Fax Operation Guide FS-3140MFP
Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.
Contents 1 Part Names and Functions Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 2 Preparation Before Use Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15 Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24 Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30 2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference. When using the machine, refer to the Safety Guide (booklet) and the Operation Guide for the machine (on the CD-ROM) for information on the topics below.
General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM. Trademark Information • Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs.
IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: 1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine. 2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique.
Declarations to European Directives DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/ 125/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N • DE 12R00 National AN for D • AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D • AN 06R00 AN for D, GR and P • ES 01R01 National AN for E • AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR • AN 09R00 AN for D • GR 03R00 National AN for GR • AN 10R
Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria Germany Liechtenstein Slovakia Belgium Greece Lithuania Slovenia Bulgaria Cyprus Hungary Luxembourg Spain Czech Iceland Malta Sweden Denmark Ireland Norway Switzerland Estonia Italy Poland The Netherlands Finland Latvia Portugal United Kingdom France Romania
Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Before Use Explains the settings required before using fax. Chapter 3 - FAX Operation (Basic) Explains general usage of the fax function such as sending originals and receiving originals.
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel keys or a computer screen. Press the Start key. [Regular] Indicates a selection item on the Message Display. Select [System]. Italic Indicates a message displayed on the Message Display. Ready to copy is displayed. Used to emphasize a key word, phrase or references to additional information.
1 Part Names and Functions This chapter explains the names of parts of the fax device. For other parts, refer to the machine’s Operation Guide. • • Operation Panel ......................................................................................................1-2 Machine...................................................................................................................
Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Displays the Address Book screen, where you can add destinations. Calls the previous destination. Also used to enter a pause when entering a FAX number. Displays the System Menu/Counter menu screen. Displays the Confirm Destination screen, where you can edit and delete destinations. Displays the Status/Job Cancel screen.
Part Names and Functions 1 Used to select a menu item, move the cursor when entering characters, change a value, etc. Clears entered numbers and characters. Resets settings and displays the basic screen. Selects the chosen item or finalizes the entered value. Displays the function menu for FAX. Puts the machine to sleep or wakes it up. Lit when the machine's main power is on. Ends operation (logs out) on the Administration screen. Numeric keys. Enter numbers and symbols.
Part Names and Functions Machine This chapter explains the names of parts of the fax device. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. 1 3 4 5 2 1 Operation panel Perform the fax operation with this panel. 2 Main power switch Set this switch to the ON (|) side when performing the fax or copier operation. The message display lights to enable operation.
Part Names and Functions 1 Document Processor 6 7 8 9 10 6 Top cover Open this cover when the original jammed in the Document Processor. 7 Original width guides Adjust these guides according to the original width. 8 Original table Stack the sheet originals on this table. 9 Original eject table Read originals are ejected onto this table. 10 Opening handle Hold this handle when opening or closing the Document Processor.
Part Names and Functions 1-6
2 Preparation Before Use This chapter explains the preparation necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • • • • • Selection of Telephone Line (Inch version only)...................................................... 2-2 Selection of Transmit Terminal Identification (TTI) ..................................................2-3 Setting the TTI information ................................
Preparation Before Use Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax. FAX Dialing Mode: a b 1 *Tone(DTMF) ********************* 2 Pulse(10pps) 3 Pulse(20pps) 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Transmission]. 5 Press the OK key.
Preparation Before Use Selection of Transmit Terminal Identification (TTI) The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the Local FAX number/ID. This machine enables the user to select if the TTI is printed out on the fax on the receiving system.
Preparation Before Use Setting the TTI information Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area. By registering the TTI data, the receiver can easily find out where the FAX came from. Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification. NOTE: To change the entry, follow the same operation. Local FAX Name: B b * S ABC [ Text ] 1 Press the System Menu/Counter key.
Preparation Before Use Local FAX Number: T b * S 7 Press the OK key. 8 Use the numeric keys to enter the local FAX number to be registered. Up to 20 digits can be entered. NOTE: Press the Y or Z key to move the cursor. To correct the number, press the Clear key to delete the digits one by one before reentering the number. To delete all entered digits and return to the default screen, press the Reset key. 9 Press the OK key. Local FAX ID Entry 10 Press the U or V key to select [Local FAX ID].
Preparation Before Use Date and Time Entry Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time. IMPORTANT: Correct the time displayed on the operation panel regularly. The time displayed may deviate from the current time due to errors. Sys. Menu/Count.
Preparation Before Use Summer Time: a b 1 *Off ********************* 2 On 8 Press the U or V key to select [Summer Time]. Summer Time appears. NOTE: If you select a region that does not utilize summer time, the summer time setting screen will not appear. 9 Date/Time: a b Year Month Day *2010* 01 01 (Time Zone:Greenwich) Press the U or V key to select [On] or [Off], and press the OK key. 10 Press the U or V key to select [Date/Time], and press the OK key.
Preparation Before Use Connection to PBX (Europe only) When using this machine in environment in which PBX (Private Branch Exchange) for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE: Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.
3 FAX Operation (Basic) This chapter explains the following basic operations. • • • • • • Automatic Send ....................................................................................................... 3-2 FAX Automatic Reception ....................................................................................... 3-8 Cancelling Communication.................................................................................... 3-10 Using the Address Book..............................................
FAX Operation (Basic) Automatic Send General transmission using the numeric keys is explained. Switching to the Send Screen Ready to send. 2009/05/25 1 Press the FAX key. Check that the basic send screen is displayed. 12:30 Text+Photo 200x100dpi [Orig.Img] [FAX Res.] NOTE: Depending on the settings, the Address Book screen may appear. In this event, press Reset to display the basic screen for sending.
FAX Operation (Basic) NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.
FAX Operation (Basic) Address Recall/Pause Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number. FAX No. Entry: 0123456789* [ Chain Make detailed settings for sending as necessary. Press [Detail] (the Right Select key) to display the FAX Detail menu.
FAX Operation (Basic) Selecting the Resolution 5 Select the resolution suitable for sending originals. •200 × 100 dpi (Normal): when sending originals with standard size characters Typical character size: 10.
FAX Operation (Basic) IMPORTANT: • If you select a high resolution, the image becomes clearer. However, the higher the resolution is, the longer the send time is. • When you send originals at a resolution of 200 × 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine).
FAX Operation (Basic) Send Start 7 Press the Start key. Transmission begins. 3 Checking the Send Status Send Job Status: a b 0010 b 0123456789 r ********************* 0011 p Broadcast 0017 b 9876543210 [ Cancel ] [ Menu ] 1 Press the Status/Job Cancel key. 2 Press the U or V key to select [Send Job Status]. 3 Press the OK key. A list of send job statuses appears.
FAX Operation (Basic) FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)]. For details, refer to DRD Reception on page 6-13. Reception Method This machine allows the following five reception methods.
FAX Operation (Basic) Reception Starts 1 When a fax has been sent to you, the machine rings the registered number of times, and then starts receiving the fax. After reception has started, the Receive indicator blinks. NOTE: You can change the number of times the ringing tone rings. (Refer to Rings on page 6-6.) To cancel the reception, refer to Cancelling Transmission (Disconnection of Communication) on page 3-11.
FAX Operation (Basic) Cancelling Communication The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) During memory transmission, to cancel scanning of originals, press the Stop key on the operation panel.
FAX Operation (Basic) Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. 1 Press the Status/Job Cancel key. 3 Scheduled Job: a b 0011 b Broadcast 0017 b 0324256345 0018 b 0756545865 ********************* [ Cancel ] [ Menu ] 2 Press the U or V key to select [Scheduled Job]. 3 Press the OK key.
FAX Operation (Basic) b FAX: 4 Press [Line Off] (the Left Select key). 5 Press [Yes] (the Left Select key). This disconnects the line in communication. Communicating... [Line Off][ Log ] Cancelling Polling or Bulletin Board Transmissions To cancel a polling or bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box on page 4-40.
FAX Operation (Basic) Using the Address Book You can select the FAX destination from the Address Book. Registering a New Destination You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several contact registrations as a unit. Contact Registration (fax) Up to 100 destinations can be registered.
FAX Operation (Basic) Detail: Contact Name Sally [ C b 1/ 7 Edit 15 Press the Y or Z key to select [Contact Name]. ] 16 Press [Edit] (the Right Select key). Contact Name: Sally* S [ A b ABC Text ] 17 Use the numeric keys to enter the destination name to be displayed in the Address Book. Up to 32 characters can be entered. NOTE: For details on character entry, refer to Specifications (Fax function) on Appendix-6. 18 Press the OK key.
FAX Operation (Basic) Sub Address: 1234567890123V C b S 24 Use the numeric keys to enter the sub address. Up to 20 digits can be entered. NOTE: A sub address can be entered using numerals from 0 to 9, spaces, and characters "#" and "*". 3 25 Press the OK key. 26 Use the numeric keys to enter the sub address password. Up to 20 digits can be entered. NOTE: A sub address password can be entered using numerals from 0 to 9, spaces, and characters "#" and "*". 27 Press the OK key.
FAX Operation (Basic) FAX Detail: TX Start Speed: 33600bps C b 3/ 4 38 Use the Y or Z key to select [TX Start Speed] or [ECM] and change settings as necessary, and then press the OK key. [ Change ] Item Description TX Start Speed To change the transmission start speed, change this setting. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
FAX Operation (Basic) Addressbook: a b k Design ********************* l Fiala l Maury [ Menu ] 6 Press [Menu] (the Right Select key). 3 7 Press the U or V key to select [Add Address]. 8 Press the OK key. 9 Press the U or V key to select [Group]. 10 Press the OK key. Detail: Address Number: 019 [ C b 4/ 4 Edit 11 Press the Y or Z key to select [Address Number]. ] 12 Press [Edit] (the Right Select key).
FAX Operation (Basic) C b 3/ 4 Detail: Group Member: 30 [ Edit 19 Press the Y or Z key to select [Group Member]. ] 20 Press [Edit] (the Right Select key). Group Member: a b 21 Press [Menu] (the Right Select key). p Sally b Morgan G Morgan [ Menu ] 22 Press the U or V key to select [Add Member]. 23 Press the OK key. 24 Press the U or V key to select the destination (individual) you want to register to the group. NOTE: You can search for a destination by destination name.
FAX Operation (Basic) Selecting a Destination from the Address Book Select a destination registered in the Address Book. Ready to send. 2009/05/25 1 In the basic screen for FAX, press the Address Book key. 12:30 3 Text+Photo 200x100dpi [Orig.Img] [FAX Res.] Select Addr Book: a b t Address Book ********************* t Ext Address Book [ Exit 2 Press the U or V key to select [Address Book]. 3 Press the OK key. 4 Press the U or V key to select the desired destination. 5 Press the OK key.
FAX Operation (Basic) Search(Name): ma* S [ A b ABC Text 7 Use the numeric keys to enter the destination name for which you want to search. NOTE: For details on character entry, refer to Specifications ] (Fax function) on Appendix-6. 8 Press the OK key. The search result appears. Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups.
FAX Operation (Basic) 3 9 Press [Yes] (the Left Select key). This deletes the selected destination or group. Press the OK key. 10 Press [Yes] (the Left Select key). The change or deletion of the registration contents is reflected on the Address Book. Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of names or address numbers of the destinations. 1 Press the System Menu/Counter key.
FAX Operation (Basic) Using One-touch Keys With One-touch keys on the operation panel, you can invoke the Address Book. Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 22 destinations can be registered. Select Key No.: a b 1 No. 1 ********************* 2 No. 12 [ Exit 1 In the basic screen for FAX, press the One-touch key that you want to register and hold it (2 seconds).
FAX Operation (Basic) Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key. NOTE: When changing the destination information in the Address Book, the information registered to the Onetouch key is updated. Select Key No.: a b 1 No. 1 ********************* 2 No. 12 [ Exit 1 In the basic screen for FAX, press the One-touch key that you want to change and hold it (2 seconds).
FAX Operation (Basic) Dialing the Same Receiving System (Redial) Redial is a function allowing you to dial the last entered number once again. Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax. No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.
4 FAX Operation (Advanced) This chapter explains the method to effectively use FAX. • • • • • • • • • • • • • • • Delayed Transmission ............................................................................................. 4-2 Broadcast Transmission ..........................................................................................4-4 Standby Transmission ............................................................................................. 4-5 Interrupt Send............................
FAX Operation (Advanced) Delayed Transmission When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT: If the current time is incorrect, the communication cannot be performed correctly at the specified time.
FAX Operation (Advanced) Start Time: a b Hour Min. ***11*: 45 (Current Time 11:45) 8 Press the Y or Z key to move the cursor position, and enter hours and minutes. 9 Press the OK key. 10 Set the destination, and press the Start key. Originals are scanned, and transmission begins at the preset time. Checking Scheduled Job You can check the details of a scheduled job.
FAX Operation (Advanced) Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards. NOTE: You can send originals to up to 100 destinations in one operation. You can use this function together with sub address communication and delayed transmission.
FAX Operation (Advanced) Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE: Together with delayed transmission, up to 30 transmissions can be scheduled. You can use other functions such as broadcast transmission.
FAX Operation (Advanced) Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE: When the number of standby transmissions and delayed transmissions has already reached 30, you cannot use interrupt send.
FAX Operation (Advanced) Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting a toll free number and an area code to a chain number, you do not need to enter such numbers for each transmission. NOTE: You can use the chain number at the head of the fax number of the receiving system. 4 As an example, when using ‘212’ as the chain number Fax No.
FAX Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals. Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system.
FAX Operation (Advanced) Manual Reception This method allows you to receive faxes by operating this machine after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system. NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine.
FAX Operation (Advanced) The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 2 above. After the sending system has started transmission, the machine starts receiving originals. 4 When reception starts (when the Send/Receive indicator on the operation panel starts blinking), return the handset to its original position.
FAX Operation (Advanced) Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax reception by operation from the connected telephone set, use the following operation.
FAX Operation (Advanced) Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a ringing tone. 2 Lift the handset of the telephone. 3 When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set. NOTE: The remote switch dial is set to 55 at the factory.
FAX Operation (Advanced) Printing/Forwarding Received Documents (Memory Forwarding) When you have received a fax, you can forward the received image to other fax machines, computers, and Sub Address Boxes, or print the image. Type of Forwarding Destination and Forwarding Requirements Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.
FAX Operation (Advanced) Setting Forwarding Use the procedure below to set forwarding. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Reception]. 5 Press the OK key. 6 Press the U or V key to select [Forward Settings]. 7 Press the OK key. 8 Press the U or V key to select [Forwarding]. 9 Press the OK key. 10 Press the U or V key to select [On] or [Off]. 11 Press the OK key.
FAX Operation (Advanced) 12 Selecting Forwarding Destination from Address Book 1 Press the U or V key to select [Address Book]. 2 Press the OK key. 3 Press the U or V key to select [Address Book] or [Ext Address Book]. 4 Press the OK key. 5 Press the U or V key to select the destination (individual) you want to register as a forwarding destination. Entering Forwarding Destination Directly 1 Press the U or V key to select [Address Entry]. 2 Press the OK key.
FAX Operation (Advanced) Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Reception]. 5 Press the OK key. 6 Press the U or V key to select [Forward Settings]. 7 Press the OK key. 8 Press the U or V key to select [Forward Dest.]. 9 Press the OK key. 10 Press the U or V key to select [Confirmation].
FAX Operation (Advanced) Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Forward Time: a b 1 *All day ********************* 2 Preset Time 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Reception]. 5 Press the OK key. 6 Press the U or V key to select [Forward Settings]. 7 Press the OK key. 8 Press the U or V key to select [Forward Time]. 9 Press the OK key.
FAX Operation (Advanced) 6 Press the U or V key to select [Forward Settings]. 7 Press the OK key. 8 Press the U or V key to select [File Format]. 9 Press the OK key. 10 Press the U or V key to select [PDF] or [TIFF]. 11 Press the OK key. E-mail Subject Add. Info Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX].
FAX Operation (Advanced) 10 Press the U or V key to select [On] or [Off]. 11 Press the OK key. Print Setting You can set whether the machine should print received originals when forwarding them. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Reception]. 5 Press the OK key. 6 Press the U or V key to select [Forward Settings]. 7 Press the OK key. 8 Press the U or V key to select [Print]. 9 Press the OK key.
FAX Operation (Advanced) with folder (SMB) transmission and folder (FTP) transmission. 11 Press the OK key. 12 When Not Appending Information to Document Name 1 Press the U or V key to select [None]. 2 Press the OK key. 3 Press the U or V key to select [On] or [Off] for appending of sender information. When Appending Information to Document Name 1 Press the U or V key to select [Date], [Job No.], [Job No. + Date] or [Date + Job No.]. 2 Press the OK key.
FAX Operation (Advanced) Settings for Memory Forwarding from COMMAND CENTER (Forward) You can use COMMAND CENTER on a computer connected to the network to specify the memory forwarding settings on this machine. Refer to the machine’s Operation Guide for information on the network settings. Accessing COMMAND CENTER 1 Open the web browser. 2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g. http://192.168.48.21/.
FAX Operation (Advanced) Forward Settings FAX > Common > Forward > General Specify the forward settings. The settings available on the Forward page are shown below. Item Description On All received faxes are forwarded. Off Faxes are not forwarded. Activating Time Setting Specifies whether a time is specified. Activating Time Registers times when the specified requirements are enabled or disabled. You can register any time between 00:00 and 23:59.
FAX Operation (Advanced) Forwarding Settings FAX > Common > Forward > Forward Use this page to select forwarding destinations. The settings available on the Forward page are shown below. Item Description File Format Choose either PDF or TIFF as the file format used for storing forwarded files. FTP Encrypted TX Turn On to enable encryption for transmission. Note the SSL protocol must also be turned on.
FAX Operation (Advanced) Editing Destinations FAX > Common > Forward > Forward > Edit Use this page to edit destinations. The settings available on the Forward - Edit page are shown below. Item Address Type Description Select the destination type. • E-mail • SMB • FTP • FAX If you selected E-mail as the destination type, specify the settings below. • E-mail If you selected SMB or FTP as the destination type, specify the settings below.
FAX Operation (Advanced) Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines.
FAX Operation (Advanced) Fax No. Entry: 0123456789* [ Chain A b 3 Use the numeric keys to enter the fax number of the other party. 4 Press [Detail] (the Right select key). 5 Press the Y or Z key to select [Sub Address], and press [Edit] (the Right Select key). 6 Enter the sub address using the numeric keys.
FAX Operation (Advanced) Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal Sub Address Box. Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [Document Box], and press the OK key.
FAX Operation (Advanced) Follow the steps to change the user name. 1 Press the U or V key to select [Local User], [Network User] or [None]. 2 When selecting [Local User], press the U or V key to select user name form the Local User List. When selecting [Network User], use the numeric keys to enter the login user name. 3 Press the OK key. Follow the steps to change the permission of the subaddress box. 1 Press the U or V key to select [Shared] or [Private]. 2 Press the OK key.
FAX Operation (Advanced) NOTE: You must enter a box password in the following situations: • If user login is disabled • If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 6 Press the U or V key to select the document form the list, press [Select] (the Right Select key). The selected originals are check-marked. NOTE: To cancel the selection, press [Select] (the Right Select key) again and delete the checkmark.
FAX Operation (Advanced) Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a Sub Address Box. You can also use this procedure to rename files. 1 Follow steps 1 to 5 in Printing Originals from a Sub Address Box on page 4-28. 2 Press the U or V key to select the document, press [Menu] (the Left Select key). 3 Press the U or V key to select [Detail/Edit], press the OK key.
FAX Operation (Advanced) Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Press the System Menu/Counter key.
FAX Operation (Advanced) Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient. NOTE: The copy function can be also registered to the program. Up to 4 programs including copying and sending functions can be registered.
FAX Operation (Advanced) Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT: Because the receiving machine dials the sending machine in polling communication, call charges are normally borne by the recipient.
FAX Operation (Advanced) Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To allow polling transmission of the same original to multiple destinations, set this option to [Off]. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [Document Box]. 3 Press the OK key. 4 Press the U or V key to select [Polling Box]. 5 Press the OK key.
FAX Operation (Advanced) Overwrite Setting Use the procedure below to overwrite the existing document if the same name is added to the new file. To allow overwriting, set this option to [Allowed]. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [Document Box]. 3 Press the OK key. 4 Press the U or V key to select [Polling Box]. 5 Press the OK key. 6 Press the U or V key to select [OverwriteSetting]. 7 Press the OK key.
FAX Operation (Advanced) Function Orig. Orientation Description To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top. To use the following functions, select the orientation of the originals. • 1-sided / 2-sided Selection • Border Erase Continuous Scan Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file.
FAX Operation (Advanced) Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE: To use polling reception, you must first ensure that the sending machine is set up for polling transmission. (Refer to Polling Transmission on page 4-33.) 4 Using Polling Reception NOTE: When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below.
FAX Operation (Advanced) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function. IMPORTANT: Check the sub address set by the sender beforehand. 1 Press the FAX key. 2 Select the destination.
FAX Operation (Advanced) Printing from a Polling Box Use this procedure to print an original stored in a Polling box. Polling Box: a b N Store File o maury’s data T ********************* o Common T [ Menu ] [ Select ] 1 Press the Document Box key. 2 Press the U or V key to select [Polling Box]. 3 Press the OK key. 4 Press the U or V key to select the desired original. 5 Press [Select] (the Right Select key). The selected original is indicated by a checkmark.
FAX Operation (Advanced) Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE: If Delete TX File is set to [On], originals are automatically deleted following polling transmission. (Refer to page 4-34.) 1 Follow steps 1 to 7 in Printing from a Polling Box on page 4-39. 2 Press the U or V key to select [Delete]. 3 Press the OK key. 4 Press [Yes] (the Left Select key). The original is deleted.
FAX Operation (Advanced) Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. 1 Follow steps 1 to 4 in Printing from a Polling Box on page 4-39. 2 Press [Menu] (the Left Select key). 3 Press the U or V key to select [Detail/Edit]. 4 Use the Y or Z key to check the details of the selected original.
FAX Operation (Advanced) Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 21 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine’s Operation Guide.
FAX Operation (Advanced) Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Polling reception • Network FAX transmission Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations.
FAX Operation (Advanced) Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Login User Name: L b ******************* Login Password: [ Login ] 1 If the screen below appears during the operations, perform the following login operations. NOTE: If [Netwk Authentic.] is selected as the user authentication method, press [Menu] (the Left Select key) to select the authentication destination.
FAX Operation (Advanced) Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed. Account ID: b ******************* [Counter ] 1 Use the numeric keys to enter Account ID, and press the OK key.
FAX Operation (Advanced) Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. 1-sided / 2-sided Selection Select the type and binding of originals.
5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. • • • • Various Tools for Checking Transmission Results and Registration Status ............ 5-2 Checking FAX Job History....................................................................................... 5-3 Printing Administrative Reports ...............................................................................
Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools.
Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 16 each of send and receipt results on the display for checking. NOTE: Even when job accounting is enabled, 16 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the machine’s Operation Guide.
Checking Transmission Results and Registration Status Item Description Sender Info. Transmission information Destination Recipient The number of destinations is displayed.
Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report. FAX: a b 1 *Off ********************* 2 On 3 Error Only 1 Press the System Menu/Counter key.
Checking Transmission Results and Registration Status With transmitted image Without transmitted image Send Result Report Send Result Report Completed Completed FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE: Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 5-10.
Checking Transmission Results and Registration Status 9 Press the OK key. FAX RX Result Report Completed 5 Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received. Printing Activity Reports The latest 50 sent or received fax data are printed as a report.
Checking Transmission Results and Registration Status FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [Report]. 3 Press the OK key. 4 Press the U or V key to select [Admin Rpt Set.]. 5 Press the OK key. 6 Press the U or V key to select [Outgoing FAX Rpt] or [Incoming FAX Rpt]. 7 Press the OK key.
Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [Report]. 3 Press the OK key. 4 Press the U or V key to select [Report Print]. 5 Press the OK key. 6 Press the U or V key to select [Status Page]. 7 Press the OK key.
Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error/SubAddress]. For details, refer to FAX RX Result Reports on page 5-6. Fax receipt results are reported by e-mail according to the settings of FAX RX Result Report.
Checking Transmission Results and Registration Status Entering Destination Directly 1 Press the U or V key to select [Address Entry]. 2 Press the OK key. 3 Use the numeric keys to enter the address you want to register as the report destination. Up to 64 digits can be entered. NOTE: For details on character entry, refer to Character Entry Method on Appendix-2. 13 Press the OK key.
Checking Transmission Results and Registration Status 5-12
6 Setup and Registration This chapter explains how to perform various setups and registrations. • • • • • • • • • • • • • • • • FAX/TEL Auto Switch Reception............................................................................. 6-2 FAX/Answering Machine Auto Switch Reception .................................................... 6-4 Rings ....................................................................................................................... 6-6 Volume Adjustment .......................
Setup and Registration FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT: • In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set (commercially available product) to the machine.
Setup and Registration 1 The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/ TEL Auto Switch), the connected telephone does not ring. NOTE: You can change the number of times the ringing tone rings. (Refer to Rings on page 6-6.) 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds.
Setup and Registration FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.
Setup and Registration Preparation: Refer to Receiving Mode on page 6-9 to select [Auto (TAD)]. 1 The connected telephone set makes ringing tone the set number of times. NOTE: If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 4-9.) 2 The answering machine responds.
Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL). NOTE: The number of ringing times can be set to between 1 and 15 times for Rings (Normal) and Rings (TAD), and 0 and 15 times for Rings (FAX/TEL). For Rings (FAX/TEL), this change is possible with some countries. 1 Press the System Menu/Counter key.
Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing the On Hook key. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing the On Hook key such as in memory transmission. FAX Speaker: a b 1 0 Mute ********************* 2 1 Minimum 3 *2 Medium 1 Press the System Menu/Counter key. 2 Press the U or V key to select [Common Settings].
Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-24. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Transmission]. 5 Press the OK key. 6 Press the U or V key to select [Retry Times]. 7 Press the OK key.
Setup and Registration Receiving Mode The following five receiving modes are available. • FAX Automatic Reception [Auto (Normal)] • FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to page 6-4.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to page 6-4.) • DRD Reception [Auto (DRD)] (Refer to page 6-13.) • Manual Reception [Manual] (Refer to page 4-9.) Select the mode appropriate for the way the machine is used. NOTE: DRD reception mode is available for some contries.
Setup and Registration Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone. NOTE: When the received data is printed on multiple pages, the reception date/time is printed on the fist page only. It is not printed on the pages that follow.
Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Type, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1 to 8 NOTE: Refer to the machine’s Operation Guide for details on Custom Paper 1 to 8. FAX Media Type: a b 1 *All Media Type ********************* 2 Plain 3 Rough 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX].
Setup and Registration Cassette 1 Size: a b 1 *Lettera ********************* 2 Legala 3 Statementa 8 Press the U or V key to select [Cassette 1 Size], [Cassette 2 Size], [Cassette 3 Size] or [Cassette 4 Size]. 9 Press the OK key. 10 Press the U or V key to select the desired paper size. 11 Press the OK key. The previous screen reappears. 12 Press the U or V key to select [Cassette 1 Type], [Cassette 2 Type], [Cassette 3 Type] or [Cassette 4 Type]. 13 Press the OK key.
Setup and Registration DRD Reception This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them. As each number is given a different ring pattern, the machine is able to differentiate between incoming calls.
Setup and Registration When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically.
Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Setup and Registration Reception Rejection Requirements Prerequisites • Reception Rejection †. • Register Reject FAX numbers.† (Refer to Registering Reject FAX No. on page 6-18.) Reception restriction settings are specified in [Reject List] in Reception Restrictions. (Refer to Setting Reception Restriction on page 6-23.) • The sender’s Local FAX Number is not registered. • The sender’s Local Fax Number matches a Reject FAX No. registered on the machine.
Setup and Registration FAX No. Entry: * S B b 11 Use the numeric keys to enter a Permit FAX number. Up to 32 digits can be entered. NOTE: Press the Address Recall/Pause key to insert a pause (-) between two digits. Press the Y or Z key to move the cursor. To correct the number, press the Clear key to delete the digits one by one before reentering the number. To delete all entered digits and return to the default screen, press the Reset key. 12 Press the OK key.
Setup and Registration Deleting Permit FAX No. Menu: a b 1 Detail/Edit 2 Delete ********************* 3 Add FAX Number Delete. Are you sure? z b 0667640001 [ Yes ] [ No 1 Press the U or V key to select [Delete]. 2 Press the OK key. 3 Press [Yes] (the Left Select key). This deletes the Permit FAX number. ] 5 To change or delete other Permit FAX numbers, repeat steps 2 to 4. Registering Reject FAX No. NOTE: Up to 10 Reject FAX numbers can be registered. Reject No.
Setup and Registration FAX No. Entry: * S B b 11 Use the numeric keys to enter a Reject FAX number. Up to 32 digits can be entered. NOTE: Press the Address Recall/Pause key to insert a pause (-) between two digits. Press the Y or Z key to move the cursor. To correct the number, press the Clear key to delete the digits one by one before reentering the number. To delete all entered digits and return to the default screen, press the Reset key. 12 Press the OK key.
Setup and Registration Deleting Reject FAX No. Menu: a b 1 Detail/Edit 2 Delete ********************* 3 Add FAX Number Delete. Are you sure? z b 0667640001 [ Yes ] [ No 1 Press the U or V key to select [Delete]. 2 Press the OK key. 3 Press [Yes] (the Left Select key). This deletes the Reject FAX number. ] 5 To change and delete other Reject FAX numbers, repeat steps 2 to 4.
Setup and Registration Registering Permit ID No. NOTE: Up to 5 Permit ID numbers can be registered. Permit ID List: a b b 0004 ********************* b 0007 [ Menu 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [TX/RX Restrict.]. 5 Press the OK key. 6 Press the U or V key to select [Permit ID List]. 7 Press the OK key. 8 Press [Menu] (the Right Select key). 9 Press the U or V key to select [Add FAX ID].
Setup and Registration Changing and Deleting Permit ID No. Permit ID List: a b b 0004 ********************* b 0007 [ Menu Follow steps 1 to 7 of Registering Permit ID No. on page 6-21. 2 Press the U or V key to selec the Permit ID No. to be changed or deleted. 3 Press [Menu] (the Right Select key). 4 Changing Permit ID No. ] Menu: a b 1 Detail/Edit ********************* 2 Delete 3 Add FAX ID Permit ID: (0000 - 9999) ****0004* 1 D b 1 Press the U or V key to select [Detail/Edit].
Setup and Registration Setting Send Restriction You can restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [TX/RX Restrict.]. 5 Press the OK key.
Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed.
Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily. NOTE: Up to 20 encryption keys can be registered.
Setup and Registration Confirming and Deleting Registration Contents of Encryption Key Encryption Key: a b 1 Key 01 ********************* 2 Key 02 3 Key 03 [ Menu ] Menu: a b 1 Register 2 Detail ********************* 3 Delete 1 Follow steps 1 to 7 of Registering an Encryption Key on page 6-25. 2 Press the U or V key to select the encryption key that you want to confirm or delete. 3 Press [Menu] (the Right Select key). 4 Confirming Registration Contents of Encryption Key Delete.
Setup and Registration Operation at the Sending System When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE: Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address communication. FAX No.
Setup and Registration Encryption Box: a b 1 *Off ********************* 2 On 11 Press the U or V key to select [On] or [Off]. NOTE: When the machine receives originals, the encryption box is not used. 12 Press the OK key. Proceed to the next step or step 15 when [On] or [Off] is selected in step 11, respectively. Box Number Entry: M b (0000 - 9999) ****0000* 13 Use the numeric keys to enter the box number (0000 to 9999). 14 Press the OK key. 15 Press the Start key. The transmission will start.
Setup and Registration Encryption Key: a b 1 *Key 01 ********************* 2 Key 02 3 Key 03 11 Press the U or V key to select the desired encryption key number. 12 Press the OK key. 13 The sending system conducts encrypted transmission. When encryption communication is conducted normally, the machine decrypts the encrypted originals received and prints the originals.
Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Reception]. 5 Press the OK key. 6 Press the U or V key to select [Duplex Printing]. 7 Press the OK key. 8 Press the U or V key to select [On] or [Off]. 9 Press the OK key.
Setup and Registration 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Reception]. 5 Press the OK key. 6 Press the U or V key to select [2 in 1 Printing]. 7 Press the OK key. 8 Press the U or V key to select [On] or [Off].
Setup and Registration Print all at once [Batch Print] When a multi-page fax is received, if [On] is set, the pages are printed in a batch after all pages are received. If [Off] is set, each page is printed as it is received. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Reception]. 5 Press the OK key. 6 Press the U or V key to select [Batch Print]. 7 Press the OK key.
Setup and Registration Select Key Set If you register a function to the Left Select key or Right Select key, you can quickly set the function when using fax functions. You can register one of the following functions to each key. • None • Original Size • Original Image • FAX Resolution • Orig.Orientation • Continuous Scan • File Name Entry • JobFinish Notice • FAX Delayed TX • FAX Direct TX • FAX RX Polling • Density • Duplex 6 1 Press the System Menu/Counter key.
Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems. NOTE: To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service Center.
Setup and Registration Prohibiting FAX Printing at Specified Times (Unusable Time) This feature sets a time period during which the machine will not print received faxes. Faxes received during this Unusable Time are printed when the setting is unlocked.
Setup and Registration 6-36
7 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included CD-ROM, which describes how to operate your PC to send a fax using Network FAX and make various settings. • • What is Network FAX? ............................................................................................7-2 Setup ..................................................................................................................
About Network FAX What is Network FAX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. • An Address Book (in the machine/PC) can be used to specify a desired destination. • Addition of a cover page. • Transmission and printing can be done simultaneously. • E-mail reporting of the transmission result.
About Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE: Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment.
About Network FAX 7-4
8 Troubleshooting This chapter explains how to deal with problems. • • • • Indicators During Sending/Receiving Operation .....................................................8-2 Precautions When Turning Power OFF...................................................................8-2 Error Messages ....................................................................................................... 8-3 Troubleshooting..........................................................................................
Troubleshooting Indicators During Sending/Receiving Operation The Send/Receive and Memory indicators show the fax transmission status. • The Send/Receive indicator blinks when the machine is sending/receiving a fax. • The Memory indicator blinks when source data is being stored in memory for memory transmission. • The Memory indicator is lit when there is source data stored in the memory for delayed transmission.
Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on page 11 of the Appendix for a description. To print the sent/receipt result report, refer to Send Result Reports on page 5-5 and FAX RX Result Reports on page 5-6.
Troubleshooting Message Checkpoint Corrective Action Reference Page Scheduled sending jobs exceeded. – The number of jobs has exceeded the limit set for delayed transmission. Press the OK key. The job is canceled. Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again. 4-2 Add paper in cassette 1 (~3). or Add paper in MP tray. Is the indicated cassette or MP tray out of paper? Add paper of the same size as indicated.
Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Cannot send document. Checkpoint Reference Page Corrective Action Is the modular cord connected correctly? Connect the modular cord correctly. – Is Communication error displayed? Remedy the cause of error and send again. Appendix-11 Is TX (transmission) restriction activated? Cancel the TX restriction.
Troubleshooting Symptom Cannot perform sub address transmission. Checkpoint Is the recipient fax machine Reference Page Corrective Action Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature. – Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine? If your entry is correct, check with the recipient.
Appendix • • • • • • Character Entry Method .............................................................................Appendix-2 Specifications (Fax function) ......................................................................Appendix-6 Menu List....................................................................................................Appendix-7 Received FAX Sizes and Paper Priority (Inch Model) ................................
Character Entry Method In character entry screens, use the procedure below to enter characters. Keys Used Use the following keys to enter characters. 1 7 2 3 4 6 5 1. OK Key Press this key to finalize the entered character(s). 2. Clear Key Press this key to delete the character at the cursor position. If the cursor is at the end of the line, the character to the left of it is deleted. 3. Back Key Press this key to return to the screen from which you invoked the character entry screen. 4.
Selecting Type of Characters To enter characters, the following three types are available: ABC 123 Symbols To enter alphabets. To enter numerals. To enter symbols. In a character entry screen, press [Text] (the Right Select key) to select the type of characters you want to enter. File name input: RD Center* [ 123 Text ] Current character type [ ABC Text ] [ 123 Text ] Each time you press [Text] (the Right Select key), the character type switches as follows: ABC, 123, Symbol, ABC ...
Entering Characters After selecting a character type, use the procedure below to enter characters. Entering Alphabets and Numerals Referring to the table below, press the key corresponding to the character you want to enter until it is displayed. Key †. Entry mode Available characters Alphabetic/Symbol .
If you use cursor keys to move the cursor to an entry position apart from the end of the line and enter a character there, spaces are automatically entered in between. Entering Symbols a b Symbols: [ Text Press [Text] (the Right Select key) or # on the numeric keys to display the Symbols screen. Use cursor keys to select the symbol you want to enter and then press the OK key.
Specifications (Fax function) NOTE: Specifications are subject to change without notice. Item Description Type FS-3140MFP Compatibility G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4 #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/ 7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction ECM Original Size Max. width: 8.5"/215 mm, Max. length: 14"/355.
Menu List The function keys on the message display and operation panel have the following menus. Refer to this list as necessary when you operate the machine. FAX Key Function Menu key Original Size (page 4-46) Original Image (page 4-46) FAX Resolution (page 3-5) Orig.
Continued from previous page FAX Document Box Edit Destination Adjust/Maint.
Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Priority Received FAX Size ST LT LG †,†† Paper Size 1 ST LT LT †† 2 LT LG LT † 3 †. ††. LT LG Paper orientation is different from the received document. The image is printed after being rotated 90° automatically.
Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Priority Received FAX Size A5 A4 † 1 FL † A5 A4 FL Paper Size †, †† 2 A4 3 FL FL A4 A4 † 4 †. ††. B5 Paper orientation is different from the received document. The image is printed after being rotated 90° automatically.
Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE: If an error occurs during V34 communication, the U in the error codes is replaced by an E. Error Code Possible Cause/Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times. Send again. CANCELED Transmission was canceled due to an action to cancel transmission.
Error Code Possible Cause/Action U01721 Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission start speed and send again. U01800 - U01820 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. U01821 Communication error occurred during reception of high-speed transmission.
Error Code Possible Cause/Action U03700 Sub address bulletin board reception was attempted but the other party’s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes (sub address boxes). U04000 Specified sub address box is not registered in ourbrand recipient machine, or the sub address does not match.
Error Code Possible Cause/Action U19000 Memory reception was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, and ask the sender to resend. U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine. Check with the recipient. U19200 Memory transmission was stopped due to a data error occurring during transmission. Send again.
Index Contents of Encryption Key 6-26 Continuous Scan 4-46 D Date 2-6 Delayed Transmission 4-2 Cancel 3-11 Immediate Transmission 3-11 Density 3-6 Direct Transmission 3-2, 3-3 Cancel 3-11 Document Processor 1-5 DRD Reception 6-9, 6-13 Duplex Print Output 6-30 Numerics 2 in 1 Reception 6-31 A About this Operation Guide iv Account Management 4-42 Address Book 3-13 Change/Deletion 3-20 Printing Address List 3-21 Registering a New Destination 3-13 Search 3-19 Select a Destination 3-19 Automatic Send 3-2 E
Interrupt Send 4-6 P J Part Names and Functions 1-1 PBX Setting 2-8 Permit Fax No. Change/Deletion 6-17 Registration 6-16 Permit ID No.
Remote Switch Function 4-11, 8-5 How to Register 4-11 How to Use 4-12 Report Activity Report 5-7 FAX RX Result Reports 5-5 Send Result Reports 5-5 Status Page 5-9 Sub Address Box List 4-31 Resolution 3-5 Rings 6-6 Sub Address 4-25 Sub Address Password 4-25 Sub Address Relay Broadcast Communication 8-6 T S Safety Conventions i Selection of Transmit Terminal Identification (TTI) 2-3 Send Status 3-7 Specifications Appendix-6 Standby Transmission 4-5 Sub Address Box Function 4-27 Checking 4-30 Deleting Origi
Index-4
First Edition 2010.
