2 Checking the Send Status ....................................................................................................................... Priority Override Send ............................................................................................................................
Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. 1 Select [FAX] on the Home screen. 2 Place the originals. The base screen for fax appears. For placing originals, refer to the following: Machine’s Operation Guide 3 Select the transmission method. There are two transmission methods: memory transmission and direct transmission. Memory transmission: The original is scanned into memory before communication starts.
Sending Faxes > Basic transmission procedure 6 Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.
Sending Faxes > Basic transmission procedure Checking the Send Status 1 Select the [Status/Job Cancel] key. 2 Display the send job status screen. Select [Send Job Status]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override. 1 Select the [Status/Job Cancel] key. 2 Select the job to be sent by priority override. 1 Select [Send Job Status].
Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) 1 Select the [Stop] key.
Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list. 1 Select [Recall]. 2 Press the [Start] key. The transmission will start.
Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If New Destination Entry(FAX) is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key. New Destination Entry(FAX) (page 8-9) 1 Display the fax number entry screen.
Sending Faxes > Methods For Entering the Destination 3 Select transmission settings. Sub address communication, encrypted transmission, transmission start speed and ECM can be set. It is possible to change the transmission settings by selecting [On Hook], [Sub Address] or [Detail Settings]. Key Description On Hook Select [On Hook] to connect to the telephone line. When the FAX number has been entered, the machine starts dialing to the receiving system.
Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-11) For details on the external address book, refer to the following: Command Center RX User Guide 1 Display the screen. 2 Select the destination. Select [Address Book].
Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Key. NOTE For more information on adding One Touch Key, refer to the following: Adding a Destination on One Touch Key (page 2-17) 1 Display the screen. 2 Select the destination. Select [One Touch Key]. 1 Select the One Touch Key where the destination is registered. NOTE You can specify a One Touch Key by one-touch number by selecting the [Quick No. Search] key. 2 Select [OK].
Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards. NOTE When using a group for the destination, you can send originals to up to 100 destinations in one operation.
Sending Faxes > Methods For Entering the Destination Select the destination from the One Touch Key 1 Select [One Touch Key]. 2 Select all destinations and select [OK]. NOTE For details of One Touch Key, refer to the following: Choosing by One Touch Key (page 3-10) 3 After selecting all the destinations, press the [Start] key.
Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Normal login 1 Enter the login user name and login password to login. 1 If this screen is displayed during operations, select [Keyboard] to enter the login user name. Enter login user name and password.
Sending Faxes > Login/Logout Logout To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen. Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login 1 In the screen below, enter the account ID using the numeric keys and select [Login]. NOTE If you entered a wrong character, select the [Clear] key and enter the account ID again.
Sending Faxes > Fax transmission functions Fax transmission functions Select [Functions] to display the functions. Select [ Ready to send. ] or [ ] to change the screen. 10:10 FAX On Hook Chain Direct Recall 10:10 Ready to send. Functions Dest. : Quiet Mode Check Off Original Size Add Dest.
Sending Faxes > Quiet Mode Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. Machine’s Operation Guide Original Size Specify the original size to be scanned. Item * Value Metric Select from A4, A5, A6, B5, B6, Folio, or 216×340 mm. Inch Select from Letter, Legal, Statement, Executive, or Oficio II.
Sending Faxes > FAX TX Resolution FAX TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times.
Sending Faxes > Continuous Scan Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you select [Finish Scan]. FAX Direct Transmission Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent.
Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals. 1 Select [FAX] on the Home screen. 2 Place the originals. 3 Select [On Hook]. 4 Use the numeric keys to enter the number of the receiving system.
Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Off Does not use the delayed transmission. On Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.
Sending Faxes > Standby Transmission Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. 1 Display the screen. 2 Canceling a job and immediate transmission. [Status/Job Cancel] key > [Scheduled Job] Canceling a job Select the job you want to cancel and select [Cancel] > [Yes]. The selected job is deleted.
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use interrupt send. 1 Select [FAX] on the Home screen.
Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a job is complete. Machine’s Operation Guide It is possible to attach an image to the e-mail notice. Job Finish Notice Setting (page 8-4) File Name Entry Add a file name. Additional information such as Job No. and Date and Time can also be set. Machine’s Operation Guide FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission. Item Description Off Does not print reports.
Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Sending Faxes > Using chain dial Use the numeric keys to enter a fax number 1 Select [Address Entry]. 2 "212" is already entered, so continue by entering the fax number. 3 [Menu] > [Next Dest.] Another fax number can be entered. When all destinations have been entered, select [OK]. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK].
Sending Faxes > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting. For the procedure for registering a favorites, refer to the following: Machine’s Operation Guide 1 Select [Favorites] on the Home screen. 2 Select a favorite.
4 Receiving Faxes This chapter explains the following topics: FAX Automatic Reception .................................................................................................................................. 4-2 Reception Method .................................................................................................................................... Checking and Changing the Reception Method ......................................................................................
Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. • Auto (Normal) • Auto (FAX/TEL) (Refer to 5-26.) • Auto (Answering machine) (Refer to 5-28.) • Manual (Refer to 4-4.) • Auto (DRD) (Available for some countries.
Receiving Faxes > FAX Automatic Reception Flow of reception 1 Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. . NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.
Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: FAX (page 8-6) Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper. Duplex Printing X page 4-6 Receive a two-page fax on one page. 2 in 1 Print X page 4-6 Print received faxes together as a batch. Batch Print X page 4-6 Print the date and time of reception and other information. Reception Date/Time X page 4-6 Restrict the type of paper that can be used.
Receiving Faxes > Fax reception settings Fax reception settings Duplex Printing When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. On Print on both sides. Off Do not print on both sides.
Receiving Faxes > Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax.
5 Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ................................................................................................................................................ 5-2 Type of Forwarding Destination ............................................................................................................... Setting Forwarding .........................................................................................................
Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination. You can forward the document to other fax machines or for e-mail transmission or folder (SMB or FTP) transmission.
Using Convenient Fax Functions > Forward Settings Entering Forwarding Destination Directly 1 Select [Address Entry (FAX)], [Address Entry (Email)] or [Address Entry (Folder)]. 2 Enter the address to be registered as a forwarding destination. If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, enter the address. Machine’s Operation Guide NOTE For details on character entry, refer to the following: Character Entry Method (page 10-2) 3 Select [End].
Using Convenient Fax Functions > Forward Settings Forwarding Time Setting Register the start time and end time between which forwarding is enabled. 1 Display the screen. 2 Configure the function. [System Menu/Counter] key > [FAX] > [Forward Settings] > [Schedule] 1 Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and [End Time]. 2 Enter the start time, and select [Next >]. NOTE Enter the time on the 24 hours system. 3 Enter the end time, and select [OK].
Using Convenient Fax Functions > Forward Settings E-mail Subject Add. Info. Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. 1 Display the screen. 2 Configure the function. [System Menu/Counter] key > [FAX] > [Forward Settings] > [E-mail Subject Add. Info.] Select [Sender Name], [Sender FAX No.], or [Off]. FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data.
Using Convenient Fax Functions > Forward Settings File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number. 1 Display the screen. 2 Configure the function. [System Menu/Counter] key > [FAX] > [Forward Settings] > [File Name] 1 Enter the file name.
Using Convenient Fax Functions > Forward Settings Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Command Center RX 1 Display Command Center RX. 1 Open the web browser. 2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g. 192.168.48.21/.
Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.
Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges. Sub Address Boxes can also be registered in the system menu. 1 Select [Sub Address Box] on the Home screen. 2 Configure the function. 1 [Menu] > [Add] 2 Enter the box name, and select [Next >].
Using Convenient Fax Functions > Sub Address Box Function Changing/Deleting Sub Address Box NOTE Sub Address Boxes can also be changed/deleted in the system menu. 1 Select [Sub Address Box] on the Home screen. 2 Changing/Deleting Changing 1 [Menu] > [Edit] 2 Select the box that you want to change and change the settings. The table below lists the items to be set. Item * Description Box Name Set the box name to be displayed on the touch panel. Box No. Enter the box number.
Using Convenient Fax Functions > Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. 1 Select [Sub Address Box] on the Home screen. 2 Selecting the Originals. 1 Select the box containing the document you want to print.
Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. 1 Select [Sub Address Box] on the Home screen. 2 Selecting the Originals. 1 Select the box containing the document you want to check. 2 Select […] for the document whose details you want to check. The details of the selected document are displayed. Document Box.
Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. 1 Select [Sub Address Box] on the Home screen. 2 Deleting 1 Select the box containing the document you want to delete. 2 Select the document you want to delete, and select [ ]. 2 Document Box. Box:Box 10:10 doc00006420100908144604 1 1/1 Menu Cancel < Back Print 3 Select [Yes]. The original is deleted.
Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. Encrypted transmission cannot be used in sub address transmission. For the setting method when the machine receives originals, refer to the following: Sub Address Box Function (page 5-8) 1 Select [FAX] on the Home screen.
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception.
Using Convenient Fax Functions > Polling Communication Using Polling Transmission 1 Select [Polling Box] on the Home screen. 2 Place the originals. 3 Display the screen. 4 Select the type of originals, scanning density, etc., as necessary. Select [Store File]. The table below lists the items to be set. Function Description Duplex Select the type and binding of originals. Scan Resolution Set the resolution at which to scan originals. Density Adjust density.
Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. 1 Select [FAX] on the Home screen. 2 Turn on polling reception. 3 Specifying destination. 4 Press the [Start] key. [Functions] > [FAX Polling RX] > [On] Methods For Entering the Destination (page 3-7) The operations for reception begin. NOTE When On is selected in Dest.
Using Convenient Fax Functions > Polling Communication 4 Press the [Start] key. The operations for reception begin. NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Select [Polling Box] on the Home screen. 2 Select the original. 1 Select the document you want to print.
Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. 1 Select [Polling Box] on the Home screen. 2 Select the original. 1 Select the document you want to check. 2 Select […]. The details of the selected document are displayed. Document Box.
Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed.
Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.
Using Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Key 1 Display the screen. 2 Change/Delete [System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration] Changing 1 Select […] for the encryption key you want to change. System Menu/Counter. TX/RX Common - Encryption Key Registration 10:10 Key01 Key02 1/5 Key03 Key04 Menu End 2 Enter the new encryption key. 3 Select [OK].
Using Convenient Fax Functions > Encryption Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address transmission. 1 Register the encryption key ahead of time.
Using Convenient Fax Functions > Encryption NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below. 1 Register the encryption key ahead of time. Register the encryption key that you decided upon with the sender.
Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line.
Using Convenient Fax Functions > Using a Connected Telephone Preparation: Select [Auto (FAX/TEL)]. FAX (page 8-6) 1 The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings. Rings(FAX/TEL) (page 8-8) 2 Answer the call.
Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.
Using Convenient Fax Functions > Using a Connected Telephone 1 The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception. Manual Reception (page 5-33) 2 The answering machine responds.
Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Using Convenient Fax Functions > Using a Connected Telephone 1 The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception. Manual Reception (page 5-33) 2 Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party.
Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. 1 Place the originals. 2 Dial the destination. Lift the handset, and dial the number of the receiving system. 3 Check if the telephone line has connected to the fax of the receiving system. If the destination is a fax machine, you will hear a long high beep sound.
Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: Reception Mode (page 8-8) 1 The telephone rings. 2 Lift the handset.
Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.
6 Sending Faxes from PC This chapter explains the following topics: Flow of Network FAX Sending ........................................................................................................................... 6-2 Flow of Network FAX Receiving ......................................................................................................................... 6-2 Setup ............................................................................................................................
Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. • An Address Book (in the machine/PC) can be used to specify a desired destination. • Addition of a cover page. • Transmission and printing can be done simultaneously.
Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation guide Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment.
Sending Faxes from PC > Setup Installing the FAX Driver The procedure for installing the FAX Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Sleep before continuing. 1 Insert the Product Library disc. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
Sending Faxes from PC > Setup 4 Select [FAX Driver]. 5 Click [ ]. 6 Click [Install]. 4 5 6 NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Reload). If the Windows security window appears, click [Install this driver software anyway]. 4 Finish the installation. If a system restart message appears, restart the computer by following the screen prompts.
Sending Faxes from PC > Setup Uninstalling the FAX Driver Perform the following procedure to delete the FAX Driver from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. 1 Display the screen. 2 Uninstall the software. 3 Finish uninstalling. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard.
Sending Faxes from PC > Basic Transmission Basic Transmission 1 Create the document to be sent. 1 Use an application on your computer to create the document to be sent. 2 Set the original size and orientation. 3 Select [Print] from the File menu. The Print dialog box for the application that you are using will appear. 2 Select settings in the Print dialog box. 1 3 2 1 Select the product name of the machine (XXX XXX NW-FAX) to be used in the printer name list.
Sending Faxes from PC > Basic Transmission 3 Select settings on the FAX Setting tab. 1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. 1 2 For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-10) 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear. 4 Select settings in the Transmit Settings dialog box.
Sending Faxes from PC > Basic Transmission 6 Set the destination. 1 Use the keyboard to enter the destination fax number in the [Address Setting] tab. 2 Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation. 3 To use the Address Book, click [Select from Address Book] and select the destination. 7 Click [Send]. Transmission will begin.
Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers]. 2 Right-click the product name of the machine you are using and select [Printing preferences] from the drop-down menu. The Printing Preferences screen will open. 2 Select settings.
Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: 1 Display the screen. 1 Click the [Start] button on the taskbar, click [Control Panel], and then click [View devices and printers].
Sending Faxes from PC > Basic Transmission (2) Cover Page Tab Item Attach Cover Page checkbox Description Check the checkbox when you want to add a cover page to your transmission. (3) Authentication Tab Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password.
Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered. Telephone Number A maximum of 20 characters can be entered. (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.
Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book. NOTE There are three types of Address Books from which you can select the party to transmit to.
Sending Faxes from PC > Basic Transmission 2 Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the drop-down menu. NOTE To use the Windows Address Book, select [Windows Address Book]. For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address Book], click on the [Add] button, and then select the [Address Book data file]. 3 Select the Destination.
Sending Faxes from PC > Basic Transmission 4 Click on the [OK] button. The [Transmit Settings] dialog box will be displayed once again. (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. 1 Open the Option Settings dialog box. 2 Enter the sub-address and password as it is registered in the destination fax.
Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab. (4) Optional Settings The settings that were selected in “(1) Sending Options Tab” can be changed by clicking the [Options] tab.
Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below. Sample of English template 01 1 2 3 4 5 6 7 9 8 10 No.
Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. 1 Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-7) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
Sending Faxes from PC > Basic Transmission 4 Add the destination to the destination list. 1 Add this information to the [Destination List] by clicking on the [Add to Destination List] button. 2 To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button. Change the recipient information and click on the [OK] button. Item Description FAX Number The fax number cannot be changed.
Sending Faxes from PC > Basic Transmission 5 Attach a Cover Page. 6 Select the Cover Page to be attached. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted. Cover Page Registration (Default Settings) (page 6-23) Original Cover Page templates can be created.
Sending Faxes from PC > Basic Transmission 2 Click on the [Close] button. 8 Edit the Message. 1 Click on the [Edit Message] button. 2 Enter the message to be added to the Cover Page and click on the [OK] button. Item Message 9 Description A maximum of 1,000 characters can be entered. Transmit. Click on the [Send] button to begin the transmission.
Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.
Sending Faxes from PC > Basic Transmission 4 Check the contents of the Cover Page. 1 Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [W] or [X] button. The template display magnification can also be changed within the range of 25 to 250% from the drop-down menu. 2 Click on the [Close] button. 5 Edit the Message. 1 Click on the [Edit Message] button.
Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-13) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.
Sending Faxes from PC > Basic Transmission 2 Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. 3 Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off.
Sending Faxes from PC > Basic Transmission Menu Item Sender Comment Template Display Inserted Information Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone Number Sender - Telephone Number Sender information telephone number Comment Message entered in the Cover Page tab 4 Position the figures, t
Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. 1 Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.
7 Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ....................................................... 7-2 Checking FAX Job History ................................................................................................................................. 7-3 Displaying Job Log Screen ......................................................................................................................
Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools.
Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 50 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the following: Machine’s Operation Guide Displaying Job Log Screen 1 Display the screen.
Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report. 1 2 Display the screen.
Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports. 1 2 Display the screen. [System Menu/Counter] key > [Report] > [Result Report Setting] > [Send Result Report] > [Canceled before Sending] Configure the function. Select [Off] or [On].
Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-9) 1 2 Display the screen. [System Menu/Counter] key > [Report] > [Result Report Setting] > [RX Result Report] > [FAX] Configure the function.
Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received. Printing Activity Reports The latest 50 sent or received fax data are printed as a report.
Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Display the screen. 2 Print [System Menu/Counter] key > [Report] > [Report Print] [Status Page] > [Yes] A status page is printed.
Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/ SubAddress]. FAX RX Result Reports (page 7-6) If the setting is [Error/SubAddress], E-mail notification is provided when an error occurs or a sub-address fax is received. 1 Display the screen. 2 Select the destination.
Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Machine’s Operation Guide Follow the steps below to confirm the destinations. 1 Check all destinations. Select [ ] or [ ] to confirm every destination. Select [...] to display the detailed information on the selected destination.
8 Fax Settings This chapter explains the following topics: Default fax settings ............................................................................................................................................ 8-2 Operation method .................................................................................................................................... System Menu Settings ..................................................................................................................
Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: 1 Display the screen. 2 Select a function. Select the [System Menu/Counter] key. 1 System Menu/Counter. System Menu 10:10 2 Quick Setup Wizard 1 Displays the System Menu items. 2 Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen. 3 Displays setting items.
Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Item Quick Setup Wizard Description Reference Page Configures settings for the machine in a wizard format. — Configures fax settings in a wizard format. 2-7 Report Print reports to check the machine settings and status.
Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Status Page Description A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 4. Cassette1 (to 4) Item Paper Size Description Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4). IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception.
Fax Settings > Default fax settings Function Defaults Item FAX TX Resolution Description Select the default scanning resolution. Value: 400×400dpi Ultra Fine, 200×400dpi Super Fine, 200×200dpi Fine, 200×100dpi Normal Continuous Scan (FAX) Set the continuous scan defaults. Value: Off, On Display Status/Log Item Display FAX Log Description Set the display method of the Status/Log.
Fax Settings > Default fax settings Transmission Item Local FAX Name Description Register the local FAX name printed in the transmit terminal identification (TTI) area. This item is included in the Quick Setup Wizard. Quick Setup Wizard (Fax Setup) (page 2-7) Local FAX ID Register the local FAX ID. This item is included in the Quick Setup Wizard. Quick Setup Wizard (Fax Setup) (page 2-7) NOTE: The Local FAX ID is used for transmission limit purposes.
Fax Settings > Default fax settings Reception Item Media Type Description Specify the paper type to be used for print output of the received fax. Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8 Media Type for Print Output (page 4-7) Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out.
Fax Settings > Default fax settings Item ECM RX Description Set whether ECM RX is performed. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Fax Settings > Transmission Restriction Reception Rejection Requirements Prerequisites Reception Rejection • Register Reject FAX numbers.* Registering Reject FAX No. (page 8-13) • Reception restriction settings are specified in [Reject List] in Reception Restrictions. • The sender’s Local FAX Number is not registered. • The sender’s Local Fax Number matches a Reject FAX No. registered on the machine.
Fax Settings > Transmission Restriction Changing and Deleting Permit FAX No. 1 Display the screen. 2 Change/Delete. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List] Changing 1 Select […] for Permit FAX No. you want to change, and enter the new number. System Menu/Counter. TX/RX Restriction - Permit No. List 10:10 6764 1/1 Menu End NOTE For the procedure for entering a number, refer to the following: Registering Permit FAX No.
Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. 1 Display the screen. 2 Add a Reject FAX No. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] 1 Select [+]. System Menu/Counter. TX/RX Restriction - Reject No. List 10:10 6543 1/1 Menu End 2 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered. NOTE Select [Pause] to insert a pause (-) between numbers.
Fax Settings > Transmission Restriction Changing and Deleting Reject FAX No. 1 Display the screen. 2 Change/Delete. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] Changing 1 Select […] for Reject FAX No. you want to change. System Menu/Counter. TX/RX Restriction - Reject No. List 10:10 6543 1/1 Menu End 2 Enter the new number. NOTE For the procedure for entering a number, refer to the following: Registering Reject FAX No.
Fax Settings > Transmission Restriction Registering Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. 1 Display the screen. 2 Add a Permit ID No. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] 1 Select [+]. System Menu/Counter. TX/RX Restriction - Permit ID List 10:10 1111 1/1 Menu End 2 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999). 3 Select [OK]. 3 To register another Permit ID No., repeat Steps 2-1 to 2-3.
Fax Settings > Transmission Restriction Changing and Deleting Permit ID No. 1 Display the screen. 2 Change/Delete. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] Changing 1 Select […] for Permit ID No. you want to change. System Menu/Counter. TX/RX Restriction - Permit ID List 10:10 1111 1/1 Menu End 2 Enter the new number. NOTE For the procedure for entering a number, refer to the following: Registering Permit ID No.
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. 1 Display the screen. 2 Configure the function. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [TX Restriction] To not use the sending restriction, select [Off].
Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.
Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
Fax Settings > Account Management Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations.
9 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ................................................................................................ 9-2 Responding to an Attention Indicator Flashes ................................................................................................... 9-2 Precautions When Turning Power OFF .............................................................................................................
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. • The [Memory] indicator is lit when there is source data stored in the memory for delayed transmission.
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Make sure that the [Processing] indicator and the [Memory] indicator are off before turning off the power switch. OFF Check that the indicators are off. NOTE When the [Processing] indicator or [Memory] indicator is lit up, the machine is operating.
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced.
Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times. Send again. CANCELED Transmission was canceled due to an action to cancel transmission.
Troubleshooting > Error Code List Error Code U01700 - U01720 Possible Cause/Action Communication error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu. U01721 Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine.
Troubleshooting > Error Code List Error Code Possible Cause/Action U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check with the recipient. U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the Sub Address Box.
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Cannot send document. Checkpoint Corrective Action Reference Page Is the modular cord connected correctly? Connect the modular cord correctly. ― Is Send error displayed? Remedy the cause of error and send again. 9-5 Is TX (transmission) restriction activated? Cancel the TX restriction.
Troubleshooting > Troubleshooting Symptom Cannot perform memory forwarding using a sub address. Checkpoint Corrective Action Reference Page Is the recipient fax machine equipped with a sub address transmission feature? Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature. ― Is the entered sub address identical to the sub address registered in the recipient fax machine? If your entry is correct, check with the recipient.
10 Appendix This chapter explains the following topics: Character Entry Method ................................................................................................................................... 10-2 Specifications ................................................................................................................................................... 10-5 Menu Map .....................................................................................................................
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the following: Machine’s Operation Guide QWERTY layout is used here as an example. You may use another layout following the same steps.
Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: AB 2 32 A/a ABC Cancel Del. < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: 123 3 32 Symbol Del. 13 Cancel No. 13 < Back Display/Key [S]/[T] Next > Description To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.
Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. 1 Enter 'List', (space). Add - Name Add - Name 1, 3 L ABC Input: Limit: 1 32 A/a Del. ABC 2 Cancel < Back 8 List A/a 6 5 Next > Cancel Input: Limit: 5 32 4 Del. 7 < Back Next > To shift from lower case to upper case letters, select [a/A]. To shift from upper case to lower case letters, select [A/a]. 2 Enter 'A-1'.
Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction ECM Original Size Max. width: 8 1/2"/216 mm, Max.
Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T Operating system Windows XP, Windows Server 2003/2008/2012, Windows Vista and Windows 7/8 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi) Document Size Letter, Legal, Statement, A4, A5, Folio, B5(JIS) FAX Delayed Transmit Based on settings in the Network FAX Driver (setting is possible to any 1 minute inc
Appendix > Menu Map Menu Map Add Dest. (page 3-7) Address Book (page 3-9) FAX Ext.
Appendix > Menu Map FAX Job Log Outgoing FAX Log (page 7-3) Incoming FAX Log (page 7-3) Outgoing FAX Report (page 7-7) Incoming FAX Report (page 7-7) Scanner (refer to the machine’s Operation Guide) Printer (refer to the machine’s Operation Guide) FAX Line Off (page 3-5) Manual RX (page 4-4) Toner Status (refer to the machine’s Operation Guide) Paper Status (refer to the machine’s Operation Guide) Removable Memory (refer to the machine’s Operation Guide) USB Keyboard (refer to the machine’s Operation G
Appendix > Menu Map Report (page 8-4) Report Print (page 8-4) Status Page (page 7-8) Font List (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Service Status (refer to the machine’s Operation Guide) Accounting Report (refer to the machine’s Operation Guide) Sub Address Box List (page 5-13) FAX List (Index) (page 2-16) FAX List (No.
Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Guide) Sound (page 8-5) Buzzer (refer to the machine’s Operation Guide) FAX Speaker Volume (page 8-5) FAX Monitor Volume (page 8-5) Original Settings (refer to the machine’s Operation Guide) Paper Settings (refer to the machine’s Operation Guide) Function Defaults FAX TX Resolution (page 8-6) Continuous Scan (FAX) (page 8-6) Preset Limit (refer to the machine’s Operation Guide) Error Handling (refer to the machine’s O
Appendix > Menu Map FAX (page 8-6) TX/RX Common (page 8-6) Encryption Key Registration (page 5-21) Transmission (page 8-7) Local FAX Name (page 8-7) FAX Remote Diagnosis (page 8-6) Local FAX ID (page 8-7) Local FAX Number (page 8-7) TTI (page 8-7) Account Name Use (page 8-7) Dialing Mode(Inch version only) (page 8-7) Retry Times (page 8-7) ECM TX (page 8-7) TX Start Speed (page 8-7) Reception (page 8-8) Media Type (page 8-8) Reception Date/Time (page 8-8) Duplex Printing (page 8-8) 2 in 1 Print (pa
Appendix > Menu Map Date/Timer/Energy Saver Date/Time (page 2-9) Date Format (refer to the machine’s Operation Guide) Time Zone (page 2-9) Auto Panel Reset (refer to the machine’s Operation Guide) Panel Reset Timer (refer to the machine’s Operation Guide) Sleep Level (Except for Europe) (refer to the machine’s Operation Guide) Sleep Rules (Europe only) Sleep Timer (refer to the machine’s Operation Guide) Auto Error Clear (refer to the machine’s Operation Guide) Error Clear Timer (refer to the machine’s Op
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority.
Index Numerics 2 in 1 Print 4-6, 8-8 A Account Management 8-19 Account Name Use 8-7 Address Book 2-11, 3-9 Adding a contact 2-11 Adding a Group 2-13 Change/Deletion 2-14 Printing Address List 2-16 Search 3-9 Select a Destination 3-9 B Batch Print 4-6, 8-8 Batch Transmission Function 3-20 Broadcast Transmission 3-11 C Cancel Cancelling Delayed Transmission 3-21 Cancelling Direct Transmission 3-18 Cancelling Memory Transmission 3-5 Cancelling Polling Transmissions 5-16 Cancelling Transmission (Disconnectio
L R Local FAX ID 2-7, 8-7 Local FAX Name 2-7, 8-7 Local FAX Number 2-7, 8-7 Received FAX Sizes and Paper Priority 10-13, 10-14 Receiving Mode 4-2, 8-8 Reception Date/Time 4-6, 8-8 Redial 3-6 Changing Retry Times 8-7 Reject Fax No.
T Telephone Line 2-7, 8-7 Time 2-9 Touch Panel 2-5 Transmission Restriction 8-10 Communication Establishing Requirements 8-10 Permit FAX No. 8-11 Permit ID No. 8-15 Prerequisites 8-10 Reception Rejection Requirements 8-11 Reception Restriction Setting 8-17 Reject FAX No.
First edition 2015.03 2PCKDENEN500 KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.
