OPERATION GUIDE FS-3040MFP/FS-3140MFP FS-1100 FS-1300D
Introduction Thank you for your purchase of FS-3040MFP/FS-3140MFP. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference. We recommend the use of our own brand supplies.
Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Contents Contents Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .v Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv Cautions when handling consumables . . . . . . . . . . .
Contents 5 Sending Functions Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Sending Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5 Duplex Sending. . . . . . . . . . . . . .
Contents Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-12 11 Management User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15 Checking the Counter . . . . . . . . . . . . . . . . . . . . . . . . . .
Quick Guide Be sure to read Legal and Safety Information before using this machine. Administrator tasks To make copies It copies. To print Simply press the Start key to make copies. You can also fine tune the copy settings by changing the paper size, adjusting the density, etc. What you want to do Copying with specific settings It prints. You can print via a network or print a PDF file directly from USB memory.
Administrator tasks To send documents It sends. You can send scanned images via a network. Or, you can also store scanned images in USB memory. What you want to do Send to Folder (SMB) Send as E-mail Saving Documents to USB Memory Connecting Cables Network Setup (LAN Cable Connection) Plug the USB memory Create a shared folder on the destination computer....2-31 Setup Editing Destination (Address Book/Adding One-Touch Keys)...8-102 Place the originals on the platen Operation Sending ...
Administrator tasks To send a FAX(FAX functions available only in FS-3140MFP.) As well as sending a FAX via the telephone lines, you can also send a FAX via a network. It faxes. NOTE: For more information on setting up and sending a FAX, refer to the FAX Operation Guide. What you want to do Send a FAX FAX directly from a computer Connect the modular cord for the telephone line to this machine.
Menu Map Copy key Send key (Continued on next page) Function Menu key Function Menu key (Continued on next page) Paper Selection ...page 4-3 Collate ...page 3-15 Duplex ...page 3-12 Zoom ...page 3-10 Combine ...page 4-9 Original Size ...page 4-2 Orig.Orientation ...page 4-6 Original Image ...page 3-9 Density ...page 3-8 EcoPrint ...page 4-8 Continuous Scan ...page 4-13 File Name Entry ...page 4-16 JobFinish Notice ...page 4-14 Print Override ...page 4-17 Color Selection ..
Send key (Continued from previous page) Function Menu key (Continued from previous page) Duplex ...page 5-7 FTP Encrypted TX ...page 5-23 File Separation ...page 5-24 Document Box key USB Memory ...page 6-2 Document Box key (When printing from USB memory) Function Menu key Collate ...page 3-15 Paper Selection ...page 4-3 Duplex ...page 3-12 File Name Entry ...page 5-17 JobFinish Notice ...page 4-14 Print Override ...page 4-17 Encrypted PDF — TIFF Print ...
Status/Job Cancel key System Menu/ Counter key Print Job Status ...page 7-2 Send Job Status ...page 7-2 Store Job Status ...page 7-2 Scheduled Job ...page 7-8 Print Job Log ...page 7-8 Send Job Log ...page 7-8 Store Job Log ...page 7-8 Scanner ...page 7-19 Printer ...page 7-19 FAX ...page 7-19 Toner Status ...page 3-30 Paper Status ...page 3-30 USB Memory ...page 7-20 Report Report Print Admin Rpt Set. Result Rpt Set. Job Log History Menu Map ...page 8-90 Status Page ...
System Menu/ Counter key (Continued from previous page) ...page 11-37 Counter System User/Job Account Network Setting TCP/IP Settings ...page 8-118 IPv4 Setting ...page 8-118 IPv6 Setting ...page 8-127 Protocol Detail ...page 8-133 NetWare ...page 8-128 AppleTalk ...page 8-129 WSD-SCAN ...page 8-130 WSD-PRINT ...page 8-131 IPSec ...page 8-136 Secure Protocol ...page 8-136 Host Name — LAN Interface ...page 8-117 I/F Block Set. ...page 8-143 Security Level ...
System Menu/ Counter key (Continued from previous page) — User Property Common Settings Language ...page 8-3 Default Screen ...page 8-5 Sound Buzzer ...page 8-6 FAX Speaker ...page 8-6 FAX Monitor ...page 8-6 ...page 8-7 Display Bright. Orig./Paper Set. (Continued on next page) ...page 8-7 Def. Orig. Size ...page 8-9 Custom PaperSize ...page 8-10 Cassette 1 Set. ...page 8-12 Cassette 2 Set. ...page 8-12 Cassette 3 Set. ...page 8-12 Cassette 4 Set. ...page 8-12 MP Tray Set. ...
System Menu/ Counter key (Continued from previous page) Common Settings Function Default (Continued from previous page) Color Selection ...page 8-42 Scan Resolution ...page 8-43 FAX Resolution ...Refer to the FAX Operation Guide Original Image ...page 8-44 Density ...page 8-45 Zoom ...page 8-46 Collate ...page 8-47 Orig.Orientation ...page 8-48 EcoPrint ...page 8-49 File Name Entry ...page 8-50 Subject/Body ...page 8-51 Continuous Scan ...page 8-52 File Format ...
System Menu/ Counter key (Continued from previous page) Emulation Set. ...page 8-73 EcoPrint ...page 8-76 Override A4/LTR ...page 8-77 Duplex ...page 8-78 Copies ...page 8-79 Orientation ...page 8-80 FormFeed TimeOut ...page 8-81 LF Action ...page 8-81 CR Action ...page 8-82 Paper Feed Mode ...page 8-83 Send Select Key Set. ...page 8-85 Document Box Sub Address Box ...Refer to the FAX Operation Guide Select Key Set. ...page 8-87 Polling Box ...
Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) • Humidity: 15 to 80 % However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine. • Avoid locations near a window or with exposure to direct sunlight. • Avoid locations with vibrations. • Avoid locations with drastic temperature fluctuations. • Avoid locations with direct exposure to hot or cold air.
Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.
SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape. 2.
Safety Instructions Regarding the Disconnection of Power (USA) Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
Warranty (USA) FS-3040MFP/FS-3140MFP MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant the Customer’s new Multifunctional Product (referred to as “MFP”), and the new accessories installed with the initial installation of the MFP, against any defects in material and workmanship for a period of one (1) year, or 300,000 copies/prints from date of installation, whichever first occurs.
Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC 60825-1:2007. Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • • • • • • • • Legal Information.......................................................... xxii Regarding Trade Names .............................................. xxii Energy Saving Control Function.................................. xxvi Automatic 2-Sided Copy Function............................... xxvi Paper Recycling ..........................................
Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. Regarding Trade Names • PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.
GPL Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access “http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available. Open SSLeay License Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code.
Monotype Imaging License Agreement 1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. 2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.
Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time. Low Power Mode The device automatically enters Low Power Mode when 2 minutes have passed since the device was last used.
About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the procedures for basic copying, printing and scanning. Chapter 4 - Copying Functions Describes the functions you can use when copying.
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel keys or a computer screen. Press the Start key. [Regular] Indicates a selection item on the Message Display. Select [System]. Italic Indicates a message displayed on the Message Display. Ready to copy is displayed. Used to emphasize a key word, phrase or references to additional information.
1 Part Names This chapter identifies the machine parts and operation panel keys. • • Operation Panel ........................................................... 1-2 Machine........................................................................
Part Names Operation Panel Displays the Address Book screen, where you can add, edit and delete destinations. Displays the System Menu/Counter menu screen, where you can check the system settings and counters. Calls the previous destination. Also used to enter a pause when entering a FAX number.* Displays the Confirm Destination screen, where you can edit and delete destinations. Displays the Add Destination screen, where you can add destinations.
Part Names 1 Used to select a menu item, move the cursor when entering characters, change a value, etc. Clears entered numbers and characters. Resets settings and displays the basic screen. Selects the chosen item or finalizes the entered value. Puts the machine to sleep or wakes it up. Displays the function menu for copy, print, transmission and document box. Lit when the machine's main power is on. Ends operation (logs out) on the Administration screen. Numeric keys. Enter numbers and symbols.
Part Names Machine 7 2 6 3 1 4 5 1 Platen 2 Original Size Indicator Plate 3 Operation Panel 4 Top Cover 5 Front Cover 6 Lock Lever 7 Toner Container 1-4
Part Names 1 8 9 13 13 10 11 15 12 8 Document Processor 9 Top Tray 10 Paper Stopper 11 Paper Guides 12 Cassette 13 Paper Width Guides 14 MP (Multi-Purpose) Tray 15 MP Tray Extension 1-5 14
Part Names 16 17 18 19 20 21 16 Top cover 17 Original width guides 18 Original table 19 Original eject table 20 Original stopper 21 Opening handle 22 23 24 25 26 27 28 22 USB Interface Connector 23 Network Interface Connector 24 LINE Connector 25 TEL Connector 26 Rear Unit 27 Main Power Switch 28 Power Cord Connector 1-6
2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals. • • • • • • • • • • • • • • • Check bundled items.................................................... 2-2 Determining the Connection Method and Preparing Cables . 2-3 Connecting Cables ....................................................... 2-5 Power On/Off................................................................
Preparation before Use Check bundled items Check that the following items have been bundled. • Quick Installation Guide • Safety Guide • Safety Guide (FS-3040MFP/FS-3140MFP) • CD-ROM (Product Library) • CD-ROM (TWAIN compatible application) Documents Contained in the Included CD-ROM The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary.
Preparation before Use Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.
Preparation before Use Preparing Necessary Cables The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use. Available Standard Interfaces Function Interface Necessary Cable Printer/Scanner /Network FAX* Network interface LAN (10Base-T or 100Base-TX, Shielded) Printer/TWAIN Scanning/WIA Scanning USB interface USB2.0 compatible cable (Hi-Speed USB compliant, Max. 5.
Preparation before Use Connecting Cables Follow the steps below to connect cables to the machine. 1 Turn the main power switch off (O). 2 Connect the machine to the PC or your network device. When using the network interface, remove the cap. When connecting the network cable, configure the network. For details, refer to Network Setup (LAN Cable Connection) on page 2-14. 3 Connect one end of the supplied power cable to the machine and the other end to a power outlet.
Preparation before Use Power On/Off Power On When the main power indicator is lit... Press the Power key. When the main power indicator is off... Turn the main power switch on. IMPORTANT: When turning off the main power switch, do not turn on the main power switch again immediately. Wait more than 5 seconds, and then turn on the main power switch.
Preparation before Use Power Off Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the memory indicator is off before turning off the main power switch. Make sure that the indicator is off. In case of not using the machine for a extended period of time CAUTION: If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g.
Preparation before Use Auto Low Power Mode Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for 2 minutes. Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Message Display and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. If print data is received during Sleep, the print job is performed while the Message Display remains unlit.
Preparation before Use Switching the Language for Display [Language] Select the language displayed on the Message Display. 2 Use the procedure below to select the language. 1 Turn on the main power switch. 2 Press the System Menu/Counter key on the main unit operation panel. When you are performing user management and have not logged in, a login screen will appear. Then, enter the user ID and password to log in.
Preparation before Use Language: a b 1 *English ********************* 2 Deutsch 3 Français 6 Press the OK key. Language appears. 7 Press the U or V key to select the desired language and then press the OK key. Completed. is displayed and the screen returns to the Common Settings menu.
Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used. NOTE: Be sure to set the time difference before setting the date and time. Sys. Menu/Count.
Preparation before Use Time Zone: a b GMT Casablanca *GMT Greenwich ********************* +01:00 Amsterdam 8 Press the OK key. Time Zone appears. 9 Press the U or V key to select your region and then press the OK key. Completed. is displayed and the screen returns to the Date Setting menu. Date Setting: a b 2 Date Format 3 Time Zone 4 Summer Time ********************* [ Exit ] Summer Time: a b 1 *Off ********************* 2 On 10 Press the U or V key to select [Summer Time]. 11 Press the OK key.
Preparation before Use Date/Time: a b Hour Min. Second 45: 50 11: (Time Zone:Greenwich) Date Setting: a b 1 Date/Time 2 Date Format ********************* 3 Time Zone [ Exit ] Date Format: a b 1 Month/Day/Year 2 *Day/Month/Year ********************* 3 Year/Month/Day [ Exit ] 16 Press the Y or Z key to move the cursor position, press the U or V key to enter hours, minutes and seconds, and then press the OK key. Completed. is displayed and the screen returns to the Date Setting menu.
Preparation before Use Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. The table below shows the items required for each of the settings. Configure the printer's network parameters as appropriate for your PC and your network environment.
Preparation before Use NetWare On/Off Frame Type AppleTalk On/Off WSD-SCAN On/Off WSD-PRINT On/Off IPSec Secure Protocol IPSec On/Off Rule Setting On/Off SSL On/Off IPP Security IPP/IPP over SSL IPPoverSSL only HTTP Security HTTP/HTTPS HTTPS only LDAP Security Off LDAPv3/TLS LDAP over SSL LAN Interface Auto 10Base-Half 10Base-Full 100Base-Half 100Base-Full NOTE: After all network related settings have been done, turn the machine OFF and ON again.
Preparation before Use Installing Software Ensure the printer is plugged in and connected to the PC before installing the printer driver from the CD-ROM. Installing the Software in Windows If you are connecting this printer to a Windows PC, follow the next steps to install the printer driver. The example shows you how to connect your printer to a Windows Vista PC. NOTE: In Windows operating systems, you must be logged in with administrator rights to install the printer driver.
Preparation before Use The software install wizard starts up. 2 From this point, the procedure differs depending on your version of Windows and your connection method. Proceed to the correct procedure for your connection type. • • Express Mode Custom Mode Express Mode In Express Mode, the installer automatically detects the printer when it is turned on. Use Express Mode for standard connection methods. 1 In the installation method selection window, select Express Mode.
Preparation before Use NOTE: If the Found New Hardware Wizard appears, click Cancel. If a hardware installation warning message appear, click Continue. 3 You can customize the print system name in the installation settings window. This will be the name displayed in the Printer window and in the printer lists displayed in applications. Specify whether to share the print system name or set the print system as an existing printer and then click Next.
Preparation before Use Custom Mode Use Custom Mode if you want to specify the printer port and select the software to be installed. For example, if you do not want fonts installed on your computer to be replaced, select Custom Mode and deselect the Fonts checkbox in the utility tab. 1 Select Custom Mode. 2 Following the instructions in the install wizard window, select the software packages to be installed and the specify the port, etc.
Preparation before Use 4 Double-click either OS X 10.2 and 10.3 Only, OS X 10.4 Only or OS X 10.5 or higher depending on your Mac OS version. 5 Double-click Kyocera OS X x.x. 6 The printer driver installation program starts up. 7 Choose Select Destination, Installation Type and then install the printer driver as directed by the instructions in the installation software.
Preparation before Use NOTE: In addition to Easy Install, the Installation Type options include Custom Install, which allows you to specify the components to be installed. 2 IMPORTANT: In the Authenticate screen, enter the name and password used to log in to the operating system. This completes the printer driver installation. Next, specify the print settings. If an IP, AppleTalk or Bonjour connection is used, the settings below are required.
Preparation before Use NOTE: AppleTalk icon is not displayed on Mac OS X 10.6. For a Bonjour connection, click the default icon and select the printer for which Bonjour appears in Connection. 11 Select the installed printer driver and click Add.
Preparation before Use 12 Select the options available for the printer and click Continue. 2 13 The selected printer is added. This completes the printer setup procedure. Uninstalling Software (Windows PC) The software can be uninstalled (removed) using the CD-ROM (Product Library) supplied with the printer.
Preparation before Use 5 Click Uninstall. NOTE: When KMnet Viewer is installed, separate uninstallers are launched for this application. Proceed with the uninstallation steps for this application as directed by the on-screen instructions. The uninstaller starts. 6 When Uninstall complete screen appears, click Finish. 7 If Restart Your System screen appears, select whether you restart your computer or not, and click Finish. NOTE: The software can be uninstalled from the Start menu.
Preparation before Use 4 Click T next to the Model field and select this machine from the list. 5 Click User Authentication Settings. If user login administration is invalid, go to Step 7. 6 Select the checkbox beside Authentication, enter Login User Name (up to 64 characters) and Password (up to 64 characters) and then click OK. 7 Click OK. 8 The machine is registered to the PC and the machine name and model name are displayed in the Scanner List field.
Preparation before Use Setting the WIA Driver (Windows Vista™, Windows® Server 2008 and Windows 7) Register this machine to the WIA Driver. NOTE: The following is not necessary to register when using the machine possesses an IP address or host name that you have specified during installation of WIA Driver. 1 Click Start, Control Panel and then Scanners and Cameras. For Windows 7, in the search box, type scanners and cameras, and then click Scanners and Cameras.
Preparation before Use 5 Click Close. The machine is registered to the PC.
Preparation before Use COMMAND CENTER (Settings for E-mail) COMMAND CENTER is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking. NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the FAX Operation Guide. FAX functions available only in FS-3140MFP. The procedure for accessing COMMAND CENTER is explained below.
Preparation before Use Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: • • • • The network environment used to connect this machine to the mail server A full-time connection via a LAN is recommended.
Preparation before Use 2 Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below. Item SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25. SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the SMTP server name and IP address is 64 characters.
Preparation before Use Sharing PC Folder To use Scan to SMB (PC) function, a "shared folder" must be set up with the destination computer to receive data. IMPORTANT: To use Scan to SMB (PC) function, the machine must be connected to a TCP/IP network. The next section explains how to send data to a domain controlled computer. Configuring Windows Firewall (for Windows Vista) If the destination of files is a Windows Vista-based computer, you must configure Windows Firewall exceptions.
Preparation before Use 2 Right-click the "scannerdata" folder and select Sharing and Security.... The scannerdata Properties dialog box appears. 3 Select Share this folder. 4 Click Permissions. The Permissions for scannerdata dialog box appears. 5 Select the group or user to whom you want to grant permissions for the shared folder. NOTE: The following example explains how to grant permissions for Everyone. Everyone is the setting that allows any users to share the folder over the network.
Preparation before Use 11 Click OK to close the Properties dialog box. 2 Specifying Destination Check the computer information required to enter on the touch panel when sending a file. The information you require to check using the computer is: • • • Entry for Host Name Entry for Path Entry for Login User Name Checking the Entry for Host Name Check the name of the destination computer. 1 Right-click My Computer and select Properties. The System Properties dialog box appears.
Preparation before Use Checking the Entry for Path Check the share name for the shared folder to which data is sent. 1 Click Search in the Start menu. The Search Result page opens. 2 Search the destination computer to which the file is sent. In the Search Companion, click Printers, Computers, or people, and then click A computer on the network. 3 On the Computer name text box, type the name of computer (pc4050) you checked on page 25, and then click Search.
Preparation before Use Loading Paper Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on Appendix-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. 1 Bend the whole set of sheets to swell them in the middle. 2 Hold the stack at both ends and stretch it while keeping the entire stack swelled.
Preparation before Use Loading Paper in the Cassettes The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 500 sheets of A4 or smaller plain paper (80 g/m2). The following paper sizes are supported: Legal, Oficio II, Letter, Executive, Statement, A4, B5, A5, A6, Folio, and 16K. IMPORTANT: • You should not use inkjet printer paper or any paper with a special surface coating. (Such papers may cause paper jams or other faults.
Preparation before Use 3 Pull the release lever on the left side guide and slide to the desired paper size. 2 4 If you are going to set paper that is longer than A4, pull out the extension cassettes pushing the lock lever one by one and adjust them to the desired paper size. 5 Pull the release lever and slide the paper stopper to the desired paper size.
Preparation before Use NOTE: Do not load more paper than will fit under the load limits on the paper guides. The cassette holds up to 500 sheets of A4 or smaller plain paper (80 g/m2). 7 Set the stack of paper so that it is under the clips as shown. 8 Insert the cassette into the slot in the printer. Push it straight in as far as it will go. There is a paper gauge on the right side of the front of the paper cassette to indicate the remaining paper supply.
Preparation before Use Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m2). The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement-R, and 16K. Be sure to use the multi purpose tray when you print on any special paper. IMPORTANT: When using media types other than plain paper (such as recycled or colored paper), always specify the media type setting.
Preparation before Use 4 Align the paper with the paper guides and insert as far as it will go. NOTE: If the paper is considerably curled in one direction, for example, if the paper is already printed on one side, try to roll the paper in the opposite direction to counteract the curl. Printed sheets will then come out flat. Correct Incorrect When loading envelope, place with the envelope flap closed and keep the printing side face-up.
Preparation before Use Loading Envelopes 5 envelope may be loaded in the multi purpose tray. 2 Acceptable envelope sizes are as follows.
Preparation before Use 3 Close the rear unit. 4 Follow the steps of Loading Paper in the Multi Purpose Tray on page 2-39. NOTE: When printing on plain paper, press the two envelope buttons (green) to change the paper feed mode to plain paper mode. When you load envelopes or cardstock in the multi purpose tray Load envelope with the print side facing up. Close the flap.
Preparation before Use Specifying Paper Size and Media The default paper size setting for cassette, for multi purpose tray and for the optional paper feeder (cassettes 2 to 4) is [Letter], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-43.) To fix the type of paper to be used in multi purpose tray, specify the paper size setting.
Preparation before Use Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Orig./Paper Set.: a b 1 Custom Orig.Size ********************* 2 Def. Orig. Size 3 Custom PaperSize [ Exit ] 3 Press the OK key. The Common Settings menu appears. 4 Press the U or V key to select [Orig./Paper Set.]. 5 Press the OK key. The Orig./Paper Set. menu appears. 6 Press the U or V key to select from [Cassette 1 Set.] to [Cassette 4 Set.].
Preparation before Use Cassette 1 Set.: a b 1 Cassette 1 Size 2 Cassette 1 Type ********************* [ Exit 11 Press the U or V key to select [Cassette 1 Type]. 2 ] Cassette 1 Type: a b 1 *Plain ********************* 2 Rough 3 Recycled 12 Press the OK key. Cassette 1 Type appears. 13 Press the U or V key to select the desired paper type and then press the OK key. Completed. is displayed and the screen returns to the Cassette 1 Set. menu.
Preparation before Use NOTE: If using the FS-3140MFP and the multi purpose tray is used to print a received FAX, the available media types are as shown below. Plain, Recycled, Bond, Color, High Quality and Rough 1 When you are performing user management and have not logged in, a login screen will appear. Then, enter the user ID and password to log in. Login User Name: L b ******************** Login Password: [ Login ] Sys. Menu/Count.
Preparation before Use MP Tray Size: a b 1 *Lettera ********************* 2 Legala 3 Statementa 9 Press the OK key. MP Tray Size appears. 2 10 Press the U or V key to select the desired paper size and then press the OK key. Completed. is displayed and the screen returns to the MP Tray Set. menu. MP Tray Set.: a b 1 MP Tray Size 2 MP Tray Type ********************* [ Exit 11 Press the U or V key to select [MP Tray Type].
Preparation before Use Loading Originals Follow the steps below to load originals for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. 1 Open the document processor. NOTE: Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table.
Preparation before Use Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals.
Preparation before Use 2 Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. IMPORTANT: Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the original width guides. The gap may cause the originals to jam. Ensure that loaded originals do not exceed the level indicator.
3 Basic Operation This chapter explains the following operations. • • • • • • • • • • Login/Logout................................................................. 3-2 One-Touch Keys and Program Keys ............................ 3-3 Message Display .......................................................... 3-6 Copying ........................................................................ 3-7 Printing - Printing from Applications ........................... 3-16 Sending ...................................
Basic Operation Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. NOTE: You will be unable to log in if you forget your login user name or login password. In this event, log in with administrator privileges and change your login user name or login password. Login NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
Basic Operation One-Touch Keys and Program Keys The one-touch keys and program keys on the operation panel are described below. One-Touch Key Register destinations to one-touch keys, and you can enter the desired destination by pressing the applicable onetouch key. For registering a destination to a one-touch key, refer to Adding a Destination on One-touch Key on page 8-113.
Basic Operation ID Card Copy is printed on the Program 1 key. When the functions are deleted by overwriting Program 1 key, seal the label supplied with the machine and write the function name in it. Registering Settings After making settings, press and hold the one of the Program 1 to 4 keys where you want to register the settings for 3 seconds. The current settings are registered to the selected program key. Registered.
Basic Operation ID Card Copy The procedure for using ID Card copying is explained below. 1 Press the Copy key when the Copy key/indicator is off. NOTE: If the Message Display is turned off, press the Power key and wait for the machine to warm up. 2 Place the original on the platen. Put the scanning side facedown in the center of Statement or A5 size scanning area. NOTE: For loading instructions, refer to Loading Originals on page 2-48. Recalled. 3 Press the Program 1.
Basic Operation Message Display The following examples explain the messages and icons used on the message display. Ready to copy. Copies: 1 s A4a A4q 100% [ Zoom ] [ ] 1 2 3 4 5 1 6 7 Copier Screen Ready to send. Dest.: 1 p :sally@###########N 1-sided [ Duplex ] [ ] Send Screen Reference number Meaning 1 Indicates the current status of the machine. Also displays the title of the current menu whenever the operation panel is being used.
Basic Operation Copying Follow the steps as below for basic copying. 1 Press the Copy key when the Copy key/indicator is off. NOTE: If the Message Display is turned off, press the Power key and wait for the machine to warm up. 2 Place the originals on the platen or in the document processor. NOTE: For loading instructions, refer to Loading Originals on page 2-48. Ready to copy.
Basic Operation 6 Remove the finished copies from the top tray. Adjusting Density Use this procedure to adjust the density when copying. Density Adjustment Option Description Manual Adjust density using 7 levels. Auto Optimum density is selected according to the density of the original. NOTE: You may choose Auto mode as the default setting (refer to Density on page 8-45). The procedure for adjusting the density of copies is explained below.
Basic Operation Selecting Image Quality Select image quality suited to the type of original. The table below shows the quality options. Image Quality Option Description Text+Photo For originals with both text and photographs. Photo For photos taken with a camera. Text For originals primarily consisting of text. The procedure for selecting the quality of copies is explained below.
Basic Operation Zoom Copying Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Automatically reduces or enlarges the original image suitably to the selected paper size. Letter-R 129 % Statement-R 141 % 64 % A4 70 % A5 Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%. 25 % 400 % Standard Zoom Reduces or enlarges at preset magnifications. The following magnifications are available.
Basic Operation The procedure for using zoom copying is explained below. Function Menu: a b 1 Paper Selection T ********************* 2 Collate T T 3 Duplex [ Exit ] Zoom: a b 1 *100% ********************* 2 Auto 3 Standard Zoom 1 Press the Function Menu key. Function Menu appears. 3 2 Press the U or V key to select [Zoom]. 3 Press the OK key. Zoom appears. 4 Press the U or V key to select the desired magnification. To copy in the same size as the original, select [100%].
Basic Operation Duplex Copying Produce two-sided copies. The following duplex options are available. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
Basic Operation The procedure for using two-sided/duplex copying is explained below. Function Menu: a b 1 Paper Selection T ********************* 2 Collate T T 3 Duplex [ Exit ] Duplex: a b 1 *1-sided>>1-sided ********************* 2 1-sided>>2-sided 3 2-sided>>1-sied Finish. Binding: a b 1 *o Left/Right ********************* 2 p Top Orig.Orientation: a b 1 c Top Edge Top 2 *d Top Edge left ********************* Orig. Binding: a b 1 *o Left/Right ********************* 2 p Top Orig.
Basic Operation If you select [2-sided>>2-sided], press [Detail] (the Right Select key) and you can select the binding edge of the original. Orig. Binding: a b 1 *o Left/Right ********************* 2 p Top After pressing the OK key, select the binding edge of the finished copies. Finish. Binding: a b 1 *o Left/Right ********************* 2 p Top After pressing the OK key, select the original setting orientation. Orig.Orientation: a b 1 *c Top Edge Top ********************* 2 d Top Edge left Scanning.
Basic Operation Collate Copying The machine can collate at the same time as it copies. You can use the Collate copy function for tasks such as those shown below. 3 2 1 3 Scan multiple originals and deliver complete sets of copies as required according to page number. 3 2 2 1 1 3 2 1 Original Copy The procedure for using collate copying is explained below.
Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied CDROM (Product Library). 1 Create a document using an application. 2 Click File and select Print in the application. The Print dialog box appears. 3 Click the T button next to the Name field and select this machine from the list.
Basic Operation 7 Click Source and select the paper source. NOTE: If you choose Auto source selection, papers are supplied automatically from the paper source loaded with paper of optimum size and type. To print on special paper such as envelope or thick paper, place it on the multi purpose tray and select MP Tray. 8 Select paper orientation, either Portrait or Landscape, to match the orientation of the document. Selecting Rotated will print the document rotated 180°.
Basic Operation Sending This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required. It is recommended that a Local Area Network (LAN) be used to assist with transmission speed and security issues.
Basic Operation Send as E-mail Sends a scanned original image as an E-mail attachment. NOTE: • You must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN. • Access the COMMAND CENTER beforehand and specify the settings required for sending e-mail. For details, see COMMAND CENTER (Settings for E-mail) on page 2-28.
Basic Operation 7 Press the Confirm Destination key to confirm the registered destinations. Press the U or V key to select a destination and press the OK key. Then, you can edit or delete the destination. Dest. Confirm.: a b p Morgan@###########N ********************* p aaaaaaaaa@########N p bbbbbbbbb@########N [ Exit ] Press [Exit] (the Right Select key) to return to the basic screen. 8 Press the Start key. Transmission starts.
Basic Operation Send to Folder (SMB)/Send to Folder (FTP) Stores a scanned original image file in the specified shared folder of any PC. Stores a scanned original image in a folder of an FTP server. 3 NOTE: • Refer to Help of your operating system for details on how to share a folder. • Be sure that SMB Protocol or FTP in the COMMAND CENTER is On. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. • Refer to Character Entry Method on Appendix-5 for details on entering characters.
Basic Operation Login User Name: Maury* [ ABC Text Login Password: OOOOOOOOOOO* [ ABC Text C b S 8 Enter the login user name. You have to enter the account name of the destination PC. 9 Press the OK key. Login Password appears. ] A b ] 10 Enter the login password. You have to enter the password of the account on the destination PC. 11 Press the OK key. A confirmation screen appears. Check the connection.
Basic Operation For send to folder (SMB) Item Data to be entered Max. characters Host Name (SMB)* Host name or IP address of the PC to receive the data. Up to 64 characters Path Path to the receiving folder such as follows. For example, User\Sharename. Up to 128 characters Login User Name User name to access the PC For example, abcdnet\james.
Basic Operation If the connection is successful, Connected. is displayed on the screen. Press [OK] (the Right Select key). Completed. is displayed and the screen returns to the basic screen. If the connection failed, Cannot connect. is displayed. Press [OK] (the Right Select key). The screen shown in step 3 reappears. Check and re-enter the destination. 13 If there are additional destinations, press the Add Destination key. Repeat steps 2 to 12 to enter additional destinations.
Basic Operation Confirm Destination Screen If the screen for confirming the destination before transmission (page 8-87) is set to [On], Check through the all destination and press [Next]. appears when the Start key is pressed. Use the procedure below to operate the Confirm Destination screen. Destination List: a b p Morgan@###########N ********************* b 0667640000 b 0667741234 [ Cancel ] [ Next ] 1 Press the U or V key to check all destinations.
Basic Operation Specifying Destination When specifying destination, choose from the Address Book or use the One-touch keys. Choosing from the Address Book Select a destination registered in the Address Book. Select Addr Book: a b t Address Book ********************* t Ext Address Book [ Exit 1 In the basic screen for sending, press the Address Book key. The Select Addr Book menu appears. 2 Press the U or V key to select [Address Book] and then press the OK key. Address Book appears.
Basic Operation Search in Address Book Address Book: a b k Design ********************* l Fiala l Maury [ Menu ] Menu: a b 1 Select ********************* 2 Detail 3 Search(Name) A b Search(Name): ma* S [ ABC Text 1 In Address Book, press [Menu] (the Right Select key). Menu appears. 3 2 Press the U or V key to select [Search(Name)] and then press the OK key. A search screen appears. 3 Enter the characters you want to search. 4 Press the OK key.
Basic Operation Search(Name): ma* S [ Menu ] [ A b ABC Text 3 If you press [Menu] (the Right Select key) and then the OK key, Search by appears where you can specify the search key and match condition. Select the desired item for each and then press the OK key. ] Ext Address Book: a b l Maury ********************* l Morgan l Sally [ Menu ] Enter the characters you want to search. 4 Press the OK key. The address book appears with the user that starts with the entered character string at the top.
Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs 3 You can also cancel jobs by pressing the Stop key. Job Cancel List: a b 1 Print Job List ********************* 2 Send Job List 3 Store Job List [ Exit ] Print Job List: a b 0008 r Copy s ********************** 0009 W maury's data s 0010 W MicrosoftworN s [ Resume ] [ Menu ] Menu: a b 1 Detail ********************* 2 Cancel Job Job will be canceled.
Basic Operation Checking Remaining Toner and Paper You can check the remaining amount of toner and that of paper in each feeder cassette. Checking Remaining Toner Status: a b 1 Print Job Status ********************* 2 Send Job Status 3 Store Job Status [ Pause ] Toner Status: b 1 Press the Status/Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Toner Status]. 3 Press the OK key. Toner Status appears. The remaining amount of toner is displayed in one of 10 levels.
4 Copying Functions This chapter explains the functions available for copying. • • • • • • • • • Original Size .........................................................................................4-2 Paper Selection ....................................................................................4-3 Original Orientation ..............................................................................4-6 EcoPrint............................................................................................
Copying Functions Original Size Specify the size of originals being scanned. Be sure to select the original size before starting the copying process. The following options are available.
Copying Functions Paper Selection Select the paper source that contains the required paper size. NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper Settings on page 8-7). Selecting the Cassette 4 Use the procedure below to select the paper supply cassette.
Copying Functions Selecting the Multi Purpose Tray Change the paper size and media type. The available paper sizes and media types are shown in the table below. Category Paper Size Item Sizes Standard Sizes Letter, Legal, Statement, Executive, Oficio II, A4, A5, A6, B5, B6, Folio, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2 and Custom* Size Entry**. Inch models Horizontal: 5.83 to 14.02" (in 0.
Copying Functions Paper Selection: a b 1 * Auto ********************* 2 A A4a Plain 3 B A5a Plain MP Tray Set.: a b 1 *Standard Size ********************* 2 Size Entry 5 Press the OK key. Paper Selection appears. 6 Press the U or V key to select [MP Tray Set.]. 7 Press the OK key. MP Tray Set. appears. 8 Press the U or V key to select [Standard Size] or [Size Entry] and press the OK key, select the desired paper size, and then press the OK key.
Copying Functions Original Orientation Select the original orientation to use the following functions. • Duplex • Combine mode When placing originals on the platen [Top Edge Top] [Top Edge Left] When placing originals on the document processor [Top Edge Left] [Top Edge Top] NOTE: To change the default setting for the original orientation, refer to Orig.Orientation on page 8-48.
Copying Functions Use the procedure below to select the orientation when placing the originals on the platen. Function Menu: a b 1 Paper Selection T ********************* 2 Collate T 3 Duplex T [ Exit ] Orig.Orientation: a b 1 c Top Edge Top 2 *d Top Edge Left ********************* 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key. Function Menu appears. 4 4 Press the U or V key to select [Orig.Orientation]. 5 Press the OK key. Orig.Orientation appears.
Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. The procedure for making copies using EcoPrint is explained below. Function Menu: a b 1 Paper Selection T ********************* 2 Collate T T 3 Duplex [ Exit ] EcoPrint: a b 1 *Off ********************* 2 On 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key. Function Menu appears.
Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of Folio, A4, B5, Legal, Oficio II, Letter, Statement and 16K. 4 2-in-1 Mode For copying two originals onto a single sheet. This mode can be used with Duplex mode to copy four originals onto one sheet.
Copying Functions 4-in-1 Mode For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet. The following 4-in-1 options and output orientations are available. Original Copy Orientation of Original Platen Document processor NOTE: When placing the original on the platen, be sure to copy the originals in page order.
Copying Functions Types of Page Boundary Lines The following types of the boundary lines are available. 4 None Solid Dotted Positioning Mark The procedure for using Combine mode copying is explained below. Function Menu: a b 1 Paper Selection T ********************* 2 Collate T 3 Duplex T [ Exit ] Combine: a b 1 *Off ********************* 2 2 in 1 3 4 in 1 [ Detail ] 2 in 1 Layout: a b 1 *g L to R f T to B ********************* 2 e R to L 1 Press the Copy key. 2 Place the original.
Copying Functions Border Line: a b 1 * None ********************* 2 l Solid Line 3 m Dotted Line Orig.Orientation: a b 1 c Top Edge Top 2 *d Top Edge Left ********************* 9 Press the U or V key to select the desired border line type and then press the OK key. 10 Press the U or V key to select the orientation of the original and then press the OK key. Completed. is displayed and the screen returns to the basic screen for copying. 11 Press the Start key. Scanning begins.
Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [End Scan] (the Right Select key). The procedure for making copies using Continuous Scan is explained below.
Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish. NOTE: PC should be configured in advance so that E-mail can be used. Example of Job Finish Notice To: h_pttr@owl-net.net Subject: 1234 Job end report mail Job No.
Copying Functions Destination: a b 1 *Address Book ********************* 2 Address Entry Address Book: a b p Fiala ********************* p Maury p Morgan [ Menu ] 7 Press the U or V key to select [Address Book] or [Address Entry], and then press the OK key. 8 If you select [Address Book], select [Address Book] on the next screen and press the OK key, and then select the notice destination.
Copying Functions File Name Entry Names a copy job. Add other information such as date and time or job number as necessary. You can check a job history or job status using the job name, date and time, or job number specified here. Use the procedure below to assign a name to your copy job. Function Menu: a b 1 Paper Selection T ********************* 2 Collate T T 3 Duplex [ Exit ] File Name Entry: A b doc* S ABC [ Text ] 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key.
Copying Functions Print Override This function allows you to suspend the current print job when you need to make copies immediately. When the interrupt copy job is completed, the machine resumes the suspended print job. Function Menu: a b 1 Paper Selection T ********************* 2 Collate T T 3 Duplex [ Exit ] Print Override: a b 1 *Off ********************* 2 On 1 Press the Function Menu key. Function Menu appears. 4 2 Press the U or V key to select [Print Override]. 3 Press the OK key.
Copying Functions 4-18
5 Sending Functions This chapter explains the functions available for sending originals. • • • • • • • • • • • • • • • • • • Original Size ................................................................. 5-2 Sending Size ................................................................ 5-3 Zoom ............................................................................ 5-5 Duplex Sending ............................................................ 5-7 Original Orientation .................................
Sending Functions Original Size Select the size of originals that will serve as the basis for scanning. Be sure to select the original size before starting the sending process. Choose the original size from the following groups of original size.
Sending Functions Sending Size Select the sending size (the size of image to be sent). The table below lists the sizes.
Sending Functions 7 Press the OK key. Completed. is displayed and the screen returns to the basic screen for sending. 8 Specify the destination, and press the Start key to start sending. NOTE: Press the Reset key to reset the settings selected in Function Menu.
Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. The table below lists the available options. Item Detail 100% No Zoom (to be scanned at actual size) Auto Zoomed automatically according to the specified sending size. 5 NOTE: When zooming in or out, see Sending Size on page 5-3 when selecting the sending size. When Custom Size or Size Entry is selected as the original size, the originals are sent at normal size and zooming cannot be used.
Sending Functions NOTE: Press the Reset key to reset the settings selected in Function Menu.
Sending Functions Duplex Sending Select the type and binding of original depending on the original. The table below lists the binding directions for each original type. Original Type Binding Binding 1-sided Sheet Original 1-sided — — 2-sided Sheet Original 2-sided Binding Left/Right, Binding Top Top Edge Top, Top Edge Left Use the procedure below to select the original type and binding direction when sending scanned originals.
Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the functions below, select the orientation in which the original is set on the platen.
Sending Functions 6 Press the U or V key to select [Top Edge Top] or [Top Edge Left]. 7 Press the OK key. Completed. is displayed and the screen returns to the basic screen for sending. 8 Specify the destination, and press the Start key to start sending. NOTE: Press the Reset key to reset the settings selected in Function Menu.
Sending Functions File Format Select the file format of the image to send. The table below lists the file formats and their details. File Format Adjustable range of image quality Color mode PDF 1 Low Quality (High Comp.) to 5 High Quality (Low Comp.) Full Color, Grayscale, Black and White TIFF 1 Low Quality (High Comp.) to 5 High Quality (Low Comp.) Full Color, Grayscale, Black and White XPS 1 Low Quality (High Comp.) to 5 High Quality (Low Comp.
Sending Functions 8 Specify the destination, and press the Start key to start sending. NOTE: Press the Reset key to reset the settings selected in Function Menu.
Sending Functions Original Image Select image quality suitable to the type of original. The table below shows the quality options. Item Detail Text+Photo Text and photos together. Photo For photos taken with a camera. Text Only text, no photos. For OCR For documents to be read by OCR*. * This function is only available for black and white mode. Use the procedure below to select the quality when sending scanned originals.
Sending Functions Adjusting Density Use the procedure below to adjust the density when scanning the originals. The table below shows the available settings. Item Detail Manual Adjust density using 7 levels. Auto Optimum density is selected according to the density of the original. 5 The procedure for adjusting the density is explained below.
Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.
Sending Functions Color / Grayscale / Black and White Selection This feature allows you to select the select the color mode used for scanning when sending images. You can select from Full Color, Grayscale or Black & White. Use the procedure below to select the color mode when sending scanned images.
Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another until you press [End Scan] (the Right Select key). The procedure for using continuous scanning when sending scanned images is explained below.
Sending Functions File Name Entry This setting allows you to assign a document name to scanned images. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that you are sending. Function Menu: a b 1 Color Selection T ********************* 2 Original Size T 3 Original Image T [ Exit ] File Name Entry: A b doc* S ABC [ Text ] 1 Press the Send key. 2 Place the original. 3 Press the Function Menu key. Function Menu appears.
Sending Functions Subject and Body Entry When sending E-mail, enter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Function Menu: a b 1 Color Selection T ********************* 2 Original Size T 3 Original Image T [ Exit ] B b Subject Entry: * [ ABC Text 1 Press the Send key. 2 Place the original.
Sending Functions WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE: For information on operating the computer, refer to the operating system help for your computer. To use WSD Scan, WSD Scan Setup (page 8-130) must be set to [On] in the network settings. Installing Driver Software to the destination machine The example shows you how to install the driver software to a Windows Vista PC. 1 Click Start and then Network in the computer.
Sending Functions Select Computer: a b P Computer01 ********************* P Computer02 P Computer03 [ Cancel ] [ Detail ] Press Start Key. P :Computer01 5 Press the U or V key to select [From Oper. Panel]. 6 Select the destination computer from the computer list. Press [Detail] (the Right Select key) to see the information of the selected computer. 7 Press the OK key to confirm the destination, and then press the Start key. Transmission starts.
Sending Functions Job Finish Notice This feature sends an e-mail providing notification that transmission has been completed. Use the procedure below to specify the Job Finish Notice settings.
Sending Functions Completed. is displayed and the screen returns to the basic screen for sending. 10 Specify the destination, and press the Start key to start sending. When the sending is completed, the finish notice is sent to the specified E-mail address. NOTE: Press the Reset key to reset the settings selected in Function Menu.
Sending Functions FTP Encrypted TX This allows you to encrypt documents when you send them. If you select [On] in this option, you can then select the encryption method in the basic send screen. Use the procedure below to scan and send originals as encrypted files. Function Menu: a b 1 Color Selection T ********************* 2 Original Size T 3 Original Image T [ Exit ] FTP Encrypted TX: a b 1 *Off ********************* 2 On 1 Press the Send key.
Sending Functions File Separation Create several files by dividing scanned original data page by page, and send the files. Use the procedure below to split scanned original data into separate files when sending scanned originals. Function Menu: a b 1 Color Selection T ********************* 2 Original Size T 3 Original Image T [ Exit ] File Separation: a b 1 *Off ********************* 2 Each Page 1 Press the Send key. 2 Place the originals in the document processor or on the platen.
Sending Functions Scanning Image using Application Be sure that you connect your PC with the machine using the USB cable and install the Kyocera TWAIN or WIA Driver. The scan can be carried out from any TWAIN or WIA compatible application program. For details of installation for TWAIN or WIA driver, refer to Quick Installation Guide. IMPORTANT: When scanning a document from a TWAIN or WIA compatible application, set Auto Sleep to [Off]. For this setting, refer to Auto Sleep ON/OFF on page 8-34.
Sending Functions 5-26
6 Document Box This chapter explains the typical procedure for utilizing Document Box. • • • Printing Documents Stored in USB Memory ................ 6-2 Saving Documents to USB Memory (Scan to USB)..... 6-6 Removing USB Memory...............................................
Document Box Printing Documents Stored in USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. Limitations • The following file types can be printed: • PDF file (Version 1.5) • TIFF file (TIFF V6/TTN2 format) • XPS file • The files you wish to print should have an extension (.pdf, .tif, .xps). • Files to be printed should be saved no further down than the top 3 folder levels.
Document Box USB Memory: a b N Store File i Folder-1 j File-1 g ********************* [ Menu ] [ Select ] 6 Press [Select] (the Right Select key). The selected file name is indicated by a checkmark next to it. When you want to print additional files, repeat steps 5 to 6 to select them. USB Memory: a b 1 Print ********************* 2 Delete 7 Press the OK key. A menu appears. 6 Ready to print. Copies: sA A4a A4 q 1-Sided [ Duplex ] [ Paper 8 Press the U or V key to select [Print].
Document Box TIFF Print: a b 1 *Paper Size ********************* 2 Image Resolution 3 Print Resolution 4 Press the OK key. TIFF Print appears. 5 Press the U or V key to select the the desire print mode. The print modes are as follows: Paper Size (scaled to fit the paper size) Image Resolution (matched to the image resolution) Print Resolution (matched to the print resolution) 6 Press the OK key. Completed. is displayed and the screen returns to the basic screen.
Document Box NOTE: Press the Reset key to reset the settings selected in Function Menu.
Document Box Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG or XPS format. NOTE: The maximum number of the storable files is 100. Storing Documents The procedure for storing documents in removable USB memory is explained below.
Document Box Ready to scan. 6 Press the OK key. The basic screen appears. Change the original type, file format, etc., as necessary. For changing scan settings, refer to Sending Functions on page 5-1. 7 Press the Start key. The original is scanned and the data is stored in the USB memory. A4q 1-Sided 300x300dpi [2-Sided ] [ScanRes.] IMPORTANT: When removing the USB memory, ensure that you use the correct removal procedure, as described in Removing USB Memory on page 6-8.
Document Box Removing USB Memory Remove the USB memory. IMPORTANT: Be sure to follow the proper procedure to avoid damaging the data or USB memory. Document Box: a b 1 Sub Address Box 2 Polling Box 3 USB Memory ********************* USB Memory: a b N Store File ********************* i Folder-1 j File-1 T [ Menu ] [ Select ] Menu(Folder): 1 Memory Detail 2 Remove Memory a b OK Press the Document Box key. The Document Box menu appears. 2 Press the U or V key to select [USB Memory].
7 Status / Job Cancel This chapter explains how to check the status and history of jobs and pause or resume the jobs being processed or waiting to be printed. This chapter also explains how to check the status of devices. • • • • • • Checking Job Status..................................................... 7-2 Checking Job History ................................................... 7-8 Sending the Job Log History ...................................... 7-13 Pause and Resumption of Jobs ......................
Status / Job Cancel Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the Message Display in four different screens - Print Job, Send Job, Store Job, and Scheduled Job. The following job statuses are available.
Status / Job Cancel 0009 Detail: Status: Processing Press the OK key to check detailed information of the selected job. C b 1/8 NOTE: You can also check the job information by pressing [Menu] (the Right Select key) and selecting [Detail] in the menu that appears. Press the Y or Z key to switch the display to other information items.
Status / Job Cancel Send Job Status screen Status: a b 1 Print Job Status ********************* 2 Send Job Status 3 Store Job Status [ Pause ] Send Job Status: a b 0010 b 066764333 r 0011 p Broadcast N 0017 b 0324256345 N [ Cancel ] [ Menu ] 1 2 3 0011 Detail: Status: Processing 1 Press the Status/Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Send Job Status]. 3 Press the OK key. Send Job Status appears. Press the U or V key to check the send queue.
Status / Job Cancel When complete job name not displayed in detailed information Press [Detail] (the Right Select key) in Job Name to see the complete job name. Press the OK key to return to the original screen. When complete destination name not displayed in detailed information When there is only one destination, press [Detail] (the Right Select key) in Destination to see the complete destination name. Press the OK key to return to the original screen.
Status / Job Cancel Store Job Status screen Status: a b 1 Print Job Status ********************* 2 Send Job Status 3 Store Job Status [ Pause ] Store Job Status: a b 0008 N Scan r 0009 b maury’s data 0010 b aaaa [ Cancel ] [ Menu ] 1 2 3 0009 Detail: Status: Processing 1 Press the Status/Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Store Job Status]. 3 Press the OK key. Store Job Status appears. Press the U or V key to check the store queue.
Status / Job Cancel When complete job name not displayed in detailed information Press [Detail] (the Right Select key) in Job Name to see the complete job name. Press the OK key to return to the original screen. When complete destination information not displayed in detailed information Press [Detail] (the Right Select key) in Sender Info. to see the complete destination information. Press the OK key to return to the original screen.
Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by COMMAND CENTER or KMnet Viewer from the computer. Available Job History Screens The job histories are displayed separately in three screens - Print Jobs, Send Jobs, Store Jobs, and Scheduled Jobs. The following job histories are available.
Status / Job Cancel A job result icon is displayed on the extreme right of each job. u : Job completed normally v : Job error t : Job aborted NOTE: For details of other items, refer to Print Job Status Screen on page 7-2. 0006 Detail: Result: Error 00100 Press the OK key or [Detail] (the Right Select key) to check the detailed information of the selected print log. C b 1/9 Press the Y or Z key to switch the display to other information items.
Status / Job Cancel Displaying Send Job Log Status: a b 1 Print Job Status ********************* 2 Send Job Status 3 Store Job Status [ Pause ] Send 0004 0003 0002 Job Log: a p Broadcast b 0756545865 p Morgan@kyocN [ Detail b u u v ] 1 Press the Status/Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Send Job Log]. 3 Press the OK key. Send Job Log appears. Press the U or V key to check the send log. A job result icon is displayed on the extreme right of each job.
Status / Job Cancel When complete job name not displayed in detailed information Press [Detail] (the Right Select key) in Job Name to see the complete job name. Press the OK key to return to the original screen. When complete destination name not displayed in detailed information When there is only one destination, press [Detail] (the Right Select key) in Destination to see the complete destination name. Press the OK key to return to the original screen.
Status / Job Cancel Press the Y or Z key to switch the display to other information items. The items displayed are as follows: Result Accepted Time End Time Job Name Job Type User Name Original Pages (number of pages of the original) Color/B & W (color mode of the original) Sender Info. (destination information) When complete job name not displayed in detailed information Press [Detail] (the Right Select key) in Job Name to see the complete job name. Press the OK key to return to the original screen.
Status / Job Cancel Sending the Job Log History You can send the job log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. Displaying Job Log History Menu Sys. Menu/Count.: a b 1 Report ********************* 2 Counter 3 System [ Exit ] 1 When you are performing user management and have not logged in, a login screen will appear. Then, enter the user ID and password to log in.
Status / Job Cancel Setting the destination Set the destination to which job log histories are sent. Use the procedure below to set the destination. Job Log History: a b 1 Auto Sending 2 Send History 3 Destination ********************* [ Exit ] Destination: a b 1 Confirmation ********************* 2 Register [ Exit 1 In the Job Log History menu, press the U or V key to select [Destination]. 2 Press the OK key. The Destination menu appears.
Status / Job Cancel Registering Destination Destination: a b 1 Confirmation 2 Register ********************* [ Exit 1 In the Destination menu, press the U or V key to select [Register]. 2 Press the OK key. Register appears. ] Register: a b 1 Address Book ********************* 2 Address Entry To select a destination from the address book, press the U or V key to select [Address Book] and then press the OK key. This displays the address book. Select your desired destination.
Status / Job Cancel Automatic Job Log History Transmission This function automatically sends the job log history to the specified destinations whenever a set number of jobs has been logged. Use the procedure below to set automatic job log history transmission. Job Log History: a b 1 Auto Sending ********************* 2 Send History 3 Destination [ Exit ] Auto Sending: a b 1 *Off ********************* 2 On 1 In the Job Log History menu, press the U or V key to select [Auto Sending].
Status / Job Cancel IMPORTANT: If no destination is registered, Enter destination is displayed. Refer to Registering Destination on page 7-15 and register the desired destination Enter destination. 3 Press [Yes] (the Left Select key). Accepted. is displayed and the job log is sent to the registered destination before the screen returns to the Job Log History menu. Setting E-mail Subject Set the subject automatically entered when sending job log histories by e-mail.
Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waiting. The procedure for pausing and resuming jobs is explained below.
Status / Job Cancel Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Check of Device Status Status: a b 7 Store Job Log 8 Scanner ********************* 9 Printer [ Pause ] b Scanner: 1 Press the Status/Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Scanner], [Printer] or [FAX]. 3 Press the OK key.
Status / Job Cancel Log: a b 1 Outgoing FAX Log ********************* 2 Incoming FAX Log 3 Outgoing FAX Rpt If you press [Log] (the Right Select key), the Log menu appears. From this screen, you can check or print the transmission/reception history. NOTE: If you are using a user management function, the menu for printing the transmission/reception history appears only when you have logged in as an administrator.
8 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • • • • • • • • • • • • • • Common Settings......................................................... 8-2 Copy Settings ............................................................. 8-67 Printer Settings........................................................... 8-73 Sending Settings ........................................................ 8-85 Document Box Settings.
Default Setting (System Menu) Common Settings Common settings include; • How to display the Sys. Menu/Count. menu …8-2 • Switching the Language for Display [Language] …8-3 • Default Screen …8-5 • Sound …8-6 • Display Bright. …8-7 • Original/Paper Settings …8-7 • Switching Unit of Measurement …8-24 • Error Handling …8-25 • Date/Timer …8-27 • Function Defaults …8-42 • Login Operation …8-66 How to display the Sys. Menu/Count.
Default Setting (System Menu) Switching the Language for Display [Language] You can select the language of the message display by following the procedure given below. You can optionally download messages in other languages. Contact your service technician for information. Sys. Menu/Count.
Default Setting (System Menu) Optional language Message display Korean Simplified Chinese Traditional Chinese If you are using one of the optional languages, it is displayed in place of Portugues. 5 Press the U or V key to select a language. 6 Press the OK key. Completed. is displayed and the screen returns to the Common Settings menu.
Default Setting (System Menu) Default Screen Select the screen appearing right after start-up (default screen). The options are as follows. The table below lists the available screens. Item Description Status The Status/Job Cancel screen (the screen shown when the Status/Job Cancel key is pressed) appears. Copy The Copy screen (the screen shown when the Copy key is pressed) appears. Send The Send screen (the screen shown when the Send key is pressed) appears.
Default Setting (System Menu) Sound Set options for buzzer sound during the machine operations. The table below lists the buzzer types and their settings and details. The asterisk in the table is a default setting. Item Value Description Key Confirmation Off, On * Emit a sound when the control panel are pressed. Job Finish Off*, On Emit a sound when a print job is normally completed. Ready Off*, On Emit a sound when the warm-up is completed. Warning Off, On* Emit a sound when errors occur.
Default Setting (System Menu) Key Confirmation: a b 1 *Off ********************* 2 On 8 Press the OK key. Key Confirmation appears. 9 Press the U or V key to select [On] or [Off]. 10 Press the OK key. Completed. is displayed and the screen returns to the Buzzer menu. Display Bright. Set the brightness of the display. Use the procedure below to adjust the display brightness. Sys. Menu/Count.
Default Setting (System Menu) The table below lists the sizes that can be registered. Input units Dimensions Inch models X: 1.97 to 14.02" (in 0.01" increments) Y: 1.97 to 8.50" (in 0.01" increments) Metric models X: 50 to 356 mm (in 1 mm increments) Y: 50 to 216 mm (in 1 mm increments) Use the procedure below to set a custom original size. Sys. Menu/Count.
Default Setting (System Menu) Default Original Size Setup In the screen for setting the paper size for the paper feed cassette or multi purpose tray, select the paper size to be used as the default value. Use the procedure below to select the paper size to be used as the default value. Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Orig./Paper Set.
Default Setting (System Menu) Adding a Custom Size and Media Type for Paper to Print Set up a frequently-used custom paper size. The custom size options are displayed on the screen to select paper. The table below lists the sizes that can be registered. Input units Inch models Metric models Dimensions Cassette: X: 4.13 to 8.50" (in 0.01" increments) Y: 5.83 to 14.02" (in 0.01" increments) Paper Feeder (Option): X: 5.83 to 8.50" (in 0.01" increments) Y: 8.27 to 14.02" (in 0.
Default Setting (System Menu) Custom PaperSize a b 1 Cassette 1 Size ********************* 2 Cassette 2 Size 3 Cassette 3 Size Size Entry(Y): D b (5.83 - 14.02) x ***14.02*" Size Entry(X): Db (4.13 - 8.50) J ***8.50*" 5 Press the U or V key to select [Custom PaperSize]. 6 Press the OK key. The Custom PaperSize menu appears. 7 Select the paper source in which you want to set the custom size and press the OK key. Size Entry(Y) appears. 8 Use the numeric keys to enter the paper length (Y).
Default Setting (System Menu) Paper Size and Media Type Setup for Cassettes Select paper size and media type for Cassette 1 and optional paper feeders (Cassette 2 to 4). The available paper sizes and media types are shown in the table below.
Default Setting (System Menu) when you select an optional cassette ([Cassette 2, 3 or 4]) Cassette 1 Set.: a b 1 Cassette 1 Size ********************* 2 Cassette 1 Type [ Exit Cassette 1 Set.: a b 1 Cassette 1 Size ********************* 2 Cassette 1 Type Exit The Cassette 1 Set. menu appears. 7 Press the U or V key to select [Cassette 1 Size]. 8 Press the OK key. Cassette 1 Size appears. 9 Press the U or V key to select the paper size.
Default Setting (System Menu) Paper Size and Media Type Setup for Multi Purpose Tray Select size and media type for multi purpose tray. Set up frequently-used size and media type before use. The available paper sizes and media types are shown in the table below.
Default Setting (System Menu) MP Tray Set.: a b 1 MP Tray Size ********************* 2 MP Tray Type [ Exit MP Tray Set.: a b 1 MP Tray Size 2 MP Tray Type ********************* Exit Press the OK key. The MP Tray Set. menu appears. 7 Press the U or V key to select [MP Tray Size]. 8 Press the OK key. MP Tray Size appears. 9 Press the U or V key to select the paper size. ] MP Tray Size: a b 1 *A4a ********************* 2 A5a 3 A6a [ 6 10 Press the OK key. The screen returns to the MP Tray Set.
Default Setting (System Menu) Paper Weight The machine is capable of printing under the optimum setting for the type of paper being used. A different paper type setting can be made for each paper source including the MP tray. Not only can preset paper types be selected, but it is also possible for you to define and select customized paper types. Paper type can be changed using the printer driver and the operation panel. The following types of paper can be used.
Default Setting (System Menu) Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Orig./Paper Set.: a b 1 Custom Orig.Size ********************* 2 Def. Orig. Size 3 Custom PaperSize [ Exit ] Media type Set.: K b 1 Plain ********************* 2 Transparency 3 Rough [ Exit ] Plain: a b 1 Paper Weight ********************* [ Exit 1 In the Sys. Menu/Count.
Default Setting (System Menu) Plain: a b 1 Paper Weight ********************* [ Exit 12 Press the OK key. Completed. is displayed and the screen returns to the menu for the selected paper type. ] Custom X: a b 1 Paper Weight ********************* 2 Duplex 3 Name [ Exit ] When the selected paper type is [Custom 1 to 8], you can further set whether to enable or disable duplex and the name of the custom paper type. 13 Press the U or V key to select [Duplex].
Default Setting (System Menu) Media for Auto Selection When [Auto] is selected in Paper Selection, the paper source that is automatically selected can be limited by media types.If Plain is selected, the paper source with plain paper loaded in the specific size is selected. Select [All Media Types] for the paper source with any kind of paper loaded in the specific size. Use the procedure below to select the paper size and media type used by Auto Selection. Sys. Menu/Count.
Default Setting (System Menu) Default Paper Source Select the default paper source from Cassette 1-4 and Multi Purpose Tray. NOTE: [Cassette 2], [Cassette 3] and [Cassette 4] are displayed when the optional paper feeder installed. Use the procedure below to select the default paper source. Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Orig./Paper Set.
Default Setting (System Menu) Special Paper Action When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be aligned or the print direction might be upside-down depending on how originals are set and the combination of copying functions. In such a case, select [Adj. PrintDirect] to adjust the print direction. When paper orientation is not important, select [Speed Priority]. The table below lists the available settings and their details. Item Description Adj.
Default Setting (System Menu) Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Orig./Paper Set.: a b 1 Custom Orig.Size ********************* 2 Def. Orig. Size 3 Custom PaperSize [ Exit ] SpcialPaper Act.: a b 1 *Adj. PrintDirect ********************* 2 Speed Priority SpcialPaper Act.: a b 1 Adj. PrintDirect 2 *Speed Priority ********************* 2 Press the OK key. The Common Settings menu appears. 3 Press the U or V key to select [Orig./Paper Set.].
Default Setting (System Menu) Preset Limit Restrict the number of copies that can be made at one time. Options are 1-999 copies. Use the procedure below to set the limit on the number of copies. Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Preset Limit: D b (1 - 999) **999* 1 In the Sys. Menu/Count. menu, press the U or V key to select [Common Settings].
Default Setting (System Menu) Switching Unit of Measurement Select inch or metric for the unit for paper dimensions. Use the procedure below to change the input units. Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Measurement: a b 1 *inch ********************* 2 mm 1 In the Sys. Menu/Count. menu, press the U or V key to select [Common Settings].
Default Setting (System Menu) Error Handling Select whether to cancel or continue the job when error has occurred. The possible errors and what to do for the errors are as follows. Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type. Item Description 1-sided Printed in 1-sided Display Error Error message to cancel printing is displayed.
Default Setting (System Menu) DuplexPaperError: a b 1 *1-sided ********************* 2 Display Error Error Handling: a b 1 DuplexPaperError 2 PaperMismatchErr ********************* [ Exit 6 Press the OK key. DuplexPaperError appears. 7 Press the U or V key to select the method to handle if duplex is disabled. 8 Press the OK key. Completed. is displayed and the screen returns to the Error Handling menu. 9 Press the U or V key to select [PagerMismatchErr].
Default Setting (System Menu) Date/Timer Date/Timer settings include: • Date/Time …8-27 • Date Format …8-29 • Time Zone …8-30 • Summer Time …8-31 • Auto Error Clear …8-32 • Auto Sleep …8-34 • Auto Panel Reset …8-37 • Low Power Timer …8-39 • Unusable Time …8-40 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges. Date/Time Set the date and time for the location where you use the machine.
Default Setting (System Menu) Date Setting: a b 1 Date/Time ********************* 2 Date Format 3 Time Zone [ Exit ] Date/Time: a b Year Month Day *2010* 01 01 (Time Zone:Greenwich) 4 The Date Settings menu appears. 5 Press the U or V key to select [Date/Time]. 6 Press the OK key. The screen to enter the date of Date/ Time appears. 7 Set the date. Press the Y or Z key to move to the item (Year / Month / Day) you want to enter. Press the U or V key to set each item. Date/Time: a b Hour Min.
Default Setting (System Menu) Date Format Select the display format of year, month, and date. The year is displayed in Western notation. Use the procedure below to select the date format. Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] 1 In the Sys. Menu/Count. menu, press the U or V key to select [Common Settings]. 2 Press the OK key.
Default Setting (System Menu) Time Zone Set the time difference in the location you are from GMT. Use the procedure below to set the time difference. Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] 1 In the Sys. Menu/Count. menu, press the U or V key to select [Common Settings]. 2 Press the OK key. The Common Settings menu appears.
Default Setting (System Menu) Summer Time Set whether or not to apply summer time to the display of the date. Use the procedure below to set Summer Time. Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] 1 In the Sys. Menu/Count. menu, press the U or V key to select [Common Settings]. 2 Press the OK key. The Common Settings menu appears.
Default Setting (System Menu) Auto Error Clear If an error occurs during printing, the print job stops to wait for the next step to be taken by the user. In the Auto Error Clear mode, automatically clear the error after a set amount of time elapses. The following errors are automatically cleared. Cannot duplex print on this paper. Send error. Cannot connect to Authentication Server. Incorrect account ID. Job is canceled. Job Accounting restriction exceeded. Cannot print.
Default Setting (System Menu) Timer Setting: a b 1 Sleep Timer ********************* 2 PanelReset Timer 3 Low Power Timer [ Exit ] Auto Err. Clear: a b 1 *Off ********************* 2 On • 4 The Timer Settings menu appears. 5 Press the U or V key to select [Auto Err. Clear]. 6 Press the OK key. Auto Err. Clear appears. 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key. Completed. is displayed and the screen returns to the Timer Settings menu.
Default Setting (System Menu) A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key). Login User Name: L b ******************* Login Password: [ Login ] Timer Setting: a b 1 Err. Clear Timer ********************* 2 Sleep Timer 3 PanelReset Timer [ Exit ] Err. Clear Timer: * b (5 - 495) ******30*sec. 4 The Timer Settings menu appears. 5 Press the U or V key to select [Err. Clear Timer]. 6 Press the OK key.
Default Setting (System Menu) Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] 2 Press the OK key. The Common Settings menu appears. 3 Press the U or V key to select [Timer Setting], and press the OK key. A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key). Login User Name: L b ******************* Login Password: [ Login ] Timer Setting: a b 1 Err.
Default Setting (System Menu) Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] 2 Press the OK key. The Common Settings menu appears. 3 Press the U or V key to select [Timer Setting], and press the OK key. A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key). Login User Name: L b ******************* Login Password: [ Login ] Timer Setting: a b 1 Err.
Default Setting (System Menu) Auto Panel Reset If no jobs are run for a certain period of time, automatically reset settings and return to the default setting. NOTE: Refer to page 8-42 for the default settings. • Auto Panel Reset ON/OFF Select to use Auto Panel Reset or not. Use the procedure below to specify the auto panel reset setting. The default setting is On. Sys. Menu/Count.
Default Setting (System Menu) • 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key. Completed. is displayed and the screen returns to the Timer Settings menu. Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Options are between 5 and 495 seconds (every five seconds). The default setting is 90 seconds. NOTE: If you select [Off] for Auto Panel Reset, the time display does not appear.
Default Setting (System Menu) PanelReset Timer:D b (5 - 495) ******90*sec. 6 Press the OK key. Panel Reset Timer appears. 7 Press the U or V key to set the Panel Reset Timer. Set the amount of time before resetting the message display on the panel in seconds. You cannot use the numeric keys to enter this value. 8 Press the OK key. Completed. is displayed and the screen returns to the Timer Settings menu. Low Power Timer You can specify the amount of time to wait before Low Power Mode.
Default Setting (System Menu) Low Power Timer: D b (1 - 240) *******2*min. 5 Press the U or V key to select [Low Power Timer]. 6 Press the OK key. Low Power Timer appears. 7 Press the U or V key or numeric keys to set the Low Power Timer. Set the amount of time before entering the low power state in minutes. 8 Press the OK key. Completed. is displayed and the screen returns to the Timer Settings menu. Unusable Time You can specify the prohibition period to use.
Default Setting (System Menu) Timer Setting: a b 1 Err. Clear Timer ********************* 2 Sleep Timer 3 PanelReset Timer [ Exit ] Unusable Time: a b 7 *Off ********************* 8 On [ Exit 4 The Timer Settings menu appears. 5 Press the U or V key to select [Unusable Time]. 6 Press the OK key. Unusable Time appears. 7 Press the U or V key to select [On]. 8 Press the OK key. Start Time appears. ] Start Time: a b Hour Min. ***00*: 00 (Current Time 11:45) 8 9 End Time: a b Hour Min.
Default Setting (System Menu) Function Defaults Defaults are the values automatically set after the warm-up is completed or the Reset key is pressed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. Color Selection Select the default color mode setting. The available default settings are shown below. Color mode Description Full Color Scan document in full color.
Default Setting (System Menu) 7 Press the U or V key to select [Full Color], [Grayscale] or [Black & White]. 8 Press the OK key. Completed. is displayed and the screen returns to the Function Default menu. Scan Resolution Select the default scanning resolution. The options are 600x600dpi, 400x400dpi U.Fin (Ultra Fine), 300x300dpi, 200x400dpi S.Fin (Super Fine), 200x200dpi Fine, 200x100dpi Norm. (Normal). Use the procedure below to select the default resolution setting. Sys. Menu/Count.
Default Setting (System Menu) Original Image Set the default original document type. The available default settings are shown below. Item Description Text+Photo Text and photos together. Photo For photos taken with a camera. Text Only text, no photos. for OCR Image quality suitable for OCR software. Use the procedure below to select the default quality setting for originals. Sys. Menu/Count.
Default Setting (System Menu) Density Set the default density. The available default settings are shown below. Item Description Manual (Normal 0) Set to (Normal 0) in the Manual density. Auto Set to Auto density. Use the procedure below to select the default zoom setting. Sys. Menu/Count.
Default Setting (System Menu) Zoom Select the enlarged/reduced default when paper size/sending size changed after the originals set. The available default settings are shown below. Item Description 100% Copy (send/save) at actual size (100%). Auto Automatically reduce or enlarge the originals to match paper size/ sending size. Use the procedure below to select the default zoom setting. Sys. Menu/Count.
Default Setting (System Menu) Collate Set the defaults for Collate. The table below shows the available settings. Item Collate Description Off Collate not performed. On Collate performed. NOTE: Refer to page 3-15 for Collate/Offset. Use the procedure below to set the default Collate/Offset settings. Sys. Menu/Count.
Default Setting (System Menu) Orig.Orientation Set the original orientation defaults. The available default settings are shown below. Item Description c Top Edge Top Select the original's top edge at the top. d Top Edge Left Select the original's top edge at the left. Refer to page 4-6 for Original Orientation. Use the procedure below to select the default orientation when originals are placed on the platen. Sys. Menu/Count.
Default Setting (System Menu) EcoPrint Select the EcoPrint default. The table below shows the available settings. Item Description Off No EcoPrint performed. On EcoPrint performed. NOTE: Refer to page 4-8 for EcoPrint. Use the procedure below to set the default EcoPrint setting. Sys. Menu/Count.
Default Setting (System Menu) File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. The table below lists the additional information available. Item Description None No additional information available. Date Adds date and time. Job No. Adds the job number. Job No. + Date Adds the job number plus date and time. Date + Job No. Adds date and time plus the job number.
Default Setting (System Menu) File name Entry: A b doc 1* S ABC [ Text ] Additional Info.: a b 3 Job No. 4 *Job No.+Date ********************* 5 Date+Job No. 6 Press the OK key. File Name Entry appears. Enter the document name (up to 32 characters). 7 Press the OK key. Additional Info appears. 8 Press the U or V key to select [None], [Date], [JobNo.], [JobNo. + Date] or [Date + JobNo.]. 9 Press the OK key. Completed. is displayed and the screen returns to the Function Default menu.
Default Setting (System Menu) Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] K b Subject Entry: * 4 Press the OK key. The Function Default menu appears. 5 Press the U or V key to select [Subject/Body]. 6 Press the OK key. Subject Entry appears. Enter the email subject (up to 60 characters). If you press the Back key, you can return to the Function Default menu. S [ ABC Text Body Entry: * ABC [ Text ] 7 a b Press the OK key.
Default Setting (System Menu) Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] Continuous Scan: a b 1 *Off ********************* 2 On 2 Press the OK key. The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key. The Function Default menu appears. 5 Press the U or V key to select [Continuous Scan].
Default Setting (System Menu) Sys. Menu/Count.: a b 3 System 4 User/Job Account 5 Common Settings ********************* [ Exit ] Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] File Format: a b 1 *PDF ********************* 2 TIFF 3 XPS 1 In the Sys. Menu/Count. menu, press the U or V key to select [Common Settings]. 2 Press the OK key.
Default Setting (System Menu) Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] File Separation: a b 1 *Off ********************* 2 Each Page 2 Press the OK key. The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key. The Function Default menu appears. 5 Press the U or V key to select [File Separation].
Default Setting (System Menu) Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] TIFF Print: a b 1 *Paper Size g ********************* 2 Image Resolution T 3 Print Resolution T 2 Press the OK key. The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key. The Function Default menu appears.
Default Setting (System Menu) Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] XPS FitTo Page: a b 1 *Off ********************* 2 On 3 Press the U or V key to select [Function Default]. 4 Press the OK key. The Function Default menu appears. 5 Press the U or V key to select [XPS FitTo Page]. 6 Press the OK key. XPS FitTo Page appears. 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key. Completed.
Default Setting (System Menu) Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] Detail Setting: a b 1 2 in 1 layout ********************* 2 4 in 1 Layout 3 Border Line [ Exit ] 2 in 1 Layout a b 1 *g L to R f T to B ********************* 2 e R to L 4 Press the OK key. The Function Default menu appears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key. The Detail Setting menu appears.
Default Setting (System Menu) Common Settings: a b 1 Language ********************* 2 Default Screen 3 Sound [ Exit ] Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] Detail Setting: a b 1 2 in 1 layout ********************* 2 4 in 1 Layout 3 Border Line [ Exit ] 4 in 1 Layout: a b 1 *h Right then Down ********************* 2 i Down then Right 3 j Left then Down 2 Press the OK key. The Common Settings menu appears.
Default Setting (System Menu) Border Line Select the default value for border line when [2 in 1] is selected for Combine. Items available for the default value are as follows: Item Description None No border line. l Solid Line Draws solid border lines. m Dotted Line Draws dotted border lines. n Positioning Mark Puts a mark on the border line position. Use the procedure below to select the default value for border line. Sys. Menu/Count.
Default Setting (System Menu) Border Line: a b 1 * None ********************* 2 l Solid Line 3 m Dotted Line 8 Press the OK key. Border Line appears. 9 Press the U or V key to select [ None], [l Solid Line], [m Dotted Line] or [n Positioning Mark]. 10 Press the OK key. Completed. is displayed and the screen returns to the Detail Setting menu. Orig. Binding Select the default value for the binding edge of the original when [2-sided>>1-sided] or [2-sided>>2-sided] is selected for Duplex.
Default Setting (System Menu) Detail Setting: a b 1 2 in 1 layout ********************* 2 4 in 1 Layout 3 Border Line [ Exit ] Orig. Binding: a b 1 *o Left/Right ********************* 2 p Top 6 Press the OK key. The Detail Setting menu appears. 7 Press the U or V key to select [Orig. Binding]. 8 Press the OK key. Orig. Binding appears. 9 Press the U or V key to select [o Left/Right] or [ p Top]. 10 Press the OK key. Completed. is displayed and the screen returns to the Detail Setting menu.
Default Setting (System Menu) Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] Detail Setting: a b 1 2 in 1 layout ********************* 2 4 in 1 Layout 3 Border Line [ Exit ] Finish.. Binding: a b 1 *o Left/Right ********************* 2 p Top 4 Press the OK key. The Function Default menu appears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key. The Detail Setting menu appears.
Default Setting (System Menu) Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] Detail Setting: a b 1 2 in 1 layout ********************* 2 4 in 1 Layout 3 Border Line [ Exit ] Image Quality: a b 1 *1 Low(High Comp) ********************* 2 2 3 3 4 Press the OK key. The Function Default menu appears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key. The Detail Setting menu appears.
Default Setting (System Menu) Function Default: a b 1 Color Selection ********************* 2 Scan Resolution 3 FAX Resolution [ Exit ] Detail Setting: a b 1 2 in 1 layout ********************* 2 4 in 1 Layout 3 Border Line [ Exit ] Color TIFF Comp.: a b 1 *TIFF V6 ********************* 2 TTN2 4 Press the OK key. The Function Default menu appears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key. The Detail Setting menu appears.
Default Setting (System Menu) Login Operation Specify the character entry method in the login screen that appears when user management is enabled. Item Description Use Numeric Key Use the numeric keys to select and enter characters. Select Character Enter characters by selecting them from.the character palette that appears. Use the procedure below to adjust the Login Operation. Sys. Menu/Count.
Default Setting (System Menu) Copy Settings The following settings are available for copying functions. • Photo Processing …8-67 • Paper Selection …8-68 • Auto Paper Selection …8-69 • Auto % Priority …8-70 • Select Key Set …8-71 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges. Photo Processing Set the resolution for copying a photo. Item Description Dithering(Normal) Sets the resolution to standard.
Default Setting (System Menu) 6 Press the OK key. Completed. is displayed and the screen returns to the Copy menu. Paper Selection Set the default paper selection. The table below shows the available settings. Item Description Auto Automatically select the cassette containing paper in the same size as originals. Def. PaperSource Select paper source set by Default Paper Source (refer to page 8-20). Use the procedure below to set the default paper selection. Sys. Menu/Count.
Default Setting (System Menu) Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom changes. The table below shows the available settings. Item Description MostSuitableSize Select paper based on the current zoom and the size of the original. Same as OrigSize Select paper that matches the size of the original, regardless the zoom. Use the procedure below to specify the action performed for Auto Paper Selection. Sys. Menu/Count.
Default Setting (System Menu) Auto % Priority When a paper source of different size from the original is selected, select whether automatic zoom (reduce/zoom) is performed. The table below shows the available settings. The default setting is Off. Item Detail Off No zoom performed (copied in original size). On Automatic zoom performed as appropriate. Use the procedure below to specify the automatic zoom priority. Sys. Menu/Count.
Default Setting (System Menu) Select Key Set If you register a function to the Left Select key or Right Select key, you can quickly set the function when using copy functions. You can register one of the following functions to each key. • None • Paper Selection • Collate • Duplex • Zoom • Combine • Original Size • Orig.
Default Setting (System Menu) Left: a b 4 Duplex 5 *Zoom ********************* 6 Combine This function is already registered. 6 Press the OK key. This displays the function selection screen for the flexible key selected in step 5. The screen shown is the one when [Left] is selected. 7 Press the U or V key to select the function you want to register to the flexible key. 8 Press the OK key. Completed. is displayed and the screen returns to the Copy menu.
Default Setting (System Menu) Printer Settings Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine.
Default Setting (System Menu) Use the procedure below to select the emulation. Sys. Menu/Count.:a b 5 Common Settings 6 Copy 7 Printer ********************* [ Exit ] Printer: a b 1 Emulation Set. ********************* 2 EcoPrint 3 Override A4/LTR [ Exit ] Emulation Set.: a b 5 PCL6 6 KPDL 7 *KPDL(Auto) ********************* 1 In the Sys. Menu/Count. menu, press the U or V key to select [Printer]. 2 Press the OK key. The Printer menu appears. 3 Press the U or V key to select [Emulation Set.].
Default Setting (System Menu) When KPDL Is Selected for Emulation When you use the KPDL emulation mode, set whether or not to output KPDL error reports. The default setting is Off. Use the procedure below to make the setting. Emulation Set.: a b 5 PCL6 6 KPDL ********************* 7 KPDL(Auto) KPDL Error Rpt: a b 1 Off 2 *On ********************* 1 In Emulation Set, press the U or V key to select [KPDL]. 2 Press the OK key. KPDL Error Rpt appears. 3 Press the U or V key to select [Off] or [On].
Default Setting (System Menu) Alt. Emulation: a b 3 DIABLO 630 4 EPSON LQ-850 5 *PCL6 ********************* KPDL Error Rpt: a b 1 Off 2 *On ********************* 2 Press the OK key. Alt. Emulation appears. 3 Press the U or V key to select the printer for alternative emulation. 4 Press the OK key. KPDL Error Rpt appears. 5 Press the U or V key to select [Off] or [On]. 6 Press the OK key. Completed. is displayed and the screen returns to the Printer menu.
Default Setting (System Menu) 6 Press the OK key. Completed. is displayed and the screen returns to the Printer menu. Override A4/LTR Select whether to treat A4 size and Letter, which are similar in size, as the same size when printing. The table below shows the available settings. Item Description On A4 and Letter are regarded as the same in size. The machine will use whichever size is in the paper source. Off A4 and Letter are not regarded as the same in size.
Default Setting (System Menu) Duplex Select binding orientation for duplex mode. The table below shows the available settings. Item Description Finish Off No duplex mode Bind Long Edge Longer edge bound Bind Short Edge Shorter edge bound Use the procedure below to select a duplex setting. Sys. Menu/Count.:a b 5 Common Settings 6 Copy 7 Printer ********************* [ Exit ] Printer: a b 1 Emulation Set.
Default Setting (System Menu) Copies Set the default number of copies, from 1 to 999. Use the procedure below to specify the default number of copies. Sys. Menu/Count.:a b 5 Common Settings 6 Copy 7 Printer ********************* [ Exit ] Printer: a b 1 Emulation Set. ********************* 2 EcoPrint 3 Override A4/LTR [ Exit ] Copies: D b (1 - 999) *****999*copies 1 In the Sys. Menu/Count. menu, press the U or V key to select [Printer]. 2 Press the OK key. The Printer menu appears.
Default Setting (System Menu) Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer Use the procedure below to set the default orientation for printing. Sys. Menu/Count.:a b 5 Common Settings 6 Copy 7 Printer ********************* [ Exit ] Printer: a b 1 Emulation Set. ********************* 2 EcoPrint 3 Override A4/LTR [ Exit ] Orientation: a b 1 *Portrait ********************* 2 Landscape 1 In the Sys. Menu/Count.
Default Setting (System Menu) FormFeed Timeout Receiving print data from the computer, the machine may sometimes wait if there is no information signalling that the last page does not have any more data to be printed. When the preset timeout passes, the machine automatically prints paper. The options are between 5 and 495 seconds. Use the procedure below to set the form feed timeout. Sys. Menu/Count.:a b 5 Common Settings 6 Copy 7 Printer ********************* [ Exit ] Printer: a b 1 Emulation Set.
Default Setting (System Menu) Sys. Menu/Count.:a b 5 Common Settings 6 Copy 7 Printer ********************* [ Exit ] Printer: a b 1 Emulation Set. ********************* 2 EcoPrint 3 Override A4/LTR [ Exit ] LF Action: M b 1 *LF Only ********************* 2 LF and CR 3 Ignore LF 1 In the Sys. Menu/Count. menu, press the U or V key to select [Printer]. 2 Press the OK key. The Printer menu appears. 3 Press the U or V key to select [LF Action]. 4 Press the OK key. LF Action appears.
Default Setting (System Menu) Printer: a b 1 Emulation Set. ********************* 2 EcoPrint 3 Override A4/LTR [ Exit ] CR Action: a b 1 *CR Only ********************* 2 LF and CR 3 Ignore CR 2 Press the OK key. The Printer menu appears. 3 Press the U or V key to select [CR Action]. 4 Press the OK key. 5 Press the U or V key to select [CR Only], [LF and CR] or [Ignore CR]. 6 Press the OK key. Completed. is displayed and the screen returns to the Printer menu.
Default Setting (System Menu) Paper Feed Mode: a b 1 *Auto ********************* 2 Fixed 4 Press the OK key. Paper Feed Mode appears. 5 Press the U or V key to select [Auto] or [Fixed]. 6 Press the OK key. Completed. is displayed and the screen returns to the Printer menu.
Default Setting (System Menu) Sending Settings The sending settings allow you to specify the following sending function options. • Select Key Set …8-85 • Document Box Settings …8-87 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges. Select Key Set If you register a function to the Left Select key or Right Select key, you can quickly set the function when using sending functions.
Default Setting (System Menu) Use the procedure below to set Select Key Set. Sys. Menu/Count.:a b 6 Copy 7 Printer 8 Send ********************* [ Exit ] Send: a b 1 Select Key Set. ********************* 2 DestinationCheck [ Exit Exit 2 Press the OK key. The Send menu appears. 3 Press the U or V key to select [Select Key Set.]. 4 Press the OK key. Select Key Set. appears. 5 Press the U or V key to select [Left] or [Right]. 6 Press the OK key.
Default Setting (System Menu) Document Box Settings The following settings are available for Document Box. • Select Key Set …8-87 Select Key Set If you register a function to the Left Select key or Right Select key, you can quickly set the function when printing from or saving to a document box. You can register one of the following functions to each key for either of printing from and saving to a document box.
Default Setting (System Menu) Use the procedure below to set Select Key Set. Sys. Menu/Count.:a b 8 Send 9 FAX : Document Box ********************* [ Exit ] Document Box: a b 1 Sub Address Box ********************* 2 Select Key Set. 3 Polling Box [ Exit ] Select Key Set.: a b 1 Print ********************* 2 Store [ Exit Exit In the Sys. Menu/Count. menu, press the U or V key to select [Document Box]. 2 Press the OK key. The Document Box menu appears.
Default Setting (System Menu) This function is already registered. IMPORTANT: If you try to set the function that is registered to the other flexible key, you cannot set it and This function is already registered. is displayed.
Default Setting (System Menu) Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE: If user login administration is enabled, you can only print by logging in with administrator privileges. Printing Reports Printable reports are as follows. Menu map Outputs a menu map of this machine.
Default Setting (System Menu) Font List Check the font samples installed in the machine. Use the procedure below to print a Menu Map / Status Page / Font List. Sys. Menu/Count.:a b 1 Report ********************* 2 Counter 3 System [ Exit ] Report: a b 1 Report Print ********************* 2 Admin Rpt Set. 3 Result Rpt Set. [ Exit ] Report Print: a b 1 Menu Map ********************* 2 Status Page 3 Font List [ Exit ] 1 In the Sys. Menu/Count. menu, press the U or V key to select [Report].
Default Setting (System Menu) 6 Print. Are you sure? z Status Page [ Yes ] [ Press the OK key. A confirmation screen appears. The screen shown is the one when Status Page is selected. No ] 7 Press [Yes] (the Left Select key). The selected report is output. Accepted. is displayed and the screen returns to the Report Print menu. NOTE: When acceptance of jobs is prohibited, Print, storing functions are restricted now. is displayed and the output is canceled.
Default Setting (System Menu) Service Setting: a b 1 Service Status ********************* 2 Network Status 3 New Developer [ Exit ] Print. Are you sure? z Network Status [ Yes ] [ No 3 Press the U or V key to select [Service Setting]. 4 Press the OK key. Service Setting appears. 5 Press the U or V key to select [Service Status] or [Network Status]. 6 Press the OK key. A confirmation screen appears. The screen shown is the one when Network Status is selected.
Default Setting (System Menu) Report: a b 1 Report Print ********************* 2 Admin Rpt Set. 3 Result Rpt Set. [ Exit ] Result Rpt Set.: a b 1 Send Result ********************* 2 FAX RX Result 3 JobFinish Notice [ Exit ] Send Result: a b 1 E-mail/Folder ********************* 2 FAX 3 CancelBeforeSend [ Exit ] E-mail/Folder: a b 1 Off 2 On 3 *Error Only ********************* 2 Press the OK key. The Report menu appears. 3 Press the U or V key to select [Result Rpt Set.]. 4 Press the OK key.
Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Denst. Adj. …8-95 • Send/Box Density …8-96 • Correct. Bk Line …8-97 • New Developer...8-98 • Auto Drum Refresh...8-99 • Drum Refresh...8-100 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges. Copy Denst. Adj. Adjust copy density. Adjustment can be made in 7 levels both in auto and manual density modes.
Default Setting (System Menu) Manual: a b 3 -1 4 * 0 Normal ********************* 5 +1 6 Press the OK key. This displays the density selection screen for the mode selected in step 5. The screen shown is the one when [Manual] is selected. 7 Press the U or V key to select the density from [-3 Lighter] to [+3 Darker]. 8 Press the OK key. Completed. is displayed and the screen returns to the Copy Denst. Adj. menu. Send/Box Density Adjust scan density when sending or storing the data in Document Box.
Default Setting (System Menu) 8 Press the OK key. Completed. is displayed and the screen returns to the Send/Box Density menu. Correct. Bk Line Correct fine black lines (black streaks caused by contamination), which may appear on the copies, when the document processor used. Paper feed direction 8 The table below shows the available settings. Item Description Off No correction performed. On(Low) Correction performed. The reproduction of the image becomes lower when using Off.
Default Setting (System Menu) Adjust/Maint.: a b 1 Copy Denst. Adj. ********************* 2 Send/Box Density 3 Correct. Bk Line [ Exit ] Correct. Bk Line: a b 1 *Off ********************* 2 On(Low) 3 On(High) 2 Press the OK key. The Adjust/Maint. menu appears. 3 Press the U or V key to select [Correct. Bk Line]. 4 Press the OK key. Correct. Bk Line appears. 5 Press the U or V key to select [Off], [On(Low)] or [On(High)]. 6 Press the OK key. Completed.
Default Setting (System Menu) New Developer. Are you sure? [ Yes ] [ No 6 Press the OK key. A confirmation screen appears. 7 Press [Yes] (the Left Select key). Completed. is displayed and the screen returns to the Service Setting menu. ] Auto Drum Refresh When the machine is turned on or is woken up from Low-Power mode or Sleep mode, the drum is sometimes automatically refreshed.
Default Setting (System Menu) Service Setting: a b 1 Service Status ********************* 2 Network Status 3 New Developer [ Exit ] Auto Drum Refresh:a b 1 *Off ********************* 2 Standard 3 Long 4 Press the OK key. The Service Setting menu appears. 5 Press the U or V key to select [Auto Drum Refresh]. 6 Press the OK key. Auto Drum Refresh appears. 7 Press the U or V key to select [Off], [Standard] or [Long]. 8 Press the OK key. Completed.
Default Setting (System Menu) Start the drum refresh. Are you sure? [ Yes ] [ No 6 Press the OK key. A confirmation screen appears. 7 Press [Yes] (the Left Select key). Drum refresh is executed.
Default Setting (System Menu) Editing Destination (Address Book/Adding One-Touch Keys) Save frequently used destinations to Address Book or One-touch keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE: COMMAND CENTER can be used to efficiently save and edit multiple destinations. Adding an Individual Destination A maximum of 100 individual addresses can be registered.
Default Setting (System Menu) Add Address: a b 1 Contact ********************* 2 Group Detail: Contact Name Sally [ C b 1/7 Edit ] 6 Press the U or V key to select [Add Address]. 7 Press the OK key. Add Address appears. 8 Press the U or V key to select [Contact]. 9 Press the OK key. This displays the screen for editing destinations. NOTE: If the maximum number of destinations has already been registered, the screen will display Registered numbers exceeded. and return to the Address Book.
Default Setting (System Menu) Entering E-mail Address Detail: C b p E-mail Address: 4/7 t_maury@###########.N [ Edit Address Entry: * [ Press the Y or Z key to display E-mail Address. 2 Press [Edit] (the Right Select key). An entry screen appears. 3 Enter the e-mail address. ] B b ABC Text 1 ] NOTE: Destination can be specified using the Address Book or the One-touch keys. Refer to Specifying Destination on page 3-26. 4 Press the OK key. The e-mail address is registered.
Default Setting (System Menu) Folder (FTP) Address The table below explains the items to be entered. Item Description Max. No. of Characters Host Name* Host name or IP address of the sending computer 64 chars Path Path to the folder used to save files E.g. "\User\ScanData" 128 chars Login User Name User name for folder access For example, abcdnet\james.
Default Setting (System Menu) Login User Name: A b Maury* S ABC [ Text Login Password: OOOOOOOOOOO* [ Yes ] [ No 6 Press the OK key. Login User Name appears. 7 Enter the login user name. 8 Press the OK key. Login Password appears. 9 Enter the login password. ] Check the connection. Are you sure? [ Enter the path name. ] A b ABC Text 5 10 Press the OK key. A confirmation screen appears.
Default Setting (System Menu) Address Number Address Number is an ID for a destination. When creating a new destination, the smallest unused address number is automatically allocated. You can select any available number out of 100 numbers for individuals and 20 numbers for groups. Detail: Address Number: 053 [ C b 6/6 Edit 1 Press the Y or Z key to display Address Number. 2 Press [Edit] (the Right Select key). An entry screen appears.
Default Setting (System Menu) Edit Destination:a b 1 Addressbook ********************* 2 Print List [ Exit Menu: a b 1 Detail/Edit 2 Delete 3 Add Address ********************* Add Address: a b 1 Contact 2 *Group ********************* [ C b 1/4 Edit Press the OK key. The Edit Destination menu appears. 3 Press the U or V key to select [Address Book]. 4 Press the OK key. The Address Book list screen appears. 5 Press [Menu] (the Right Select key). Menu appears.
Default Setting (System Menu) Entering Group Name Detail: Group Name: Sales Section [ Group Name: Sales* S [ C b 1/4 Edit Press the Y or Z key to display Group Name. 2 Press [Edit] (the Right Select key). An entry screen appears. 3 Enter the group name. ] A b ABC Text 1 ] If creating a new group name, the address number allocated to the destination is already entered. 4 Press the OK key. The group name is registered. 1 Press the Y or Z key to display Group Member.
Default Setting (System Menu) Contacts: a b l Fiala ********************* l Maury l Morgan [ Menu ] l b p G Sally: a b 0667643277 sally@###########.N Ntid7004 [ Menu ] 5 Press the OK key. This displays the list of destinations registered in the Address Book. NOTE: If 100 members have already been registered in the group, the screen will display Registered numbers exceeded. and return to the Group Member. 6 Press the U or V key to select the destination you want to add to the group.
Default Setting (System Menu) Delete. Are you sure? z p Sally [ Yes ] [ No 5 Press the OK key. A confirmation message appears. 6 Press [Yes] (the Left Select key). Completed. is displayed and the screen returns to Group Member. ] Entering Address Number Address Number is an ID for a destination. When creating a new destination, the smallest unused address number is automatically allocated. You can select any available number out of 100 numbers for individuals and 20 numbers for groups.
Default Setting (System Menu) Edit Destination:a b 1 Addressbook ********************* 2 Print List [ Exit Menu: a b 1 Detail Edit ********************* 2 Delete 3 Add Address [ A b 1/7 Edit Press the OK key. The Edit Destination menu appears. 3 Press the U or V key to select [Address Book]. 4 Press the OK key. The Address Book list screen appears. 5 Press the U or V key to select the destination you want to edit. 6 Press [Menu] (the Right Select key). Menu appears.
Default Setting (System Menu) Adding a Destination on One-touch Key This machine has 11 one-touch keys and you can register 2 destinations to each of them. The one-touch keys are arranged as shown below: No.1 No.2 No.3 No.4 No.12 No.13 No.14 No.15 No.5 No6 No.7 No.8 No.16 No.17 No.18 No.19 No.9 No.10 No.11 No.20 No.21 No.22 SHIFT NOTE: Refer to One-Touch Key on page 3-3 for how to use them.
Default Setting (System Menu) Editing One-touch Key Edit/delete the destinations you added to One-touch Key. Use the procedure below to edit the one-touch key. Select Key No.: a b 1 No. 1 ********************* 2 No. 12 [ Exit 1 The screen shown is the one when No.1/No.12 is pressed and held. ] Key Edit: a b 1 Edit ********************* 2 Detail 3 Delete [ Exit ] In the Send or FAX screen, press the one-touch key where you want to edit the destination and hold it (2 seconds or longer).
Default Setting (System Menu) 8 Press [Yes] (the Left Select key). The selected destination is registered to the one-touch key, overwriting the previous one. Registered. is displayed and the screen returns to the basic screen.
Default Setting (System Menu) Restarting the System Restart the printer without turning the main power switch off. Use this to deal with any unstable operation by the machine. (Same as the computer restart.) Use the procedure below to restart the system. Sys. Menu/Count.:a b 1 Report 2 Counter 3 System ********************* [ Exit ] 1 A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key).
Default Setting (System Menu) Network Setup The following network settings are available. • LAN Interface Setup …8-117 • TCP/IP (IPv4) Setup …8-118 • TCP/IP (IPv6) Setup …8-127 • NetWare Setup …8-128 • AppleTalk Setup …8-129 • Protocol Detail …8-133 LAN Interface Setup Specify the settings for the LAN interface to be used. The default setting is Auto. Use the procedure below to select the interface. Sys. Menu/Count.
Default Setting (System Menu) LAN Interface: a b 1 *Auto ********************* 2 10Base-Half 3 10Base-Full 6 Press the OK key. LAN Interface appears. 7 Press the U or V key to select the desired LAN interface. The available LAN interfaces are as follows: Auto 10Base-Half 10Base-Full 100Base-Half 100Base-Full 8 Press the OK key. Completed. is displayed and the screen returns to the Network Setting menu. TCP/IP (IPv4) Setup Set up TCP/IP to connect to the Windows network.
Default Setting (System Menu) Network Setting: a b 1 TCP/IP Settings ********************* 2 NetWare 3 AppleTalk [ Exit ] TCP/IP Settings: a b 1 TCP/IP ********************* 2 IPv4 Setting 3 IPv6 Setting [ Exit ] TCP/IP: a b 1 Off 2 *On ********************* 3 Press the U or V key to select [Network Setting]. 4 Press the OK key. The Network Setting menu appears. 5 Press the U or V key to select [TCP/IP Settings]. 6 Press the OK key. The TCP/IP Settings menu appears.
Default Setting (System Menu) DHCP: a b 1 Off 2 *On ********************* 13 Press the OK key. DHCP appears. 14 Press the U or V key to select [Off] and then press the OK key. Completed. is displayed and the screen returns to the IPv4 Setting menu. IPv4 Setting: a b 1 DHCP 2 Bonjour ********************* 3 IP Address [ Exit ] Bonjour: a b 1 *Off ********************* 2 On 15 Press the U or V key to select [Bonjour]. 16 Press the OK key. Bonjour appears.
Default Setting (System Menu) Press the U or V key or the numeric keys to enter the IP Address. Each 3 digits can be set between 000 and 255. b IP Address: 123.145.167.189 IMPORTANT: When the DHCP Setting (page 8-123) is [On], the current IP address is displayed and cannot be changed. When setting an IP address, set the DHCP Setting (page 8123) to Off. 21 Press the OK key. Completed. is displayed and the screen returns to the IPv4 Setting menu.
Default Setting (System Menu) Default Gateway: a b 27 Press the OK key. Default Gateway appears. 000.000.000.000 28 Use the arrow keys to enter the Default Gateway. Press the Y or Z key to move the cursor position horizontally. Press the U or V key or the numeric keys to enter the Default Gateway. Each 3 digits can be set between 000 and 255. IMPORTANT: When the DHCP Setting (page 8-123) is [On], the current Default Gateway is displayed and cannot be changed.
Default Setting (System Menu) DHCP Settings Select whether or not to use the DHCP server. The default setting is On. Use the procedure below to specify the DHCP setting. Sys. Menu/Count.:a b 1 Report 2 Counter 3 System ********************* [ Exit ] 1 A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key). Login User Name: L b ******************* Login Password: [ Login In the Sys. Menu/Count.
Default Setting (System Menu) TCP/IP: a b 1 Off 2 *On ********************* 8 Press the OK key. TCP/IP appears. 9 Press the U or V key to select [On] and then press the OK key. Completed. is displayed and the screen returns to the TCP/IP Settings menu. TCP/IP Settings: a b 1 TCP/IP 2 IPv4 Setting ********************* 3 IPv6 Setting [ Exit ] IPv4 Setting: a b 1 DHCP ********************* 2 Bonjour 3 IP Address [ Exit ] 10 Press the U or V key to select [IPv4 Setting]. 11 Press the OK key.
Default Setting (System Menu) Bonjour Settings Select whether or not to use Bonjour. The default setting is Off. Use the procedure below to specify the Bonjour setting. Sys. Menu/Count.:a b 1 Report 2 Counter 3 System ********************* [ Exit ] 1 A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key). Login User Name: L b ******************* Login Password: [ Login In the Sys. Menu/Count.
Default Setting (System Menu) TCP/IP: a b 1 Off ********************* 2 *On 8 Press the OK key. TCP/IP appears. 9 Press the U or V key to select [On] and then press the OK key. Completed. is displayed and the screen returns to the TCP/IP Settings menu. TCP/IP Settings: a b 1 TCP/IP 2 IPv4 Setting ********************* 3 IPv6 Setting [ Exit ] IPv4 Setting: a b 1 DHCP 2 Bonjour ********************* 3 IP Address [ Exit ] 10 Press the U or V key to select [IPv4 Setting]. 11 Press the OK key.
Default Setting (System Menu) TCP/IP (IPv6) Setup Set up TCP/IP (IPv6) to connect to the network. The default setting is Off. Use the procedure below to setup the TCP/IP (IPv6) setting. Sys. Menu/Count.:a b 1 Report 2 Counter 3 System ********************* [ Exit ] 1 A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key). Login User Name: L b ******************* Login Password: [ Login In the Sys. Menu/Count.
Default Setting (System Menu) IPv6 Setting: a b 1 *Off ********************* 2 On [ Exit 8 Press the OK key. IPv6 Setting appears. 9 Press the U or V key to select [On] or [Off]. ] 10 Press the OK key. Completed. is displayed and the screen returns to the TCP/IP Settings menu. NetWare Setup Select the NetWare network connection. After that, select frame types for NetWare network from Auto, Ethernet-II, 802.3, 802.2, or SNAP. The default settings is "Off".
Default Setting (System Menu) NetWare: a b 1 *Off ********************* 2 On 6 Press the OK key. NetWare appears. 7 Press the U or V key to select [On] or [Off]. If you select [On] and press the OK key, Frame Type appears. Press the U or V key to select the desired frame type. Frame Type: a b 1 *Auto ********************* 2 802.3 3 Ether-II The available frame types are as follows: Auto 802.3 Ether-II 802.2 SNAP 8 Press the OK key. Completed.
Default Setting (System Menu) Network Setting: a b 1 TCP/IP Settings ********************* 2 NetWare 3 AppleTalk [ Exit ] AppleTalk a b 1 Off 2 *On ********************* 3 Press the U or V key to select [Network Setting]. 4 Press the OK key. The Network Setting menu appears. 5 Press the U or V key to select [AppleTalk]. 6 Press the OK key. AppleTalk appears. 7 Press the U or V key to select [On] or [Off] and then press the OK key. Completed.
Default Setting (System Menu) Network Setting: a b 1 TCP/IP Settings ********************* 2 NetWare 3 AppleTalk [ Exit ] WSD-SCAN a b 1 Off 2 *On ********************* 4 Press the OK key. The Network Setting menu appears. 5 Press the U or V key to select [WSD-SCAN]. 6 Press the OK key. The WSD-SCAN menu appears. 7 Press the U or V key to select [On] or [Off]. 8 Press the OK key. Completed. is displayed and the screen returns to the Network Settings menu.
Default Setting (System Menu) Network Setting: a b 1 TCP/IP Settings ********************* 2 NetWare 3 AppleTalk [ Exit ] WSD-PRINT: a b 1 Off 2 *On ********************* 4 Press the OK key. The Network Setting menu appears. 5 Press the U or V key to select [WSD-PRINT]. 6 Press the OK key. The WSD-PRINT menu appears. 7 Press the U or V key to select [On] or [Off]. 8 Press the OK key. Completed. is displayed and the screen returns to the Network Settings menu.
Default Setting (System Menu) Protocol Detail Make other network related settings. Item Description Default Setting Restarting the System* NetBEUI Selects whether or not to receive documents using NetBEUI. On × LPD Select whether or not to receive documents using LPD as the network protocol. On z FTP (Server) Select whether or not to receive documents using FTP. On z FTP (Client) Select whether or not to send documents using FTP, and the number of the port to be used.
Default Setting (System Menu) Item IPP over SSL * Description Default Setting Select whether or not to use IPP over SSL. SSL must be set to [On] in SSL Setting on page 8-137. Restarting the System* On z z: The machine must be restarted after the setting is changed. ×: The machine does not need to be restarted after the setting is changed. Use the procedure below. Sys. Menu/Count.:a b 1 Report 2 Counter 3 System ********************* [ Exit ] 1 A login screen will appear.
Default Setting (System Menu) Protocol Detail: a b 1 NetBEUI ********************* 2 SNMPv3 3 FTP(Server) [ Exit ] FTP(Client): a b 1 *Off ********************* 2 On 8 Press the OK key. The Protocol Detail menu appears. 9 Press the U or V key to select the item for which you want to make settings. 10 Press the OK key. This displays the setting screen for the item selected in step 9. The screen shown is the one when [FTP(Client)] is selected. 11 Press the U or V key to select [On] or [Off].
Default Setting (System Menu) Network Security The network security functions can be set up to protect printer operation and the print data. The following network security settings are available. • IPSec Setting …8-136 • SSL Setting …8-137 • SNMPv3 Setting …8-142 IPSec Setting Make this setting when you use IPSec. The default setting is On and that of Rule Setting is also Off. Use the procedure below to make the setting. Sys. Menu/Count.
Default Setting (System Menu) IPSec: a b 1 *Off ********************* 2 On 6 Press the OK key. IPSec appears. 7 Press the U or V key to select [On] or [Off]. If you select [On] and press the OK key, Rule Setting appears. Press the U or V key to select [On] or [Off]. Rule Setting: a b 1 *Off ********************* 2 On 8 Press the OK key. Completed. is displayed and the screen returns to the Network Setting menu. SSL Setting 8 This allows you to use SSL network security for communication.
Default Setting (System Menu) Network Setting: a b 7 Secure Protocol ********************* 8 Host Name 9 LAN Interface [ Exit ] Secure Protocol: a b 1 SSL ********************* 2 IPP Security 3 HTTP Security [ Exit ] SSL: a b 1 *Off ********************* 2 On [ Exit 4 Press the OK key. The Network Setting menu appears. 5 Press the U or V key to select [Secure Protocol]. 6 Press the OK key. Secure Protocol appears. 7 Press the U or V key to select [SSL]. 8 Press the OK key. SSL appears.
Default Setting (System Menu) System: a b 1 Network Setting ********************* 2 I/F Block Set. 3 Security Level [ Exit ] Network Setting: a b 7 Secure Protocol ********************* 8 Host Name 9 LAN Interface [ Exit ] Secure Protocol: a b 1 SSL 2 IPP Security ********************* 3 HTTP Security [ Exit ] IPP Security: a b 1 IPP/IPP over SSL 2 *IPPoverSSL only ********************* 2 The System menu appears. 3 Press the U or V key to select [Network Setting]. 4 Press the OK key.
Default Setting (System Menu) A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key). Login User Name: L b ******************* Login Password: [ Login ] System: a b 1 Network Setting ********************* 2 I/F Block Set.
Default Setting (System Menu) LDAP Security Specify the protocol to be used for LDAP. The default setting is Off. Use the procedure below to make the setting. Sys. Menu/Count.:a b 1 Report 2 Counter 3 System ********************* [ Exit ] 1 A login screen will appear. Then, enter the user ID and password with administrator privileges to log in, and press [Login] (the Right Select key). Login User Name: L b ******************* Login Password: [ Login In the Sys. Menu/Count.
Default Setting (System Menu) LDAP Security: a b 1 *Off ********************* 2 LDAPv3/TLS 3 LDAP over SSL 8 Press the OK key. LDAP Security appears. 9 Press the U or V key to select [Off], [LDAPv3/TLS] or [LDAP over SSL]. 10 Press the OK key. Completed. is displayed and the screen returns to the Secure Protocol menu. SNMPv3 Setting Sets up SNMPv3. The default setting is Off. Use the procedure below. Refer to Protocol Detail on page 8-133 about the procedures.
Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. The following interface block settings are available: • USB Host (USB memory slot setting) • USB Device (USB interface setting) • Optional interface (Optional interface card setting) USB Host (USB memory slot setting) This locks and protects the USB memory slot (A1) or USB port (A2) (USB host).
Default Setting (System Menu) USB Host: a b 1 *Unblock ********************* 2 Block 6 Press the OK key. USB Host appears. 7 Press the U or V key to select [Unblock] or [Block]. 8 Press the OK key. Completed. is displayed and the screen returns to the I/F Block Set. menu. USB Device (USB interface setting) This locks and protects the USB interface connector (B1) (USB Device). The default setting is Unblock. Use the procedure below to specify the USB Device setting. Sys. Menu/Count.
Default Setting (System Menu) USB Device: a b 1 *Unblock ********************* 2 Block 6 Press the OK key. USB Device appears. 7 Press the U or V key to select [Unblock] or [Block]. 8 Press the OK key. Completed. is displayed and the screen returns to the System menu. Optional interface (Optional interface card setting) This locks and protects the optional interface slot. The default setting is Unblock. Use the procedure below to specify the optional interface setting. Sys. Menu/Count.
Default Setting (System Menu) Option I/F: a b 1 *Unblock ********************* 2 Block 6 Press the OK key. Option I/F appears. 7 8 Press the U or V key to select [Unblock] or [Block]. Press the OK key. Completed. is displayed and the screen returns to the System menu.
Default Setting (System Menu) Security Level (Security Level setting) The Security Level setting is primarily a menu option used by service personnel for maintenance work. There is no need for customers to use this menu. Optional Functions You can use the optional applications installed on this machine. Op Functions Although nothing is currently displayed, when the optional functions that will be released in the future is installed, the licenses can be set using this menu.
Default Setting (System Menu) 8-148
9 Maintenance This chapter describes cleaning and toner replacement. • • • • Cleaning ....................................................................... 9-2 Toner Container Replacement...................................... 9-4 Replacing the Waste Toner Box ................................... 9-6 Replacing the maintenance kit (MK-370) .....................
Maintenance Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION: For safety, always unplug the power cord before cleaning the machine. Glass Platen Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent. IMPORTANT: Do not use thinner or other organic solvents.
Maintenance 3 Use a lint free cloth to clean dust and dirt away from the registration roller (metal). 4 Insert the developer unit together with the toner container, back into the machine. 5 Close the top cover and front cover. 6 Open the left cover. Use a lint free cloth to clean dust and dirt away from the vents. 7 Close the left cover. 8 Use a lint free cloth to clean dust and dirt away from the vent on the right side of the machine.
Maintenance Toner Container Replacement When the message display displays Add toner, replace the toner. Every time you replace the toner container, be sure to clean the parts as instructed below. Dirty parts may deteriorate output quality. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Toner Container Replacement NOTE: You do not have to turn machine power off before starting the replacement.
Maintenance 5 Shake the new toner container at least 10 times as shown in the figure in order to distribute the toner evenly inside the container. 6 Remove the label from the toner container. 7 Set the new toner container in the machine and push down on the top of the toner container to install it firmly in place as shown at the left. 9 8 Close the top cover and front cover. Proceed to the next section.
Maintenance Replacing the Waste Toner Box When replacing the toner container, the used waste toner box in the machine should also be replaced with the new one from the new toner kit. A new waste toner box is included with the toner kit. The machine will not operate without replacing the waste toner box. 1 Open the left cover. While holding the waste toner box, press the lock lever and then gently remove the waste toner box.
Maintenance 5 Insert the new waste toner box as shown at the left. When the box is set correctly, it will snap into place. 6 Make sure that the waste toner box is correctly inserted and close the left cover. 7 After replacing the toner containers and the waste toner box, clean the internal parts. For instructions, refer to Cleaning on page 9-2.
Maintenance 2 Lift the lever to release the lock. 3 Move the front side and remove the paper feed roller. 1 While pressing down on the hooks (x2) shown in the diagram, lift up and remove the separation pad. Replace the separation pad Install a new paper feed roller and separation pad 1 9-8 Remove the new separation pad and paper feed roller from the maintenance kit and follow the removal procedures in reverse to install.
10 Troubleshooting This chapter explains how to solve problems with the machine. • • • Solving Malfunctions .................................................. 10-2 Responding to Error Messages.................................. 10-5 Clearing Paper Jams................................................
Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints Corrective Actions Reference Page The operation panel does not respond when the main power switch is turned on. Is the machine plugged in? Plug the power cord into an AC outlet.
Troubleshooting Symptom Checkpoints Corrective Actions Reference Page Printouts are not clear. Did you choose appropriate image quality for the original? Select appropriate image quality. 5-12 Printouts are dirty. Is the platen or the document processor dirty? Clean the platen or the document processor. — Is the machine being used in very humid conditions? Refresh drum. 8-99 Printouts are fuzzy. Is the machine being used in very humid conditions? Refresh drum. 8-99 Images are skewed.
Troubleshooting Symptom Cannot print. Checkpoints Corrective Actions Reference Page Is the machine plugged in? Plug the power cord into an AC outlet. — Is the machine powered on? Turn on the main power switch. 2-6 Is the printer cable connected? Connect the correct printer cable securely. 2-5 Was the machine powered on before the printer cable was connected? Power on the machine after connecting the printer cable.
Troubleshooting Responding to Error Messages If the control panel displays any of these messages, follow the corresponding procedure. Alphanumeric Check points Load paper in cassette 1. Is the indicated cassette out of paper? Load paper. 2-36 Load paper in MP Tray. Is the paper of the selected size loaded in the multi purpose tray? Load the paper in the multi purpose tray which is of the size and type indicated on the Message Display. 2-39 Toner is running out. – Prepare the toner container.
Troubleshooting Error Message Check points Corrective Actions Reference Page Close front cover. Is there any cover which is open? Close the cover indicated on the operation panel. — Close Document Processor. Is the document processor open? Close the document processor. — Is the left cover of the document processor open? Close the left cover of the document processor. — Job Accounting restriction exceeded. Cannot print. – The job is canceled. Press the OK key.
Troubleshooting Error Message Check points Corrective Actions Reference Page Removable memory is full. Job is canceled. – This job is canceled. Press the OK key. — Cannot feed paper set cassette 1. Is any of the paper feeders or the printer cassette upper than the selected one properly closed when one or more optional feeders are installed? Close the paper feeder properly. 2-36 Place original and press Start key.
Troubleshooting Error Message Send error. #### Check points Corrective Actions – An error has occurred during transmission. The possible error codes and their descriptions are as follows. 1101: The server name of the SMTP server is not set correctly or the host name is incorrect when sending scan data to an FTP server. Use COMMAND CENTER and register the SMTP server name and the host name correctly. 1102: The login user name is incorrect or the domain name has not been entered.
Troubleshooting Error Message Check points Corrective Actions Send error. #### 2101, 2102, 2103, 2201, 2202, 2203, 3101: The network cable is disconnected or the hub that it is connected to is not operating properly. Check the cable and the hub. Otherwise, the server name or the host name of the SMTP server is not set correctly. Use COMMAND CENTER and register the SMTP server name and the host name correctly. 2204: The E-mail size exceeds the acceptable send data capacity.
Troubleshooting Error Message Check points Corrective Actions Reference Page Unknown toner Installed. – If the toner container was taken from a different machine of the same model while it was displaying the Add toner. message, ignore the message and use the toner. 9-4 Unknown toner Installed. PC – This message is displayed if the installed toner container's regional specification does not match the machine's. 9-4 Insufficient memory.
Troubleshooting Responding to an Error Lamp Flashes If an error lamp flashes, press [Status/Job Cancel] to check an error message. If the message is not indicated on the Message Display when [Status/Job Cancel] is pressed or the error lamp flashes for 1.5 seconds, check the following. Symptom Cannot send fax. Checkpoints Corrective Actions Reference Page Is the modular cord connected correctly? Connect the modular cord correctly. — Is Permitted FAX No. or Permitted ID No.
Troubleshooting Clearing Paper Jams If a paper jam occurs, a message will be displayed about the jam and copying or printing will stop. Leave the main power switch on and to remove the jammed paper refer to the following information below. Jam Location Indicators If a paper jam occurs, the error message displays the location of the jam.
Troubleshooting MP Tray Follow the steps below to clear paper jams in the MP tray. 1 Remove the paper jammed at the MP tray. 2 Open and close the top cover and front cover to clear the error. Cassette/Paper Feeder Follow the steps below to clear paper jams in cassette or paper feeder. 1 Pull out the cassette or optional paper feeder. 2 Remove any partially fed paper. NOTE: Check to see if paper is loaded correctly. If not, reload the paper. 3 Push the cassette back in securely.
Troubleshooting Duplexer Paper is jammed in the duplexer. Remove the jammed paper using the procedure given below. CAUTION: Do not touch parts in this area, because it may result in burn injury. 1 Pull the cassette all the way out of the printer. 2 Open the duplexer's cover and remove any jammed paper. 3 Push the cassette back in securely. The machine warms up and resumes printing. Inside the Machine Follow the steps below to clear paper jams inside the machine.
Troubleshooting 2 Lift the developer unit together with the toner container out of the machine. 3 Open the feed cover. 4 Remove the paper from the machine If the jammed paper appears to be pinched by rollers, pull it along the normal running direction of the paper. NOTE: If you cannot find a paper jam, try checking inside the rear of the printer. Refer to Rear Unit on page 5-18. 5 Insert the developer unit together with the toner container, back into the machine.
Troubleshooting Rear Unit Follow the steps below to clear paper jams of the rear unit. 1 If paper is not completely ejected into the output tray, open the rear unit. 2 Open the fuser cover and remove the jammed paper by pulling it out. NOTE: If you cannot find a paper jam, try checking inside the rear of the machine. CAUTION: The fuser unit inside the machine is hot. Do not touch it with your hands as it may result in burn injury. Remove jammed paper carefully. 3 Close the rear unit.
Troubleshooting 2 Open the left cover of the document processor. 3 Remove the jammed original. If the original is caught in the rollers or difficult to remove, proceed to the next step. 4 Open the document processor. 10 5 Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. 6 Close the document processor. 7 Place the originals.
Troubleshooting 10-18
11 Management This chapter explains the following operations. • • • User Login Administration .......................................... 11-2 Job Accounting......................................................... 11-15 Checking the Counter...............................................
Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to log in. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator. First User Login Administration Follow these steps for the first user login administration. Enable user login administration. (page 11-2) T Add a user.
Management Use the procedure below to enable user login administration. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. 1 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges. Refer to Adding a User on page 11-6 for the default login user name and password.
Management Select [Off] to disable user login administration. Host Name: * If you select [Netwk Authentic.], enter the host name and domain name of the authentication server (up to 64 and 256 characters, respectively), and then press the OK key. Then, select the server type from [NTLM] or [Kerberos] and then press the OK key. A b ABC [ Text ] NOTE: If the login user name and password are rejected, check the following settings.
Management Login/Logout Once you enable user login administration, a login user name and password entry screen appears each time you use this machine. Login Log in using the procedure below. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Login User Name L b ******************* Login Password: [ Login 1 If the screen below appears during the operations, perform the following login operations.
Management Adding a User This adds a new user. You can add Up to 21 users (including the default login user name). The table below explains the user information to be registered. Item Description User Name* Enter the name displayed on the user list (up to 32 characters). Login User Name* Enter the login user name to log in (up to 32 characters). The same login user name cannot be registered. Login Password* Enter the password to log in (up to 64 characters).
Management Sys. Menu/Count.: a b 4 User/Job Account ********************* 5 User Property 6 Common Settings [ Exit ] Login User Name L b ******************* Login Password: [ Login User Login Set.: a b 1 User Login 2 Local User List ********************* 3 IC Card Setting [ Exit ] Local User List: a b l Admin ********************* l DeviceAdmin Menu T b S [ ABC Text 4 If user login administration is disabled, the user authentication screen appears.
Management l User01: a b 1 Exit ********************* 2 Detail Local User List: a b l DeviceAdmin l Admin l User 1 ********************* [ Menu ] Detail: Login Password: OOOOOOOOOOO [ C b 3/6 Edit 11 Press the U or V key to select [Exit] and then press the OK key. Select [Detail] and press the OK key to see information of the registered users. 12 In Local User List, press the U or V key to select the added user and then press the OK key.
Management Changing User Properties User information can be changed. It can be changed only by a user with administrator privileges. Use the procedure below to change the user properties. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Sys. Menu/Count.
Management The procedure differs depending on the details to be edited. Changing user information Local User List: a b l DeviceAdmin l Admin ********************* l User1 [ Menu ] C b 1/6 Detail: User Name: User1 [ Edit 1 Press the U or V key to select the user whose information you want to change, and then press the OK key.
Management Enabling/Disabling Group Authentication This enables group authentication using the LDAP server. This menu can be used only when [Netwk Authentic.] is selected as the user authentication method. For details of LDAP server settings, refer to the Operation Guide of the LDAP server. Use the procedure below to enable group authentication. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Sys. Menu/Count.
Management Group Auth.: a b 1 *Off ********************* 2 On 7 Press the OK key. Group Auth. appears. 8 Press the U or V key to select [On] or [Off]. 9 Press the OK key. Completed. is displayed and the screen returns to the User/Job Account menu. Displaying Network User Propertiy Use the procedure below to display the property of the user logged on using the network authentication. This menu can be used only when [Netwk Authentic.] is selected as the user authentication method.
Management User Login Set.: a b 1 User Login ********************* 2 Local User List 3 Group Auth. [ Exit ] NW User Property: a b 1 *Off ********************* 2 On 5 Press the OK key. The User Login Set. menu appears. 6 Press the U or V key to select [NW User Property]. 7 Press the OK key. NW User Property appears. 8 Press the U or V key to select [On] or [Off]. 9 Press the OK key. Completed. is displayed and the screen returns to the User/Job Account menu.
Management Login User Name L b ******************* Login Password: [ Login 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges. Refer to Adding a User on page 11-6 for the default login user name and password. 4 In the User/Job Account menu, press the U or V key to select [Unknown ID Job]. 5 Press the OK key. Unknown ID Job appears.
Management Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 20 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. • Integrated management of printing and scanning statistics through the use of an identical account ID.
Management NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. User/Job Account:a b 1 User Login Set. 2 Job Account.Set. ********************* 3 Unknown ID Job [ Exit ] Job Account.Set.:a b 1 Job Accounting ********************* 2 Account. Report 3 Total Accounting [ Exit ] Job Accounting: a b 1 *Off ********************* 2 On 4 In the User/Job Account menu, press the U or V key to select [Job Account. Set.]. 5 Press the OK key. The Job Account. Set. menu appears.
Management Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout. Login NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. Account ID: b ******************* [Counter ] 1 In the screen below, enter the account ID using the numeric keys and press the OK key. NOTE: If you entered a wrong character, press the Clear key and enter the account ID again.
Management Managing Accounts This section explains how to add a new account. The following entries are required. Item Description Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This Prohibits printing/scanning or restricts the number of sheets to load. Refer to Restricting the Use of the Machine on page 11-23. Use the procedure below to register a new account.
Management Account. List: a b k UI R&D DEP. ********************* k GUI Design k RD Center [ Menu ] Menu: a b 1 Detail/Edit 2 Delete 3 Add Account ********************* Account Name: * [ T b S ABC Text Account ID: 6 Press the U or V key to select [Account. List]. 7 Press the OK key. Account. List appears. 8 Press [Menu] (the Right Select key), press the U or V key to select [Add Account], and then press the OK key. 9 Enter the account name and press the OK key.
Management Sys. Menu/Count.:a b 4 User/Job Account ********************* 5 User Property 6 Common Settings [ Exit ] Login User Name L b ******************* Login Password: [ Login 1 Press the System Menu/Counter key on the main unit operation panel. 2 In the Sys. Menu/Count. menu, press the U or V key to select [User/Job Account], and then press the OK key. 3 If user login administration is disabled, the user authentication screen appears.
Management Changing account information 1 Press the U or V key to select the account whose information you want to change, and then press the OK key. 2 Press the Y or Z key to select the item you want to change, press [Edit] (the Right Select key), change account information and restriction of use, and then press the OK key. Account. List: a b k UI R&D DEP.
Management Delete. Are you sure? z k UI R&D DEPT. [ Yes ] [ No 3 Press the OK key. A confirmation screen appears. 4 Press [Yes] (the Left Select key). The account is deleted.Completed. is displayed and the screen returns to Account. List. ] Managing the Copier/Printer Counts You can select how the copying and printing page counts are shown - either the total of both or each of copying and printing individually. The selection may influence restriction on the count and count method.
Management Job Account.Set: a b 1 Job Accounting ********************* 2 Account Report 3 Total Accounting [ Exit ] Default Setting: a b 1 Apply Limit 2 Copy/Print Count ********************* 3 Counter Limit [ Exit ] Copy/Print Count:a b 1 Total 2 *Split ********************* 5 Press the OK key. The Job Account. Set. menu appears. 6 Press the U or V key to select [Default Setting]. 7 Press the OK key. The Default Setting menu appears. 8 Press the U or V key to select [Copy/Print Count].
Management Restriction Items [Split] selected for Copier/Printer Count Item Detail Print Restriction (Copier) Limits the number of sheets used for copying. Print Restriction (Printer) Limits the number of sheets used for printing. Scan Restriction (Others) Limits the number of sheets scanned (excludes copying and sending fax). Fax TX Restriction Limits the number of sheets sent by fax.
Management Detail: C b Print Restrict.: 4/6 3 Press the Y or Z key to select the item to be restricted and then press [Edit] (the Right Select key). Off [ Edit ] Detail: C b Print Restrict.: 4/7 Copier Off [ Edit ] Print Restrict.: a b 1 *Off ********************* 2 Counter Limit 3 Reject Usage [ Exit ] When selecting [Split] in Copy/Print Count, screen changes as shown in the left. 4 Press the U or V key to select the desired restriction method and then press the OK key.
Management Applying Limit of Restriction This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. Item Description Immediately * Job stops when the counter reaches its limit. Subsequently Printing/scanning of the job continues but the subsequent job will be rejected. Alert Only Job continues while displaying an alert message. * The next job will be prohibited in sending or in storing in the box.
Management Default Setting: a b 1 Apply Limit ********************* 2 Copy/Print Count 3 Counter Limit [ Exit ] Apply Limit: a b 1 Immediately 2 *Subsequently ********************* 3 Alert Only [ Exit ] 6 Press the U or V key to select [Default Setting]. 7 Press the OK key. The Default Setting menu appears. 8 Press the U or V key to select [Apply Limit]. 9 Press the OK key. Apply Limit appears. 10 Press the U or V key to select [Immediately], [Subsequently] or [Alert Only]. 11 Press the OK key.
Management Default Counter Limit When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999 in 1-sheet increments. The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/Printer Counts on page 11-22. Available Settings [Split] selected for Copier/Printer Count Item Detail Copy Restriction Sets the default restriction on the number of sheets used for copying.
Management Login User Name L b ******************* Login Password: [ Login 3 ] If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges. Refer to Adding a User on page 11-6 for the default login user name and password. NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters. User/Job Account:a b 1 User Login Set.
Management Copy Restriction:D b (1 - 9999999) **123456* 11 Use the numeric keys to enter the default restriction on the number of sheets, and then press the OK key. Completed. is displayed and the screen returns to Counter Limit. 12 Repeat steps 10 to 11 set other default restrictions on the number of sheets.
Management Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows. Item Detail Printed Pages Displays the number of pages copied and printed, and the total number of pages used. You can also use [Duplex Pages] and [Combine Pages] to check the number of pages used.
Management User/Job Account:a b 1 User Login Set. 2 Job Account.Set. ********************* 3 Unknown ID Job [ Exit ] Job Account.Set: a b 1 Job Accounting ********************* 2 Account. Report 3 Total Accounting [ Exit ] Total Accounting:a b 1 Printed Pages ********************* 2 Scanned Pages 3 FAX TX Pages [ Exit ] 4 In the User/Job Account menu, press the U or V key to select [Job Account. Set.]. 5 Press the OK key. The Job Account. Set. menu appears.
Management 12 Press [Yes] (the Left Select key). The counter is reset. Completed. is displayed and the screen returns to the Total Accounting menu. Each Job Accounting/Resetting the Counter This counts the number of pages for each account and resets the counts by account. Use the procedure below to display and reset the counter. Sys. Menu/Count.
Management Each Job Account: a b k GUI DESIGN ********************* k RD Center k UI R&D DEPT. GUI DESIGN: a b 1 Printed Pages ********************* 2 Scanned Pages 3 FAX TX Pages [ Exit ] 7 Press the OK key. The Each Job Accounting menu appears. 8 Press the U or V key to select the account of which you want to check counts. 9 Press the OK key. A menu for the account appears. 10 Press the U or V key to select the function of which you want to check counts, and then press the OK key.
Management Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When Split is selected for Managing the Copier/Printer Count For the count by paper size, the report will be printed by size. Use the procedure below to print a job accounting report. Sys. Menu/Count.
Management User/Job Account:a b 1 User Login Set. 2 Job Account.Set. ********************* 3 Unknown ID Job [ Exit ] Job Account.Set: a b 1 Job Accounting ********************* 2 Account. Report 3 Total Accounting [ Exit ] Print. Are you sure? z Total JobAccounting [ Yes ] [ No 4 In the User/Job Account menu, press the U or V key to select [Job Account. Set.]. 5 Press the OK key. The Job Account. Set. menu appears. 6 Press the U or V key to select [Account. Report] and then press the OK key.
Management Checking the Counter You can check the number of pages printed and scanned. The number is counted by the following items: Item Printed Pages Description By Function You can check the number of pages copied, faxed*, and printed, and the total number of pages used. By Paper Size You can check the number of pages printed for each paper size. Scanned Pages * You can check the number of pages copied, faxed*, and otherwise scanned, and the total number of pages used.
Management 5 After completing checking the count, press the OK key. The screen returns to the menu for the account.
Appendix • • • • • Optional Equipment......................................... Appendix-2 Character Entry Method .................................. Appendix-5 Paper............................................................... Appendix-9 Specifications ................................................ Appendix-18 Glossary ........................................................
Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Expansion Memory Paper Feeder Paper Feeder The paper feeder allows you to add three more paper cassettes to the bottom of the machine for continuous feeding of a large volume of paper. Paper capacity and loading method are the same as Cassettes 1.
Precautions for Handling the Memory Module Correct To protect electronic parts, discharge static electricity from your body by touching a water pipe (faucet) or other large metal object before handling the memory module. Or, wear an antistatic wrist strap, if possible, when you install the memory module. Incorrect Installing the Memory Module 1 Turn off the machine and disconnect the power cord and interface cable. 2 Remove the right cover.
6 After you finish installing the memory module, secure the memory slot cover with screws removed in step 3. 7 Reinstall the right cover. Removing the Memory Module To remove a memory module, remove the right cover and the memory slot cover from the machine. Then, carefully push out the two socket clamps. Ease the memory module out of the socket to remove. Verifying the expanded memory To verify that the memory module is working properly, test it by printing a status page.
Character Entry Method In character entry screens, use the procedure below to enter characters. Keys Used Use the following keys to enter characters. 1 7 2 3 4 6 5 1. OK Key Press this key to finalize the entered character(s). 2. Clear Key Press this key to delete the character at the cursor position. If the cursor is at the end of the line, the character to the left of it is deleted. 3. Back Key Press this key to return to the screen from which you invoked the character entry screen. 4.
Selecting Type of Characters To enter characters, the following three types are available: ABC 123 Symbols To enter alphabets. To enter numerals. To enter symbols. In a character entry screen, press [Text] (the Right Select key) to select the type of characters you want to enter. File name input: Report3* [ 123 Text ] Current character type [ ABC Text ] [ 123 Text ] Each time you press [Text] (the Right Select key), the character type switches as follows: ABC, 123, Symbol, ABC ...
Entering Characters After selecting a character type, use the procedure below to enter characters. Entering Alphabets and Numerals Referring to the table below, press the key corresponding to the character you want to enter until it is displayed. Key * Entry mode Available characters Alphabetic/Symbol .
Characters associated with different keys can be entered consecutively. To enter a character associated with the same key after another, use cursor keys to move the cursor to the next entry position before entering it. If you use cursor keys to move the cursor to an entry position apart from the end of the line and enter a character there, spaces are automatically entered in between.
Paper This section explains the paper sizes and types that can be used in the paper source. Cassette Supported types Supported paper sizes Plain, Preprinted, Bond, Recycled, Rough, Letterhead, Color (Colour), Prepunched, High Quality, Custom 1 to 8 A4, JIS B5, A5, Folio, Legal, Letter, Oficio II, Statement, Executive, A6, B6, ISO B5, Envelope C5, 16K, Custom (105 x 148 to 216 x 356mm (4-1/8 x 5-13/16 to 8-1/2 x 14 inches) No.
Supported types Envelopes Supported paper sizes ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2 No. of sheets 5 Other sizes: Portrait-2.76 to 8.50" or 70 to 216 mm Landscape-5.83 to 14.
Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix. Be careful when choosing paper. Paper unsuitable for the machine may cause jams or may be wrinkled. Supported Paper Use standard copy paper for regular copiers or laser printers. The printing quality will be affected by the quality of paper.
Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area. In the United States, basis weight is the weight in pounds of one ream (500 sheets) of paper cut to the standard size (or trade size) for a specific grade of paper. Paper that is too heavy or too light may be supplied incorrectly or cause paper jams, which may cause excessive wear of the machine. Mixed paper weight (i.e.
Packaging: Choose paper that is properly packaged and stacked in boxes. Ideally, the packaging itself should have been treated with a coating to inhibit moisture. Specially treated paper: We do not recommend printing onto the following types of paper, even if it conforms to the basic specifications. When you use these kinds of paper, purchase a small amount first as a sample to test.
Transparency (OHP film) Transparencies must be able to withstand the heat of printing. Transparencies must meet the following conditions. Criteria Specifications Heat resistance Must withstand at least 190°C Thickness 0.100 to 0.110 mm Material Polyester Dimensional accuracy ±0.7 mm Squareness of corners 90° ±0.2° To avoid problems, use the multi purpose tray for transparencies and load transparencies with the long side facing the machine.
Envelopes Use the multi purpose tray for envelopes. Due to the structure of envelopes, printing evenly over the entire surface may not be possible in some cases. Thin envelopes in particular may be wrinkled by the machine in some cases as they pass through. Before purchasing envelopes in volume, try testing a sample to ensure the print quality. Storing envelopes for a long period may cause them to become wrinkled. Thus, keep the package sealed until you are ready to use them.
Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the carrier sheet before completing output. Allowed Not allowed Top sheet Carrier sheet Use label paper that conforms to the following specifications. Item Specifications Top sheet weight 44 to 74 g/m² Basis weight (overall paper weight) 104 to 151 g/m² Top sheet thickness 0.086 to 0.107 mm Overall paper thickness 0.115 to 0.
Specifications NOTE: Specifications are subject to change without notice.
Description Item FS-3040MFP FS-3140MFP Image Write System Semiconductor laser (1 beam) Main Memory Standard: 256MB Interface USB Interface Connector: 1 (USB Hi-Speed) USB Host: 1 Network interface: 1 (10 BASE-T/100 BASE-TX) Resolution 600 × 600 dpi Operating Environment Maximum: 768MB Temperature 10 to 32.5°C/50 to 90.5°F Humidity 15 to 80 % Altitude 8,200 feet/2,500 m or less Brightness 1,500 lux or less Dimension (W × D × H) 11 1/2 × 19 9/16 × 21 1/2" 494 × 497.1 × 545.
Item Description Operating System Windows 2000, Windows XP, Windows XP Professional, Windows Server 2003, Windows Server 2003 x64 Edition, Windows Vista x86 Edition, Windows Vista x64 Edition, Windows Server 2008, Windows Server 2008 x64 Edition, Windows 7, Apple Macintosh OS 10.
Document Processor Item Description Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size Maximum: Legal/A4 Minimum: Statement/A5 Paper Weight Simplex: 50 to 120 g/m2 Duplex: 50 to 110 g/m2 Loading Capacity 50 sheets (50 to 80 g/m2) maximum Environmental Specifications Item Description Time to Low Power mode (default setting) 2 minutes Time to Sleep mode (default setting) 15 minutes Recovery time from Low Power mode 10 seconds or less Recovery time from
Glossary AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network. Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form feed timeout. When the preset timeout passes, the machine automatically put paper out.
FTP (File Transfer Protocol) A protocol to transfer files on the TCP/IP network, whether the Internet or an intranet. Along with HTTP and SMTP/ POP, FTP is now frequently used on the Internet. Grayscale A computer color expression. Displayed images of this sort are typically composed of shades of gray, varying from black at the weakest intensity to white at the strongest, without any other colors.
PPM (prints per minute) This indicates the number of A4 size printouts made in one minute. Printer Driver The software to enable you to print data created on any application software. The printer driver for the machine is contained in the CD-ROM enclosed in the package. Install the printer driver on the computer connected to the machine. Send as E-mail A function to send the image data stored in the machine as an E-mail attachment. E-mail addresses can be selected from the list or entered at each time.
WIA (Windows Imaging Acquisition) A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices.This function replaces what TWAIN used to do; the feature is provided as a part of Windows functions and improves ease of operation, so that you import images directly to My Computer without using any application.
Appendix-26
Index Index Numerics 1-sided/2-sided Selection 5-7 A Accessibility Appendix-22 Adjusting Density 5-13 Auto 3-8 Manual 3-8 Adjustment/Maintenance 8-95 Copy Density Adjustment 8-95 Correcting Fine Black Lines 8-97 Developer Refresh 8-98, 8-99 Send/Box Density 8-96 AppleTalk Appendix-22 Auto Low Power Mode 2-8 Auto Paper Selection Appendix-22 Auto Sleep 2-8, Appendix-22 B Bonjour Appendix-22 Bundled Items 2-2 Buzzer 8-6 C Cassette Loading Paper 2-36 Paper Size and Media Type 8-12 CD-ROM 2-2 Changing Langua
Index Collate/Offset 8-47 Color Selection (Copy) 8-42 Continuous Scan 8-52 Density 8-45 EcoPrint 8-49 E-mail Subject/Body 8-51 File Format 8-53 File Name 8-50 File Separation 8-54 Image Quality 8-63 Original Image 8-44 Original Orientation 8-48 Scan Resolution 8-43 TIFF Print 8-55 XPS FitTo Page 8-56 Zoom 8-46 Default Gateway Appendix-22 Default Screen 8-5 Density Adjustment Copy 3-8 Send 5-13 Destination 8-102 Adding 8-102 Adding a Group 8-107 Choosing by One-Touch Key 3-28 Choosing from the Address Book
Index Job Accounting 11-15 Managing the Copier/Printer Counts 11-22 Restricting the Use of the Machine 11-23 Job Finish Notice 5-21 Copy 4-14 Send 5-21 LAN Interface 8-117 LDAP 8-133 LPD 8-133 NetBEUI 8-133 NetWare 8-128 POP3 (E-mail RX) 8-133 Raw Port 8-133 SMTP (E-mail TX) 8-133 SNMP 8-133 TCP/IP (IPv4) 8-118 TCP/IP (IPv6) 8-127, 8-130, 8-131 K KPDL Appendix-23 L Label Appendix-16 LAN Cable Connecting 2-5 Legal Information xxii Login 3-2, 11-5 Logout 3-2, 11-5 Low Power Mode 2-8 Low Power Timer 8-39
Index Loading in the Cassettes 2-36 Loading in the Multi Purpose Tray 2-39 Multi Purpose Tray 8-14 Setup 8-7 Size and Media 2-43, Appendix-9 Special Paper 8-21, Appendix-14 Specifications Appendix-11 Weight 8-16 Paper Feeder Appendix-2 Paper Jam 10-12 Cassette 1 10-14 Cassette 2 10-14 Document Processor 10-16 Jam Location Indicators 10-12 Precaution 10-12 Rear Unit 10-16 Paper Selection 4-3 Cassette 4-3 Multi Purpose Tray 4-4 Part Names 1-1 Platen Placing Originals 2-48 POP3 Appendix-23 PostScript Appendix
Index Slit Glass Cleaning 9-2 SMTP Appendix-24 Solving Malfunctions 10-2 Specifications Document Processor Appendix-21 Environmental Specifications Appendix21 Machine Appendix-18 Printer Appendix-19 Scanner Appendix-20 Specifying Destination 3-26 Status / Job Cancel 7-1 Status Page 8-90, Appendix-24 Subnet Mask Appendix-24 Switching the Language 2-9, 8-3 Switching Unit of Measurement 8-24 Symbols i System Menu 8-1 T Saving Documents 6-6 TIFF Print 6-3 XPS FitTo Page 6-4 User Login Administration 11-2 Add
Index Index-6
First Edition 2010.
