User Manual SU2/3 www.minoltaeurope.
Contents Contents 1 2 3 4 Before Making Connections and Specifying Settings 1.1 Welcome ........................................................................................1-1 1.2 Safety Precautions........................................................................1-2 General precautions ...................................................................1-2 Trademark Acknowledgements ..................................................1-3 1.3 User Instructions...............................
Contents 2000 and NT4.0) ............................................................................ 4-1 4.3 5 Features of the Network Functions 5.1 6 7 ii Uninstalling IP Scanner ............................................................... 4-6 Uninstalling IP Scanner (Windows Me, 98/95 and NT4.0) ......... 4-6 Uninstalling (Windows XP and 2000)......................................... 4-7 Scan to E-mail ............................................................................... 5-2 5.
Contents 7.4 Typing In the Number of the One-Touch Key for the Recipient ....................................................................7-8 7.5 Registering a Recipient ................................................................7-9 Registering indexes ....................................................................7-9 Registering one-touch keys ......................................................7-12 7.6 Changing/Deleting Recipients ...................................................
Contents 9.5 URL Report.................................................................................. 9-11 10 Performing a Scan to HDD Operation iv 10.1 Basic Transmission.................................................................... 10-1 10.2 Registering a Recipient.............................................................. 10-2 Creating a mail box (PageScope Light) ................................... 10-2 10.3 Changing/Deleting Recipients..............................................
1 Before Making Connections and Specifying Settings 1 Before Making Connections and Specifying Settings 1.1 Welcome Congratulations on your selection of Minolta Pi3505e printer controller and Network Interface Card. This User Manual explains the preparations to be made to use Scanner Mode and gives a short outline over PageScope Light. With the Scanner Mode paper documents can easily be converted to electronic data and the scanned data can be sent through the network.
1 1.2 Before Making Connections and Specifying Settings Safety Precautions Before making connections and specifying settings, be sure to read the precautions described in “Precautions” of the Advanced Information provided with copier. General precautions 1. The reproduction of the content of this manual, either partially or in full, is prohibited without prior permission. 2. The content of this manual is subject to change without notice. 3. Unauthorized duplication or modification is strictly prohibited.
Before Making Connections and Specifying Settings 1 Trademark Acknowledgements Windows®, Windows NT®, Microsoft® and its logo are registered trademarks of Microsoft Corporation in the United States and other countries. Ethernet is a registered trademark of Xerox Corporation. Adobe® and Acrobat® are trademarks of Adobe Systems Incorporated. Network FAX is a registered trademark of Comuse Co., Ltd. Minolta, PageScope Light and DiALTA are registered trademarks of Minolta Co., Ltd.
1 1.3 Before Making Connections and Specifying Settings User Instructions For the U.S.A. Users FCC Part 15-Radio Frequency Devices This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
Before Making Connections and Specifying Settings 1 For Users of the Class B regulation’s countries This device must be used with shielded interface cables. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules. For Users except the Class B regulation’s countries WARNING This is a Class A product.
1 1.4 Before Making Connections and Specifying Settings Enclosed Accessories Network Scan Kit (SU-2) G CD-ROM containing electronic manuals Internet Fax & Network Scan Kit (SU-3) G CD-ROM containing electronic manuals G Utility Disk (CD-ROM) Tip In order to use the scanning operations, the Network Interface Card (NC-4) and the Network Scan Kit (SU-2) or the Internet Fax & Network Scan Kit (SU-3) must be installed. CAUTION Only use the CD-ROM in a player that is CD-ROM-compatible.
1 Before Making Connections and Specifying Settings 1.6 Acceptance of the End User License Agreement In order to use the network functions, you must agree not to make illegal copies of or pass to unlicensed persons the software provided with the device or the software included on the CD-ROM. Before using these functions, you must read the enclosed End User License Agreement and agree to the terms of use for the software. 1.
1 1.9 Before Making Connections and Specifying Settings Specifying the IP Address Be sure to specify the IP address of the copier before using the network functions. If network operations are performed before the IP address is specified, malfunctions will occur. Specify the IP address from the Basic Settings screen. Note After changing the settings, turn the unit off, then on again.
1 Before Making Connections and Specifying Settings 1 Press the [Utility] key on the copier control panel. 2 Touch [Administrator Management]. 3 Use the keypad to type in the administrator access code, and then touch [Enter]. 4 Touch [Admin. 2]. 5 Touch [Network Set]. 6 Touch [Basic Setting]. 7 Specify the settings described above. 8 Touch [Enter]. Note In order to apply the new settings, the unit must be turned off, then on again.
1 1-10 Before Making Connections and Specifying Settings Scanner Mode & Page Scope Light
2 Making Connections 2 Making Connections 2.1 LAN Connection This copier can transmit with the TCP/IP protocol on a LAN. Therefore, the LAN cable must be connected. Connect to the LAN by using a LAN cable (cable for Fast Ethernet 100BASE-TX). Connecting the LAN cable Insert one plug on the LAN cable into the connector (marked LAN) at the back of the machine, and then insert the other plug into the hub. Tip The connector is at the back of the machine.
2 Making Connections LED indicators LED Color Condition Meaning Green Lit The LAN is connected correctly. Off The copier has not been turned on. The LAN is not connected correctly. Flashing Data is being sent or received.
2 Making Connections 2.2 Environments for Transmitting Scan Data The following types of environments are required in order to send scan data. Tip In order to use the scanning operations, the Network Interface Card (NC-4) and the Network Scan Kit (SU-2) or the Internet Fax & Network Scan Kit (SU-3) must be installed. All scanning operations can only be used in a TCP/IP network.
2 Making Connections Operations that can be performed if the Internet Fax & Network Scan Kit is installed In addition to the operations that can be performed when the Network Scan Kit is installed (refer to the above table), the following operations are available. Distribution of Fax Documents Network FAX - Only with the Di2010f*1, Di2510f, Di3010f or Di3510f Only with the Di2010f*1, Di2510f, Di3010f or Di3510f The recipient must be the same type of unit as the copier.
3 Network Settings 3 Network Settings The available network operations are limited according to the connected LAN environment. Specify the network settings according to the environment and functions to be used. The network settings can be specified from the copier’s control panel or from Administrator mode of PageScope Light. The procedure for specifying the network settings from the copier’s control panel is described below.
3 Scan to E-mail Scan to Server (FTP) Scan to PC (FTP) Scan to PC (SMTP) Scan to HDD IP Scanner Internet Faxing IP Address Faxing Distribution of Fax Documents Network FAX Network Settings 2 2 2 - 2 - 2 - 2 - Operation Parameter Equipment Name Equipment Name SMTP Settings screen SMTP Server Address ● ▲*1 - - ▲*1 - ● - ● - Port Number ● ▲*1 - - ▲*1 - ● - ● - E-mail Address ● 1 - - 1 ▲* - ● - ● - ▲* POP3 Settings screen POP3 Server Address - - - -
3 Scan to E-mail Scan to Server (FTP) Scan to PC (FTP) Scan to PC (SMTP) Scan to HDD IP Scanner Internet Faxing IP Address Faxing Distribution of Fax Documents Network FAX Network Settings 2 - - - - - 2 - - - Operation Parameter Devide Setting File Destination Memory Input File Destination Memory Input - ● - - - - - - - - Ping This function is used to check if the network connection (LAN connection) is correctly connected.
3 3.2 Network Settings Specifying Network Settings Note Before specifying network settings, check with the network administrator for the necessary information. Displaying the Network Settings screen 1 Press the [Utility] key on the copier control panel. 2 Touch [Admin. Management]. 3 Use the keypad to type in the administrator access code, and then touch [Enter]. 4 Touch [Admin. 2].
3 Network Settings 5 Touch [Network Set]. 6 Specify the necessary settings for the parameters in the screen that appeared. Refer to “List of Network Settings” on page 3-1. 7 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the Basics screen. Note After changing the setting of a parameter marked with must be turned off, then on again. , the copier Tip The list of the settings specified for each function can be printed.
3 Network Settings Printing the list of settings 1 Press the [Utility] key, and then touch [Administrator Management]. 2 Type in the administrator access code, and then touch [Enter]. 3 Touch [Admin. 1], then [Rep. Print]. 4 Touch [Setting List].
4 Installing the Utilities 4 Installing the Utilities This section describes how to install IP Scanner. For details on installing the Network FAX, refer to the Network FAX User’s Manual. 4.1 Utilities disk The utilities disk contains the IP Scanner and Network FAX applications. In order to install each utility, the amount of hard disk space shown below must be available. 4.2 G IP Scanner: About 5 MB G Network FAX: About 22 MB (Network FAX (EX Lite) is not supported by Windows 95.
4 Installing the Utilities 2 Click the [GO] button beside Install IP Scanner . Note The dialog boxes that appear may differ depending on the operating system. 3 Check the contents of the dialog box, and then click the [Next] button.
Installing the Utilities 4 4 Check the contents of the dialog box, and then click the [Yes] button. Note If you do not agree with the license agreement, IP Scanner cannot be installed. Check the provisions of the agreement, and then click the [Yes] button. 5 Check which folder IP Scanner will be installed into, and then click the [Next] button. H H To change the folder where IP Scanner will be installed, click the [Browse...] button, and then select the desired folder.
4 Installing the Utilities 6 Select the folder where IP Scanner will be registered, and then click the [Next] button. The installation begins. 7 Click the [Finish] button. A message may appear, informing you that the computer should be restarted. Restart the computer to complete the installation.
Installing the Utilities 4 8 In the DiALTA Installer dialog box, click the [Close] button. 9 Restart the computer. Click the [Yes] button to restart the computer.
4 4.3 Installing the Utilities Uninstalling IP Scanner Uninstalling IP Scanner (Windows Me, 98/95 and NT4.0) Note Quit Image Receiver before uninstalling IP Scanner. 1 In Windows, click the [Start] button, point to [Settings], and then click [Control Panel] to display the Control Panel window. 2 Double-click the [Add or Remove Programs] icon. 3 Select “IP Scanner”, and then click the [Add/Remove...] button. 4 Click the [Yes] button. 5 Restart the computer.
Installing the Utilities 4 Uninstalling (Windows XP and 2000) Note Quit Image Receiver before uninstalling IP Scanner. 1 In Windows, click the [Start] button, point to [Settings], and then click [Control Panel] to display the Control Panel window. 2 Double-click the [Add/Remove Programs] icon (the [Add or Remove Programs] icon in Windows XP). 3 Select “IP Scanner”, and then click the [Change/Remove] button. 4 Click the [Yes] button. 5 Restart the computer.
4 4-8 Installing the Utilities Scanner Mode & Page Scope Light
Features of the Network Functions 5 5 Features of the Network Functions Paper documents can easily be converted to electronic data and used, for example, with electronic filing. Scanned image data (scan data) can be sent to other computers through a network as either a TIFF file or a PDF file. The scanned image can be sent using any of the following methods. Choose the appropriate method according on the network environment and purpose.
5 5.1 Features of the Network Functions Scan to E-mail G Scan data is attached to an e-mail message as a TIFF or PDF file, then sent to a computer through an intranet or the Internet. G A network environment that includes a mail server is required.
5 Features of the Network Functions 5.2 Scan to Server (FTP) G Scan data can be uploaded as TIFF or PDF files to a specified directory on an FTP server. G A network environment that includes an FTP server is required. G An FTP server on the Internet can be accessed through a proxy server. G A maximum of five FTP server can be registered, and a maximum of five directories can be set up on each FTP server.
5 Features of the Network Functions G With the “URL Report” function, a notification of the URL where the scan data is saved can be sent by e-mail. (If the “URL Report” function is used, a mail server is required.
5 Features of the Network Functions 5.3 Scan to PC (FTP) G Scan data can be sent as TIFF or PDF files to client computers using FTP. G The FTP server application must be running on the client computers. G The forwarding destination on the client computer is the root folder specified with the FTP server application. This setting cannot be specified from the copier’s control panel or from PageScope Light. FTP server application Intranet 5.
5 5.5 Features of the Network Functions Internet Faxing As opposed to a normal fax, which transmits through telephone lines, Internet fax sends and receives fax images through the Internet. Internet fax uses the Internet electronic mail (e-mail) setup to send and receive fax images. Image data scanned at an Internet fax terminal is attached to an e-mail message as a TIFF-F file, then sent to the recipient’s Internet fax terminal.
5 Features of the Network Functions 5.6 IP Address FAX (LAN-FAX) Scan data is sent to a copier of the same type (Internet fax) through the Internet, without passing though a mail server. Internet fax terminal (Same type of unit as copier) Intranet 1 Program a one-touch key with the IP address or the host name of the recipient. 2 Use the one-touch key to specify the recipient, and then specify the settings for sending the data (IP address fax transmission).
5 5.7 Features of the Network Functions Scan to PC (SMTP) G Scan data can be sent as TIFF or PDF files to client computers using SMTP. G From the client computer, the enclosed IP Scanner application must be used to first specify the folder where data is saved. In addition, the IP Scanner application can be set to save the data in a folder that was created using the name of the one-touch key.
5 Features of the Network Functions 5.8 IP Scanner G Scan data is sent to a client computer, where it is saved in a folder that is created using the name of the scanner button. G After programming a button (Scan data destination and scan settings) from the client computer when scanning, a paper document can easily be saved as an electronic file with just the touch of a button in the copier’s touch panel.
5 5.9 Features of the Network Functions Document Forwording/Archive Distribution G Image data received from a fax machine on a common telephone line can be sent directly to a computer or attached to an e-mail message. In order to transmit the fax document by e-mail, a network environment that includes a mail server is required. G The fax document can be be received at your own computer.
5 Features of the Network Functions 5.10 Network Fax Transmission G To use Network Fax transmission, “Network FAX” is required, one of the attached utilities. Be sure to confirm the network environment, then perform the network setting and the setup of Network FAX. G A document created in an application, such as word-processing software, can be faxed by specifying the telephone (fax) number of the recipient, without first printing the document.
5 5-12 Features of the Network Functions Scanner Mode & Page Scope Light
6 Using PageScope Light 6 Using PageScope Light PageScope Light is a utility for managing devices supported by the HTTP server integrated into the printer/scanner controller. Using a Web browser, PageScope Light can remotely control the printer/scanner controllers on the network. 6.1 System Requirements The following operating environment is required in order to use PageScope Light. Computer (Software) Operating System Web Browser Windows 95/98/Me/NT4.
6 Using PageScope Light Note The dialog boxes shown in this manual may differ from those that appear on your computer. In addition, the specifications and other information concerning this product may change without notice.
6 Using PageScope Light 6.2 Accessing PageScope Light Note In order to use PageScope Light, the IP address must be set in advance. (Refer to “Specifying the IP Address” on page 1-8.) PageScope Light can be accessed through a Web browser. 1 Start up the Web browser. 2 In the Address bar, type the IP address of the controller in the format shown below, and then press the computer keyboard’s [Enter] key. http://controller_IP_address/ (Example) If the controller IP address is 192.168.0.10: http://192.
6 6.3 Using PageScope Light Using PageScope Light PageScope Light is used in the same way that Internet Web pages are viewed. Click Web page links to display those pages, or click the [Back] (or [Forward]) button to display the previous (or next) page. 6.4 Logging Into Administrator Mode By logging into PageScope Light in Administrator mode, printer/scanner controller system settings can be specified or checked.
Using PageScope Light 6 3 To log out, click the [Log-out] button. Note For the administrator password, use the administrator access code for the copier. For details, contact the administrator for your copier. If no operation is performed for 10 minutes after logging into PageScope Light in Administrator mode, the user is automatically logged out. While logged into PageScope Light in Administrator mode, not all operations can be performed from the copier’s control panel.
6 6.5 Using PageScope Light Selecting the Display Language If necessary, the language in which PageScope Light pages are displayed can be changed. This setting only applies to PageScope Light pages. 1 Log into PageScope Light in Administrator mode. 2 Click [Preference] in the menu on the [System] tab. 3 From the PageScope Light Language list, select the desired language. 4 Click the [Apply] button.
6 Using PageScope Light 6.6 Structure of Pages The following page (called the User mode page) can be viewed by anyone. If the administrator password is typed into the Admin Password box on the User mode page, the Administrator mode page can be displayed. The pages of PageScope Light are constructed as shown below. 1 2 3 4 5 6 1. Minolta PageScope Light logo Click the Minolta logo to go to the following Web site. www.minolta.
6 Using PageScope Light 2. Status display The statuses of the printer and scanner are shown with text and icons. In addition, the status warnings for the printer and scanner appear as messages. To view the most recent status messages, click the [Refresh] button in the Web browser. 3. Admin Password box Use to log in Administrator mode. (For details on the login procedure, refer to “Logging in Administrator mode” in the PageScope Light User Manual.) 4.
Performing a Scan to E-Mail Operation 7 7 Performing a Scan to E-Mail Operation 7.1 Basic Transmission 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. H For a copier, press the [Scan] key. 3 Touch [10-Key Dialing]. Specify the recipient in any of the following ways. H H H H For a copier, touch [Addr. Input]. Select a recipient from the list on the OneTouch screen. → Refer to page 7-5. Select a recipient by searching for it by name. → Refer to page 7-6.
7 Performing a Scan to E-Mail Operation 4 Touch [Com. Mode]. 5 Touch [PC], then [E-mail], and then touch [Enter]. 6 Type in the e-mail address of the recipient.
Performing a Scan to E-Mail Operation 7 7 To change the file format or coding method, touch [Scan Mode], and then specify the desired settings. 8 Specify the image quality, density and zoom ratio according to the document to be scanned. H Refer to “Specifying the Scanning Options” on page 7-18. 9 Press the [Start] key. The transmission begins.
7 Performing a Scan to E-Mail Operation settings. For details, refer to "Specifying Report Output Settins" in the Advacned Information on the CD.. 1 2 P.1 The Following document has not been transmitted. Try to retransmit. 2003 APR 23 (WED) 11:32 CHICAGO ACCOUNT NAME :SALES DESTINATION :NEW YORK DOCUMENT# :6514316-761 TIME STORED :APR 23 11:10 ADDRESS :123451234@xyz.
Performing a Scan to E-Mail Operation 7.2 7 Selecting a Recipient From the List on the OneTouch Screen Note The recipient must have been registered as a one-touch key in advance. 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. H For a copier, press the [Scan] key. 3 Touch [One-Touch]. 4 Select an index, and then select a recipient from the one-touch key list that appears.
7 7.3 Performing a Scan to E-Mail Operation Selecting a Recipient by Searching for It by Name Note The recipient must have been registered as a one-touch key in advance. 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. H For a copier, press the [Scan] key. 3 Touch [Search]. 4 Touch [Search], type in the search name for the recipient, and then touch [Enter]. Tip A recipient can also be selected by touching its one-touch key.
Performing a Scan to E-Mail Operation 7 5 Select the desired recipient, and then press the [Start] key.
7 7.4 Performing a Scan to E-Mail Operation Typing In the Number of the One-Touch Key for the Recipient A number is specified for each one-touch key, as shown below. Instead of selecting a one-touch key, the number (between 000 an 539) of the onetouch key can be entered in order to specify the recipient. ~ Index 1 Index 36 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. H For a copier, press the [Scan] key. 3 Press the [#] key.
7 Performing a Scan to E-Mail Operation 7.5 Registering a Recipient Registering a recipient in the copier in advance is useful for using a scanning operation. Recipients can be registered from either the copier’s control panel or from PageScope Light. In addition, registered one-touch keys can be searched through more easily if the indexes are used to classify the one-touch keys. There are 36 indexes, and up to 15 one-touch keys can be registered in each index.
7 Performing a Scan to E-Mail Operation 3 Touch [Fax Input]. H For a copier, touch [Email Input]. 4 Touch [Index]. 5 Touch a key where an index has not yet been registered.
Performing a Scan to E-Mail Operation 7 6 Type in the name of the index. 7 Touch [Enter].
7 Performing a Scan to E-Mail Operation Registering one-touch keys If a recipient is registered with a one-touch key, the recipient’s information can be retrieved with just the touch of a button in the copier’s touch panel. Registering recipients where data is frequently sent is convenient since it no longer requires the recipient information to be entered each time data is sent. Up to 540 one-touch keys can be registered.
Performing a Scan to E-Mail Operation 7 4 Touch [One-Touch]. 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next].
7 Performing a Scan to E-Mail Operation 7 Touch [PC], then [E-mail], and then touch [Next]. 8 Type in the e-mail address of the recipient, and then touch [Next]. H 7-14 To change the file format or coding method, touch [Scan Mode], and then specify the desired settings.
7 Performing a Scan to E-Mail Operation 9 Check the information to be registered, and then touch [Enter]. 7.6 Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [Fax Input]. H For a copier, touch [E-mail Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter].
7 7.7 Performing a Scan to E-Mail Operation Copying a One-Touch Key 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [Fax Input]. H For a copier, touch [Emai Input]. 4 Touch [One-Touch].
Performing a Scan to E-Mail Operation 7 5 Select an index, and then touch a key where a recipient has already been registered. 6 Touch [One-Touch], and then touch [One-Touch Copy]. 7 Touch the one-touch key where nothing has been registered yet and where you wish to copy the information to. 8 Check that the one-touch key is copied. If so, touch [Enter]. 9 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the Basics screen.
7 Performing a Scan to E-Mail Operation 7.8 Specifying the Scanning Options 7.8.1 Quality & Reduction Screen Quality tab Select the scanning resolution.
Performing a Scan to E-Mail Operation 7 Reduction/Area tab Scan Area: Select the scanning size.
7 7.8.2 Performing a Scan to E-Mail Operation FAX Menu Screen G With a copier, the settings are specified from the Menu screen. Network tab Subject: → Refer to "Scanner Settings Screen" in the Advanced Information on the CD. Select the subject of the e-mail message. If a subject is not specified, the e-mail message is sent with the default subject.
Performing a Scan to E-Mail Operation Reply: 7 Specify the reply e-mail address. (Select from the list of one-touch keys.) If a reply e-mail address is not specified, the e-mail message is sent with the e-mail address of this unit. For details on specifying the e-mail address of this unit, refer to "SMTP Settings Screen" in the Advanced Information on the CD.. Tip Touch [Cancel] to cancel the setting. File Name: Specify the name of the attached file.
7 Performing a Scan to E-Mail Operation Tip Touch [Cancel] to cancel the setting. An extension (.tif or .pdf) is automatically added to file name. Settings for the “TSI”, “TX Report”, “2in1”, “2-Sided TX”, “Priority TX”, “Timer Set”, and “TX Marker” functions can also be specified. For details, refer to "Fax Menu Screen" in the Advanced Information on the CD.. 7.
Performing a Scan to PC (FTP) Operation 8 Performing a Scan to PC (FTP) Operation 8.1 Basic Transmission 8 Note The FTP server application must be running on the client computers. With the Scan to PC (FTP client) operation, the following settings are used and data is sent by FTP. If necessary, specify the following settings from the FTP server application on the computer at the receiving end. Login: anonymous Password: E-mail address of this machine 1 Position the document(s) to be scanned.
8 Performing a Scan to PC (FTP) Operation 4 Touch [Quality/Reduction], and then adjust the image quality, density and zoom ratio according to the document to be scanned. H Refer to “Specifying the Scanning Options” on page 8-7. 5 Press the [Start] key. The transmission begins. If the document is placed on the original glass: 8-2 G When scanning multiple document pages, continue scanning by placing each consecutive page on the original glass, then pressing the [Start] key.
Performing a Scan to PC (FTP) Operation 8.2 8 Registering a Recipient 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. H For a copier, touch [Email Input]. 4 Touch [One-Touch].
8 Performing a Scan to PC (FTP) Operation 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next]. 7 Touch [PC], then [FTP Client], and then touch [Next].
Performing a Scan to PC (FTP) Operation 8 8 Type in the IP address of the computer that the data will be sent to, and then touch [Next]. H To change the port number, touch [Port], and then specify the desired setting. H To change the file format or coding method, touch [Scan Mode], and then specify the desired settings. 9 Check the information to be registered, and then touch [Enter].
8 8.3 Performing a Scan to PC (FTP) Operation Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. H For a copier, touch [E-mail Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter]. H 8-6 To delete the one-touch key, touch [Delete].
Performing a Scan to PC (FTP) Operation 8.4 Specifying the Scanning Options 8.4.1 Quality/Reduction Screen 8 Quality tab Select the scanning resolution.
8 Performing a Scan to PC (FTP) Operation Reduction/Area tab Scan Area: 8-8 Select the scanning size. Select “AutoDetect.” or specify a size.
Performing a Scan to PC (FTP) Operation 8.4.2 8 FAX Menu Screen G With a copier, the settings are specified from the Menu screen. File Name: Specify the name of the attached file. If a file name is not specified, the default file name is used. Default file name: Device_name Automatic_numbering_(date_and_time).Extensi on Tip Touch [Cancel] to cancel the setting. An extension (.tif or .pdf) is automatically added to file name.
8 8-10 Performing a Scan to PC (FTP) Operation PageScope Light & Scanner Mode
Performing a Scan to Server (FTP) Operation 9 Performing a Scan to Server (FTP) Operation 9.1 Basic Transmission 9 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. H For a copier, press the [Scan] key. 3 Select an index, and then select a recipient from the list of one-touch keys. Specify the recipient in any of the following ways. H H Select a recipient by searching for it by name. Type in the number of the one-touch key for the desired recipient.
9 Performing a Scan to Server (FTP) Operation If the document is placed on the original glass: G When scanning multiple document pages, continue scanning by placing each consecutive page on the original glass, then pressing the [Start] key. G After all pages of the document to be sent are scanned, touch [Scan End], and then press the [Start] key. The transmission begins. Tip If the “URL Report” parameter was set to “ON”, a notification of the URL where the image data is saved will be sent by e-mail.
Performing a Scan to Server (FTP) Operation 9.2 9 Registering a Recipient Note The FTP site must have been registered in advance. Refer to "Registering an FTP site" in the Advanced Information on the CD. 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. H For a copier, touch [Email Input]. 4 Touch [One-Touch].
9 Performing a Scan to Server (FTP) Operation 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next]. 7 Touch [PC], then [FTP Server], and then touch [Next].
Performing a Scan to Server (FTP) Operation 9 8 Touch the button for the FTP site where you wish to send the data, and then touch [Next]. 9 Touch the button for the directory where you wish to send the data, and then touch [Next]. 10 Check the information to be registered.
9 Performing a Scan to Server (FTP) Operation 11 Touch [Mode1], and then specify the file format and coding method. In addition, specify whether a URL Report will be sent. If the “URL Report” parameter was set to “ON”, type in the e-mail address where the notification will be sent. 12 Touch [Enter].
9 Performing a Scan to Server (FTP) Operation 9.3 Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. H For a copier, touch [E-mail Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter]. H To delete the one-touch key, touch [Delete].
9 Performing a Scan to Server (FTP) Operation 9.4 Specifying the Scanning Options 9.4.1 Quality & Reduction Screen Quality tab Select the scanning resolution.
Performing a Scan to Server (FTP) Operation 9 Reduction/Area tab Scan Area: Select the scanning size. Select “AutoDetect.” or specify a size.
9 9.4.2 Performing a Scan to Server (FTP) Operation FAX Menu Screen G With a copier, the settings are specified from the Menu screen. Network tab File Name: Specify the name of the attached file. If a file name is not specified, the default file name is used. Default file name: Device_name Automatic_numbering_(date_and_time).Extensi on Tip Touch [Cancel] to cancel the setting. An extension (.tif or .pdf) is automatically added to file name.
9 Performing a Scan to Server (FTP) Operation 9.5 URL Report With this function, a notification of the URL where the scan data is saved can be sent by e-mail. The file is not attached to the e-mail message. However, the location where the scan data is saved can easily be accessed when the receiver of the URL Report e-mail message clicks the URL in the text of the e-mail message. Note The URL Report e-mail message is sent according to the Scan to Email settings.
9 9-12 Performing a Scan to Server (FTP) Operation PageScope Light & Scanner Mode
Performing a Scan to HDD Operation 10 10 Performing a Scan to HDD Operation 10.1 Basic Transmission 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. H For a copier, press the [Scan] key. 3 Select an index, and then select a recipient from the list of one-touch keys. Specify the recipient in any of the following ways. H H Select a recipient by searching for it by name. Type in the number of the one-touch key for the desired recipient.
10 Performing a Scan to HDD Operation G After all pages of the document to be sent are scanned, touch [Scan End], and then press the [Start] key. The transmission begins. Tip If the “URL Report” parameter was set to “ON”, a notification of the URL where the image data is saved will be sent by e-mail. Select the setting for the “URL Report” parameter when registering the recipient. (Refer to page 10-2.) 10.
Performing a Scan to HDD Operation 10 1 Start up PageScope Light. H Refer to "Using PageScope Light" in the Advanced Information on the CD. 2 Click [Mail Box] in the menu on the [File] tab. 3 Click the [Create] button. 4 Type in the name of the mail box and the password, and then click the [Create] button. After using PageScope Light to create the mail box, register the recipient. 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. H For a copier, touch [Email Input].
10 Performing a Scan to HDD Operation 4 Touch [One-Touch]. 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next].
Performing a Scan to HDD Operation 10 7 Touch [HDD], and then touch [Next]. 8 Select the user box where you wish to send the data, and then touch [Next]. 9 Touch [Mode1], and then specify the file format and coding method. H In addition, specify whether a URL Report will be sent. If the “URL Report” parameter was set to “ON”, type in the email address where the notification will be sent.
10 Performing a Scan to HDD Operation 10 Check the information to be registered, and then touch [Enter]. 10.3 Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. H For a copier, touch [E-mail Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter].
Performing a Scan to HDD Operation 10.4 10 Specifying the Scanning Options 10.4.1 [Quality&Reduction Screen] Quality tab Select the scanning resolution.
10 Performing a Scan to HDD Operation Reduction/Area tab Scan Area: 10-8 Select the scanning size.
Performing a Scan to HDD Operation 10 10.4.2 FAX Menu Screen G With a copier, the settings are specified from the Menu screen. Network tab File Name: Specify the name of the attached file. If a file name is not specified, the default file name is used. Default file name: Device_name Automatic_numbering_(date_and_time). Extension Tip To cancel the setting, touch [Cancel]. The extension (.tif or .pdf) is automatically added to the file name.
10 Performing a Scan to HDD Operation 10.4.3 Specifying the File Storage Life The length of time that files are saved on the hard disk can be specified. 1 Start up PageScope Light. 2 Log into PageScope Light in Administrator mode. 3 Click [File Storage Life] in the menu on the [File] tab. 4 Specify the length of time that files are saved on the hard disk, and then click the [Apply] button.
10 Performing a Scan to HDD Operation 10.5 Retrieving Scan Data Using PageScope Light Scan data saved on the copier’s hard disk can be retrieved using PageScope Light. 1 Start up PageScope Light. 2 Click [Mail Box] in the menu on the [File] tab. 3 From the HDD Directories list, click the mail box containing the file that you wish to retrieve. 4 Type in the password for the mail box, and then click the [Apply] button.
10 Performing a Scan to HDD Operation 5 Click the name of the file to download the file to the computer. (The dialog box for downloading files appears.
10 Performing a Scan to HDD Operation 10.6 URL Report With this function, a notification of the URL where the scan data is saved can be sent by e-mail. The file is not attached to the e-mail message. However, the location where the scan data is saved can easily be accessed when the receiver of the URL Report e-mail message clicks the URL in the text of the e-mail message. Note The URL Report e-mail message is sent according to the Scan to Email settings.
10 10-14 Performing a Scan to HDD Operation PageScope Light & Scanner Mode
