OPERATION GUIDE TASKalfa FS-1100 250ci/300ci/400ci/500ci/552ci FS-1300D
Introduction Thank you for your purchase of TASKalfa 250ci/300ci/400ci/500ci/552ci. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference. We recommend the use of our own brand supplies.
Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Contents Contents Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi Caution / Warning Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x Precautions for Use. . . . . . . . . . . . . . . . . . . . . . . .
Contents Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 Output Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Send and Store . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30 FTP Encrypted TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31 Color Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31 About Color Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-14 Data Security Kit Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-27 Appendix Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2 Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Quick Guide Be sure to read Precautions for Use before using this machine. Administrator tasks To make copies It copies. To print Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the paper size, adjusting the density, etc. What you want to do Copying with specific settings It prints. You can print via a network or print a PDF file directly from USB memory.
Administrator tasks To send documents It sends. You can send scanned images via a network. Or, you can also store scanned images in USB memory. What you want to do Send to Folder (SMB) Send as E-mail Saving Documents to USB Memory Connecting Cables Network Setup (LAN Cable Connection) Plug the USB memory Create a shared folder on the destination computer. Setup Editing Destination (Address Book/Adding One Touch Keys)...8-60 Place the originals on the platen Operation Sending...
Administrator tasks To send a FAX As well as sending a FAX via the telephone lines, you can also send a FAX via a network. It faxes. NOTE: For more information on setting up and sending a FAX, refer to the FAX System (S) Operation Guide. What you want to do FAX directly from a computer Send a FAX FAX without using the telephone line (Internet FAX (i-FAX)) Connect the modular cord for the telephone line to this machine.
Caution / Warning Labels Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.
Installation Precautions Environment CAUTION Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.
To use the machine under optimum conditions, adjust the temperature and the humidity of your room if the message is displayed. • Avoid locations near a window or with exposure to direct sunlight. • Avoid locations with vibrations. • Avoid locations with drastic temperature fluctuations. • Avoid locations with direct exposure to hot or cold air. • Avoid poorly ventilated locations.
Precautions for Use Cautions when using the machine WARNING Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine. Do not damage, break or attempt to repair the power cord.
CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock. Always hold the designated parts only when lifting or moving the machine.
Cautions when handling consumables CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Keep the toner container and the waste toner box out of the reach of children. If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin. • If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water.
Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified as Class 1 laser product under IEC 60825. Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.
Safety Instructions Regarding the Disconnection of Power (Europe) Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.
Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. • Copying/Scanning the following items is prohibited and may be penalized by law. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/ scanned. Paper money Bank note Securities Stamp Passport Certificate • Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
xviii
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • • • • • • • Legal Information ................................................................................. xx Regarding Trade Names..................................................................... xxi Energy Saving Control Function ........................................................ xxv Automatic 2-Sided Copy Function ...............................
Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited.
Regarding Trade Names • PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation. • PCL is a trademark of Hewlett-Packard Company.
GPL Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access “http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available. Open SSL License Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code.
Monotype Imaging License Agreement 1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. 2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.
Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.
About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the procedures for basic copying, printing and scanning. Chapter 4 - Copying Functions Describes the functions you can use when copying.
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel keys or a computer screen. Press the Start key. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed on the touch panel. Ready to copy is displayed. Used to emphasize a key word, phrase or references to additional information. For more information refer to Sleep and Auto Sleep on page 2-9.
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.
1 Part Names This chapter identifies the machine parts and operation panel keys. • • Operation Panel ..................................................................................1-2 Machine ..............................................................................................
Part Names Operation Panel Displays the Status/Job Cancel screen. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Displays help guidance. Blinks during printing operation. Blinks while data is transmitted. Selects auto color mode. Selects full color mode. Selects black and white mode. Displays the Copy screen. Displays the screen for sending. You can also change this to show the address book screen.
Part Names Blinks while data is received. Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item). Lights or blinks when an error occurs and a job is stopped. Displays the Interrupt Copy screen. Ends operation (logs out) on the Administration screen. Puts the machine into Low Power Mode. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode. Lit when the machine's main power is on. Returns settings to their default states. Numeric keys.
Part Names Machine 1 12 2 4 3 13 14 15 5 6 7 16 8 9 17 10 18 11 1 Original Cover (Option) 2 Platen 3 Original Size Indicator Plates 4 Slit Glass 5 Left Cover 1 6 Left Cover 1 Indicator 7 Left Cover 1 Lever 8 Left Cover 2 Indicator 9 Left Cover 2 10 Left Cover 3 11 Handles 12 Clip Holder 13 Operation Panel 14 Attention Indicator ... Lights or blinks when an error occurs and a job is stopped 15 Receive Indicator ...
Part Names 1 19 20 21 22 23 24 25 26 27 28 29 30 19 Toner Container Release Lever (Magenta) 20 Toner Container (Magenta) 21 Toner Container Release Lever (Cyan) 22 Toner Container (Cyan) 23 Toner Container Release Lever (Yellow) 24 Toner Container (Yellow) 25 Toner Container Release Lever (Black) 26 Toner Container (Black) 27 Cleaning Brush 28 Waste Toner Box 29 Waste Toner Tray 30 Release button 1-5
Part Names 32 34 31 33 41 42 43 44 45 35 40 36 37 31 Top Tray 32 USB Memory Slot (A1) 33 Paper Feed Unit Cover 34 Paper Feed Unit 35 Green Knob 36 Paper Width Adjusting Tab 37 Paper Length Guide 38 Handles 39 Multi Purpose Tray 40 Paper Width Guide 41 Option Interface Slot (OPT2) 42 USB Port (A2) 43 Network Interface Connector 44 USB Interface Connector (B1) 45 Option Interface Slot (OPT1) 46 Main Power Switch 1-6 38 39 46
2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading paper and originals. • • • • • • • • • • • • • • Check the Accessories .......................................................................2-2 Determining the Connection Method and Preparing Cables...............2-3 Connecting Cables..............................................................................2-5 Power On/Off ...............................
Preparation before Use Check the Accessories Check that the following accessories are included. • Operation Guide (This Guide) • Quick Guide to Adjusting Image Quality • CD-ROM (Product Library) Documents Contained in the Included CD-ROM The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary.
Preparation before Use Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables. 2 Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.
Preparation before Use Preparing Necessary Cables The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use. Available Standard Interfaces Function Interface Necessary Cable Printer/Scanner /Network FAX* Network interface LAN (10Base-T or 100Base-TX, Shielded) Printer USB interface USB2.0 compatible cable (Hi-Speed USB compliant, Max. 5.0 m, Shielded) * Function available when using optional fax kit.
Preparation before Use Connecting Cables Connecting LAN Cable (Optional) Follow the steps below to connect a LAN cable to the machine. 1 When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch. 2 Connect the LAN cable to the network interface located on right side of the body. 3 Connect the other end of the cable to the hub. 4 Configure the network.
Preparation before Use Connecting USB Cable Follow the steps below to connect a USB cable to the machine. 1 When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch. 2 Connect the USB cable to the appropriate interface located on the right side of the body. 3 Connect the other end of the cable to the PC. Check that the indicators are off.
Preparation before Use Power On/Off Power On 2 When the main power indicator is lit... Press the Power key. When the main power indicator is off... Open the main power switch cover and turn the main power switch on. NOTE: If the optional Data Security Kit is installed, a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on.
Preparation before Use Power Off Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off the main power switch. CAUTION: The hard disk may be operating when the Power key or Memory indicator is lit or blinking. Turning off the main power switch while the hard disk is operating may cause damage. Make sure that the indicators are off.
Preparation before Use Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and main power indicators. This status is referred to as Low Power Mode. If print data is received during Low Power Mode, the machine automatically wakes up and starts printing.
Preparation before Use Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. If print data is received during Sleep, the print job is performed while the touch panel remains unlit. When using the optional fax, received fax data is printed out while the operation panel also remains unlit. To resume, press the Power key.
Preparation before Use Adjusting the Operation Panel Angle Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever. Switching the Language for Display [Language] Select the language displayed on the touch panel. Use the procedure below to select the language. Common Settings - Language 1 Press the System Menu key. 2 Press [Common Settings] and then [Change] of Language. 3 Press the key for the language you want to use. 4 Press [OK].
Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used. NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Preparation before Use Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures. For other network settings, refer to the Network Setup on 8-73. • TCP/IP (IPv4) Setup...2-13 • AppleTalk Setup.
Preparation before Use 13 Check if all the address entries are correct and press [OK]. 14 After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-72. DHCP Settings Select whether or not to use the DHCP server. The default setting is On. Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Next] of TCP/IP Setting.
Preparation before Use 8 After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-72. Auto-IP Settings Select whether or not to use Auto-IP. The default setting is On. Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Next] of TCP/IP Setting. 3 Press [Change] of TCP/IP. 4 Press [On] and then press [OK].
Preparation before Use Installing Software Install appropriate software on your PC from the included Product Library CD-ROM (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your PC. NOTE: Installation on Windows must be done by a user logged on with administrator privileges. Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing.
Preparation before Use COMMAND CENTER (Settings for E-mail) COMMAND CENTER is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking. NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the Fax Kit Operation Guide. The procedure for accessing COMMAND CENTER is explained below. 1 Launch your Web browser.
Preparation before Use Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: • • • The network environment used to connect this machine to the mail server A full-time connection via a LAN is recommended.
Preparation before Use 2 Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below. Item SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25. SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the SMTP server name and IP address is 64 characters.
Preparation before Use Loading Paper Paper can be loaded standardly in the two cassettes and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on Appendix-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. 1 Bend the whole set of sheets to swell them in the middle. 2 Hold the stack at both ends and stretch it while keeping the entire stack risen.
Preparation before Use Loading Paper in the Cassettes The 2 standard cassettes will each hold plain paper, recycled paper or color paper. Cassette 1 holds up to 500 sheets of A4 or smaller plain paper (80 g/m2) or up to 250 sheets of B4 or larger plain paper (80 g/m2). Cassette 2 holds up to 500 sheets of plain paper (80 g/m2) (or up to 550 sheets of 64 g/ m2 plain paper). The following paper sizes are supported: Ledger, Legal, Oficio II, 8.5×13.
Preparation before Use 3 Holding the paper width adjusting tab, move the paper width guides to fit the paper. NOTE: Paper sizes are indicated on the cassettes. To change between inch size and metric size (A, B sizes), follow the steps below to adjust the size switch. A B 1. Holding the paper width adjusting tab, move the paper width guide to a position other than that of the paper. 2. Turn the size switch A 90°. > 3. Move the size lever B up (C) or down (I).
Preparation before Use IMPORTANT: • Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. • Ensure that the loaded paper does not exceed the level indicator (see illustration below). • When loading the paper, keep the side that was closest the package seal facing up. • The paper length and width guides must be adjusted to the paper size. Loading the paper without adjusting these guides may cause skewed feeding and paper jams.
Preparation before Use Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m2) or up to 50 sheets of plain paper (80 g/m2) lager than A4. The multi purpose tray accepts paper sizes from A3 to A6 and Hagaki and from Ledger to Statement-R, 8K, 16K and 16K-R. Be sure to use the multi purpose tray when you print on any special paper.
Preparation before Use 3 Adjust the paper width guides to the width of the paper. 2 4 Insert the paper along the paper width guides into the tray until it stops. IMPORTANT: Keep the side that was closest the package seal facing up. Curled paper must be uncurled before use. Straighten the top edge if it is curled. When loading paper into the multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper.
Preparation before Use Loading Envelopes Up to 10 envelopes may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows. Acceptable Envelope Size Monarch 3 7/8"×7 1/2" Envelope #10 (Commercial #10) 4 1/8"×9 1/2" Envelope DL 110×220 (mm) Envelope C5 162×229 (mm) Youkei 2 162×114 (mm) Youkei 4 235×105 (mm) 1 Open the multi purpose tray. 2 Adjust the paper width guides to the width of the envelope. 3 For landscape form envelopes, close the flap.
Preparation before Use When you load envelopes or cardstock in the multi purpose tray 2 Load envelope with the print side facing up. Landscape form envelopes Close the flap. Portrait form envelopes Cardstock (Hagaki) Close the flap. Return postcard (Oufuku Hagaki) IMPORTANT: Use unfolded return postcard (Oufuku Hagaki). Close the lap of envelopes. IMPORTANT: How to load envelopes (orientation and facing) will differ depending on the type of envelope.
Preparation before Use Specifying Paper Size and Media The default paper size setting for cassettes 1 and 2, for multi purpose tray and for the optional paper feeder (cassettes 3 and 4) is [Auto], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify the paper size and media type setting. (Refer to Specifying Paper Size and Media Type for the Cassettes on page 2-28.) To fix the type of paper to be used in multi purpose tray, specify the paper size setting.
Preparation before Use 1 Press the System Menu key. 2 2 Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting. 3 Cassette Setting, select one of [Cassette 1] to [Cassette 4] and press [Next]. Then press [Change] of Paper Size. NOTE: [Cassette 3] and [Cassette 4] are shown when the optional paper feeder is installed. 4 For automatic detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit.
Preparation before Use Specifying Paper Size and Media Type for the Multi Purpose Tray To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain paper, specify the media type. Item Paper Size Auto Paper size is automatically detected and selected. Select whether the paper is in Metric size or in Inch size. Standard Sizes 1 Select from the standard sizes. Selectable paper sizes are as follows.
Preparation before Use 1 Press the System Menu key. 2 Common Settings - Multi Purpose Tray Setting 2 Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting, and then [Change] of Paper Size. 3 For automatic detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit. Set the multi-purpose tray paper size.
Preparation before Use Loading Originals Follow the steps below to load originals for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. 1 Open the original cover. NOTE: If the optional document processor is installed, open the document processor. Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table.
Preparation before Use Original size indicator plates (Inch models) 2 (Metric models) 3 Close the original cover. IMPORTANT: Do not push the original cover forcefully when you close it. Excessive pressure may crack the platen glass. NOTE: Shadows may be produced around the edges and in the middle of open-faced originals. CAUTION: Do not leave the document processor open as there is a danger of personal injury.
Preparation before Use Loading Originals in the Document Processor The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.
Preparation before Use How to Load Originals IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table. Originals left on the original eject table may cause the new originals to jam. 1 Adjust the original width guides to fit the originals. 2 Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original placement indicator will be lit.
Preparation before Use 2-36
3 Basic Operation This chapter explains the following operations. • • • • • • • • • • • • • • • • Login/Logout .......................................................................................3-2 Enter key and Quick No. Search key ..................................................3-2 Touch Panel Display ...........................................................................3-4 Original Preview..................................................................................
Basic Operation Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. NOTE: You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password. Login 1 Enter login user name and password.
Basic Operation Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g. [ OK], [ Close]). The operation of the Enter key is explained below using copy paper selection as an example.
Basic Operation Touch Panel Display Display for Originals and Paper The touch panel displays the selected paper source and output tray. Press Start key to start printing. Copies 1 Press [Cancel] to change settings. Original position Copy Image Output tray Paper source Size/orientation of original and paper Auto Original Zoom Paper : A4 : 100% : A4 Cancel Quick Setup Paper Selection 2-sided >>2-sided Duplex Org.
Basic Operation Original Preview You can display a preview image of the scanned document on the panel. NOTE: To view a preview of an image stored in a Custom Box, refer to Previewing Documents/Checking Document Details on page 3-39. The procedure for previewing scanned originals is explained below. The procedure described here is for copying a single-page original. Ready to copy. Copies Copy Image 1 Press the Copy key and place the original on the platen. 2 Press [Preview].
Basic Operation Selecting Color Mode When you scan and then copy, send or store documents, you can select the color mode used for scanning from the operation panel. Automatically recognizes whether scanned documents are color or black & white. Scans all documents in full color. Scans all documents in black & white. The basic procedure for selecting the color mode is explained below, using an example in which the scanned document is copied. 1 Press the Copy key.
Basic Operation Copying Follow the steps as below for basic copying. 1 Press the Copy key when the Copy key/indicator is off. NOTE: If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. 2 Place the originals on the platen or in the optional document processor. NOTE: For loading instructions, refer to Loading Originals on page 2-32. Ready to copy. 3 Copies Shortcut 1 Copy Image Shortcut 2 To change the paper size, press, [Org.
Basic Operation Adjusting Density Use this procedure to adjust the density when copying. Density Adjustment Option Description Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original. NOTE: You may choose Auto mode as the default setting (refer to Density on page 8-19). The procedure for adjusting the density of copies is explained below. Copies Ready to copy. 1 Press the Copy key. 2 Place the originals on the platen.
Basic Operation Selecting Image Quality Select image quality suited to the type of original. The table below shows the quality options. Image Quality Option Description Text+Photo For originals with both text and photographs. Text For originals primarily consisting of text. Photo For photos taken with a camera. Printed Photo For photos printed in magazines, etc. Map For maps, etc. Printed Document For documents printed from this machine.
Basic Operation Zoom Copying Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Ledger: 129 % Automatically reduces or enlarges the original image suitably to the selected paper size. Letter-R A4 A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom Manually reduces or enlarges the original image in 1% increments between 25% and 400%. 25 % 400 % Preset Zoom Reduces or enlarges at preset magnifications.
Basic Operation XY Zoom Select vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25% and 400%. Y 3 X The procedure for using zoom copying is explained below. Copies Ready to copy. 1 1 Press the Copy key. 2 Place the originals on the platen. 3 Set the original on the platen and press [Layout/ Edit] -> [Zoom]. 4 Press [Standard Zoom] to use Auto Zoom. Press [+] or [–] to change the displayed magnification as desired.
Basic Operation Duplex Copying Produce two-sided copies. The following duplex options are available. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
Basic Operation Book to One-sided 1 2 Produces a 1-sided copy of a 2-sided or open book original. 2 1 The following binding options are available. Original • Copy • Binding Left: Originals with facing pages are copied from left to right. Binding Right: Originals with facing pages are copied from right to left. NOTE: The following sizes of originals and paper are supported in Two-sided to One-sided and Book to Onesided. Original: Ledger, Letter-R, A3, B4, A4-R, B5-R, A5-R and 8K.
Basic Operation Copies Ready to copy. 6 If you choose [2-sided>>1-sided], [2-sided>>2-sided], [Book>>1-sided] or [Book>>2-sided], select the binding edge of the originals of Original. 7 Press [Original Orientation] to select orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK]. 8 Press [OK]. 9 Press the Start key. Duplex Original 1-sided >>1-sided Place original.
Basic Operation With Document Finisher 3 2 1 3 2 1 3 2 1 When you use offsetting, printed copies are segregated after each set of copies (or after each page). 3 2 1 NOTE: The optional document finisher or 3,000 sheet document finisher is required. 3 Original Copy (each set) The procedure for using collate/offset copying is explained below. Ready to copy. Copies 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Org./Paper/Finishing] and then [Collate/ Offset].
Basic Operation Reserve Next This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to page 8-28). If Reserve Next Priority is set to [On] The Copy function default screen appears on the touch panel during printing. Ready to copy.
Basic Operation Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs. NOTE: If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes. You can change the delay until interrupt copying is cancelled. Change the delay as required. For more information, refer to Interrupt Clear Timer on page 8-59.
Basic Operation Staple Use this feature to staple your finished copies. NOTE: Stapling requires the optional document finisher or 3,000 sheet document finisher. Note also that saddle stitching (center stapling) requires the folding unit. The following stapling options and orientations are available.
Basic Operation Use the procedure below to produce stapled copies. Copies Ready to copy. 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Org./Paper/Finishing] and then [Staple/ Punch]. 4 Select the staple position. Staple/Punch Top Left 2 staples Top Top Right 2 staples Right 2 staples Left Bind and Fold Punch 2 holes Left 4 holes Left Off 2 holes Top 4 holes Top 2 holes Right 4 holes Right Staple Off Place original.
Basic Operation Punch Punch holes in sets of finished copies in preparation for binding. NOTE: Requires the optional 3,000 sheet document finisher and punching unit. The orientations of the original and corresponding punch positions are as follows. Original Copy Orientation of Original Platen Document processor NOTE: The inch model provides two-hole and three-hole punching. The metric model provides two-hole and four-hole punching. Follow the steps as below for punching. 1 Press the Copy key.
Basic Operation Copies Ready to copy. Staple/Punch Top Left 2 staples Top Top Right 2 staples Right 2 staples Left Bind and Fold Punch 2 holes Left 4 holes Left Off 2 holes Top 4 holes Top 2 holes Right 4 holes Right Staple Off Place original. Original Zoom Paper : --: 100% : --Preview Add Shortcut Status Cancel 4 Select the type of hole punching. 5 Press [Original Orientation] to choose orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK].
Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied CD-ROM (Product Library). 1 Create a document using an application. 2 Click File and select Print in the application. The Print dialog box appears. 3 Click the button next to the Name field and select this machine from the list.
Basic Operation 6 Select the Basic tab and click Page Size button to select the paper size. To print on the special paper such as thick paper or transparency, click the Media Type menu and select the media type. 3 7 Click Source and select the paper source. NOTE: If you choose Auto Select, paper is supplied automatically from the paper source loaded with paper of optimum size and type. To print on special paper such as envelope or thick paper, place it on the multi purpose tray and select MP Tray.
Basic Operation Sending This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required. It is recommended that a Local Area Network (LAN) be used to assist with transmission speed and security issues.
Basic Operation Send as E-mail Sends a scanned original image as an E-mail attachment. NOTE: • • You must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN. Access the COMMAND CENTER beforehand and specify the settings required for sending e-mail. For details, see COMMAND CENTER (Settings for E-mail) on page 2-17. 1 Press the Send key.
Basic Operation Ready to send. 6 Destination Check the destination list. Place original. Destination Detail ABCD TUVW 10.200.188.120 Group1 Group1 On Hook Direct 1/1 E-mail Addr Entry Select a destination and press [Delete] to remove the destination from the list. Folder Path Entry Detail/Edit Chain Auto Select a destination and press [Detail/Edit] to check and edit it. Address Book To: abcd@efg.com Delete Recall FAX No.
Basic Operation Ready to send. 3 Destination Place original. Folder Path Entry SMB Enter host name, path, login user name and login password. Press the key of each item to first display the entry screen. Host Name Path FTP Login User Name Login Password Specify the folder on the destination computer. Add to Addr Book 3 Connection Test Next Dest. Cancel OK 08/08/2009 Status 10:10 4 Enter the destination data and press [OK]. Use the keyboard to enter.
Basic Operation For send to folder (FTP) Item Data to be entered Max. characters Host Name* Host name or IP address of FTP server Up to 70 characters Path Path to the receiving folder. For example, \User\ScanData. Otherwise the data will be saved in the home directory.
Basic Operation Ready to send. 8 Destination Check the destination list. Place original. Destination Detail ABCD TUVW 10.200.188.120 Group1 Group1 On Hook Direct Auto 1/1 E-mail Addr Entry Folder Path Entry Detail/Edit Chain Select a destination and press [Detail/Edit] to check and edit it. Edit it, if necessary, referring to steps 3 to 5. Address Book To: abcd@efg.com Delete Select a destination and press [Delete] to remove the destination from the list. Recall FAX No.
Basic Operation Specifying Destination When specifying destination, choose from the Address Book or use the One Touch Keys. NOTE: You can set the machine up so that the address book screen appears when you press the Send key. For details, refer to Setting the Default Send Screen on page 8-32. Choosing from the Address Book Select a destination registered in the Address Book. Ready to send. 1 In the basic screen for sending, press [Address Book].
Basic Operation Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Address Book Addr Book Dest. (1) (2) No. Name Name Detail 0001 ABCD abcd@efg.com 0002 TUVW tuvw@xyz.com 0003 Group1 0004 Group2 Search(Name) Search(No.
Basic Operation Choosing by One Touch Key Ready to send. Select the destination using the One Touch Keys. Destination Place original. Destination Detail ABCD abcd@efg.com To: TUVW 10.200.188.120 Auto Group1 Group1 On Hook Direct 1/1 E-mail Addr Entry Folder Path Entry Detail/Edit Chain Address Book Delete Recall FAX No. Entry 0001 0002 AAA BBB 0006 0003 CCC 0007 FFF GGG 0009 III Quick Setup 0005 No.
Basic Operation Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Document Box contains four types of component boxes which provide the following functions. Custom Box...page 6-2 Custom Box is a component box which you can create within the Document Box and store data for later retrieval.
Basic Operation When additional copies are required, you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored. When power is turned off, all stored jobs will be deleted. NOTE: When you attempt to store documents in excess of the above maximum, the oldest document data will be overwritten by the latest document data. The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies.
Basic Operation Basic Operation for Document Box This section explains basic operations for document boxes, using examples where tasks are carried out with custom boxes. NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-40. 3 The basic procedure for using document boxes is explained below. 1 Press the Document Box key. The default document box screen appears. 2 Custom Box. No.
Basic Operation Custom Box List The box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. You can manipulate the list in a range of ways, as shown below. Listing the boxes by number in ascending/ descending order. Listing the boxes by name in alphabetical order. Custom Box. No.
Basic Operation Document List The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List Listing the documents by name in alphabetical order. Selecting more than one document at a time. Listing the documents by time of update in ascending/descending order. Box: File Name Selecting documents by checking checkboxes. Listing the documents by size in ascending/descending order.
Basic Operation Viewing/Editing Box Details You can check and modify box information. Use the procedure below. Document Box/Removable Memory - Register/Edit Box No. Name 0001 SALES Owner 1 Press [Register/Edit Box] in the box list screen. 2 Highlight the box whose details you wish to check or edit and press [Detail/Edit]. Used Area Anonymous ---- NOTE: If a custom box is protected by a password, 1/1 Detail/Edit enter the correct password.
Basic Operation Previewing Documents/Checking Document Details You can use this function to preview the documents stored in a document box or display the document details for checking. Use the procedure below. 1 Select (highlight) a document to preview and then press [Preview] or [Detail]. 2 Preview the document or check the document details. The operations available in the preview screen are shown below. When you have zoomed in, you can use these keys to move the displayed area.
Basic Operation User Privileges When user login administration is enabled, accessibility to the Document Box components will vary depending on the given user privilege.
Basic Operation Password Entry Requirement When user login administration is enabled, requirement of a password differs depending on the level of privileges as follows: Administrator: The administrator is not required to enter a password to gain access to any box. The user is required to enter a password to gain access to a box which is protected by a password. The user is not required to enter a password to gain access to his/her own boxes.
Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs You can also cancel jobs by pressing the Stop key. Printing jobs 1 Press the Stop key. Cancelling job screen appears. The current print job is temporarily interrupted. 2 Select the job you wish to cancel and press [Cancel]. And then press [Yes] in the confirmation screen. 1 Press the Stop key. Sending jobs Job Cancel appears.
Basic Operation Quick Setup Screen In the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key is first pressed after power-on), important and generally often used functions are registered from among the versatile functions of this machine. This initial screen is called Quick Setup Screen. Registration of functions in the Quick Setup Screen can be adjusted to suit your work environment for better efficiency.
Basic Operation Function Document Box Functions Available for Registration Default Registration Document Storage 1: Color Selection 2: Resolution 3: Density 4: 2-sided/Book Original 5: Original Orientation 6: Original Image • • • • • • • • • • Color Selection Resolution Density 2-sided/Book Original Original Orientation Original Image Original Size Zoom Continuous Scan Storing Size Sending From Box 1: File Format 2: Delete after Transmitted 3: FAX TX Resolution 4: Sending Size • • • • File Format
Basic Operation Copy - Original Image 3 Press [Key 3] here as the key to set replacement location. 4 Press [OK]. A confirmation screen appears. Press [Yes]. The Original Image Quality function will be newly registered. Register Original Image function on the Quick Setup screen.
Basic Operation Program (Copying and Sending) By registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. NOTE: Sending operation can be registered in the program as well. Up to 50 functions combining copying and sending can be registered in the program.
Basic Operation Editing and Deleting Programs You can change program number and program name, or delete program. Use the procedure below to edit or delete a program. 1 Press the Program key. 2 Press [Edit] and press the key(s) corresponding to the program number (01 to 50) to change or delete. 3 To edit a program, use the procedure for registering a program and press [Change]. Then change the program number and program name and press [Register].
Basic Operation Registering Shortcuts (Copy, Send, and Document Box Settings) Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts for copying functions, sending functions, and functions set for document box. Adding Shortcuts Shortcut registration is performed in the setup screen of each function.
Basic Operation Using the Internet Browser This section explains how to use the Internet browser. NOTE: To use the internet browser, internet browser must be set to [On] in Internet Browser Setting on page 8-67. 3 Launching and Exiting the Browser Use the procedure below to launch and exit the Internet browser. 1 Press the Application key. The application list screen appears. 2 Application Press [Internet Browser]. The Internet browser starts up.
Basic Operation Using the Browser Screen The operations available in the Internet browser screen are shown below. Search box Pressing the text box displays a keyboard. You can then perform a search by entering a keyword and pressing the [Search]. Title bar Displays the page title. Close Closes the Internet browser and returns you to the application list screen.
4 Copying Functions This chapter explains the functions available for copying. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Original Size........................................................................................4-2 Paper Selection...................................................................................4-3 Mixed Size Originals ...........................................................................4-6 Original Orientation ..........................................
Copying Functions Original Size Specify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes. The following options are available. Item How to Select Sizes Have the size of original detected automatically, or select from the standard sizes. Inch models: Auto, Ledger, Legal, Letter, Letter-R, Statement, Statement-R, 8.5×13.5", Oficio II and 11×15" Select from the standard sizes not included in the Standard Sizes 1.
Copying Functions Copies Ready to copy. 1 4 Press [Standard Sizes 1 ], [Standard Sizes 2 ], [Others] or [Size Entry] to select the original size. Original Size Standard Sizes 1 Place original. Standard Sizes 2 Auto A3 A4 A4 A5 A5 A6 B4 B5 B5 B6 B6 Others Original Zoom Paper : --: 100% : --- Size Entry Folio Preview Cancel Add Shortcut 4 OK Status 10/10/2008 10:10 If [Size Entry] is selected, press [+] or [-] to specify the horizontal size (X) and the vertical size (Y).
Copying Functions Selecting the Multi Purpose Tray Change the paper size and media type. The available paper sizes and media types are shown in the table below. Category Paper Size Item Standard Sizes 1 Standard Sizes 2 Media Type * ** *** How to Select Choose from the standard size. Choose from the standard sizes not included in the Standard Sizes 1. Sizes Inch models: Ledger, Legal, Letter, Letter-R, Statement, 8.5×13.
Copying Functions Use the procedure below to select the paper size and media type. Copies Ready to copy. 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Org./Paper/Finishing], [Paper Selection] and then [MP Tray Setting]. 4 Press [Standard Sizes 1 ], [Standard Sizes 2 ], [Others] or [Size Entry] to select the paper size.
Copying Functions Mixed Size Originals Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows.
Copying Functions Originals of Different Widths (Available for metric models only) Place all originals of different widths. The supported combinations of originals are as follows. NOTE: When mixing the original sizes as using the following combination: Folio, A4-R, and B5-R, make sure to set the System Menu key -> Common Settings -> Original / Paper Settings -> Original Auto Detect to [On] for [Folio].
Copying Functions Selecting How to Copy Originals Select whether you wish to create individual copies on different size paper matching the original sizes or to produce all copies on the same size paper. NOTE: This function is available regardless of whether originals have the same width or not. The table below shows the finished document sizes for the different original size options.
Copying Functions Original Orientation Select the original orientation to use the following functions. • Zoom (XY Zoom) • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets * /PunchIf [On] is selected as the Orientation Confirmation on page 8-15 setting in the System Menu, the selection screen for original orientation appears when you select any of the above functions.
Copying Functions Use the procedure below to select the orientation when placing the originals on the platen. Ready to copy. Copies 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Org./Paper/Finishing] and then [Original Orientation]. 4 Select [Top Edge Top] or [Top Edge Left] as the way the original is oriented. 5 Press [OK]. 6 Press the Start key to start copying. Original Orientation Select the orientation of the original document's top edge. Place original.
Copying Functions Output Destination You can use the procedure below to select an output destination such as the optional document finisher for your copies. NOTE: Optional output destinations include the job separator, document finisher, 3,000 sheet document finisher, and mailbox. The table below shows the available output destinations.
Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, 8K, 16K and 16K-R. 2-in-1 Mode For copying two originals onto a single sheet.
Copying Functions NOTE: When placing the original on the platen, be sure to copy the originals in page order. Types of Page Boundary Lines The following types of the boundary lines are available. 4 None Solid Dotted Borders (Cropmark) The procedure for using Combine mode copying is explained below. Copies Ready to copy. 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Layout/Edit] and then [Combine]. 4 Press [2 in 1] or [4 in 1], and choose the page layout of Layout.
Copying Functions Margin/Centering Mode Shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. When you copy onto paper different from the original size, you can center the original image on the paper. The following margin widths are available. Input units Margin Width Inch Models -0.75 to 0.75" (in 0.
Copying Functions If you selected [Auto], press [OK]. If you pressed [Manual], enter the margins in the displayed screen and then press [OK]. Copies Ready to copy. Margin/Centering - Back Page Auto Place original. Left/Right (-18 - +18) 6 mm Manual # Keys Top/Bottom Original Zoom Paper (-18 - +18) 6 : --: 100% : --Preview mm # Keys Add Shortcut Cancel Status 4 OK 10/10/2008 10:10 Press [Centering] to center the original image on the paper. Copies Ready to copy.
Copying Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when making copies. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick book. You can specify the widths individually to erase the borders around the edges and in the center of the book.
Copying Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Page Border Erase performed using the same setting as the front page Do Not Erase No Border Erase performed on the back page NOTE: You can change the default setting for Border Erase to Back Page. For details, refer to Paper Selection on page 8-27.
Copying Functions Booklet from Sheets The Booklet copying option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can copy the cover page onto colored paper or thick paper. Paper for the cover is supplied from the multi purpose tray. To feed the cover paper from the cassette, refer to Paper Source for Cover Paper on page 8-10.
Copying Functions For top binding The folded copies can be read from top to bottom. Original Copy The procedure for using Booklet copying is explained below. Ready to copy. Copies 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Layout/Edit] and then [Booklet]. 4 Press [1-sided>>Booklet] to produce a booklet from single-sided originals. Booklet Off Original Place original. 1-sided >>Booklet Press [2-sided>>Booklet] to produce a booklet from two-sided originals.
Copying Functions NOTE: When using the platen, be sure to place the originals in page order. If the originals are placed on the platen, consecutively replace each original after pressing the Start key. After scanning all originals, press [Finish Scan] to start copying.
Copying Functions Cover Mode Add a cover to the finished copies. You can copy the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the multi purpose tray. To feed the cover paper from the cassette, refer to Paper Source for Cover Paper on page 8-10. Type of Cover Description Front Cover First page of the originals is copied on a different paper.
Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the machine's memory. Density :30% Forms Original Copy NOTE: To register a form in advance, refer to Form for Form Overlay Box on page 6-17 for details. Density :100% Follow the steps as below for form overlay. Ready to copy. Copies 1 1 Press the Copy key.
Copying Functions Page Numbering Number multiple pages of originals in sequential order. The formats for numbering are [-1-], [P.1] or [1/n]. The format [1/n] prints the total number of pages in the place of n. Select Top Left, Top Middle, Top Right, Bottom Left, Bottom Middle or Bottom Right as the page numbering position. 4 Original [ – 1 –] [P.1] [1/n] Use the procedure below to insert page numbers on your copies. Ready to copy. Copies 1 1 Press the Copy key.
Copying Functions 9 The total number of pages n in the format [1/n] can be changed manually. Press [Denominator #] and select [Manual]. Press [+] or [–] to enter the total number of pages and press [OK]. You can also enter the number with the numeric keys after pressing [# Keys]. 10 Press [Original Orientation] to choose orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Press [OK]. 11 Press [OK]. 12 Press the Start key to start copying.
Copying Functions Types of Page Boundary Lines The following boundary lines are available. 4 None Solid Dotted Borders (Cropmark) Use the procedure below to insert page boundary lines on your copies. Copies Ready to copy. 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Layout/Edit] and then [Memo Page]. 4 Press [Layout A] or [Layout B]. Select the page layout from Layout. 5 Press [Border Line] to select the page boundary line. Press [OK].
Copying Functions Poster For using this device to make copies larger than the maximum paper size, use Poster mode to separate and copy an enlarged image onto multiple pages. The completed copies have overlapping areas. A single large page can be created by pasting those areas together. Original Choose one of the following 3 enlargement settings: Copy • Copy size – The output paper size is chosen from the following sizes. Copy is enlarged according to the selected paper size.
Copying Functions Image Repeat/Double Copy Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat. Image Repeat Copies the original image multiple times onto 1 sheet at a specified magnification. You can also specify how much of the original is repeatedly copied. Original Copy Double Copy Makes 2 copies of the same original on a single sheet.
Copying Functions 7 Press [+] or [–] to input the area of the original to be repeated. With metric models, you can enter the border width directly using the numeric keys after pressing [#Keys]. Y1: Length from top left of platen to top edge of repeat area X1: Length from Height from top left of platen to left edge of repeat area Y2: Height of repeat area X2: Width of repeat area 8 Press [OK]. 9 Press the Start key. Copying begins.
Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. The procedure for making copies using EcoPrint is explained below. Ready to copy. Copies EcoPrint Place original. Original Zoom Paper 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Color/Image Quality] and then [EcoPrint]. 4 Press [On]. 5 Press [OK]. 6 Press the Start key to start copying.
Copying Functions Color Balance Adjust Adjust the strength of cyan, magenta, yellow, and black to make fine hue adjustments. NOTE: This feature is used with full color copying. This feature can not be used together with Adjusting Density (see page 3-8). This feature can not be used together with One touch Image Adjust (see page 4-33). Refer to the sample image in Quick Guide to Adjusting Image Quality. Follow the steps below to adjust color balance. Ready to copy.
Copying Functions Hue Adjustment Adjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make more creative copies. The items that may be configured are as follows. Yellow Red Green Magenta • All: Adjust hue for all colors. • Yellow - Green & Blue - Magenta: Adjust color balance for yellow and green, and blue and magenta. Green - Cyan & Magenta - Red: Adjust color balance for green and cyan, and magenta and red.
Copying Functions Example 1 Yellow Red Select [Yellow - Green & Blue - Magenta], and press [ ] to adjust yellow closer to green, and blue closer to magenta. Green Magenta Cyan Blue Example 2 Yellow Red Select [Cyan - Blue & Red - Yellow], and press [ ] to adjust yellow closer to red , and blue closer to cyan. Green Magenta Cyan Blue 5 Press [OK]. 6 Press the Start key. Copying begins.
Copying Functions One-touch Image Adjust Adjust images as desired to more vivid or more dull images. The items that may be configured are as follows: Vivid, Dull, Sharp, Smooth, Light, Dark Refer to the sample image in Quick Guide to Adjusting Image Quality for examples of the effect of each setting. NOTE: This feature is used with full color copying. This feature can not be used together with Adjusting Density (see page 3-8).
Copying Functions Sharpness Adjust Adjust the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such as magazine photos, in which moire* patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Unsharpen]. * Patterns that are created by irregular distribution of halftone dots.
Copying Functions Background Density Adjust Lightens the background of color originals with dark backgrounds. Original NOTE: This feature is used with full color and auto color copying. Background Density Adjust is disabled during auto color copying when the a black & white original has been detected. Copy 4 Follow the steps below to use background density adjust. Ready to copy. Copies 1 Press Copy key. 2 Place the originals on the platen.
Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [Scan Finish]. Any of the following settings can be changed during scanning.
Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 8-22. The procedure for making copies using Auto Image Rotation is explained below. 1 Press the Copy key. 2 Place the originals on the platen.
Copying Functions Mirror Image Copies the mirrored image of the original. NOTE: This function is only available for black and white copy mode. Use the procedure below to make mirror image copies. 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Advanced Setup] and then [Mirror Image]. 4 Press [On] to select Mirror Image. 5 Press [OK]. 6 Press the Start key to start copying.
Copying Functions Job Finish Notice Sends a notice by e-mail when a job is completed. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish. NOTE: PC should be configured in advance so that E-mail can be used. Example of Job Finish Notice To: h_pttr@owl-net.net Subject: 1234 Job end report mail Job No.
Copying Functions Ready to copy. To directly enter the E-mail address, press [Address Entry]. Press [E-mail Address], enter the address and press [OK]. Copies Job Finish Notice Off Address Book E-mail Address Address Entry Add Shortcut Status Cancel 5 Press [OK]. 6 Press the Start key to start copying. Upon completion of the job, an E-mail notice is sent to the selected destination.
Copying Functions File Name Names a copy job. Add other information such as date and time or job number as necessary. You can check a job history or job status using the job name, date and time, or job number specified here. Use the procedure below to assign a name to your copy job. Ready to copy. Copies 1 Press the Copy key. 2 Place the originals on the platen. 3 Press [Advanced Setup] and then [File Name Entry]. 4 Press [File Name], enter the name for a copy job, and press [OK].
Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered. IMPORTANT: A Repeat Copy job is cleared when the main power switch is turned off. Repeat Copy is not available when the machine is equipped with the optional Data Security Kit.
Copying Functions Maximum Number of Repeat Copy Jobs Retained You can use the procedure below to change the maximum number of copy jobs that can be retained in the document box. Use the procedure below to change the maximum number of copy jobs retained. Document Box/Removable Memory - Repeat Copy Job Retention 1 Press the System Menu key. 2 Press [Document Box/Removable Memory] and then [Next] of Job Box. 3 Press [Change] of Repeat Copy Job Retention.
Copying Functions OHP Backing Sheet Mode When two or three OHP transparencies are stacked on top of each other, static electricity may make them difficult to handle. When using OHP Backing mode, a paper sheet is automatically inserted between each transparency, making them easier to handle. Also, the same original page can be copied to the backing sheet for multiple page copying. NOTE: Never load OHP transparencies into trays or cassettes other than the multi purpose tray.
Copying Functions Copies Ready to copy. OHP Backing Sheet Off Place original. A4 Plain A3 Plain : --: 100% : --- Press [Blank Sheet] or [Copied Sheet]. 6 Select the media to be fed. If you press [Auto], the machine automatically selects media that matches the size of the original. 7 Press [OK]. 4 A4 Plain A4 Plain Preview Add Shortcut 5 Blank Sheet Auto Status Press [Advanced Setup] and then Press [OHP Backing Sheet]. Select the paper source to feed paper.
Copying Functions 4-46
5 Sending Functions This chapter explains the functions available for sending originals. • • • • • • • • • • • • • • • • • • • • • • • • • • • Original Size Selection........................................................................5-2 Sending Size Selection .......................................................................5-3 Zoom...................................................................................................5-5 Centering ......................................................
Sending Functions Original Size Selection Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of nonstandard sizes. Choose the original size from the following groups of original size. Item Detail Standard Sizes 1 Select from automatic detection and standard sizes. Size Inch models: Auto, Ledger, Legal, Letter, LetterR, Statement, Statement-R, 8.5×13.
Sending Functions Ready to send. 4 Destination 1 Place original. Press [Standard Sizes 1], [Standard Sizes 2], [Others], or [Size Entry] to select original size. Original Size Standard Sizes 1 Place original. Standard Sizes 2 Auto A3 A4 A4 A5 A5 A6 B4 B5 B5 B6 B6 Others Original Zoom Paper : --: 100% : --- Size Entry Folio Preview Add Shortcut Cancel OK Status 10/10/2008 Ready to send.
Sending Functions Relationship between Original Size, Sending Size, and Zoom Original Size (page 5-2), Sending Size, and Zoom (page 5-5) are related to each other. Refer to the following table.
Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. The table below lists the available options. Item Detail 100% No Zoom (to be scanned at actual size) Auto Zoomed automatically according to the specified sending size. NOTE: When zooming in or out, see Sending Size Selection on page 5-3 when selecting the sending size. Depending on the combination of original size and sending size, the image is placed at the edge of the paper.
Sending Functions Centering When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/Right. Use the procedure below to center then image when sending a scanned image. 1 Press the Send key. 2 Place the originals on the platen.
Sending Functions Mixed Size Originals Using the optional document processor, the originals of different sizes can be placed in a batch and sent. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Originals of the Same Width When the original widths are the same, the combinations of originals that can be placed are as follows.
Sending Functions Originals of Different Widths (Available for metric models only) The combinations of originals of different sizes that can be placed together are as follows. NOTE: When mixing the original sizes as using the following combination: Folio, A4-R, and B5-R, make sure to set the System Menu key -> Common Settings -> Original / Paper Settings -> Original Auto Detect to [On] for [Folio].
Sending Functions Use the procedure below to send mixed size originals as a batch. 1 Press the Send key. 2 Place the original into the document processor. IMPORTANT: When you place originals of different width, place the top edge of originals to align with the width guide at the backside. If the originals are placed unevenly, they may not be scanned correctly. Ready to send. Destination 3 Press [Original/Sending Data Format] and then [Mixed Size Originals].
Sending Functions 1-sided/2-sided Selection Select the type and binding of original depending on the original. The table below lists the binding directions for each original type. Original Type Binding 1-sided Sheet Original 1-sided — 2-sided Sheet Original 2-sided* Binding Left/Right, Binding Top Open Book Original such as magazine and book Book Binding Left, Binding Right * Only when the optional document processor is used.
Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the functions below, select the orientation in which the original is set on the platen. • 2-sided/Book Original • Border Erase * If [On] is selected as the Orientation Confirmation (page 8-15) setting in the System Menu, the selection screen for original orientation appears when you select any of the above functions.
Sending Functions Ready to send. Destination 4 Select original orientation from [Top Edge Top] and [Top Edge Left]. 5 Press [OK]. 6 Specify the destination, and press the Start key to start sending. Place original. Original Orientation Select the orientation of the original document's top edge. Place original. Original : --- Zoom Send : 100% : --- Top Edge Top Top Edge Left Preview Add Shortcut Cancel OK 08/08/2009 Status 10:10 File Format Select the file format of the image to send.
Sending Functions Use the procedure below to select the file format for transmission. Ready to send. Destination 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Original/Sending Data Format] and then [File Format]. 4 Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. Place original. File Format Place original. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality.
Sending Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. The items you can restrict the access level with are as follows. Item Value Detail Compatibility Acrobat 4.0 or later, Acrobat 5.0 or later Select the version that is compatible with the PDF file.
Sending Functions 11 Restrict the access level of the PDF file. Press [ ] of Printing Allowed to select the item (the scope of limit). The item to be displayed differs according to the version of Acrobat selected in Compatibility in step 4. File Format - Detail Printing Allowed Not Allowed Changes Allowed Not Allowed Copying of Text/Images/Others Disable Enable Cancel OK 08/08/2009 Status 10:10 The table below shows the available settings.
Sending Functions The table below shows the available settings. Item Detail Disable Prohibit the copying of text and objects on the PDF file. Enable Can copy text and objects on the PDF file. 14 Press [OK] three times to return to Original/ Sending Data Format. 15 Specify the destination, and press the Start key to start sending. Image Quality Select image quality suitable to the type of original. The table below shows the quality options. Item Detail Text+Photo Text and photos together.
Sending Functions Adjusting Density Use the procedure below to adjust the density when scanning the originals. The table below shows the available settings. Item Detail Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original. The procedure for adjusting the density is explained below. Ready to send. Destination 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Color/Image Quality] and then [Density].
Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.
Sending Functions Sharpness Select the sharpness of the image outline. The table below shows the available settings. Item Detail Sharpen Emphasize the image outline. Make letters and lines appear sharper. Unsharpen Blur the image outline. Can weaken a Moire effect (grids appearing as wavelike patterns when scanning printed photos). Use the procedure below to set the sharpness when sending scanned images. Ready to send. Destination 1 Press the Send key. 2 Place the originals on the platen.
Sending Functions Background Density Adjustment Lightens the background of the colored original when it is too dark. NOTE: You cannot adjust the background density if you selected [Black & White] in Color / Grayscale / Black and White Selection (see page 5-21). Use the procedure below to set the background density when sending scanned images. Ready to send. Destination 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Color/Image Quality] and then [Background Density Adj.].
Sending Functions Color / Grayscale / Black and White Selection This feature allows you to select the color mode used for scanning when sending images. You can select from Auto (Color/Gray), Auto (Color/B & W), Full Color, Grayscale or Black & White. Use the procedure below to select the color mode when sending scanned images. Ready to send. Destination 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Color/Image Quality] and then [Color Selection].
Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another until you press [Scan Finish]. Any of the following settings can be changed during scanning.
Sending Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when scanning and sending originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original 5 Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick book. You can specify the widths individually to erase the borders around the edges and in the center of the book.
Sending Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Page Border Erase performed using the same setting as the front page Do Not Erase No Border Erase performed on the back page Use the procedure below to erase borders when sending scanned originals. Ready to send. Destination 1 Press the Send key. 2 Place the originals on the platen.
Sending Functions Enter Document Name/File Name This setting allows you to assign a document name to scanned images. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that you are sending. Ready to send. Destination 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Advanced Setup] and then [File Name Entry]. 4 Press [File Name]. 5 Enter the document name, and press [OK]. Place original.
Sending Functions Enter E-mail Subject and Body When sending E-mail, enter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. Ready to send. Destination 1 Place original. 1 Press the Send key. 2 Press [Advanced Setup] and then [E-mail Subject/ Body]. 3 Press [Subject]. 4 Enter the subject, and press [OK]. E-mail Subject/Body Subject Place original.
Sending Functions WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE: To use WSD Scan, confirm that the computer used for WSD scanning and the machine is networkconnected, and WSD Scan Setup (page 8-76) is set to On in the network settings. For information on operating the computer, refer to the computer’s help or the operation guide of your software.
Sending Functions 5 WSD Scan - Selecting Computer Select the destination computer and press [OK]. Select the destination computer and press [OK]. Press [Reload] to reload the computer list. Computer Name Reload You can view information on the selected computer by pressing [Detail]. pc00010 pc000102 pc000103 1/1 Detail pc000104 pc000105 Cancel Status Back OK 08/08/2009 10:10 6 Select the type of originals, file format, etc., as necessary. 7 Press the Start key.
Sending Functions Job Finish Notice Sends a notice by e-mail when a job is completed. Use the procedure below to specify the Job Finish Notice settings. Ready to send. Destination 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Advanced Setup] and then [Job Finish Notice]. 4 To select the destination from the address book, press [Address Book] on the left of the screen and then press [Address Book] in the next screen. Place original.
Sending Functions Send and Print When you send originals, this feature allows you to print a copy of the document being sent. The procedure for using Send and Print is explained below. 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Advanced Setup] and then [Send and Print]. 4 Press [On]. 5 Press [OK]. 6 Specify the destination and press the Start key. Transmission begins and a copy of the transmitted document is printed.
Sending Functions FTP Encrypted TX This allows you to encrypt documents when you send them. If you select [On] in this option, you can then select the encryption method in the basic send screen. Use the procedure below to scan and send originals as encrypted files. 1 Press the Send Key. 2 Place the originals in the document processor or on the platen. 3 Press [Advanced Setup], [ Encrypted TX]. 4 Press [On]. 5 Press [OK].
Sending Functions About Color Profiles The color scanner provides color profiles to adjust color. NOTE: The color profile data import method varies for every TWAIN/WIA-compliant software. Use the color profile after carefully reading the manual included with your TWAIN/WIA-complaint software. Selecting a color profile compatible with this device 1 Select the color profile found in the CD included with this scanner CD (Product Library) under the Color Profile folder.
6 Document Box This chapter explains the typical procedure for utilizing Document Box. • • • • Using a Custom Box ...........................................................................6-2 Using a Job Box................................................................................6-12 Printing Documents Stored in Removable USB Memory..................6-20 Saving Documents to USB Memory (Scan to USB) .........................
Document Box Using a Custom Box NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-40. Creating a New Custom Box Use the procedure below to create a new box in the user box. Custom Box. No. 0001 Name Owner SALES 1 Press the Document Box key. 2 Press [Custom Box] and then [Register/Edit Box]. 3 Press [Add]. 4 Press [Change] for each item, enter the information and then press [OK].
Document Box Item Detail Usage Restriction To preserve the hard disk capacity, the storage capacity for a box can be restricted. To enable a capacity restriction enter a value for the storage capacity of the Custom Box in megabytes by pressing [-, +] or number keys. You can enter a limit between 1 and 30,000. (Changes according to the number of created custom boxes.) Auto File Deletion Automatically deletes stored documents after a set period of time.
Document Box Document Box/Removable Memory - Auto File Deletion Time 3 Set the time at which the document is deleted by pressing [+], [-]. Press [# Keys] to enter the time directly using the numeric keys. 4 Press [OK]. The time for document deletion is set. Set the time to automatically delete stored documents. Hour Minute 21 30 # Keys # Keys Cancel OK Status 10/10/2008 10:10 Storing Documents The procedure for storing documents in a custom box is explained below. Custom Box. No.
Document Box Printing Documents The procedure for printing documents in a custom box is explained below. 1 Press the Document Box key. 2 Press [Custom Box], select the box containing the document you want to print and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Document Box Sending Documents The procedure for sending documents in a custom box is explained below. 1 Press the Document Box key. 2 Press [Custom Box], select the box containing the document you want to send and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Document Box Form Overlay from Custom Boxes This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes and then print the results. Use the procedure below. 1 Press the Document Box key. 2 Press [Custom Box], select the box containing the document you want to overlay the image into and print, and then press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Document Box Editing Documents This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple documents together. You can also copy documents to USB memory connected to this machine. Moving a Document / Copying a Document The procedure for moving or copying documents is explained below. 1 Press the Document Box key. 2 Press [Custom Box], select the box containing the document you want to move or copy and press [Open].
Document Box 7 Job Box. To copy or move the document to a custom box, select the destination box. Move to Custom Box To copy the document to USB memory, select the destination folder and press [Next]. If necessary, set the saved file size and the file format, etc. Select the destination box and press [Move]. Document No.
Document Box 5 Join Confirm the order of documents to combine. File Name Date and Time Highlight the document you want to rearrange and press [Up] or [Down] to move it to the correct place in the sequence. Size 2008101010574501 10/10/2008 09:40 21 MB 2008101010574511 10/10/2008 09:50 21 MB 2008101010574521 10/10/2008 10:10 21 MB Arrange the documents into the order in which they are to be joined. 1/1 Up 6 Press [Next].
Document Box Deleting Documents The procedure for deleting documents in a custom box is explained below. 1 Press the Document Box key. 2 Press [Custom Box], select the box containing the document you want to delete and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Document Box Using a Job Box Private Print/Stored Job Box Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/ Stored Job. Refer to the Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver. Printing a Document in Private Print/Stored Job Box You can print documents stored in a Private Print/Stored Job box. Use the procedure below to print a document. Job Box. 1 Press the Document Box key.
Document Box Deleting a Document You can delete documents stored in a Private Print/Stored Job box. Use the procedure below to delete a document. Job Box. 1 Press the Document Box key. 2 Press [Job Box]. 3 Select [Private Print/Stored Job] and press [Open]. 4 Select the creator of the document and press [Open]. Private Print/Stored Job User Name Files 1 User 5 2 User 2 3 User 1 4 User 1 5 User 1 6 1/2 Open Close Status 08/08/2009 10:10 5 Job Box.
Document Box 3 Document Box/Removable Memory - Quick Copy Job Retention Set the maximum number of quick copy/proof print jobs to retain. Use [-]/[+] or the numeric keys to enter a number. *Set this number to 0 to not retain any jobs. You can also enter the number using the numeric keys. (0 - 50) 32 Press [+] or [–] to enter the maximum number of stored jobs. You can enter any number between 0 and 50. job(s) NOTE: If you enter a value of 0 (zero), you cannot use the Repeat Copy function.
Document Box Deleting a Document You can delete documents stored in the Quick Copy/Proof and Hold box. Use the procedure below to delete a document. Job Box. 1 Press the Document Box key. 2 Press [Job Box], [Quick Copy/Proof and Hold], then [Open]. 3 Select the creator of the document and press [Open]. Quick Copy/Proof and Hold User Name Files 1 User 5 2 User 2 3 User 1 4 User 1 5 User 1 1/2 6 Open Close 08/08/2009 Status 10:10 4 Job Box.
Document Box 3 Document Box/Removable Memory - Repeat Copy Job Retention Set the maximum number of repeat copy jobs to retain. Use [-]/[+] or the numeric keys to enter a number. *Set this number to 0 to not retain any jobs. Use the [+] and [–] keys or the numeric keys to enter the maximum number of stored jobs. You can enter any number between 0 and 50. (0 - 50) 32 NOTE: If you enter a value of 0 (zero), no jobs are job(s) stored. 4 Cancel OK 10/10/2008 Status Press [OK].
Document Box Automatic Delete Setting for Temporary Documents This setting specifies that documents, such as Private Printing, Quick Copying, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. The table below shows the available settings. Item Detail Off Temporary documents are not automatically deleted. However, the temporary documents will be deleted when the power is turned off. 1 hour Documents are deleted after 1 hour.
Document Box Job Box. 4 Select [Form for Form Overlay] and press [Open]. 5 Press [Store File]. 6 If necessary, select the image quality of original, scanning density, etc. before the original is scanned. 7 Press the Start key. The original is scanned and stored in the Form for Form Overlay box.
Document Box 4 Form for Form Overlay Name 1010200809530900 Date and Time 10/10/2008 09:00 Select the form to delete and press [Delete]. The delete confirmation screen appears. Size 21 MB 1010200800530910 10/10/2008 09:10 30 MB 1010200800530920 10/10/2008 09:20 30 MB 1/1 Detail Print Delete Store File Close Status 08/08/2009 10:10 5 Press [Yes]. The form is deleted.
Document Box Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. Limitations • The following file types can be printed: • PDF file (Version 1.5) • TIFF file (TIFF V6/TTN2 format) • JPEG file • XPS file • Encrypted PDF file • PDF files you wish to print should have an extension (.pdf).
Document Box Removable Memory. 4 Select the file to be printed and press [Print]. 5 Change the number of copies, duplex printing, etc. as desired. 6 Press the Start key. Printing of the selected file begins.
Document Box Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format. NOTE: The maximum number of the storable files is 100. Storing Documents The procedure for storing documents in removable USB memory is explained below. 1 Plug the USB memory into the USB memory slot (A1). IMPORTANT: Use only USB memory that has been formatted on this machine.
7 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs being processed or waiting to be printed. This chapter also explains how to check the remaining amount of toner and paper and the status of devices, and how to cancel the fax communication. • • • • • • • • • Checking Job Status ...........................................................................7-2 Checking Job History ..........................................................................
Status / Job Cancel Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Sending Jobs - Timer waiting, and Storing Jobs. The following job statuses are available.
Status / Job Cancel Details of the Status Screens The items and keys displayed on the status screens are as follows. For information on how to display the Status screen, see Displaying Status Screens on page 7-2. Printing Jobs Status Screen Status Status Job Type Job No.
Status / Job Cancel No. Item / Key ] of Job Type Detail 7 [ Sorts by specific type of job 8 [Pause All Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs will be resumed. 9 [Cancel] Select the job to be canceled from the list, and press this key. 10 [Priority Override] Select the job to be overridden, and press this key.
Status / Job Cancel Sending Jobs Status screen Status Status Job Type Job No. Accepted Time Type 438 14:47 1 2 Log Scheduled Job 7 All Job Name User Name Status InProcess abc@def.com 3 4 5 6 1/1 8 9 Detail Cancel Printing Jobs Sending Jobs Storing Jobs Device/ Communication Paper/Supplies 10/10/2008 Status 10:10 The table below lists the items displayed in the Sending Jobs Status screen. No. Item / Key Detail 1 Job No. Acceptance No.
Status / Job Cancel Storing Jobs Status screen Status Status Job No. Log 7 All Job Type Accepted Time Type 438 14:47 1 2 Job Name User Name Status doc20070225144758 3 4 InProcess 5 6 1/1 8 9 Detail Cancel Printing Jobs Sending Jobs Storing Jobs Device/ Communication Paper/Supplies 10/10/2008 Status 10:10 The table below lists the items displayed in the Storing Jobs Status screen. No. Display / Key Details 1 Job No. Acceptance No.
Status / Job Cancel Checking the Detailed Information of Jobs Check the detailed information of each job. Use the procedure below to check a job's information. 1 Press the Status/Job Cancel key. 2 Press [Printing Jobs], [Sending Jobs], or [Storing Jobs]. To check the scheduled transmission, press [Sending Jobs] and then [Scheduled Job]. 3 Status Status Job Type Job No. Log Scheduled Job Select the job whose details you wish to check from the list, and press [Detail].
Status / Job Cancel Detail Job No.: Status/Destination is displayed when address is selected. Press [Detail] to display the list. Press [ ] or [ ], select a destination and press [Detail]. Information on the selected job is displayed for checking. 000081 Job Type Type All Destination Status doc20070404131415 Sending User01 Waiting 1/2 4 Detail Close Status 10/10/2008 10:10 7-8 To exit from the detailed information, press [Close].
Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by COMMAND CENTER or KMnet Viewer from the computer. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available.
Status / Job Cancel Checking the Detailed Information of Histories Check the detailed information of each history. Display of the detailed information of Job Finish history Use the procedure below to check the job finish history. Status Status Job Type Job No. 1 Press the Status/Job Cancel key. 2 Press [Printing Jobs], [Sending Jobs] or [Storing Jobs] and then [Log]. 3 Select the job to check details from the list, and press [Detail].
Status / Job Cancel Sending the Log History You can send the log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. Setting the Destination Set the destination to which log histories are sent. Use the procedure below to set the destination. 1 Press the System Menu key. 2 Press [Report], [Next] of Sending Log History and then [Change] of Destination. 3 To enter a new e-mail address, press [E-mail Address Entry].
Status / Job Cancel Report - Auto Sending 3 Press [On] and enter the number of jobs in the log history print by using [+]/[-] or the numeric keys. You can enter any number between 1 and 1500. 4 Press [OK]. Send job log history to the specified destination after a set number of jobs have been logged. Off Jobs (1 - 1500) On 100 Cancel Status OK 10/10/2008 10:10 Manual Log History Transmission You can also send the log history to the specified destinations manually.
Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waiting. The procedure for pausing and resuming jobs is explained below. Status Status Job Type Job No. 1 Press the Status/Job Cancel key. 2 Press [Pause All Print Jobs] on the Printing Jobs Status screen. Printing is paused. 3 When resuming the printing of jobs that have been paused, press [Resume All Print Jobs].
Status / Job Cancel Priority Override for Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. The procedure for using Priority Override is explained below. Status Status Job Type Job No. 1 Press the Status/Job Cancel key. 2 Press [Printing Jobs]. 3 Select the job to be given priority, and press [Priority Override]. 4 Press [Yes] in the confirmation screen. The current job in printing is suspended, and the job for override printing starts.
Status / Job Cancel Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staples on the touch panel. Use the procedure below to check the remaining amounts. Status Toner Information Toner Paper Size Type Status 100% A3 Plain 30% Cyan (C) 30% 100% A3 Plain Magenta (M) 100% A4 Plain 30% Yellow (Y) 100% A4 Plain 30% A4 Plain 0% Printing Jobs Sending Jobs Press the Status/Job Cancel key. 2 Press [Paper/Supplies].
Status / Job Cancel Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Displaying Device/Communication Screen The procedure for using the Device/Communication screen is explained below. 1 Press the Status/Job Cancel key. 2 Press [Device/Communication]. The screen to check the status or configure the devices is displayed. Check of Device Status Status Scanner Hard Disk Ready.
Status / Job Cancel Configuring the Devices Status Scanner Hard Disk Ready. Overwriting... Printer Ready. Removable Memory 䊜䊝䊥䉦䊷䊄 Not connected. Format Remove FAX Port 2 FAX Port 1 Dialing... Line Off FAX Receiving... Manual RX Line Off i-FAX Log Printing Jobs Sending Jobs Storing Jobs Device/ Communication Check New FAX Paper/Supplies 10/10/2008 Status 10:10 Detailed information on controlling devices is given below.
Status / Job Cancel Canceling FAX Communication Cancel fax communication. Use the procedure below to cancel the fax communication. Status Scanner Hard Disk Ready. Overwriting... 1 Press the Status/Job Cancel key. 2 Press [Device/Communication] > [Line Off] in FAX Port 1 or FAX Port 2. 3 Press [Yes] in the confirmation screen. The line is disconnected, and the fax communication is canceled. Printer Ready. Removable Memory 䊜䊝䊥䉦䊷䊄 Not connected. Format Remove FAX Port 2 FAX Port 1 Dialing...
8 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • • • • • • • • • • • • • • • • • • • • Common Settings ...............................................................................8-2 Copy Settings....................................................................................8-27 Sending Settings...............................................................................8-30 Document Box Settings .....
Default Setting (System Menu) Common Settings Common settings include; • Switching the Language for Display [Language] …8-2 • Default Screen …8-2 • Sound …8-3 • Original/Paper Settings …8-4 • Switching Unit of Measurement …8-11 • Error Handling …8-12 • Paper Output …8-14 • Orientation Confirmation …8-15 • Settings for Color Toner Empty Action …8-15 • Function Defaults …8-15 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator p
Default Setting (System Menu) Item Description Document Box The Document Box screen (the screen shown when the Document Box key is pressed) appears. Program The Program screen (the screen shown when the Program key is pressed) appears. Application The Application selecting screen (the screen shown when the Application key is pressed) appears. Accessibility Copy The Accessibility Copy screen (the screen shown when the Accessibility Display key is pressed in the Copy screen) appears.
Default Setting (System Menu) Use the procedure below to set the sound options. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Sound and then [Next] of Buzzer. 3 Press [Change] of Volume, Key Confirmation, Job Finish, Ready, or Warning. 4 Select the buzzer volume level, or other sound options. Original/Paper Settings Register additional types and sizes of originals and paper. Custom Original Size Setup Set up frequently-used custom original sizes.
Default Setting (System Menu) Up to four custom paper sizes can be added. Select media type for each paper size. Media type: Plain, Transparency, Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Thick, Envelope, Coated, High Quality, Custom 1-8 NOTE: Refer to Paper Weight on page 8-7 for Custom 1-8 for media type. Use the procedure below to select a custom paper size and media type. 1 Press the System Menu key.
Default Setting (System Menu) Use the procedure below to select the paper size and media type for each cassette. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting, [Next] of Cassette 1 to Cassette 4, on which you want to register the size, and then [Change] of Paper Size. 3 To detect paper size automatically, press [Auto] and select Metric or Inch for Paper Size.
Default Setting (System Menu) Use the procedure below to select the paper size and media type for manual paper feed. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting and then [Change] of Paper Size. 3 To detect paper size automatically, press [Auto] and select Metric or Inch for Paper Size. To select paper size, press [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] for Paper Size.
Default Setting (System Menu) Paper Weight Light Normal 1 Normal 2 Normal 3 Thick N N N N Envelope N N N N Heavy 2 Y Y (default) Y** Y** Y** Y** Y** Y** Heavy 3 Extra Heavy Heavy 1 (default) Y** Coated Y** Y** Y** Y** Y** Y** Y** (defaut) High Quality Y Y Y (default) Y N N N N Custom 1-8 Y Y Y (default) Y Y Y Y** Y** * ** When Normal 3 is selected with the machine that installs the optional document finisher or 3,000 sheet document finisher, the maxi
Default Setting (System Menu) Default Paper Source Select the default paper source from Cassette 1-4 and Multi Purpose Tray. NOTE: [Cassette 3] is displayed when either of the optional paper feeder or 3,000 sheet paper feeder is installed, and [Cassette 4] is displayed when the optional paper feeder is installed. Use the procedure below to select the default paper source. 1 Press the System Menu key.
Default Setting (System Menu) Use the procedure below to select the paper size and media type used by Auto Selection. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original / Paper Settings and then [Change] of Media for Auto (Color) or Media for Auto (B & W). 3 Select [All Media Types] or any media type for paper selection. 4 Press [OK]. Paper Source for Cover Paper Select paper source for cover paper from Cassette 1-4 or Multi Purpose Tray.
Default Setting (System Menu) If you select [Adjust Print Direction], load paper according to the steps below. Example: copying on Letterhead Original Paper Finished Cassette Multi Purpose Tray Original Paper Finished Cassette Multi Purpose Tray NOTE: When loading cover paper in a cassette or multi purpose tray, load the face, on which printing is supposed to be done, upward. Use the procedure below to specify the actions performed for special paper types. 1 Press the System Menu key.
Default Setting (System Menu) Error Handling Select whether to cancel or continue the job when error has occurred. The possible errors and what to do for the errors are as follows. Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type. Item Description 1-sided Printed in 1-sided Display Error Error message to cancel printing is displayed.
Default Setting (System Menu) Punch Waste Full Error Select what to do when the punch waste box becomes full during printing. Item Description Ignore Printing continues without punching. Display Error Error message to cancel printing is displayed. NOTE: The messages are displayed when the optional 3,000 sheet document finisher and punch unit are installed.
Default Setting (System Menu) Paper Output Select output tray respectively for copy jobs, print jobs from Custom Box, computers, and FAX RX data. The options are as follows. Output Tray * Descriptions Top Tray Delivery on Top Tray of the machine. Tray A, Tray B*, Tray C* Delivery to trays A to C in the optional 3,000 sheet document finisher. Finisher Tray* Delivery on Tray set to the optional document finisher. Job Separator Delivery on the optional job separator.
Default Setting (System Menu) Orientation Confirmation Select whether to display a screen for selecting the orientation of the originals to be placed on the platen when using the following functions. (For more information, refer to page 4-9 for Original Orientation.
Default Setting (System Menu) Original Orientation Set the original orientation defaults. The available default settings are shown below. Item Description Top Edge Top Select the original's top edge at the top. Top Edge Left Select the original's top edge at the left. Refer to page 4-9 for Original Orientation. Use the procedure below to select the default orientation when originals are placed on the platen. 1 Press the System Menu key.
Default Setting (System Menu) Original Image Set the default original document type. The available default settings are shown below. Item Description Text+Photo Text and photos together. Photo For photos taken with a camera. Printed Photo For photos printed in magazines, etc. Text Only text, no photos. Map For maps, etc. for OCR Image quality suitable for OCR software.* Printed Document For documents printed from this machine. * This function is only available for black and white mode.
Default Setting (System Menu) Use the procedure below to select the default color mode setting. 1 Press the System Menu key. 2 Press [Common Settings], [ Selection(Copy). 3 Select the default color setting. 4 Press [OK]. ], [Next] of Function Defaults and then [Change] of mode Color Color Selection (Send/Store) Select the default color mode for scanning documents. The available default settings are shown below.
Default Setting (System Menu) Use the procedure below to select the default file format. 1 Press the System Menu key. 2 Press [Common Settings], [ 3 Select the default file format. 4 Press [OK]. ], [Next] of Function Defaults and then [Change] of File Format. File Separation Select the default file separation setting. The available default settings are shown below. Item Description Off No file separation performed (all the pages are compiled in one file).
Default Setting (System Menu) Zoom Select the enlarged/reduced default when paper size/sending size changed after the originals set. The available default settings are shown below. Item Description 100% Copy (send/save) at actual size (100%). Auto Automatically reduce or enlarge the originals to match paper size/ sending size. Use the procedure below to select the default zoom setting. 1 Press the System Menu key. 2 Press [Common Settings], [ 3 Select the default zoom setting. 4 Press [OK].
Default Setting (System Menu) 1 Press the System Menu key. 2 Press [Common Settings], [ 3 Press [Subject] to enter an E-mail subject not more than 60 characters. ], [Next] of Function Defaults, [ ], and then [Change] of E-mail Subject/Body. NOTE: Refer to the Character Entry Method on page Appendix-7 for details on entering characters. 4 Press [OK]. 5 Press [Body] to enter an E-mail Body not more than 500 characters. 6 Press [OK]. 7 Check that the entries are correct and press [OK].
Default Setting (System Menu) 1 Press the System Menu key. 2 Press [Common Settings], [ Page. 3 Press [Same as Front Page] or [Do Not Erase]. 4 Press [OK]. ], [Next] of Function Defaults, [ ] and then [Change] of Border Erase to Back Margin Default Set the default margin. The table below shows the measurement ranges that can be set. Input units Range Inch -0.75 to 0.75" (in 0.01" increments) Metric -18 mm to 18 mm (in 1 mm increments) Use the procedure below to set the default margin width.
Default Setting (System Menu) EcoPrint Select the EcoPrint default. The table below shows the available settings. Item Description Off No EcoPrint performed. On EcoPrint performed. NOTE: Refer to page 4-12 for EcoPrint. Use the procedure below to set the default EcoPrint setting. 1 Press the System Menu key. 2 Press [Common Settings], [ 3 Select [Off] or [On] for the default. 4 Press [OK]. ], [Next] of Function Defaults, [ ] twice, and then [Change] of EcoPrint.
Default Setting (System Menu) High Comp. PDF Image Select the default quality setting for high compressed PDF files. The table below shows the available settings. Item Description Compression Ratio Priority Compression Ratio is given priority with smaller file size. Standard Standard quality Quality Priority Image quality is given priority with larger file size. Use the procedure below to select the default quality setting for highly compressed PDF files. 1 Press the System Menu key.
Default Setting (System Menu) 1 Press the System Menu key. 2 Press [Common Settings], [ Copy. 3 Select the default for [Off] or [On]. 4 Press [OK]. ] and [Next] of Function Defaults. Press [ ] twice and [Change] of Repeat Collate/Offset Set the defaults for Collate/Offset. The table below shows the available settings. Item Collate Offset Description Off Collate not performed. On Collate performed. Off Offset not performed. Each Set (Each Page) Offset performed.
Default Setting (System Menu) XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file. Use the procedure below to set the default XPS Fit to Page settings. 1 Press the System Menu key. 2 Press [Common Settings], [ Page. 3 Select [Off] or [On] for the default. 4 Press [OK]. ], [Next] of Function Defaults.
Default Setting (System Menu) Copy Settings The following settings are available for copying functions. • Paper Selection …8-27 • Auto Paper Selection …8-27 • Auto % Priority …8-28 • Reserve Next Priority …8-28 • Preset Limit …8-29 • Quick Setup Registration …8-29 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges. Paper Selection Set the default paper selection. The table below shows the available settings.
Default Setting (System Menu) Use the procedure below to specify the action performed for Auto Paper Selection. 1 Press the System Menu key. 2 Press [Copy] and [Change] of Auto Paper Selection. 3 Press [Most Suitable Size] or [Same as Original Size]. 4 Press [OK]. 5 Move to the copy screen and press the Reset key. Auto % Priority When a paper source of different size from the original is selected, select whether automatic zoom (reduce/ zoom) is performed.
Default Setting (System Menu) Preset Limit Restrict the number of copies that can be made at one time. Options are 1-999 copies. Use the procedure below to set the limit on the number of copies. 1 Press the System Menu key. 2 Press [Copy] and [Change] of Preset Limit. 3 Press [+] or [–] or use the numeric keys to enter the limit for the number of copies. 4 Press [OK]. Quick Setup Registration Select the copying functions to be registered for Quick Setup.
Default Setting (System Menu) Sending Settings The sending settings allow you to specify the following sending function options. • Quick Setup Registration …8-30 • Destination Check before Send …8-30 • Color Type …8-31 • Entry Check for New Destination …8-31 • Setting the Default Send Screen …8-32 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Default Setting (System Menu) Use the procedure below to set the destination check before send. 1 Press the System Menu key. 2 Press [Send] and then [Change] of Dest. Check before Send. 3 Select [Off] or [On]. 4 Press [OK]. Color Type Set the color type when you send color documents. The table below shows the available settings. Item Description RGB Send color documents in RGB. sRGB Allows you to match the color space for machines that support sRGB.
Default Setting (System Menu) Setting the Default Send Screen Use this procedure to set the default screen displayed when you press the Send key. The table below shows the available settings. Item Detail Destination Displays the destination screen when the Send key is pressed (screen for sending). Address Book Displays the address book when the Send key is pressed Use the procedure below to set the default send screen. 1 Press the System Menu key.
Default Setting (System Menu) Document Box Settings The following settings are available for Document Box. • Registering / Editing Box …8-33 • Default Setting …8-33 • Job Box …8-33 • Quick Setup Registration …8-33 Registering / Editing Box Creates a new box, edits a box, or checks details of a box in the custom box, or deletes a box from the custom box. For details, refer to Using a Custom Box on page 6-2.
Default Setting (System Menu) Use the procedure below to register the Quick Setup functions. 1 Press the System Menu key. 2 Press [Document Box/Removable Memory] and [Next] of Quick Setup Registration. 3 Press [Next] of Store File, Print, or Send. 4 Press [Change] of the function to be registered in Quick Setup. 5 Select a key (1-6) allocated on the Quick Setup screen. Press [Off] to delete a key from the Quick Setup. 6 Press [OK]. If you overwrite the setting, a confirmation screen appears.
Default Setting (System Menu) Printer Settings Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine.
Default Setting (System Menu) 2 Press [Printer] > [Change] of Emulation > [KPDL(Auto)] > [Alt Emulation]. 3 Select the desired alternative emulation and then press [OK]. 4 Press [OK]. Setting of KPDL error report When an error has occurred during printing in KPDL emulation mode, set whether or not the error report is output. The default setting is Off (not output). Use the procedure below to specify the KPDL error report setting. 1 Press the System Menu Key.
Default Setting (System Menu) Override A4/Letter Select whether to treat A4 size and Letter, which are similar in size, as the same size when printing. The table below shows the available settings. Item Description On A4 and Letter are regarded as the same in size. The machine will use whichever size is in the paper source. Off A4 and Letter are not regarded as the same in size. Use the procedure below to specify the override A4/Letter setting. 1 Press the System Menu key.
Default Setting (System Menu) 1 Press the System Menu key. 2 Press [Printer] and [Change] of Copies. 3 Press [+],[–] or the numeric keys to set the default number of copies. 4 Press [OK]. Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer Use the procedure below to set the default orientation for printing. 1 Press the System Menu key. 2 Press [Printer] and [Change] of Orientation. 3 Press [Portrait] or [Landscape]. 4 Press [OK].
Default Setting (System Menu) LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). The table below shows the available settings. Item Description LF Only Only line feed performed. LF and CR Line feed and character return performed. Ignore LF No line feed performed. Use the procedure below to specify an LF action. 1 Press the System Menu key. 2 Press [Printer], [ 3 Press [LF Only], [LF and CR] or [Ignore LF]. 4 Press [OK].
Default Setting (System Menu) Paper Feed Mode While printing from the computer, select how to feed paper when the paper source and type are specified. The table below shows the available settings. Item Description Auto Search the paper source that matches the selected paper size and type. Fixed Print on paper loaded in the specified paper source. Use the procedure below to select the paper feed mode. 1 Press the System Menu key. 2 Press [Printer], [ 3 Press [Auto] or [Fixed]. 4 Press [OK].
Default Setting (System Menu) Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE: If user login administration is enabled, you can only print by logging in with administrator privileges. Printing Reports Printable reports are as follows. Status Page Check the information including current settings, available memory space, and optional equipment installed.
Default Setting (System Menu) Network Status Page Check the information including network interface firmware version, network address and protocol. Network Status Page TASKalfa xxxxx Firmware Version Service Status Page More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose. Use the procedure below to print a report. 1 Press the System Menu key. 2 Press [Report] and [Next] of Print Report.
Default Setting (System Menu) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. 1 Press the System Menu key. 2 Press [Report], [Next] of Result Report Setting, [Next] of Send Result Report and then [Change] of Canceled before Sending. 3 Press [Off], [On]. 4 Press [OK].
Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Density Adjustment …8-44 • Send/Box Density Adjust …8-45 • Drum Refresh …8-45 • Correcting Fine Black Lines …8-46 • System Initialization …8-46 • Display Brightness …8-46 • Silent Mode …8-47 • Auto Color Correction...8-47 • Color Registration...8-47 • Color Calibration Cycle...8-50 • Gray Adjustment...8-51 • Color Calibration...8-52 • Developer Refresh...
Default Setting (System Menu) Send/Box Density Adjust Adjust scan density when sending or storing the data in Document Box. Adjustment can be made in 7 levels both in auto and manual density modes. Use the procedure below to adjust the density. 1 Press the System Menu key. 2 Press [ 3 Press [Change] of Auto or of Manual. 4 Press [-3] - [+3] (Lighter-Darker) to adjust density. 5 Press [OK]. ], [Adjustment/Maintenance] and then [Next] of Send/Box Density Adjust..
Default Setting (System Menu) Correcting Fine Black Lines Correct fine black lines (black streaks caused by contamination), which may appear on the copies, when the optional document processor used. Paper feed direction The table below shows the available settings. Item Description Off No correction performed. On(Low) Correction performed. The reproduction of the image becomes lower when using Off. On(High) Correction performed. Select this item if black streak remains after using On (Low).
Default Setting (System Menu) 2 3 4 Press [ ], [Adjustment/Maintenance] and then [Change] of Display Brightness. Press [1] - [4] (Darker- Lighter) to adjust brightness. Press [OK]. Silent Mode Make the machine run more quietly. Select this mode when the running noise is uncomfortable. Use the procedure below to set Silent mode. 1 2 3 4 Press the System Menu key. Press [ ], [Adjustment/Maintenance] and then [Change] of Silent Mode. Press [Off] or [On]. Press [OK].
Default Setting (System Menu) 1 Press the System Menu key. 2 Press [ ], [Adjustment/Maintenance], [ then [Next] of Color Registration. 3 Press [Print] of Chart. A chart is printed. ] and On the chart, for each of M (magenta), C (cyan) and Y (yellow), 3 chart types are printed on one sheet: H-F (left), V (right), H-R (horizontal). Chart Example 4 Find the location on each chart where 2 lines most closely overlap each other. If this is the 0 position, registration for that color is not required.
Default Setting (System Menu) You cannot use the numeric keys to enter these values. 8 Repeat steps 6 and 7 to enter the registration values for each chart. 9 Press [Execute] after all values have been entered. Color registration begins. 10 Press [OK] after color registration is complete. Detailed Settings Follow the steps below to perform more detailed correction. 1 Refer to Steps 1-2 of Normal Registration to display the Color Registration screen. 2 Press [Detail].
Default Setting (System Menu) 4 Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. From charts V-1 to V-5, read only the values from V-3 (center). 5 Press [Next] of Registration (Details). 6 Press [Change] for the chart to be corrected. 7 Press [+] or [-] to enter the values read from the chart and press [OK]. Press [+] to increase the value from 0 to 9.
Default Setting (System Menu) Use the procedure below to set the color calibration. 1 Press the System Menu key. 2 Press [ 3 Select [Auto], [Short], [Standard] or [Long]. 4 Press [OK]. ], [Adjustment/Maintenance], [ ] and then [Change] of Color Calibration Cycle. Gray Adjustment After prolonged use, or from the effects of surrounding temperature or humidity, the hue of printed color output may shift or color drift may occur.
Default Setting (System Menu) Detailed Adjustment A total of 5 color pattern pages (No. 1 to 5) are printed during detailed adjustment. As with normal adjustment (page 8-51), the printed color patterns are read sequentially during detailed adjustment. Use the procedure below to carry out detailed adjustment. 1 Press the System Menu key. 2 Press [ ], [Adjustment/Maintenance], [ then [Next] of Gray Adjustment. 3 Press [Detail]. 4 Press [Execute]. A color pattern is printed.
Default Setting (System Menu) Developer Refresh When the printing is too light or incomplete, even though there is enough toner, refresh the developer. 1 Press the System Menu key. 2 Press [ 3 Press [Execute]. Developer Refresh begins. ], [Adjustment/Maintenance], [ ] and then [Next] of Developer Refresh. NOTE: Waiting time may be longer when the toner is refilled during developer refresh. 4 Press [OK] after Developer Refresh is complete.
Default Setting (System Menu) First Print Position Using this function speeds up either of the first print time of black and white printing or color printing by changing the default start position of the first print. In addition, the machine can automatically detect the appropriate position depending on your usage. Item Description Standard Default of the first print time. Black & White Priority Speed up the first print time of black and white printing.
Default Setting (System Menu) Date/Timer Date/Timer settings include: • Date/Time …8-55 • Date Format …8-55 • Time Zone …8-56 • Auto Panel Reset …8-56 • Low Power Timer …8-57 • Auto Sleep …8-57 • Error Clear Timer …8-59 • Interrupt Clear Timer …8-59 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges. Date/Time Set the date and time for the location where you use the machine.
Default Setting (System Menu) Time Zone Set the time difference in the location you are from GMT. Use the procedure below to set the time difference. 1 Press the System Menu key. 2 Press [ 3 Select the location. ], [Date/Timer] and then [Change] of Time Zone. NOTE: Press [ 4 ] or [ ] to select the location. Press [Off] or [On] of Summer Time and press [OK]. NOTE: If you select a region that does not utilize summer time, the summer time setting screen will not appear.
Default Setting (System Menu) Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Options are between 5 and 495 seconds (every five seconds). NOTE: If you select [Off] for Auto Panel Reset, the time display does not appear. Use the procedure below to set the reset time. 1 Press the System Menu key. 2 Press [ 3 Press [+] or [–] to enter the time until Auto Panel Reset is turned on. ], [Date/Timer] and then [Change] of Panel Reset Timer.
Default Setting (System Menu) Sleep Timer Set the amount of time to wait before Auto Sleep. Options are between 1 and 240 minutes (every one minute). NOTE: If you select [Off] for Auto Sleep, the time display does not appear. Use the procedure below to set the Auto Sleep time. 1 Press the System Menu key. 2 Press [ 3 Press [+] and [–] or the numeric keys to enter the time until Auto Sleep is turned on. 4 Press [OK]. ], [Date/Timer] and then [Change] of Sleep Timer.
Default Setting (System Menu) Error Clear Timer If you select [On] for Auto Error Clear, set the amount of time to wait before automatically clearing errors. Options are between 5 and 495 seconds (every five seconds). NOTE: If you select [Off] for Auto Error Clear, the time display does not appear. Use the procedure below to set the automatic error clear delay. 1 Press the System Menu key. 2 Press [ 3 Press [+] or [–] to enter the time until printing restarts.
Default Setting (System Menu) Editing Destination (Address Book/Adding One Touch Keys) Save frequently used destinations to Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding a Destination Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book.
Default Setting (System Menu) E-mail Address Press [Change] of E-mail Address, enter the E-mail address and press [OK].The table below explains the items to be entered. NOTE: Refer to the Character Entry Method on page Appendix-7 for details on entering characters. The Folder (FTP) Address Press [Change] of Host Name, Path, Login User Name and Login Password, enter the information for each item and press [OK]. The table below explains the items to be entered. Max. No.
Default Setting (System Menu) The Folder (SMB) Address Press [Change] of Host Name, Path, Login User Name and Login Password, enter the information for each item and press [OK]. The table below explains the items to be entered. Item Description Max. No. of Characters Host Name* Host name or IP address of the sending computer 70 Path Path to the folder used to save files (e.g., “\User\ScanData”) 128 Login User Name User name for folder access For example, abcdnet\james.
Default Setting (System Menu) 4 Use [+]/[-] or the numeric keys to enter an address number (1 to 2500). To have the number assigned automatically, set "0000". NOTE: Address Number is an ID for a group. You can select any available number out of 2,000 numbers for contacts and 500 numbers for groups. If you specify an address number that is already in use, an error message appears when you press [Register] and the number cannot be registered.
Default Setting (System Menu) Editing a Contact 1 Change Address Number, Name and destination type and address. Refer to Adding a contact on page 8-60 for the details. 2 After you have completed the changes, press [Register]. 3 Press [Yes] in the change confirmation screen to register the changed destination. Editing a Group 1 Change Address Number and Name. Refer to Adding a Group on page 8-62 for the details. 2 Press [Member].
Default Setting (System Menu) Editing One Touch Key Edit/delete the destinations you added to One Touch Key. Use the procedure below to edit the One Touch key. 1 Press the System Menu key. 2 Press [Edit Destination] and then [Register/Edit] of One Touch Key. 3 Select a One Touch Key number (0001 to 1000) for the destination. Pressing Quick No. Search key or [No.] enables direct entry of a One Touch Key number. The procedure differs depending on the details to be edited.
Default Setting (System Menu) Sort Settings Select the default sort setting of the address for the address book. The table below shows the available settings. Item Detail No. Displays the destination list in order of the registered number. Name Displays the destination list in order of the registered name. Use the procedure below to specify the Sort settings. 1 Press the System Menu key. 2 Press [Edit Destination], [Next] of Address Book Defaults and then [Change] of Sort. 3 Select [No.
Default Setting (System Menu) Internet Browser Setup This procedure sets up the Internet browser application. You can specify the following Internet browser settings. • Internet Browser Setting • Browser Preferences • Proxy Settings Internet Browser Setting This selects whether or not the Internet browser is used. Use the procedure below to specify the Internet browser setting. 1 Press the System Menu key. 2 Press [ ] and then [Internet].
Default Setting (System Menu) 5 To set the text size, press [Change] of Text Size, select [Large], [Medium] or [Small] as the text size and then press [OK]. 6 To set the display mode, press [Change] of Display Mode, select [Normal], [Just-Fit Rendering] or [SmartFit Rendering] as the display mode and then press [OK].
Default Setting (System Menu) Applications You can install and use applications that will make your day-to-day use of this machine more efficient. Installing Applications You can install new applications. Use the procedure below to install an application. 1 Insert the USB memory containing the application to be installed into the USB memory slot (A1). NOTE: If Removable Memory is recognized. Displaying files. appears, press [No]. 2 Press the System Menu key. 3 Press [ ] and then [Application].
Default Setting (System Menu) Activating/Deactivating Application To use an application, set the application to Activate. Use the procedure below to start using an application. 1 Press the System Menu key. 2 Press [ ] and then [Application]. NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges.
Default Setting (System Menu) Deleting Applications Use the procedure below to delete an installed application. IMPORTANT: Always exit the application to be deleted before deleting the application. (Refer to Activating/ Deactivating Application on page 8-70.) 1 Press the System Menu key. 2 Press [ ] and then [Application]. NOTE: If login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login].
Default Setting (System Menu) System Initialization Initialize the hard disk mounted on the machine to return to the default mode. CAUTION: System initialization will erase Custom Document Boxes, data stored in Document Box, addresses in the Address Book, user property, account information, and settings. NOTE: This item will not be displayed if the optional Data Security Kit is installed.
Default Setting (System Menu) Network Setup The following network settings are available. • Checking Host Name …8-73 • TCP/IP (IPv4) Setup …8-73 • TCP/IP (IPv6) Setup …8-73 • Protocol Detail …8-75 • NetWare Setup …8-76 • AppleTalk Setup …8-76 • WSD Scan Setup …8-76 • WSD Print Setup …8-77 • Secure Protocol …8-77 • IPSec Setting …8-79 • LAN Interface Setup …8-79 Checking Host Name Check the host name of the machine. Use the procedure below. 1 Press the System Menu key.
Default Setting (System Menu) Manual Setting (IPv6) Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6). The manual setting is available when selecting [On] for TCP/IP (IPv6). Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Next] of TCP/IP Setting. 3 Press [Next] of IPv6. 4 Press [Next] of Manual Setting. 5 Press [IP Address (Manual)] to enter IP address.
Default Setting (System Menu) 6 Press [OK]. 7 After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-72. Protocol Detail The table below lists the network related function settings. The network related functions are available when TCP/IP is On. Item Description Default Setting Restarting the System* NetBEUI Selects whether or not to receive documents using NetBEUI.
Default Setting (System Menu) Use the procedure below. The following procedure is an example for specifying the SMTP (E-mail TX) settings. 1 Press the System Menu key. 2 Press [System] and then [Next] of Network to display the network settings screen. 3 Display the item you want to set and press [Change] for that item. In this example, press [Change] of SMTP (E-mail TX). 4 Press [On] or [Off]. 5 Press [OK].
Default Setting (System Menu) WSD Print Setup Select whether or not to use WSD Print. The default setting is On. Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Change] of WSD Print. 3 Press [On] or [Off]. 4 Press [OK]. 5 After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-72.
Default Setting (System Menu) 3 Press [IPP over SSL Only] or [IPP or IPP over SSL]. 4 Press [OK]. 5 After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-72. HTTP Security Setup Select the HTTP security level. This setup is available when SSL is On. The default setting is HTTPS Only. NOTE: HTTP must be set to [On] in Protocol Detail on page 8-75. Use the procedure below.
Default Setting (System Menu) 4 Press [OK]. 5 After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-72. IPSec Setting Sets up IPSec. The default setting is Off. Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network, and then [Change] of IPSec. NOTE: If user login administration is disabled, the user authentication screen appears.
Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. The following interface block settings are available: • USB Host (USB memory slot setting) • USB Device (USB interface setting) • Optional interface (Optional interface card setting) USB Host (USB memory slot setting) This locks and protects the USB memory slot (A1) or USB port (A2) (USB host).
Default Setting (System Menu) Security Level (Security Level setting) The Security Level setting is primarily a menu option used by service personnel for maintenance work. There is no need for customers to use this menu. Document Guard Setting When the optional Printed Document Guard Kit is installed, the machine prevents the unauthorized copying and/ or transmission of documents that contain important confidential or personal information.
Default Setting (System Menu) Limitations: - Scanning speed will be limited to the speed of scanning 600 dpi image. (Printing speed will not be limited.) - FAX transmission will be limited to the memory transmission. Note: - The Printed Document Guard Kit should not fully prevents a leak of information. We do not guarantee any loss incurred while using this feature or when malfunction occurred with this feature.
Default Setting (System Menu) Optional Functions You can use the optional applications installed on this machine. Overview of the Applications The applications listed below are installed on this machine. You can use these applications for a limited period on a trial basis. • Printed Document Guard Kit This prevents the unauthorized copying and/or transmission of documents that contain important confidential or personal information.
Default Setting (System Menu) Checking Application Details Use the procedure below to check the details of an application. 1 Press the System Menu key. 2 Press [System] and then [Next] of Optional Function. NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-5 for the default login user name and password.
9 Maintenance This chapter describes cleaning and toner replacement. • • Cleaning..............................................................................................9-2 Toner Container and Waste Toner Box Replacement .........................
Maintenance Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION: For safety, always unplug the power cord before cleaning the machine. Original Cover / Glass Platen Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent. IMPORTANT: Do not use thinner or other organic solvents.
Maintenance Slit Glass/Dual scanning area If black streaks or dirt appears in copies when using the optional document processor, clean the slit glass with the supplied cleaning cloth. The message Clean the slit glass. may be displayed if the slit glass requires cleaning. Clean the slit glass. 1.Open the document processor. 2.Clean the surface of the slit glass located on the left side with the supplied dry cloth. 3.Close the document processor and press [End].
Maintenance 5 Wipe the slit glass. 6 Wipe the white roller. 7 Close the document processor top cover and return the cleaning cloth to the cleaning cloth compartment. 8 Press [End].
Maintenance Separator Clean the separator regularly (at least monthly) to ensure optimum output quality. 1 Open the front cover. 2 Remove cleaning brush (blue colored). 9 3 Pull up and open left cover 1. 4 As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator.
Maintenance 5 Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close. 1 Open the front cover. 2 Remove the cleaning brush (blue colored). 3 Pull up and open left cover 1.
Maintenance 4 As shown in the figure, clean dirt from the transfer roller by moving the brush from side to side along the roller while rotating the roller by turning the gear at the left end of the roller. 5 Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close.
Maintenance Toner Container and Waste Toner Box Replacement When the touch panel displays Add toner, replace the toner. Every time you replace the toner container, be sure to clean the parts as instructed below. Dirty parts may deteriorate output quality. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Toner Container Replacement 1 Open the front cover. 2 Turn the toner container release lever to the vertical position.
Maintenance 3 Open the provided plastic disposal bag and place it at the toner container slot.Open the provided plastic disposal bag and place it at the toner container slot. 4 Remove the old toner container by holding the handle and place it in the provided plastic disposal bag. 9 5 9-9 Hold the new toner container in both hands and shake it from side to side several times.
Maintenance 6 Hold the new toner container in both hands and gently push it in. 7 Turn the toner container release lever to the horizontal position. Use the same procedure to replace the other color toner containers. 8 Close the front cover. NOTE: Return the exhausted toner container and waste toner box to your dealer or service representative.
Maintenance Waste Toner Box Replacement 1 Open the front cover. 2 Press the release button (1) and pull out the waste toner tray (2). 9 3 Cap the old waste toner box. 4 Remove the old waste toner box at an angle and place it in the plastic disposal bag provided. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.
Maintenance 5 Open the new waste toner box cap. 6 Install a new waste toner box. 7 Press on the left edge of the new waste toner box to lock it. 8 Press the specified position to close the waste toner tray. When the tray reaches the correct position, it locks in place with a clicking sound. 9 Close the front cover. NOTE: Return the exhausted toner container and waste toner box to your dealer or service representative.
10 Troubleshooting This chapter explains how to solve problems with the machine. • • • Solving Malfunctions .........................................................................10-2 Responding to Error Messages ........................................................10-6 Clearing Paper Jams ......................................................................
Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints Corrective Actions Reference Page The operation panel does not respond when the main power switch is turned on. Is the machine plugged in? Plug the power cord into an AC outlet.
Troubleshooting Symptom Printouts are too dark. Checkpoints Corrective Actions Reference Page Is the machine in Auto Density mode? Set the correct density level for auto density. — Is the machine in Manual Density mode? Use [Image Quality] to set the correct density level. 3-9 When changing the default density level, adjust the density manually and choose the desired level. — Copies have a moire pattern (dots grouped together in patterns and not aligned uniformly).
Troubleshooting Symptom Paper often jams. Checkpoints Corrective Actions Reference Page Is the paper loaded correctly? Load the paper correctly. 2-21 Is the paper of the supported type? Is it in good condition? Remove the paper, turn it over, and reload it. 2-21 Is the paper curled, folded or wrinkled? Replace the paper with new paper. 2-21 Are there any loose scraps or jammed paper in the machine? Remove any jammed paper. 10-15 Printouts from the document processor have black lines.
Troubleshooting Symptom Cannot print with USB memory. Checkpoints Corrective Actions Reference Page Was the USB memory formatted with a machine other than this machine? Format the USB memory with this machine. 6-20 Is the USB host blocked? Select Unblock in the USB host settings. 8-80 Check that the USB memory is securely plugged into the machine. — — When displaying an image sent from the machine on the PC, an image size is shrunk vertically or horizontally.
Troubleshooting Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Alphanumeric Error Message Checkpoints Corrective Actions Reference Page Acceptable staple count exceeded. Is the acceptable staple count exceeded? For details, refer to Specifications on page Appendix-24. Press [Continue] to print without stapling. Press [Cancel] to cancel the job. — Add paper in cassette 1. Is the indicated cassette out of paper? Load paper.
Troubleshooting Error Message Checkpoints Corrective Actions Reference Page Cannot duplex print on this paper. Did you select a paper size/ media type that cannot be duplex printed? Select the available paper type. Press [Continue] to print without using Duplex. 3-12 Cannot execute this job. – This job is canceled because it is restricted by Job Accounting. Press [End]. — Cannot offset this paper.
Troubleshooting Error Message Checkpoints Corrective Actions Reference Page FAX box limit exceeded. – FAX box is full, and no further storage is available. The job is canceled. Press [End]. Try to perform the job again after printing or deleting data from the FAX box. — Finisher tray is full of paper. Is the acceptable storage capacity exceeded for the document finisher tray? Remove paper from the document finisher tray.
Troubleshooting Error Message Checkpoints Corrective Actions Reference Page – Unable to continue the job as the memory is used up. Press [Continue] to print the scanned pages. The print job cannot be processed completely. Press [Cancel] to cancel the job. — – The process cannot be performed due to insufficient memory. If only [End] is available, press [End]. The job will be canceled. — Paper jam.
Troubleshooting Error Message Checkpoints Corrective Actions Reference Page Staple jam. – If a staple jam occurs, the machine will stop and the location of the jam will be indicated on the touch panel. Leave the machine on and follow the instruction to remove the jammed staple. — System error. – System error has occurred. Confirm that the Attention indicator is lighting, and then turn the main power switch off and on. — The phone receiver is off the hook. – Put down the receiver.
Troubleshooting Responding to Send Error When an error occurs during transmission, Send Error appears. Check the error code and error message below, and follow the corresponding corrective actions. Error Code 1101 1102 1103 Error Message Corrective Actions Failed to send the e-mail. Failed to send i-FAX. Check the host name of the SMTP server on the COMMAND CENTER. Failed to send via FTP. Check the host name of FTP. Failed to send via SMB. Check the host name of SMB. Failed to send via SMB.
Troubleshooting Error Code 1104 Error Message Corrective Actions Reference Page Failed to send the e-mail. Check the e-mail address. 3-25 * If the address is rejected by the domain, you cannot send the e-mail. Failed to send i-FAX. Check the i-FAX address. *If the address is rejected by the domain, you cannot send i-FAX. FAX System (S) Operation Guide Chapter 8 "Internet Faxing (i-FAX) (Option)" Failed to send via SMB. Select [On] of the SMB settings on the COMMAND CENTER.
Troubleshooting Error Code 2102 2103 Error Message Corrective Actions Reference Page – Failed to send via FTP. Check the followings of the FTP server. - Is FTP available? - The server is not operating properly. Failed to send the e-mail. Failed to send i-FAX. Check the network. - The network cable is connected. - The hub is not operating properly. - The server is not operating properly. 2201 Failed to send the e-mail. Failed to send via FTP. Failed to send via SMB. Failed to send i-FAX.
Troubleshooting Responding to Authentication Server Connection Error If an error occurs when connecting to the authentication server, check the error message and follow the corresponding corrective action appears on the operation panel. Symptom Corrective Actions Reference Page Cannot connect to authentication server. Set machine time to match the server’s time. 2-12 Cannot connect to authentication server. Check the domain name. 11-2 Check the host name.
Troubleshooting Clearing Paper Jams Job No.: 000021 Job Name: doc200810101010 If a paper jam occurs, the touch panel will display Paper Jam. and the machine will stop. Refer to these procedures to remove the jammed paper. User Name: Mike Paper jam. 1.Remove any paper that is inside. 2.Open the fuser cover and remove the jammed paper. 3.Open cassette 1. 4.Remove the paper. 5.Set the cassette and close the cover.
Troubleshooting After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes with the page which jam has occurred. Precautions with Paper Jams • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. • Discard paper that has jammed in the optional document finisher.
Troubleshooting 4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 Push cassette 1 back in place securely. 6 Press the specified position to close left cover 1. Cassette 2 Follow the steps below to clear paper jams in cassette 2. 1 Open left cover 3. 2 Remove the jammed paper.
Troubleshooting 3 Pull out cassette 2. 4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 Push cassette 2 back in place securely. 6 Close left cover 3. Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder. 1 Open left cover 4. 2 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
Troubleshooting 3 Pull out the cassette in use. 4 Remove the jammed paper. 5 Push the cassette back in place securely. 6 Close left cover 4. Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray. 1 Remove all papers from the multi purpose tray. 2 If paper is jammed inside, pull the paper toward you to remove.
Troubleshooting 3 Pull up left cover 1 lever and open the left cover 1. 4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 Open the feed guide B1. 6 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
Troubleshooting 7 Pull out cassette 1. 8 Turn the lower green knob (B2) to the left at least 10 times. 9 Remove the jammed paper. If you cannot remove the paper, proceed with the next step. 10 10 Pull out paper feed unit (B3).
Troubleshooting 11 Open paper feed unit cover (B4) and remove the jammed paper. 12 Push paper feed unit (B3) back in place, and push the cassette back in place securely. 13 Press the specified position to close left cover 1. Inside the Left Covers 1, 3 and 4 Follow the steps below to clear paper jams inside left cover 1, 3 or 4 when using the optional paper feeder. 1 Open the left cover where the paper is jammed inside. 2 Remove the jammed paper.
Troubleshooting Duplex Unit Follow the steps below to clear paper jams in the duplex unit. 1 Pull up left cover 1 lever and open the left cover. 2 Remove the jammed paper. 10 3 10-23 Press the specified position to close left cover 1.
Troubleshooting Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in duplex unit and cassette 1. 1 Pull up left cover 1 lever and open the left cover. 2 Remove the jammed paper. 3 Press the specified position to close left cover 1. 4 If the left cover 2 indicator is flashing, open left cover 2.
Troubleshooting 5 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 6 Close the left cover 2. 7 Pull out cassette 1 and remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 8 Push cassette 1 back in place securely.
Troubleshooting Fixing unit Follow the steps below to clear paper jams in the fixing unit. 1 Pull up left cover 1 lever and open the left cover 1. 2 Remove the jammed paper. 3 Open the fuser cover (A1). CAUTION: The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.
Troubleshooting 4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 If jammed paper is seen through the paper ejection slot, pull it toward your side to remove it. 6 Push fuser cover back in place, and press the specified position to close left cover 1.
Troubleshooting Optional Document Processor Follow the steps below to clear paper jams in the optional document processor. 1 Remove the original from the original tray. 2 Open the document processor top cover. 3 Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily.
Troubleshooting 4 Lift up reverse unit. 5 Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. 6 Put reverse unit back in its original place and close the document processor top cover. 7 Reload the originals on the document processor tray. 10 Optional Document Finisher If a misfeed occurs in the optional document finisher, refer to the respective Operation Guides to clear the jam.
Troubleshooting 2 Pull up left cover 1 lever and open left cover 1. 3 Press the lever and open the job separator. 4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 10-30 Press the indicated position to close left cover 1.
11 Management This chapter explains the following operations. • • • User Login Administration.................................................................11-2 Job Accounting ...............................................................................11-14 Data Security Kit Operations...........................................................
Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to login. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator. First User Login Administration Follow these steps for the first user login administration. Enable user login administration. (page 11-2) Add a user.
Management 5 User Login/Job Accounting - User Login User login administration. Select authentication method. Select [Local Authentication] or [Network Authentication]. Select [Off] to disable user login administration. Off Host Name Local Authentication If you select [Network Authentication], enter the host name (62 characters or less) and domain name (256 characters or less) for the Authentication Server. Select [NTLM] or [Kerberos] as the server type.
Management 4 Enter the login password and press [OK]. NOTE: If Job Accounting is enabled, you can browse the number of pages printed and the number of pages scanned by pressing [Check Counter]. If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination. 5 Check the login user name and password are correct, and press [Login].
Management Adding a User This adds a new user. You can add Up to 1,000 users (including the default login user name). The table below explains the user information to be registered. Item Description User Name* Enter the name displayed on the user list (up to 32 characters). Login User Name* Enter the login user name to login (up to 64 characters). The same login user name cannot be registered. Login Password* Enter the password to login (up to 64 characters).
Management privileges. Refer to Adding a User on page 11-5 for the default login user name and password. User: User Name: Change 01 User Login User Name: Change Login Password: Change Account Name: 0099 5 Press [Next] of User Login Setting, [Register/Edit] of Local User List, and then [Add]. 6 Press [Change] of User Name. 7 Enter the user name and press [OK].
Management Changing User Properties User properties can be changed. Types of user properties that could be changed may be different depending on user access privilege. For a user with administrator rights who logs in User properties can be changed and users can be deleted. The items, which can be added, are all able to be changed. Use the procedure below to change the user properties. 1 Press the System Menu key. 2 Press [User Login/Job Accounting].
Management Deleting a user 1 Press [Delete]. 2 Press [Yes] on the screen to confirm deletion. The selected user will be deleted. NOTE: The default user with administrator rights cannot be deleted. For a user without administrator rights who logs in These users can partially change their own user properties including user name, login password, and E-mail address. Although login user name, access level, or account name cannot be changed, the users can check the present status.
Management Unknown login user name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. The table below shows the available settings. Item Description Reject The job is rejected (not printed). Permit The job is permitted to be printed. Use the procedure below to process jobs sent from unknown users.
Management Group Authorization Settings Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE: To use the group authorization settings, [Network Authentication] must be selected for the authentication method in Enabling/Disabling User Login Administration on page 11-2. Select [On] for LDAP in Protocol Detail on page 8-75. Group Authorization Use the group authorization. Use the procedure below. 1 Press the System Menu key.
Management Item Description Copy Restr. (Full Color) Select whether or not to reject usage of only the full color copy functions. Send Restriction Select whether or not to reject usage of the send functions. FAX TX Restriction Select whether or not to reject usage of the FAX transmissions. Storing Restr. in Box Select whether or not to reject usage of storing in the document boxes. Storing Restr. in Memory Select whether or not to reject usage of storing in the removable memory.
Management 10 Select the user access privilege and press [OK]. 11 Press [Change] of Print Restriction. 12 Select [Reject Usage] or [Off] and press [OK]. 13 Follow steps 11 and 12 above to set Print Restriction (Color), Copy Restriction, Copy Restriction (Color), Copy Restr. (Full Color), Send Restriction, FAX TX Restriction, Storing Restr. in Box, and Storing Restr. in Memory. 14 Press [Register] to add a new group on the group list.
Management User Login/Job Accounting - Network User Property Get the network user information. Off LDAP Server Information: Server Name Port: On 192.181.11.11 389 # Keys 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges.
Management Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 1,000 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. • Integrated management of printing and scanning statistics through the use of an identical account ID.
Management 6 Press [OK]. NOTE: When the display returns to the System Menu default screen, logout is automatically executed and the screen to enter the Account ID appears. To continue the operation, enter the Account ID. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout. Login 1 Enter the account ID. In the screen below, enter the account ID using the numeric keys and press [Login].
Management Adding an Account This section explains how to add a new account. The following entries are required. Item Description Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This Prohibits printing/scanning or restricts the number of sheets to load. Refer to Restricting the Use of the Machine on page 11-18. Use the procedure below to register a new account.
Management Managing Accounts This changes the registered account information or deletes the account. Use the procedure below to manage accounts. User Login/Job Accounting - Accounting List 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges.
Management Managing the Copier/Printer Counts You can select how the copying and printing page counts are shown - either the total of both or each of copying and printing individually. The selection may influence restriction on the count and count method. Refer to Restricting the Use of the Machine on page 11-18, Counting the Number of Pages Printed on page 11-23 and Printing an Accounting Report on page 11-26 for details. Use the procedure below to set the counting methods. 1 Press the System Menu key.
Management Item Detail FAX TX Restriction Limits the number of sheets sent by fax. This is displayed when the optional fax kit is installed. FAX Port Restriction Restricts the ports used for faxing. This is displayed when two optional FAX kits are installed. [Total] selected for Copier/Printer Count Item Detail Print Restriction (Total) Limits the total number of sheets used for copying and printing. Print Restr. (Full Color) Limits the number of sheets used for full-color printing.
Management 3 Account:** - Copy Restriction (Total) Restrict use of the functions. Select the restriction mode. If [Counter Limit] is selected, press [+],[-] or numeric keys to select the number of pages. Limit Off (1 - 9999999) Counter Limit 99999 page(s) Reject Usage Cancel Status OK 10/10/2008 10:10 4 Press [OK]. 5 Repeat steps 2 to 4 for other accounts to be restricted. 6 Press [Register]. The restricted account is added.
Management Default Counter Limit When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999 in 1-sheet increments. The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/ Printer Counts on page 11-18.
Management Use the procedure below to specify the counter limits. User Login/Job Accounting - Copy Restriction (Total) 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-5 for the default login user name and password.
Management Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows. Item Printed Pages Detail Displays the number of pages copied and printed, and the total number of pages used.
Management User Login/Job Accounting - Total Job Accounting Printed Pages: Check FAX Transmission Time: 2 Press [Next] of Job Accounting Setting and then [Next] of Total Job Accounting. 5 Press [Check] at the function to check the count. The results will be displayed. 6 Confirm the count and press [Close]. 7 Press [Execute] of Counter Reset to reset the counter. 8 Press [Yes] on the screen to confirm the reset. The counter is reset.
Management Account: Printed Pages: Scanned Pages: Check FAX Transmission Pages: Press [Check] at the function to check the count. The results will be displayed. 8 Confirm the count and press [Close]. 9 Press [Execute] of Counter Reset to reset the counter. Check FAX Transmission Time: 2(20) 7 0:00:10 Counter Reset: 10 Press [Yes] on the screen to confirm the reset. The Execute counter will be reset.
Management Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When Split is selected for Managing the Copier/Printer Count ACCOUNT.REPORT TASKalfa xxxxx Firmware Version For the count by paper size, the report will be printed by size. Use the procedure below to print a job accounting report.
Management Unknown Account ID Jobs The behavior of the machine when it receives a job from unknown account ID (i.e. unsent ID) can be specified. Refer to Unknown login user name Job on page 11-9 for details. Checking and Printing Counter Press the Counter key to check the number of sheets printed and scanned.
Management 11-28
Appendix • • • • • Optional Equipment ...............................................................Appendix-2 Character Entry Method.........................................................Appendix-7 Paper ...................................................................................Appendix-10 Specifications .......................................................................Appendix-18 Glossary...............................................................................
Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine.
Key Counter FAX Kit Expansion Memory Appendix-3
Document Processor Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 2-34. Paper Feeder Two additional cassettes identical to the printer’s double cassettes can be installed in the printer. Paper capacity and loading method are the same as Cassettes 1 and 2. NOTE: Left cover 4 is located on the left side of the paper feeder for use in clearing paper jams.
Job Separator Separate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as the default output tray for printing from the copy or Document Box screen, printing from the PC, and printing of the received fax data. There is a paper indicator in the front of the machine that shows whether there is paper in the Job Separator. CAUTION: Note that some paper types have a tendency to curl and may jam in the paper eject unit.
FAX Kit By installing the FAX kit, fax send/receive is enabled. Also, it is possible to use it as a network fax, by using it with a computer. When two FAX kits are installed, the units can be connected to two different telephone lines which will enable quicker message transmission to a number of recipients. If one of the lines is dedicated to receiving, the busy line time can be reduced. For further details, refer to Fax Kit Operation Guide.
Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu key, [Common Settings] and then [Change] of Keyboard Layout to choose desired layout. QWERTY layout is used here as an example. You may use another layout following the same steps.
No. Display/Key Description 10 [Cancel] Press to cancel entered characters and return to the screen before the entry. 11 [OK] Press to finalize entry and return to the screen before the entry. Upper-case Letter Entry Screen Use the keyboard to enter. Limit: 128 characters Input: 0 characters Backspace ! @ Q # W A S Z Upper-case $ E % R D X F C Lower-case Lower-case ^ T G V & Y H B * U J N ( I ) O K M No.
Entering Characters Follow the steps shown below to enter List A-1 for example. 1 Press [Upper-case]. 2 Press [L]. The letter L is shown on the display. 3 Press [Lower-case]. 4 Press [i], [s], [t] and [Space]. 5 Press [Upper-case]. 6 Press [A]. 7 Press [No./Symbol]. 8 Press [ ] or [ ] repeatedly to view the keyboard containing [-] and [1]. 9 Press [-] and [1]. Use the keyboard to enter.
Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes 1 Supported types Supported paper sizes No. of sheets Plain paper (60 to 163 g/m2) Recycled paper (60 to 163 g/m2) Letter, Letter-R, Statement, A4, A4-R, B5, B5-R, A5-R, Folio, 16K, 16K-R 500 (80 g/m2) Plain paper (60 to 163 g/m2) Recycled paper (60 to 163 g/m2) Ledger, Legal, A3, B4, Oficio II, 8.5 × 13.
Supported types Supported paper sizes No.
Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Multi Purpose Tray Size Entry (98 × 148 to 297 × 432 mm) Cassette or Multi Purpose Tray 8K (273 × 394 mm) 16K (273 × 197 mm) 16K-R (197 × 273 mm) Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the paper tray. Static electricity: During printing, paper is electrostatically charged so that the toner adheres.
Choosing Special Paper Although special paper that meets the following requirements can be used with the machine, print quality will vary considerably due to differences in the construction and quality of special paper. Thus, special paper is more likely than regular paper to cause printing problems. Before purchasing special paper in volume, try testing a sample to ensure the print quality is satisfactory. General precautions when printing onto special paper are given below.
Keep the following points in mind. Do not use envelopes with exposed adhesive. In addition, do not use the type of envelope in which the adhesive is exposed after the top layer is peeled off. Serious damage may be caused if the paper covering the adhesive comes off in the machine. Do not use envelopes with certain special features. For example, do not use envelopes with a grommet for winding a string to close the flap or envelopes with an open or film-covered window.
Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the carrier sheet before completing output. Allowed Not allowed Top sheet Carrier sheet Use label paper that conforms to the following specifications. Item Specifications Top sheet weight 44 to 74 g/m² Basis weight (overall paper weight) 104 to 151 g/m² Top sheet thickness 0.086 to 0.107 mm Overall paper thickness 0.115 to 0.
Specifications NOTE: Specifications are subject to change without notice.
Item Description Printing Speed Black and White copying Full color copying A4/Letter 25 sheets/min 25 sheets/min A4-R/Letter-R 17 sheets/min 17 sheets/min A3/Ledger 13 sheets/min 13 sheets/min B4/Legal 13 sheets/min 13 sheets/min B5 25 sheets/min 25 sheets/min A4/Letter 30 sheets/min 30 sheets/min A4-R/Letter-R 20 sheets/min 20 sheets/min A3/Ledger 15 sheets/min 15 sheets/min B4/Legal 15 sheets/min 15 sheets/min B5 30 sheets/min 30 sheets/min A4/Letter 40 sheets/min 40 sheets/min A4-R/Letter-R 27 sheets/
Item Warm-up Time (22°C/71.6°F, 60%) Paper Capacity Output Tray Capacity Description Power on 25/25 ppm model: 30 seconds or less 30/30 ppm model: 30 seconds or less 40/40 ppm model: 45 seconds or less 50/40 ppm model: 45 seconds or less 55/50 ppm model: 57.
Item Description Dimension (W × D × H) (Main unit only) 23 53/64 × 26 49/64 × 29 11/32" 605 × 680 × 745 mm Weight (without toner container and waste toner box) 233.7 lb/106 kg Space Required (W × D) (Using multi purpose tray) 35 × 26 49/64" 889 × 680 mm Power Source 120 V AC, 60 Hz, 12 A/220 to 240 V AC, 50 Hz/ 60 Hz, 7.
Scanner Item Description System requirements CPU: 600Mhz or higher RAM: 128MB or more Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 200 ×100 dpi, 200 × 400 dpi (Resolution in FAX mode included) File Format TIFF (MMR/JPEG compression), JPEG, XPS, PDF (MMR/JPEG compression), PDF (high compression) Scanning Speed *1 25/25 ppm model 30/30 ppm model 1-sided B/W 50 Images/min Color 50 Images/min 2-sided B/W 60 Images/min Color 60 Images/min (A4 landscape, 300 dpi, Image quality: Text/Photo original) 4
Document Processor (option) Item Description Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size Maximum: Ledger/A3 Minimum: Statement-R/A5-R Paper Weight 45 to 160 g/m2 Loading Capacity 100 sheets (50 to 80 g/m2) maximum Mixed original sizes (auto selection): 30 sheets (50 to 80 g/m2) maximum Dimensions (W) × (D) × (H) 22 23/32 × 21 13/64 × 7 5/64" 577 × 534 × 180 mm Weight 14 kg or less Dual scan DP model: 14 kg or less Paper Feeder (option) Item Descri
Item Description Dimensions (W) × (D) × (H) 23 5/16 × 23 5/8 × 12 23/64" 585 × 600 × 314 mm Weight Approx. 50.71 lbs / Approx. 23 kg Document Finisher (option) Item Description Number of Trays 1 tray Paper Size (Non-stapling) Ledger, Legal, Oficio II, 8.5×13.5", A3, B4, Folio, 8K: 500 sheets Letter, Letter-R, A4, A4-R, B5, B5-R, 16K: 1,000 sheets Supported Paper Weight Stapling: 90 g/m2 or less Maximum Sheets for Stapling Ledger, Legal, Oficio II, 8.5×13.
Job Separator (option) Item Description Number of Trays 1 tray Maximum Sheets 100 sheets (80 g/m2) Paper Size Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Executive, Executive-R, Statement-R, A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, 8K, 16K, 16K-R Paper Type Paper weight: 60 - 163 g/m2 Paper type: plain, recycled, color, vellum Dimensions (W) × (D) × (H) 22 29/64 × 22 29/64 × 9 26/64" 570 × 570 × 240 mm Weight 5.1 lbs. or less / 2.
Environmental Specifications (25/25 ppm model and 30/30 ppm model) Item Description Nose emission Power consumption*1 During copying During copying 25/25 ppm model 30/30 ppm model Black & White 66.2 dB(A) (Lwad) 67.1 dB(A) (Lwad) Color 66.4 dB(A) (Lwad) 67.
Environmental Specifications (40/40 ppm model and 50/40 ppm model) Item Description Nose emission Power consumption*1 During copying During copying (with full optional equipment) 40/40 ppm model 50/40 ppm model Black & White 68.0 dB (A) (Lwad) 69.5 dB (A) (Lwad) Color 68.2 dB (A) (Lwad) 68.
Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel characters can be enlarged while the touch panel is adjustable in two angles. AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network.
DHCP (IPv6) DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends the BOOTP startup protocol that defines the protocols used for transferring configuration information to hosts on the network. DHCP (IPv6) permits the DHCP server to use its expanded functionality to send configuration parameters to an IPv6 node.
KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS.
SMTP (Simple Mail Transfer Protocol) A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as well as for sending mail from clients to their servers. Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings. Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address.
WIA (Windows Imaging Acquisition) A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices.This function replaces what TWAIN used to do; the feature is provided as a part of Windows functions and improves ease of operation, so that you import images directly to My Computer without using any application.
Index Index Numerics 1-sided/2-sided Selection 5-10 3,000 sheet document finisher Appendix-4 3,000 sheet paper feeder Appendix-4 A Accessibility 8-84, Appendix-28 Adjusting Density 5-17 Auto 3-8 Manual 3-8 Adjusting the Operation Panel Angle 2-11 Adjustment/Maintenance 8-44 Auto Color Correction 8-47 Color Calibration 8-52 Color Calibration Cycle 8-50 Color Registration 8-47 Copy Density Adjustment 8-44 Correcting Fine Black Lines 8-46 Developer Refresh 8-53 Display Brightness 8-46 Drum Refresh 8-45 Gray
Index Color Profiles 5-32 Color Registration 8-47 Color Type 5-31, 8-30, 8-31 Gray Adjustment 8-51 Hue adjust 4-31 One touch image adjust 4-33 Single Color copy 4-29 Color balance adjust 4-30 Color Calibration 8-52 Color mode 3-6 Color Selection (Copy) 8-17 Color Selection (Send/Store) 8-18 Color Toner Empty Action 8-15 Color type 5-31 Combine Mode 2-in-1 Mode 4-12 4-in-1 Mode 4-12 Page Boundary Lines 4-13 COMMAND CENTER 2-17 Connecting LAN Cable 2-5 Power Cable 2-6 USB Cable 2-6 Connection Method 2-3 Cont
Index File Name 8-20 High Comp.
Index Handles 1-4 Help Appendix-29 Host Name 8-73 HTTP Protocol Detail 8-75 HTTPS Protocol Detail 8-75 Hue adjustment 4-31 Canceling 3-42, 7-13 Checking History 7-9 Checking Status 7-2 Detailed Information 7-7 Detailed Information of Histories 7-10 Details of the Status Screens 7-3 Displaying History Screen 7-9 Displaying Status Screens 7-2 Pause and Resumption 7-13 Reordering 7-14 Sending the Log History 7-11 Job Accounting 11-14 Managing the Copier/Printer Counts 1118 Restricting the Use of the Machine
Index Logout 3-2, 11-3 Low Power Timer 8-57 LPD Protocol Detail 8-75 M Main Power Switch 1-6 Management 11-1 Job Accounting 11-14 User Login Administration 11-2 Margin/Centering Mode 4-14 Memo Mode 4-24 Mirror Image 4-38 Mixed Size Originals 4-6 Combinations 4-6 Copy Size 4-8 Send 5-7 Monotype Imaging License Agreement xxiv MP Tray Cleaning 8-53 Multi Purpose (MP) Tray 1-6, Appendix-30 Paper Size and Media 2-30, 8-6 Multi Sending (Sending to Different Types of Destinations ) 3-32 N Negative Image 4-37 Ne
Index Output Destination 4-11 Output Tray 8-14 P Page Numbering 4-23 Paper Appropriate Paper Appendix-12 Auto Selection 8-9 Before Loading 2-20 Cassette 8-5 Checking the Remaining Amount of Paper 7-15 Custom 8-4 Default Paper Source 8-9 Loading Envelopes 2-26 Loading in the Cassettes 2-21 Loading in the Multi Purpose Tray 2-24 Multi Purpose Tray 8-6 Paper Source for Cover Paper 8-10 Setup 8-4 Size and Media 2-28, Appendix-10 Special Paper 8-10, Appendix-14 Specifications Appendix-11 Weight 8-7 Paper Feed
Index Registering 3-46 Punch 3-20 Q Quick No.
Index Checking the Remaining Amount 7-15 Switching the Language 2-11, 8-2 Switching Unit of Measurement 8-11 Symbols i System Initialization 8-72 System Menu 8-1 T TCP/IP Appendix-31 TCP/IP (IPv4) Setup 2-13 TCP/IP (IPv6) Appendix-29 Setup 8-73 Toner Container 1-5 Checking the Remaining Amount of Toner 7-15 Replacement 9-8 Trade Names xxi Transfer Roller Cleaning 9-6 TWAIN Appendix-31 U USB Appendix-31 USB Cable Connecting 2-6 USB Interface 1-6, 2-4 USB Memory Printing Documents 6-20 Removing 6-21 Saving
We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.
MEMO
MEMO
First Edition 2009.
