FAX System (K) Operation Guide
Contents General Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Legal Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Safety Conventions in This Guide. . . . . . . . . .
One-Touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15 Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23 5 Advanced Functions Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Remote Switching . . . . . . . . . . . . . . . . . . . . . .
General Notice Trademark Information • Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries. • Windows ME and Windows XP are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. • IBM and IBM PC-AT are trademarks of International Business Machines Corporation. • Adobe and Acrobat are registered trademarks Adobe Systems Incorporated.
5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. 6.
IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord. 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. 2.
CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five." The REN (CANADA) of this product is 0.8.
Legal and Safety Information Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM. Safety Conventions in This Guide Please read the Operation Guide before using the facsimile.
Symbols The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol. .... [General warning] .... [Warning of danger of electrical shock] .... [Warning of high temperature] The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol. .... [Warning of prohibited action] ....
Important! Please Read First. This Operation Guide includes information on using the facsimile functions of this machine. Be sure to read the Operation Guide as well. Keep both guides near the machine for ready reference. During use, refer to the Operation Guide for your machine to obtain the following information.
Installation Precautions Power supply/Grounding the product Do not connect this product to the same outlet as an air conditioner or copier, etc. Precautions for Use x • Do not open the top cover, turn off the power switch, or pull out the power plug while transmitting, receiving, or copying. • This product may only be used within the country of purchase due to the different safety and communication standards in each country.
Introduction Overview of Operation Guide This Operation Guide has the following chapters: Chapter 1: FAX System Parts Identifies part names and functions. Chapter 2: Preparing to Fax Describes preliminary settings and how to prepare the FAX System for use. Chapter 3: Basic Operation Describes basic fax operations, such as sending and receiving documents. Chapter 4: Basic Functions Describes basic functions provided by the FAX System. Chapter 5: Advanced Functions Describes more advanced fax functions.
Conventions This manual uses the following conventions: Convention Description Example Italic Typeface Used to emphasize a key word, phrase, or message. (Also used to indicate references to other manuals.) A Completed message is displayed, and you are returned to the Copy Basic screen. Notes Additional or useful information about a function or feature. May contain references to other manuals. Important Important information.
1 FAX System Parts This chapter identifies and describes FAX System parts and Operation Panel keys: • • OPERATION GUIDE FAX System.................................................................. 1-2 Operation Panel ...........................................................
FAX System Parts FAX System FAX System parts pertaining to fax are described below. For information on other parts, refer to the Operation Guide. 1 3 6 4 5 1 2 Operation Panel Use controls on this panel to fax documents. 2 Telephone jack Plug commercially-available telephones into this jack. 3 LINE jack Connect modular phone cables to this jack. 4 Main power switch Turn on this switch (|) to send faxes or make copies. The message display will light when the FAX System is ready for use.
FAX System Parts Operation Panel The following keys and indicators are used to send or receive faxes. For information on keys and indicators used to make copies, refer to the Operation Guide. 1 4 5 6 7 8 9 10 11 12 13 14 Ready to send. 2005/01/08 11:09 2 3 15 16 17 18 1 Left Placemnt Off Subject 19 20 22 21 23 24 26 25 27 28 Status/Job Cancel Key and Indicator Press this key to enter Status/Job Cancel mode and to check job status or cancel jobs.
FAX System Parts 9 Memory Indicator This indicator is lit when documents are temporarily stored in memory before printing or fax. The indicator flashes during scanning and reception when documents are stored in memory. 10 Error Indicator This indicator is lit or flashes if an error occurs. 11 System Menu/Counter Key and Indicator Press this key to change the initial settings or check the counter. 12 Log Out Key and Indicator Press this key after completing a task using job accounting.
FAX System Parts 24 T On-Hook/Pause Key Press this key to move the cursor down on the message display or to place the FAX System in off-hook mode when transmitting/ receiving the fax manually. You also can use this key to insert a pause when entering another party’s number. 25 X Address Book Key Press this key to move the cursor to the right on the message display or to launch the Address Book when selecting the fax destination. 26 Enter Key Press this key to confirm your selection.
FAX System Parts 1-6 OPERATION GUIDE
2 Preparing to Fax Perform the required settings described in this chapter before sending a fax for the first time. This chapter discusses the following topics: • • • • • OPERATION GUIDE Menu Table................................................................... 2-2 Selecting the Line Type (Inch Model Only)................... 2-3 Configuring TTI Settings............................................... 2-4 Entering Fax Information (Local Information) ...............
Preparing to Fax Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press S or T to select the menu/ submenu/item and Enter to confirm your selection.
Preparing to Fax Selecting the Line Type (Inch Model Only) Choose the line type corresponding to your telephone service. Note that the FAX System cannot send or receive faxes if this setting is incorrect. 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter. 3 Press S or T to select FAX TX Setting. Press Enter. 4 Press S or T to select FAX Line Setting. Press Enter. 5 Press S or T to select the line type. Press Enter to complete the setting.
Preparing to Fax Configuring TTI Settings TTI (Transmit Terminal Identifier) information identifies the time of transmission, number of pages, and your station name and fax number. It can be sent automatically to the other party’s FAX System to be printed on the faxed document. This FAX System lets you choose whether to send TTI information. When selected, TTI information can be printed inside or outside the border of the transmitted page. 1 Press System Menu/Counter.
Preparing to Fax Entering Fax Information (Local Information) Enter identifying information about your station (fax number, station name, and station ID) here to send this information to the other party automatically (it will be printed on the faxed documents). Entering your fax number 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter. 3 Press S or T to select FAX TX Setting. Press Enter. 4 Press S or T to select Local FAX Number. Press Enter.
Preparing to Fax Entering your station ID NOTE: The local station ID is used for secure communications involving passwords. For more information, refer to Password-based Communications on page 5-31. 1 Press S or T to select Local FAX ID. Press Enter. 2 Use the numeric keys to enter a four-digit station ID. Local FAX ID : * (0000 ~ 9999) 1409 Cancel 2-6 3 Press Enter to complete the station ID setting. 4 Press right Select to return to the basic screen.
Preparing to Fax Setting the Current Date and Time (Date & Time Setting) Set the date and time to appear in the message display. Confirm that the date and time set here are correct (they will serve as the basis for all scheduled transmissions). IMPORTANT: Periodically check the time that is shown in the message display and adjust as necessary to match the current time. NOTE: Set the time zone before setting the date and time. Setting the time zone 1 Press System Menu/Counter.
Preparing to Fax 2-8 5 Press S or T to set the current hour. Press X. 6 Press S or T to set the current minute. Press X. 7 Press S or Tto set the current second. Press Enter to complete the time setting. 8 Press right Select to return to the basic screen. Time Setting : Hour Min.
3 Basic Operation This chapter discusses the following topics: OPERATION GUIDE • • • • • • • • Menu Table................................................................... 3-2 Sending Documents ..................................................... 3-4 Select the Original Size .............................................. 3-13 Select the Size for Fax ............................................... 3-14 Zoom Transmission .................................................... 3-15 Continuous Scanning ......
Basic Operation Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press S or T to select the menu/ submenu/item and Enter to confirm your selection.
Basic Operation Main Menu Edit Address book† Edit Address book †. Sub Menu1 Sub Menu2 Menu Add Address (Group Selection) Detail† (Group Selection)† Menu Options Description Reference Page – Add a new group to the Address Book. page 3-33 (Text Entry) Enter group names. page 3-33 (Assigning Members) Assign group members. page 3-33 001 – 120 Assign addresses. page 3-33 (Text Entry) Edit group names. page 3-37 (Editing Members) Edit group member names.
Basic Operation Sending Documents The basic method for sending documents is described below. 1 Press Send. The Send indicator is lit, and the FAX System enters Send mode. The Send screen is displayed on the message display. Ready to send. 2005/01/08 11:09 Left Placemnt 2 Off Subject Choose the fax mode. Select from memory transmission mode or direct transmission mode. (The default setting is memory transmission mode.
Basic Operation 3 Place the original document to transmit in the document processor or on the platen. NOTE: To avoid the part of the original document from missing, confirm that the size of original documents matches the size configured with the original size selection. For details, refer to Select the Original Size on page 3-13. 4 Press Original Quality. 5 Press S or T to select the document image quality. Press Enter.
Basic Operation 6 Press Scan Resolution. 7 Press S or T to select the desired scan resolution. Press Enter. Scan Resolution : * *200x100 Normal 200x200 Fine 200x400 Sup Fine Cancel NOTE: Select a resolution from 200 × 100 Normal, 200 × 200 Fine, 200 × 400 Sup Fine or 400 × 400 Ult Fine. If you select 300 × 300 or 600 × 600, scan resolution is automatically changed to lower resolution (e.g. 300 × 300 is changed to 200 × 400 Sup Fine.) when you select fax as a destination.
Basic Operation Mode Description Auto If you select this mode, the optimal document exposure is set automatically for the particular document. You cannot select Auto if Photo is selected for document image quality. Manual Select document exposure settings from seven exposure levels if the grays are not clear. 10 Press S or T to select the desired document exposure. Press Enter. 11 Press W Destination.
Basic Operation NOTE: To configure the detailed transmission settings such as subaddresses, perform the procedure given in Detailed Transmission Settings on page 3-8. Besides entering the other party’s fax number using the numeric keys, you can dial using the following methods: • • • • 14 Dialing from the Address Book...page 3-24 Manual redial...page 3-39 One-touch dial...page 4-15 Program...page 4-23 Press Start to start fax.
Basic Operation 2 Press S or T to display Sub Address. Press right Select. FAX Detail: Sub Address : Cancel 3 Enter the number for Subaddress. Press Enter. 1/ 4 Edit Sub Address : 1234567890123 Cancel 4 Enter the number for Password. Press Enter. Password: Cancel 5 Press Enter to return to the destination fax input screen. Setting encrypted communications Enter the encryption key and encryption box for encrypted communication.
Basic Operation 3 Press S or T to select On. Press Enter. Encryption : *Off On Cancel 4 Press S or T to select the desired encryption key. Press Enter. 5 Press S or T to select On or Off. Press Enter. Choose Off if the recipient does not support encryption box. Encrypt. Key No. : *Key02 Key03 Key04 Cancel Encryption Box : *Off On Cancel Choose On if the recipient supports encryption box. On the next screen, use the numeric keys to enter the box number. Press Enter.
Basic Operation 1 Press right Select on the destination fax input screen. 2 Press S or T to display TX Start Speed. Press right Select. FAX Detail: TX Start Speed : 33600bps Cancel 3 Press S or T to select the desired initial communication speed. Press Enter. 4 Press Enter to return to the destination fax input screen. 3/ 4 Edit TX Start Speed : *9600bps 14400bps *33600bps Cancel Selecting ECM communication Select whether to use ECM (Error Correction Mode) when sending documents.
Basic Operation 4 3-12 Press Enter to return to the destination fax input screen.
Basic Operation Select the Original Size The original size is the physical size of the original. Since this setting defines the area to be scanned, it must match the physical size of the original. The following sizes are supported: Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio, OficioII, Executive, ISO B5, 16K, Envelope #10, Envelope #9, Envelope Monarch, Envelope #6, Envelope C5, Envelope DL, Hagaki, Oufukuhagaki, Youkei 2, Youkei 4, and Custom 1 Press Send. 2 Press Original Size.
Basic Operation Select the Size for Fax You can specify the size at which the document will be faxed. Supported sizes are as follows: Same as Original, Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio, OficioII, Executive, ISO B5, 16K, Envelope #10, Envelope #9, Envelope Monarch, Envelope #6, Envelope C5, Envelope DL, Hagaki, Oufukuhagaki, Youkei 2, Youkei 4, and Custom NOTE: When sending fax, we recommend you to select Same as Original. 1 Press Send. 2 Press Function.
Basic Operation Zoom Transmission Follow these steps to scan the document in enlarged or reduced format for fax. The following zoom options are available. Mode Description 100% Fax at original size. Auto Automatically adjust the size as faxed to match the document size. 1 Place the original document to transmit in the document processor or on the platen. 2 Press Send. 3 Press Function. 4 Press S or T to select Zoom. Press Enter. 5 Press S or T to select 100% or Auto. Press Enter.
Basic Operation Continuous Scanning Use Continuous Scan to send multiple original document placing on the platen. NOTE: For instructions on using continuous scanning mode, refer to Sending Documents on page 3-4. 1 Press Send. 2 Press Function. 3 Press S or T to select Continuous Scan. Press Enter. 4 Press S or T to select On. Press Enter. Continuous Scan: * Off On Cancel 5 3-16 Press right Select to return to the basic screen.
Basic Operation Automatic Fax Reception To use the FAX System for fax communications only, select Automatic Fax Reception mode. In this mode, no user operations are required to receive faxes. NOTE: Before faxes can be received automatically, you must select Auto (Normal) using the method described in Fax Reception Mode on page 714. The FAX System provides the following modes to receive a fax: • • • • • Automatic Fax Reception Manual Fax Reception...page 4-14 Auto FAX/TEL Switching...
Basic Operation Canceling Communications Enables canceling communication in progress. The method for canceling depends on whether transmission was initiated from memory transmission mode or direct transmission mode. Different methods for canceling communications are described below. NOTE: For instructions on canceling timer-based transmission jobs, refer to Deleting a Job in Memory on page 4-11.
Basic Operation 3 Press left Select or Stop/Clear to stop transmission. Any documents placed in the document processor are ejected. Scanning. * Job No. : Job No.
Basic Operation Entering Characters To edit Address book, etc., the characters are entered using the numeric keys. To move the cursor, use W, X, S and T. Input screen and key functions This section explains screen elements and the functions of keys on the control panel during character entry. 1 2 3 4 Contact Name : h_offic Cancel 5 1 ABC Text 6 7 8 9 10 11 12 13 Cursor Characters are entered at the cursor position.
Basic Operation 8 Back key Press this key to go one level back (higher) from the current menu. 9 S Key Press this key to move the cursor up in the message display. 10 T Key Press this key to move the cursor down in the message display. 11 Enter Key Press this key to enter the currently selected character. 12 X Key Press this key to move the cursor to the right in the message display. 13 Stop/Clear Key Press this key to delete the currently selected character.
Basic Operation Key Input mode Available characters Alphabetic/Symbol abcABC2 Numeric 2 Alphabetic/Symbol defDEF3 Numeric 3 Alphabetic/Symbol ghiGHI4 Numeric 4 Alphabetic/Symbol jklJKL5 Numeric 5 Alphabetic/Symbol mnoMNO6 Numeric 6 Alphabetic/Symbol pqrsPQRS7 Numeric 7 Alphabetic/Symbol tuvTUV8 Numeric 8 Alphabetic/Symbol wxyzWXYZ9 Numeric 9 Alphabetic/Symbol .
Basic Operation 1 The following procedure illustrates how to enter a destination name. (You must first access the Contact Name screen.) The procedure for accessing the Contact Name screen is described on page 3-25. Contact Name : Cancel 2 Press the f key 2 times. h is displayed. 3 Press the c key 4 times. _ is displayed. 4 Press the h key 3 times. o is displayed. 5 Press the e key 3 times. f is displayed. 6 Press X. The cursor moves one space to the right.
Basic Operation Address Book Enables entering fax numbers in the Address Book to use them with scanner functions. The Address Book is useful in managing fax numbers, e-mail addresses, and the folders used with Scan to PC. Searching for Destinations in the Address Book To select a fax destination from the Address Book, perform the following procedure. 1 Press Send. The Send indicator is lit, and the FAX System enters Send mode. 2 Press X Address Book.
Basic Operation 3 Press S or T to select Search (Name). Press Enter. 4 Enter the first few characters of the name of the party you are searching for. Press Enter. Menu : *Select Detail Search(Name) Cancel Search(Name) : TTT This search is case-sensitive. Cancel ABC Text 5 Press S or T to select the party. Press Enter. 6 After confirming the information to be entered, press Enter to add the party.
Basic Operation 5 Press S or T to select Contact. Press Enter. Add Address *Contact Group Cancel 6 Press S or T to display Contact Name. Press right Select. Detail: Contact Name: 1/ 6 Cancel 7 Enter the destination name. Press Enter. Edit Contact Name : Cancel ABC Text NOTE: For detailed information on entering characters, refer to Entering Characters on page 3-20. 8 Press S or T to display FAX Number. Press right Select.
Basic Operation 9 Enter the fax number using the numeric keys. FAX No. Entry: Press Stop/Clear to delete the entire number. Press T pause to insert a 3second pause when dialing the fax number. Use this function to set a wait time in an automatic response sequence. Cancel Detail NOTE: To complete settings for subaddresses and other advanced transmission settings, perform the procedures described in Detailed Transmission Settings on page 3-28. 10 Press Enter.
Basic Operation 14 Press Enter. Detail: FAX Number 0123456789 Cancel 15 2/ 6 Edit To enter another destination, repeat steps 3 to 14. Press left Select to complete the entry. The message display returns to the basic screen. Detailed Transmission Settings When entering fax number, you can also configure settings for the subaddress, encrypted communication, transmission speed, and ECM communication.
Basic Operation 3 Enter the number for Subaddress. Press Enter. Sub Address : 1234567890123 Cancel 4 Enter the number for Password. Press Enter. Password: Cancel 5 Press Enter to return to the destination fax input screen. Setting up encrypted communication Enter the encryption key and encryption box for use in encrypted communication. 1 Press right Select on the destination fax input screen. Fax No. Entry : 0123456789 * Cancel 2 Press S or T to display Encryption. Press right Select.
Basic Operation 3 Press S or T to select On. Press Enter. Encryption : *Off On Cancel 4 Press S or T to select the desired encryption key. Press Enter. 5 Press S or T to select On or Off. Press Enter. Choose Off if the recipient does not support encryption box. Encrypt. Key No. : *Key02 Key03 Key04 Cancel Encryption Box : *Off On Cancel Choose On if the recipient supports encryption box. On the next screen, use the numeric keys to enter the box number. Press Enter.
Basic Operation 1 Press right Select on the destination fax input screen. Fax No. Entry : 0123456789 * Cancel 2 Press S or T to display TX Start Speed. Press right Select. Detail FAX Detail: TX Start Speed : 33600bps Cancel 3 Press S or T to select the desired initial transmission speed. Press Enter. 4 Press Enter to return to the destination fax input screen.
Basic Operation 2 Press S or T to display ECM. Press right Select. FAX Detail: ECM: On Cancel 3 Press S or T to select On or Off. Press Enter. Select On to enable ECM communication. 4/ 4 Edit ECM: *Off On Cancel 4 Press Enter to return to the destination fax input screen. Editing Destinations in the Address Book Edit destinations in the Address Book as follows: 1 Press System Menu/Counter. 2 Press S or T to select Edit Addressbook. Press Enter.
Basic Operation 7 To edit another destination, repeat steps 3 to 5. Press left Select to save your changes and return to the basic screen. Deleting Destinations from the Address Book Delete destinations from the Address Book as follows: 1 Press System Menu/Counter. 2 Press S or T to select Edit Addressbook. Press Enter. 3 Press S or T to select the destination to delete. Press right Select. 4 Press S or T to select Delete. Press Enter. 5 Press left Select.
Basic Operation 5 Press S or T to select Group. Press Enter. Add Address *Contact Group Cancel 6 Press S or T to select Group Name. Press right Select. Detail: Group Name : 1/ 3 Cancel 7 Enter a group name. Press Enter. Edit Group Name : Cancel ABC Text NOTE: For more information on entering characters, refer to Entering Characters on page 3-20. 8 Press S or T to select Group Member. Press right Select.
Basic Operation 9 Press right Select. Group Member : * Exit 10 Press S or T to select Add Member. Press Enter. 11 Press S or T to select the destination to register to the group. Press Enter. 12 Press Enter. 13 To delete a registered member, press S or T to select the member. Press right Select. Menu : Detail Delete Add Member Cancel Contacts: *ABCDE FGHIJ TTT Cancel Menu ABCDE *0123456789 ABCDE@FGHIJ.
Basic Operation 14 Press S or T to select Delete. Press Enter. 15 Repeat steps 9 to 14 to register other destinations to the group. When you are finished registering group destinations, press left Select. 16 Press S or T to display Address Number. Press right Select. Menu : Detail Delete Add Member Cancel Group Member : *ABCDE Exit Detail: Address Number : 19 Cancel 17 Enter the address number to register using the numeric keys. Press Enter.
Basic Operation 18 Press Enter. Detail: Group Member : 30 Cancel 19 2/ 3 Edit Press left Select to return to the basic screen. Editing Group Destinations in the Address Book Edit group destinations in the Address Book as follows: 1 Press System Menu/Counter. 2 Press S or T to select Edit Addressbook. Press Enter. 3 Press S or T to select the group destination to edit. Press Enter. 4 Press S or T to select the item to edit. Press right Select.
Basic Operation 3 Press S or T to select the group destination to delete. Press right Select. 4 Press S or T to select Delete. Press Enter. 5 Press left Select. Menu : *Detail/Edit Delete Add Address Cancel Delete. Are you sure? AAA Yes 6 3-38 No To delete another group destination, repeat steps 3 to 5. Press left Select to confirm the deletions and return to the basic screen.
Basic Operation Redialing Redialing means dialing the most recently dialed number once again. Automatic Redialing If the other party’s fax machine is busy, it may not respond to your transmission attempt, in which case the FAX System redials the number automatically. Automatic Redialing is performed automatically. No manual operation is required.
Basic Operation 3-40 OPERATION GUIDE
4 Basic Functions This chapter discusses the following topics: OPERATION GUIDE • • • • • • • • Menu Table................................................................... 4-2 Standby Transmission .................................................. 4-3 Broadcast Transmission............................................... 4-4 Direct Transmission...................................................... 4-7 Interrupt Transmission.................................................. 4-8 Timer-based Transmission ..
Basic Functions Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press S or T to select the menu/ submenu/item and Enter to confirm your selection. Main Menu Common Setting Common Setting Sub Menu2 One Touch Keys (Selection of One-Touch Key No.) 01 – 08 Assign a destination to a one-touch key. page 4-15 (Selection of One-Touch Key No.
Basic Functions Standby Transmission Standby Transmission refers to loading another job while the FAX System is processing the current job. After the destination fax number is entered and the documents are loaded, the documents are faxed automatically when the current job is completed. In direct communication mode, Standby Transmission accepts and processes only one standby transmission task.
Basic Functions Broadcast Transmission Broadcast Transmission lets you fax the same document or documents to multiple destinations in a single operation. For example, a document can be faxed from the head office to several branch offices in a single step. The FAX System temporarily stores the documents to be faxed in memory, then automatically dials the fax numbers and transmits a copy to each destination. NOTE: Up to 100 destinations can be set for Broadcast Transmission.
Basic Functions Using one-touch dial to specify a destination fax number 1 To register a destination fax number, press the one-touch key for the destination fax number. 2 Press the one-touch key for the next destination fax number. 3 Repeat until all desired destination fax numbers have been specified. Using the Address Book to specify a destination fax number NOTE: To use the Address Book to specify group destinations, refer to Searching for Destinations in the Address Book on page 3-24.
Basic Functions 5 4-6 Press Start to start fax.
Basic Functions Direct Transmission The FAX System starts scanning original documents after contacting the destination fax. If a multi-page original document is loaded in the document processor, the FAX System will scan and transmit one page of the document at a time. If the original document is placed on the platen, the alarm notifies to place the next page when scanning the previous page is completed.
Basic Functions Interrupt Transmission If the fax is set up for Broadcast Transmission or other jobs are loaded before yours in memory, Interrupt Transmission lets you interrupt the queued jobs and send your document before them. NOTE: Interrupt Transmission is not possible if 10 jobs involving Standby Transmission is queued. Interrupt Transmission can be used for only one destination at a time. 1 Place the original documents to transmit in the document processor or on the platen. 2 Press Send.
Basic Functions Timer-based Transmission Schedules fax transmission for later. Timer-based Transmission can be combined with various other functions, including sequential broadcast transmission. This example shows how to set up the FAX System to fax documents to a single destination at a specified time. NOTE: Timer-based Transmission is not available in Direct Transmission mode. The fax memory can hold up to 30 jobs for timer-based transmission at once.
Basic Functions 7 Press S or T to set Min. Press Enter. 8 Press right Select. 9 Enter the destination fax number. Start Time : Hour Min. 11 : 45 c ( Current Time 11:45) Cancel You can use one-touch dial, Address Book, or chain dial to enter the destination fax number. 10 4-10 Press Start to start loading the document and transmit the document at the time specified.
Basic Functions Deleting a Job in Memory Enables reviewing or deleting jobs in memory. Reviewing the transmission details of jobs in memory Check the details of jobs in memory. 1 Press Status/Job Cancel. 2 Press S or T to select Scheduled Job. Press Enter. 3 Press S or T to select the job whose transmission details to review. Press right Select. 4 Press S or T to select Detail. Press Enter. 5 Press S or T to display information on the jobs in memory one after the other.
Basic Functions 3 Press S or T to select the job to delete. Press left Select. 4 Press left Select once again. The selected job is deleted. Scheduled Job : 0011 Broadcast * 0017 0324256345 0018 0756545865 Cancel Menu Cancel Job. Are you sure? 0017 Yes 5 4-12 No Press Reset to return to the basic screen.
Basic Functions Manual Fax Transmission After establishing a connection with the other party, begins transmission manually by pressing Start. Use this mode if you want to talk to the other party before sending documents or when the other party needs to change fax reception settings manually. Sending documents after talking to the other party 1 Place the original documents to transmit in the document processor or on the platen. 2 Pick up the receiver. 3 Enter the destination number.
Basic Functions Manual Fax Reception After establishing a connection with the other party, initiates reception manually by pressing Start. Use this mode to talk to the other party before receiving their fax transmission. NOTE: To receive documents manually, set Manual as described in Fax Reception Mode on page 7-14. 1 When an incoming call arrives, the telephone connected to the FAX System will ring. 2 Pick up the receiver. 3 Confirm the connection with the other party.
Basic Functions One-Touch Keys To send documents to frequent recipients more convenient, assign onetouch keys to fax and scanning destinations in the Address Book. You can also set one-touch keys for chain dialing. One-touch keys can be used to recall destinations or programs. NOTE: Program and Destination cannot be mixed to assign one-touch keys. Setting Up One-Touch Keys Assign one-touch keys to specific destinations or programs. 1 Press System Menu/Counter. 2 Press S or T to select Common Setting.
Basic Functions 4 Press S or T to select an unassigned number for a onetouch key. Press Enter. The onetouch key number is displayed as ---. 5 Press S or T to select Address Book. Press Enter to display the Address Book. One Touch Keys : *Key5 Key6 -------------Exit Menu Register: *Address Book Chain Dial Cancel 6 Press S or T to select the destination party to assign. Press Enter. 7 Press S or T to select the destination fax number. Press Enter.
Basic Functions Checking Details of Assigned Keys Perform the following procedure to check destinations assigned to onetouch keys. 1 Follow steps 1 to 3 in Assigning Destinations on page 4-15. 2 Press S or T to select the onetouch key to check (1-8). Press right Select. 3 Press S or T to select Detail. Press Enter. 4 After checking the details, press Enter. 5 Press left Select to return to the basic screen.
Basic Functions 3 Press S or T to select Delete. Press Enter. 4 Press left Select to clear the destination previously assigned. Menu : Register Detail Delete Cancel Delete. Are you sure? Key1 Yes 5 No Press left Select to return to the basic screen. Recalling Destinations Perform the following procedure to send a fax using one-touch keys. 1 2 Press a one-touch key previously assigned to a destination. 0123456789 Press Start to begin sending the fax.
Basic Functions 1 Press System Menu/Counter. 2 Press S or T to select Common Setting. Press Enter. 3 Press S or T to select One Touch Keys. Press Enter. 4 Press S or T to select an unassigned number for a onetouch key. Press Enter. The onetouch key number is displayed as ---. 5 Press S or T to select Chain Dial. Press Enter. One Touch Keys : *Key5 Key6 -------------Exit Menu Register: *Address Book Chain Dial Cancel 6 Use the numeric keys to enter the number. Press Enter.
Basic Functions 2 Press S or T to select the onetouch key to check (1-8). Press right Select. 3 Press S or T to select Detail. Press Enter. 4 Press Enter. 5 Press left Select to return to the basic screen. One Touch Keys : *Back Key1 Key2 Exit Menu Menu : *Register Detail Delete Cancel Clearing Assigned Keys Perform the following procedure to clear numbers assigned for chain dialing with one-touch keys. 4-20 1 Follow steps 1 to 3 in Assigning Chain Dial on page 4-18.
Basic Functions 4 Press left Select to clear the assigned number. Delete. Are you sure? Key1 Yes 5 No Press left Select to return to the basic screen. Dialing with Chain Dial Perform the following procedure to dial using chain dial. Chain dial key + one-touch dial key 1 Press the one-touch key set up for chain dial. 800 2 Press the one-touch key assigned to a recipient. 3 Press Start to begin sending the fax.
Basic Functions 3 Press S or T to select the recipient. Press Enter. 4 Press S or T to select the number. Press Enter. Address Book : *ABCDE FGHIJ KLMNO Cancel Menu ABCDE *0123456789 Cancel 5 Menu Press Start to begin sending the fax. Chain dial key + numeric keys 1 Press a one-touch key previously set up for chain dial. 800 2 Press S or T to select FAX No. Entry. Press Enter. 3 Use the numeric keys to enter the recipient’s number. Press Enter. FAX No.
Basic Functions Programs Stores combinations of frequently used destinations and functions as programs. Up to eight programs can be stored; up to four of these can incorporate fax or scanning functions. One-touch keys can be used to recall destinations or programs. For more information, refer to Setting Up One-Touch Keys on page 4-15. Registering Programs Perform the following procedure to register programs. 1 Set up the combination of destinations and functions to store as a program.
Basic Functions 1 Press System Menu/Counter. 2 Press S or T to select Program Setting. Press Enter. 3 Press S or T to select the program number to delete. Press right Select. 4 Press S or T to select Delete. Press Enter. Menu : *Register Delete Cancel 5 Press left Select to delete the program. Delete. Are you sure? Program1 Yes 6 No Press left Select to return to the basic screen. Recalling Programs Perform the following procedure to recall programs.
5 Advanced Functions This chapter discusses the following topics: OPERATION GUIDE • • • • • • • • Menu Table................................................................... 5-2 Remote Switching ........................................................ 5-5 Polling Communication................................................. 5-7 Subaddress Communications .....................................5-11 Subaddress-based Confidential Communications ..... 5-12 Fax Forwarding .....................................
Advanced Functions Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press S or T to select the menu/ submenu/item and Enter to confirm your selection. Main Menu Sub Menu2 FAX Setting FAX RX Setting Remote SW Dial 00 – 99 Specify the remote switching number. page 5-5 Doc.
Advanced Functions Main Menu Sub Menu1 Sub Menu2 Doc. Box Setting Box Media Type Report FAX Setting Reference Page Options Description – All Media Type, Plain, Transparency, Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Envelope, Thick, Custom 1–8 Specify the paper type for jobs from the subaddress box. page 5-18 Report Print SubAddr Box List – Print subaddress box lists.
Advanced Functions Main Menu FAX Setting Sub Menu1 Sub Menu2 FAX RX Setting TX/RX Restrict. FAX Common Set. FAX RX Setting User/Job Account †. ††. 5-4 Job Account. Set Encryption Key Encryption RX Account. Report Options Reference Page Description (Numerical Entry of Fax No.) Register authorized telephone numbers. page 5-31 (Numerical Entry of Fax No.) Change authorized telephone numbers. page 5-32 – Delete authorized telephone numbers.
Advanced Functions Remote Switching Remote switching lets you receive faxes by forwarding the fax signal from a telephone connected to the FAX System. This function is convenient if you are using a regular phone at another location, allowing you to use that phone to receive faxes as well. NOTE: Remote switching requires a telephone provided by the user that supports tone dialing. This phone must be connected to the FAX System.
Advanced Functions 2 Pick up the receiver. 3 If you hear a fax tone, dial the two-digit remote switching number. NOTE: The default remote switching number is 55. 4 5-6 The incoming fax will be switched to the FAX System, and reception will start automatically.
Advanced Functions Polling Communication With polling, fax transmissions are initiated by the recipient, not the sending party. The recipient can receive the fax at him/her convenience. NOTE: Polling generally incurs telephone charges for the receiving party, since they must make a call to receive the fax. Storing Documents for Polling Documents to be sent using polling are scanned first. When a caller requests polling, those documents are faxed to him/her automatically.
Advanced Functions 7 Press left Select to return to the document box basic screen. Printing the Documents Stored in Polling Box Perform the following procedure to print documents stored in polling box: 1 Press Document Box. 2 Press S or T to select FAX Polling Box. Press Enter. 3 Press S or T to select the file to print. Press Enter. 4 Press Start to print the selected file. To print all documents in the box, press right Select. On the next screen, press S or T to select Print All File.
Advanced Functions 4 Press S or T to select Detail/ Edit. Press Enter. 5 Press S or T to confirm the detailed information of the file. When renaming the file, press right Select on the File Name screen. 6 Press Enter after checking the file. 7 Press left Select to return to the document box basic screen. Menu : Print Detail/Edit Delete Cancel Deleting the Documents Stored in Polling Box Perform the following procedure to delete documents stored in polling box: 1 Press Document Box.
Advanced Functions 3 Press S or T to select FAX RX Polling. Press Enter. 4 Press S or T to select On. Press Enter. FAX RX Polling : *Off On Cancel 5 Press right Select. 6 Enter the other party’s fax number. To enter the number, use the one-touch dial keys, the Address Book, or chain dial keys. 7 Press Start to start fax. Polling Transmission Settings Set the system to continue storing the documents stored for polling transmission or to delete them after polling.
Advanced Functions Subaddress Communications In subaddress communications, faxes are sent and received using subaddresses – – numbers or character strings that conform to conventions adopted by many fax machine manufacturers. Subaddresses support confidential fax, previously possible only between machines from the same manufacturer. The FAX System uses subaddress boxes to exchange confidential faxes with other parties. Receiving these faxes in the FAX System doesn’t require a subaddress password.
Advanced Functions Subaddress-based Confidential Communications Confidential fax protects document confidentiality when you do not want unauthorized parties to view certain documents. If subaddresses are used for confidential fax, the faxed documents are not printed after reception. Instead, they are stored in subaddress boxes. Documents in subaddress boxes can be printed later when the appropriate party specifies them.
Advanced Functions 6 Enter the subaddress of the box to set up. Press Enter. Sub Add. Entry : Cancel 7 Enter the box name. Press Enter. Box Name Entry : Box03 Cancel ABC Text NOTE: For instructions on entering characters, refer to Entering Characters on page 3-20. 8 Use the numeric keys to enter the box number. Box Number Entry : * (01 ~ 20) 3 Cancel 9 10 Press S or T to select Exit. Press Enter. Press left Select to return to the basic screen.
Advanced Functions If the box is password-protected, use the numeric keys to enter the password. Press Enter. Changing Subaddresses Change subaddresses as follows: 1 Press S or T to display Sub Add. Entry. Press right Select. Detail: Sub Add. Entry : 1234 Cancel 2 Use the numeric keys to enter the new subaddress. Press Enter. 1/ 4 Edit Sub Add. Entry : Cancel Renaming Boxes Change box names as follows: 1 Press S or T to display Box Name. Press right Select.
Advanced Functions Changing Passwords Perform the following procedure to change the passwords used to print from subaddress boxes or to change box settings: 1 Press S or T to display Password. Press right Select. Detail: Password: Cancel 2 Use the numeric keys to enter the password. Press Enter. 3/ 4 Edit Password: Cancel 3 Re-enter the password for confirmation. Press Enter. Confirm Password : Cancel Changing Box Numbers Change box numbers as follows: 1 Press S or T to display Box Number.
Advanced Functions 2 Press S or T to enter the box number. Press Enter. Box Number Entry : * (01 ~ 20) 2 Cancel Changing Users Change users as follows: NOTE: This setting is displayed only when user login is specified. 1 Press S or T to display User Name. Press right Select. Detail: User Name : Arlen Cancel 2 Press S or T to select the user. Press Enter.
Advanced Functions 1 Press S or T to display Permission. Press right Select. Detail: Permission: All Cancel 2 Press S or T to select All or User Only. Press Enter. Choose All to allow all user to access this subaddress box. Choose User Only to allow the only user to access this subaddress box. 4/ 6 Edit Permission : *All User Only Cancel 3 Press Enter. 4 Press left Select to return to the basic screen.
Advanced Functions 4 Press left Select. Delete. Are you sure? Arlen box Yes 5 No Press left Select to return to the basic screen. Paper Setting for Printing from Boxes Restricts the type of paper used when printing documents from subaddress boxes. The paper cassette selected here is always used to print documents from subaddress boxes. For example, if you use this setting to assign a desired paper cassette to Custom 1, that paper cassette will be used for printing.
Advanced Functions NOTE: Before sending, confirm the recipient’s subaddress specified for the target subaddress box. If the recipient’s fax machine requires you to enter a password, confirm the password as well. 1 Place the original documents into the document processor or on the platen. 2 Press Send. 3 Press W Destination. NOTE: You can specify the other party’s number using one-touch dial keys or from the Address Book.
Advanced Functions 8 Enter the password and press Enter. Password: Cancel NOTE: You will be prompted to enter a password only if such is required by the other party’s fax machine. 9 Press Enter. 10 Press Enter to return to the basic screen. 11 Press Start to load stored documents from memory. Printing Documents from Subaddress Boxes Perform the following procedure to print documents from subaddress boxes: 1 Press Document Box. 2 Press S or T to select Sub Address Box. Press Enter.
Advanced Functions To print all documents in the box, press right Select. On the next screen, press S or T to select Print All File. Press Enter. Press Start to print all documents in the box. Menu : Detail/Edit Delete Print All File Cancel NOTE: Document data remains in subaddress boxes after printing. To delete the document data, refer to Deleting Documents from Subaddress Boxes on page 5-22. Follow the procedure given there to delete the data.
Advanced Functions Deleting Documents from Subaddress Boxes Perform the following procedure to delete documents from subaddress boxes. 1 Press Document Box. 2 Press S or T to select Sub Address Box. Press Enter. 3 Press S or T to select the box in which the documents to delete are stored. Press Enter. If the box is password-protected, use the numeric keys to enter the password. Press Enter. 4 Press S or T to select the document to delete. Press right Select. 5 Press S or T to select Delete.
Advanced Functions 5 OPERATION GUIDE Press left Select to print the list.
Advanced Functions Fax Forwarding With fax forwarding, documents received at specified times are temporarily stored and then automatically forwarded to another fax number previously registered. This function supports subaddress-based communication for document forwarding to the destination fax. In addition to forwarding documents to be printed as faxes, you can forward them as image files in e-mail messages or store them in a specified folder on a computer.
Advanced Functions 5 Press S or T to select Forward Dest. Press Enter. 6 Press S or T to select Register. Press Enter. Forward Setting : *Back Forward Forward Dest. Exit Forward Dest.: *Confirmation Register Cancel 7 Press S or T to select Address Entry or Address Book. Press Enter. Register: *Address Book Address Entry Cancel If you select Address Book, specify the recipient from the Address Book.
Advanced Functions If you select Address Entry, press S or T to select FAX, E-mail, or Folder, press Enter. If you select FAX, use the numeric keys to enter the recipient’s fax number. Address Entry : *FAX E-mail Folder Cancel If you select E-mail or Folder, refer to the Operation Guide and specify the recipient’s e-mail address or the destination folder. 8 Press left Select after specifying the destination and returning to the Forward Setting screen.
Advanced Functions 4 Press S or T to select Edit. Press Enter. 0123456789 *Edit Delete Cancel 5 Make the desired changes in destination information. Press Enter. FAX No. Entry : 0123456789 Cancel Detail NOTE: For instructions on editing information, refer to Detailed Transmission Settings on page 3-8. 6 Press left Select twice after specifying the destination and returning to the Forward Dest screen. 7 Press right Select to return to the basic screen.
Advanced Functions 3 Press S or T to select All day or Time Specificat. Press Enter. Choose Time Specificat. to specify the start and end times for fax forwarding. Choose All day to set fax forwarding throughout the day. On the next screen, press right Select to return to the basic screen. 5-28 4 Specify the start time. Press S or T to set hour. Press X. 5 Press S or T to set minutes. Press Enter. 6 Specify the ending time. Press S or T to specify the hour. Press X.
Advanced Functions 8 Press right Select to return to the basic screen. Printing from the FAX System during Fax Forwarding Perform the following procedure to specify whether the FAX System is to print forwarded faxes: 1 Follow steps 1 to 4 in Registering Forwarding Destinations on page 5-24. 2 Press S or T to select Print. Press Enter. 3 Press S or T to select On or Off. Press Enter. Specify On to both print and forward forwarded faxes.
Advanced Functions 3 Press S or T to select TIFF or PDF. Press Enter. File Format : *PDF TIFF Cancel 4 Press right Select to return to the basic screen. Activating Fax Forwarding Perform the following procedure to activate fax forwarding: 1 Follow steps 1 to 4 in Registering Forwarding Destinations on page 5-24. 2 Press S or T to select Forward. Press Enter. 3 Press S or T to select On or Off. Press Enter. Choose On to activate fax forwarding. Choose Off to disable it.
Advanced Functions Password-based Communications This function restricts access to transmission and reception, requiring users to meet password requirements. Password-based communications lets you restrict the sending and receiving of faxes with the FAX System to authorized individuals. Passwords are registered in advance for authorized telephone numbers and authorized IDs, after which these functions are activated. In this mode, no special steps involving passwords are required to send or receive faxes.
Advanced Functions 5 Press S or T to select Permit No. List. Press Enter. 6 Press right Select. 7 Press S or T to select Add FAX Number. Press Enter. 8 Use the numeric keys to enter the authorized fax number. Press Enter. Repeat steps 6 to 8 to enter all authorized fax numbers. 9 TX/RX Restrict.: TX Restriction RX Restriction Permit No. List Exit Permit No. List : *0123456789 3456789012 6789012345 Exit Menu Menu : Detail/Edit Delete Add FAX Number Cancel FAX No.
Advanced Functions 2 Press S or T to select the authorized telephone number to be changed. Press Enter. 3 Re-enter the fax number. Press Enter. Permit No. List : *0123456789 3456789012 6789012345 Exit Menu FAX No. Entry : 0123456789 Cancel 4 Press left Select to return to the basic screen. Deleting Authorized Telephone Numbers Perform the following procedure to delete authorized telephone numbers: OPERATION GUIDE 1 Follow steps 1 to 5 in Registering New Authorized Telephone Numbers on page 5-31.
Advanced Functions 5 Press left Select to return to the basic screen. Registering New Authorized IDs Perform the following procedure to register authorized ID numbers: NOTE: You can register up to 5 authorized ID numbers. 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter. 3 Press S or T to select FAX RX Setting. Press Enter. 4 Press S or T to select TX/RX Restrict. Press Enter. 5 Press S or T to select Permit ID List. Press Enter. 6 Press right Select.
Advanced Functions 8 Use the numeric keys to enter the ID number. Press Enter. Repeat steps 6 to 8 to enter all authorized ID numbers. Permit FAX ID : (0000 ~ 9999) 0000 Cancel 9 Press left Select to return to the basic screen. Modifying Authorized IDs Perform the following procedure to change authorized ID numbers: 1 Follow steps 1 to 5 in Registering New Authorized IDs on page 5-34. 2 Press S or T to select the authorized ID number to change. Press Enter.
Advanced Functions 2 Press S or T to select the authorized ID number to delete. Press right Select. Permit ID List : *0004 0007 Exit 3 Press S or T to select Delete. Press Enter. 4 Press left Select. 5 Press left Select to return to the basic screen. Menu Menu : *Detail/Edit Delete Add FAX ID Cancel Activating Password-based Communications Activate this function to restrict transmission or reception to authorized users. You can restrict transmission, reception, or both.
Advanced Functions 5 Press S or T to select TX Restriction. Press Enter. 6 Press S or T to select Use Permit List or Off. Press Enter. Choose Use Permit List to check passwords during transmission. TX/RX Restrict. Back TX Restriction RX Restriction Exit TX Restriction: *Off Use Permit List Cancel 7 Press S or T to select RX Restriction. Press Enter. 8 Press S or T to select Use Permit List or Off. Press Enter. Choose Use Permit List to check passwords during reception. TX/RX Restrict.
Advanced Functions Encrypted Communication This function encrypts documents before transmission, protecting document contents from viewing by unauthorized third parties, even if transmission is intercepted. After reception, documents are decrypted by the recipient and printed. This is a very effective way to fax documents for which confidentiality is essential. NOTE: Encrypted communications require the other fax machine to have compatible encryption functions.
Advanced Functions Manage encryption keys by assigning them to encryption key IDs (a twodigit number, 01 to 20). This encryption key ID is used to specify encryption keys during encrypted communications. To print documents received in encrypted communications, the sender’s encryption key must match the encryption key specified in the recipient’s encrypted reception setting. The encryption key IDs need not match, however.
Advanced Functions 6 Use the numeric keys to enter the encryption key (16 digits). Press Enter. Register: Cancel NOTE: Encryption keys consist of a series of any 16 characters consisting of numbers (0 to 9) and the letters A through F. Use the numeric keys to enter the following characters. Supported Characters # Key 1 7 Supported Characters # Key 6 A B C 2 7 D E F 3 8 4 9 5 0 Press left Select to return to the basic screen.
Advanced Functions 3 Press S or T to select Detail or Delete. Press Enter. Choose Detail to check keys. After checking the encryption key, press Enter. Choose Delete to delete keys. In the next screen, press left Select. Menu : Register Detail Delete Cancel Detail: * 1/ 1 123456789ABCDEF1 Delete. Are you sure? Key01 Yes 4 No Press left Select to return to the basic screen.
Advanced Functions 5 Press S or T to select On. Press Enter. Encryption RX : *Off On Cancel 6 Press S or T to select the encryption key ID. Press Enter. 7 Press right Select to return to the basic screen. Encryption Key : *Key01 Key02 Key03 Cancel Sending Encrypted Faxes Perform the following procedure for encrypted transmissions. NOTE: Before sending an encrypted communication, you must determine an encryption key with the recipient and register it under an encryption key ID.
Advanced Functions 6 Press S or T to display Encryption. Press right Select. FAX Detail: Encryption : Off Cancel 7 Press S or T to select On. Press Enter. 2/ 4 Edit Encryption : *Off On Cancel 8 Press S or T to select the encryption key ID. Press Enter. 9 Press S or T to select On or Off. Press Enter. Choose Off if the recipient does not support encryption box. Encrypt. Key No. : *Key02 Key03 Key04 Cancel Encryption Box : *Off On Cancel Choose On if the recipient supports encryption box.
Advanced Functions NOTE: When sending the documents to the same model as the FAX System in encrypted communication, be sure the encryption box setting is set to Off. 10 Press Enter. 11 Press Enter to return to the basic screen. 12 Press Start to load stored documents from memory. Receiving Encrypted Faxes Perform the following procedure for encrypted reception.
Advanced Functions E-mail Notification of Job Results Set up the FAX System to notify you of the results of fax jobs by e-mail. 1 Press Send. 2 Press Function. 3 Press S or T to select Job End Report. Press Enter. 4 Press S or T to select On. Press Enter. Job End Report : *Off On Cancel 5 Press S or T to select Address Book or Address Entry. Press Enter. To select e-mail addresses from the Address Book, select Address Book. Choose the address on the next screen. Press Enter.
Advanced Functions Displaying Job Status Check the status of recent, current, and scheduled jobs on the message display. The following menus are available. Print Job Status Displays jobs that are currently printing or queued (printouts from received faxes, from the subaddress box, from reports, from copies, or when the FAX System is used as a printer). You can check job details and delete jobs as necessary. Refer to Print Job Status on page 5-47 for more information.
Advanced Functions Displays faxed jobs. This information includes the transmission status and destination. Refer to FAX TX Log on page 5-50 for more information. FAX RX Log Displays received jobs. This information includes the reception status and destination. Refer to FAX RX Log on page 5-51 for more information. Print Job Status Perform the following procedure to display the Print Job Status screen. 1 Press Status/Job Cancel. 2 Press S or T to select Print Job Status. Press Enter.
Advanced Functions 5 6 Job details are displayed. Press S or T to display details of each job sequentially. 0011 Detail: * : Status Processing 1/ 7 After reviewing the jobs, press Reset to return to the Status Menu screen. Store Job Status Perform the following procedure to display the Store Job Status screen. 1 Press Status/Job Cancel. 2 Press S or T to select Store Job Status. Press Enter. 3 Press S or T to select the job to check. Press Enter.
Advanced Functions 3 Press S or T to select the job to check. Press Enter. NOTE: To cancel jobs, select the jobs to delete and press left Select. On the next screen, press left Select. 4 Press S or T to select Detail. Press Enter. 5 Job details are displayed. Press S or T to display details of each job sequentially. 6 0011 Detail: * : Status Suspended 1/ 7 After reviewing the jobs, press Reset to return to the Status Menu screen.
Advanced Functions 3 Press S or T to select the job to check. Press Enter. 4 Job details are displayed. Press S or T to display details of each job sequentially. 5 0003 Detail: * : Result OK 1/ 8 After reviewing the jobs, press Reset to return to the Status Menu screen. Store Job Log Perform the following procedure to display the Store Job Log screen. 1 Press Status/Job Cancel. 2 Press S or T to select Store Job Log. Press Enter. 3 Press S or T to select the job to check. Press Enter.
Advanced Functions 4 Press S or T to select TX Log. Press Enter. 5 Press S or T to display the record of faxed jobs sequentially. Log : *TX Log RX Log FAX TX Report Cancel TX Log : 0123456789 OK 6 1/50 Detail After reviewing the jobs, press Reset to return to the Status Menu screen. FAX RX Log Perform the following procedure to display the FAX RX Log screen. OPERATION GUIDE 1 Press Status/Job Cancel. 2 Press S or T to select FAX. Press Enter. 3 Press right Select.
Advanced Functions 5 Press S or T to display the record of faxes received sequentially. RX Log : 0123456789 OK 6 5-52 1/50 Detail After reviewing the jobs, press Reset to return to the Status Menu screen.
Advanced Functions Printing Communication Management Reports Print reports of the faxes that were sent or received. Printing FAX TX Reports Perform the following procedure to print details of the 50 most recent transmissions. 1 Press Status/Job Cancel. 2 Press S or T to select FAX. Press Enter. 3 Press right Select. 4 Press S or T to select FAX TX Report. Press Enter. 5 Press left Select to print the report. Log : TX Log RX Log FAX TX Report Cancel Print.
Advanced Functions 4 Press S or T to select FAX RX Report. Press Enter. 5 Press left Select to print the report. Log : RX Log FAX TX Report FAX RX Report Cancel Print.
Advanced Functions User Login When User Login function is indicated on the FAX System, you prompt to enter your User ID and password to use the FAX System. The factory default setting of User ID and Password is 1118. NOTE: For further information and instructions for Job Accounting, refer to the Advanced Operation Guide. User Login Screen Perform the following procedure to use the FAX System in User Login mode. 1 Enter the user ID and the password using the numeric keys.
Advanced Functions Job Accounting Job accounting is used to control the total number of copies and prints by setting an ID-code for each account. NOTE: For further information and instructions for Job Accounting, refer to the Advanced Operation Guide. Job Accounting Screen Perform the following procedure to use the FAX System in Job Accounting mode. 1 Enter the account ID using the numeric keys. 2 Complete the fax job as usual.
Advanced Functions 5 Press left Select. The job accounting report is printed. Print. Are you sure? All Accounts Yes 6 OPERATION GUIDE No Press right Select to return to the basic screen.
Advanced Functions 5-58 OPERATION GUIDE
6 Network Fax This chapter discusses the following topics: • • OPERATION GUIDE Overview of Network Fax ............................................. 6-2 Initial FAX System Settings ..........................................
Network Fax Overview of Network Fax Network Fax is a feature used to send and receive faxes using computers connected to the FAX System. Network fax transmission lets users of computers on the network send and receive fax data; these functions are referred to as network fax transmission and network fax reception, respectively. Before attempting network fax reception, make the settings described in Fax Forwarding on page 5-24. Fax forwarding lets you receive faxes on network computers as well as via e-mail.
Network Fax Viewing the online manual requires Adobe Acrobat Reader. If it is not already installed on your system, install Adobe Acrobat Reader from the included CD-ROM. Connection Connect the modular cord (same as used for telephones) to the Line jack on the FAX System. Connect the network cable to the network interface port. Modular Cord Network Cable Network Fax Settings Report Check the Network Fax settings from the Status Page.
Network Fax Initial FAX System Settings Complete the following settings for network fax reception. Destination Settings Specify the computers to receive transmissions using network fax reception. You can also specify e-mail forwarding. For more information, refer to Registering Forwarding Destinations on page 5-24. Reception Period Specify to receive faxes using network fax reception all day long or only during specified periods.
7 FAX System Settings This chapter discusses the following topics: OPERATION GUIDE • • • • • • • • Menu Table................................................................... 7-2 Printing Reports............................................................ 7-4 Volume ......................................................................... 7-8 Redial ......................................................................... 7-10 Fax Media Type...........................................................
FAX System Settings Menu Table For the system setting menu using in this chapter, refer to the Menu Table below. To access the system setting menu, press System Menu/Counter. NOTE: To perform these settings, press S or T to select the menu/ submenu/item and Enter to confirm your selection. Main Menu Report Sub Menu1 Report Setting FAX Setting 7-2 Options Reference Page Description FAX TX Report Off, On For periodic printouts of transmission reports (On/Off).
FAX System Settings Main Menu FAX Setting Service Setting †. Sub Menu1 Sub Menu2 FAX RX Setting Rings (Normal) 1 – 15 Rings Specify the number of rings in auto reception mode. page 7-12 Rings (TAD) 1 – 15 Rings If the FAX System is set to enable automatic switching between the fax and answering machine (when used with a regular telephone answering machine), this setting specifies the number of rings until fax reception begins if the answering machine is off.
FAX System Settings Printing Reports Print reports on the details of fax transmission and reception. Choose automatic report printing, or choose to disable this feature. Fax TX Report Prints communication details after the specified number of transmissions. For instructions on using this feature, refer to Fax TX Report and Fax RX Report Settings on page 7-4. Fax RX Report Prints communication details after the specified number of receptions.
FAX System Settings 5 Press S or T to select On or Off. Press Enter. FAX TX Report : *Off On Cancel 6 Press right Select to return to the basic screen. Send Result Settings Perform the following procedure to set up printing of transmission results. 1 Press System Menu/Counter. 2 Press S or T to select Report. Press Enter. 3 Press S or T to select Result Rep. Set. Press Enter. 4 Press S or T to select Send Result. Press Enter. 5 Press S or T to select Off, On, or On (Conditions). Press Enter.
FAX System Settings 5 Press S or T to select Off, On, or On (Conditions). Press Enter. If you select Off, skip to the step 8. Choose On (Conditions) to print the report of reception result when an error occurs in fax reception. 6 Press S or T to select Report Print or E-mail. Press Enter. If you select Report Print, skip to the step 8. FAX RX Result: * *Off On On(Conditions) Cancel Report Output : * *Report Print E-mail Cancel 7 Press S or T to select Address Entry or Address Book. Press Enter.
FAX System Settings If you select Address Entry, enter the e-mail address. Press Enter. Address Entry : Cancel ABC Text NOTE: For instructions on entering e-mail addresses, refer to Entering Characters on page 3-20. 8 OPERATION GUIDE Press right Select to return to the basic screen.
FAX System Settings Volume Adjust the speaker level and volume of the fax monitoring tone. Switch off sound setting if no tone or speaker output is needed. NOTE: Refer to the Advanced Operation Guide for instructions on adjusting the volume for warning tones (after errors) and confirmation tones for operation panel keys. Adjusting Speaker Levels Perform the following procedure to adjust the volume of the built-in speaker in off-hook mode when T On-Hook is pressed. 1 Press System Menu/Counter.
FAX System Settings OPERATION GUIDE 5 Press S or T to adjust the volume. Press Enter. 6 Press right Select to return to the basic screen.
FAX System Settings Redial Perform the following procedure to specify the number of redial attempts if the other party’s line is busy. NOTE: Redial cannot be used with direct transmission. The available range varies depending on countries. 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter. 3 Press S or T to select FAX TX Setting. Press Enter. 4 Press S or T to select Retry Times. Press Enter. 5 Use the numeric keys to specify the number of redial attempts.
FAX System Settings Fax Media Type Select the paper type used to print received faxes. Your choice of paper cassette can be used exclusively for printing faxes. For example, if you use this setting to assign a desired paper cassette to Custom 1, that paper cassette will be used to print faxes. NOTE: This setting is displayed only when the FAX System is equipped with an optional paper cassette. OPERATION GUIDE 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter.
FAX System Settings Number of Rings Perform the following procedure to specify the number of rings. Setting the Number of Rings (Auto Fax Reception) When the FAX System is set for automatic fax reception, specify 1-15 rings before fax reception. For more information, refer to Automatic Fax Reception on page 3-17. 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter. 3 Press S or T to select FAX RX Setting. Press Enter. 4 Press S or T to select Rings (Normal). Press Enter.
FAX System Settings 5 Use the numeric keys to specify the number of rings. Press Enter. Rings (TAD) : (1 ~ 15) 5 Rings Cancel 6 Press right Select to return to the basic screen. Setting the Number of Rings (Fax/Tel Switching) (Inch Model Only) When automatic switching between fax/telephone is enabled and the FAX System is used with a regular telephone, specify 0-15 rings until fax reception begins. After the specified number of rings, reception of the faxed document will begin.
FAX System Settings Fax Reception Mode The FAX System features the following fax reception modes. Choose the ideal mode for your needs. Automatic Fax Reception Choose automatic fax reception mode to use the FAX System exclusively as a fax machine. No special operations are required for incoming faxes. For more information, refer to Automatic Fax Reception on page 3-17. Manual Fax Reception In this mode, you can confirm the connection with the other party before receiving faxes by pressing Start.
FAX System Settings [Reception flow] Fax Other party sends a fax using automatic transmission. Fax Other party sends a fax manually. Telephone Other party calls. The incoming call or fax is received without the FAX System ringing audibly. (Calling charges are incurred from this point.) The FAX System rings twice. (Audible only to the sender.) The faxed document is received automatically from the sender (autoreception). The FAX System rings audibly. (Also audible to the sender.
FAX System Settings DRD Reception (Certain Destination Only) This reception mode uses the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Each number is given a different ring pattern so that the fax machine can differentiate between incoming calls.
FAX System Settings 5 Press S or T to select a reception mode. Press Enter. Option RX Setting : *Auto(Normal) AUTO(FAX/TEL) AUTO(TAD) Cancel Fax Reception Mode Auto(Normal) Automatic Fax Reception Auto(FAX/TEL) Auto Fax/Tel Switching Auto(TAD) TAD Reception Auto(DRD)† DRD Reception Manual Manual Fax Reception †. This option is available only for certain destination. If you selected Auto(DRD), press S or T to select the ringing pattern. Press Enter.
FAX System Settings Reception Date and Time A FAX System feature lets you print the date and time of reception, sender identification, and the page number at the top of each page. This feature always lets you see the local time at which the fax was received, convenient when the fax is sent from a different time zone. 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter. 3 Press S or T to select FAX RX Setting. Press Enter. 4 Press S or T to select RX Date/Time.
FAX System Settings 2in1 Reception Perform the following procedure to print two 5 1/2 × 8 1/2"/A5-sized faxes received consecutively on a single 11 × 8 1/2"/A4 sheet. 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter. 3 Press S or T to select FAX RX Setting. Press Enter. 4 Press S or T to select 2in1 RX. Press Enter. 5 Press S or T to select On or Off. Press Enter. 2in1 RX : *Off On Cancel 6 OPERATION GUIDE Press right Select to return to the basic screen.
FAX System Settings Bulk Printing Activate this setting to print all fax image data together upon completed reception by the FAX System. The incoming fax will be held until it is completely received. This frees the FAX System for copying and other functions during that time. 1 Press System Menu/Counter. 2 Press S or T to select FAX Setting. Press Enter. 3 Press S or T to select FAX RX Setting. Press Enter. 4 Press S or T to select RX Bulk Print. Press Enter. 5 Press S or T to select On or Off.
FAX System Settings Remote Diagnosis In case of the malfunction occurs with the FAX System, use this feature to give the service center computer access to the FAX System via the telephone line for updating the software when you contact a service agent. Before using remote diagnosis, you must enter the unique ID into the FAX System (this ID was provided by the service agent when you signed the service agreement). For more information, consult your service agent or dealer. 1 Press System Menu/Counter.
FAX System Settings Remote Diagnosis ID To enable remote diagnosis, you must enter the FAX System’s unique ID as instructed by the service agent. This function must also be enabled in the FAX System, as described in Remote Diagnosis on page 7-21. 1 Press System Menu/Counter. 2 Press S or T to select Service Setting. Press Enter. 3 Press S or T to select Remote Diag. ID. Press Enter. 4 Use the numeric keys to enter the four-digit unique ID. Press Enter. Remote Diag.
8 Troubleshooting This chapter discusses the following topics: • • • OPERATION GUIDE Memory Indicator.......................................................... 8-2 Warning and Maintenance Messages .......................... 8-3 Troubleshooting Table ..................................................
Troubleshooting Memory Indicator The Memory indicator lights during fax communication involving the sending or receiving of documents stored in memory. This indicator also lights when documents are received directly into memory due to paper jams or because the system is out of paper. NOTE: The Memory indicator flashes while receiving documents or scanning documents into memory. FAX Communicating Errors Fax communicating errors may trigger an audible alarm and cause the Error indicator to flash.
Troubleshooting Warning and Maintenance Messages Take the following corrective actions if the message display shows any of the messages as below. For error messages not listed below, refer to the Operation Guide. Description and Corrective Action Reference Page The fax memory has been exhausted while sending or receiving the documents. Press right Select to cancel the job. Free some memory space, then try again. — Send error. ## A communication error occurred during transmission.
Troubleshooting Message The encryption key is not registered. 8-4 Reference Page Description and Corrective Action No encryption key is specified for the destination set for encrypted communication. Be sure the encryption key is entered correctly for the selected destination.
Troubleshooting Troubleshooting Table Use this table to identify malfunction and perform the corrective action. If problems persist, contact your dealer or the service agent. Symptom Unable to fax Items to Check Corrective Action Reference Page Is the modular cord connected correctly? Connect the modular cord correctly. — Is the Send error displayed? Correct the error and try sending again. — Have you set up password-based transmission? Disable password-based transmission.
Troubleshooting Symptom Unable to receive faxes Unable to receive faxes in memory Items to Check Reference Page Corrective Action Is the modular cord connected correctly? Connect the modular cord correctly. — Is the Send error displayed? Correct the error and ask the sender to resend the fax. — Have you set up password-based reception? Disable password-based reception. page 5-31 Is the memory full? Try receiving faxes once again when memory becomes available.
9 Reference Information This chapter includes the following reference information: • • • OPERATION GUIDE Specifications ............................................................... 9-2 Menu Flowcharts .......................................................... 9-3 Error Code Table ..........................................................
Reference Information Specifications NOTE: Specifications are subject to change without notice.
Reference Information Menu Flowcharts For reference, the menu structures for function keys on the operation panel are as follows: Send Original Quality Original Size Function Send Size Zoom Continuous Scan Job End Report FAX Delayed TX FAX Direct TX FAX RX Polling Scan Resolution Exposure Destination Destination Confirmation FAX Address Book Address Book External Address Book Status/Job Cancel Print Job Status Send Job Status Store Job Status Scheduled Job Send Job Log Store Job Log FAX Log TX Log RX Log
Reference Information Document Box Function Continuous Scan Job End Report Sub Address Box FAX Polling Box Program System Menu/Counter Report Report Print Subaddress Box List Report Setting FAX TX Report FAX RX Report Result Report Setting Send Result FAX RX Result Date/Timer Setting Year/Time Time Zone Common Setting Sound Setting FAX Speaker FAX Monitor One Touch Setting One Touch Keys Continued 9-4 OPERATION GUIDE
Reference Information Continued from previous page FAX Setting FAX Common Setting Encryption Key FAX TX Setting TTI (Transmit Terminal Identifier) Local FAX Name Local FAX ID Local FAX Number FAX Line Setting Retry Times FAX RX Setting FAX Media Type Rings (Normal) Rings (TAD) Rings (FAX/TEL) Forward Setting Forward Forward Destination File Format Forward Time Print RX Setting RX Date/Time 2in1 Reception RX Bulk Print Remote Switching Dial TX/RX Restriction TX Restriction RX Restriction Permit No.
Reference Information Continued from previous page Document Box Setting Box Media Type Sub Address Box Polling Setting Edit Addressbook Program Setting Service Setting FAX Country Code Remote Diagnosis Setting Remote Diagnosis ID 9-6 OPERATION GUIDE
Reference Information Error Code Table When a communication error occurs, one of the following error codes is printed on the transmission report, reception report, or other communication management report. Use the error code for troubleshooting. NOTE: Error codes for errors during V34 transmission are designated by an “E” prefix instead of a “U”.
Reference Information Error Code 9-8 Problem and Corrective Action U01600 A communication error occurred during high-speed reception. Ask the sender to use a slower transmission speed, then try receiving the fax again. U01700 U01720 A communication error occurred during high-speed transmission. Try sending again. U01721 A communication error occurred during high-speed transmission. The recipient’s fax may not support high-speed reception.
Reference Information Error Code OPERATION GUIDE Problem and Corrective Action U04401 Encrypted transmission could not be attempted. The other party could not be dialed because the designated encryption key is not registered in the FAX System. U04500 Encrypted reception failed because the encryption keys did not match. U05100 Transmission failed because the passwords did not match during password-based communication, when passwordbased communication was enabled on the FAX System.
Reference Information 9-10 OPERATION GUIDE
Index Numerics 2in1 Reception 7-19 A Address Book 3-24 Deleting Destinations from the Address Book 3-33 Deleting Group Destinations from the Address Book 3-37 Editing Destinations in the Address Book 3-32 Editing Group Destinations in the Address Book 3-37 Entering Destinations in the Address Book 3-25 Entering Group Destinations in the Address Book 3-33 Searching for Destinations in the Address Book 3-24 To search for the other party by name 3-24 Address Recall 3-39 Auto Fax/Tel Switching 7-14 Automatic F
F M Fax Forwarding 5-24 Activating Fax Forwarding 5-30 Changing Forwarding Destinations 5-26 Printing from the FAX System during Fax Forwarding 5-29 Registering Forwarding Destinations 5-24 Specifying the Fax Forwarding Period 5-27 Specifying the File Format of Forwarded Files 5-29 Fax Information 2-5 Entering your fax number 2-5 Entering your station ID 2-6 Entering your station name 2-5 Fax Media Type 7-11 Fax Reception Mode 7-14 Fax Reception Mode Setting 7-16 Manual Fax Reception 4-14, 7-14 Manual Fa
P S Password-based Communications 5-31 Activating Password-based Communications 5-36 Deleting Authorized IDs 5-35 Deleting Authorized Telephone Numbers 5-33 Modifying Authorized IDs 5-35 Modifying Authorized Telephone Numbers 5-32 Registering New Authorized IDs 5-34 Registering New Authorized Telephone Numbers 5-31 Polling Communication 5-7 Deleting the Documents Stored in Polling Box 5-9 Editing the Documents Stored in Polling Box 5-8 Polling Transmission Settings 5-10 Printing the Documents Stored in Po
W Warning and Maintenance Messages 8-3 Z Zoom Transmission 3-15 Index-4 OPERATION GUIDE
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MEMO A1
5.3 303JG80011 2005 KYOCERA MITA Corporation All rights reserved.
