PageScope Workware Ver. 1.
Contents Contents 1 2 Introduction 1.1 Welcome ........................................................................................1-1 1.2 Structure of This User’s Guide ....................................................1-2 Content of Each Chapter ............................................................1-2 Explanation of Guide Conventions .............................................1-3 Features of PageScope Workware 2.1 3 4 Software Capabilities..........................................
Contents “OCR” Tab ............................................................................... 4-25 “Watch folder” Tab ................................................................... 4-26 To change the monitored folder settings.................................. 4-30 To cancel the monitored folder settings ................................... 4-30 “E-mail” Tab ............................................................................. 4-31 5 4.4 Displaying the IP Address .........................
Contents 5.2 Displaying the Property Dialog Box for Folders and Document Files .............................................................................5-4 To display the “Folder Properties” dialog box of a folder............5-4 To display the “File Properties” dialog box of a document file....5-5 To display the “BinderProperty” dialog box of a binder ..............5-9 5.3 Page-Editing Functions ..............................................................5-11 Opening a Document File................
Contents Saving an Image File With a Different Name ........................... 5-42 Converting to the Compact PDF Format.................................. 5-43 Copying an Image File ............................................................. 5-44 Cutting Out Part of the Image .................................................. 5-44 Changing the Page Order in the Image File ............................ 5-44 Displaying Pages of the Image File .........................................
Contents 8 9 Importing 8.1 Importing an Image From a TWAIN Device.................................8-1 Specifying the TWAIN Device ....................................................8-1 Importing an Image From a TWAIN Device................................8-2 8.2 FTP Server Function .....................................................................8-5 8.3 Importing From a Mail Server ......................................................8-5 8.4 Importing From a Monitored Folder ................
Contents vi PageScope Workware
1 Introduction 1 Introduction 1.1 Welcome Thank you for purchasing the PageScope Workware software. Before using this software for the first time, be sure to read this User’s Guide carefully. Unauthorized reproduction, translation or duplication of this document, whether in its entirety or in part, is strictly prohibited. The content of this document is subject to change without notice. Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. All rights reserved.
1 1.2 Introduction Structure of This User’s Guide Content of Each Chapter This User’s Guide has the following structure and contains the information listed below. Refer to this table to retrieve information from this guide. In addition, when searching for specific information or the answer to certain questions, use the index at the back of this User’s Guide. Chapter No. Chapter Title Chapter Content 1 Introduction This chapter provides information on how to use this User’s Guide.
1 Introduction Explanation of Guide Conventions The various marks and text formats used in this User’s Guide to indicate various circumstances are explained below. [Menu] The name of a key on the computer keyboard, a button in a software dialog box, an icon or a menu is written as shown. § Text formatted as shown here indicates a single action that is to be performed. (It is not followed by additional steps.) 1 Text formatted as shown here indicates the first step of a sequence of actions.
1 1-4 Introduction PageScope Workware
Features of PageScope Workware 2 2 Features of PageScope Workware This chapter provides information on the various features of PageScope Workware. 2.1 Software Capabilities PageScope Workware allows you to do the following: G Convert files of various formats to PDF files so that they can be efficiently used. G Create thumbnails of each document file in order to facilitate identifying them. G Easily search document files by their contents and additional specified information.
2 2-2 Features of PageScope Workware G Create e-mail messages with document files attached. G Send document files to an FTP server or SharePoint Portal Server 2001. G Distribute document files and thumbnail images to the specified folder.
3 Installation 3 Installation This chapter provides procedures on the installation and uninstallation of the software. 3.1 System Requirements The following operating environment is required in order to use PageScope Workware.
3 Installation Note PageScope Workware creates a driver called “PageScope Workware” in the Printers folder. This driver is required in order for PageScope Workware to operate. Do not delete this driver. If Acrobat 7.0 is installed, check that the Adobe PDF driver was created in the Printers folder. If it was not created, an error will occur when applications are registered.
3 Installation 3.2 Installing the Software Note Unexpected data loss can be prevented. Before running the PageScope Workware installer, close all open files and exit all applications. If Windows 2000 or XP is being used, log on as a user with Administrator privileges before installing the software. 1 Insert the CD-ROM into the CD-ROM drive. The installer starts up automatically. Note If Acrobat 7.0 is not installed, click [Acrobat 7.0 Standard].
3 Installation 7 Follow the instructions in the dialog box to complete the installation. This completes the installation of PageScope Workware.
3 Installation 3.3 Uninstalling the Software For Windows XP: 1 Click the [start] button in the taskbar, and then click [Control Panel]. 2 In the Control Panel window, double-click the [Add or Remove Programs] icon. 3 Select “PageScope Workware 1.1” from the list. 4 Click the [Change/Remove] button. 5 Follow the instructions in the dialog box to complete the uninstallation. For Windows 2000: 1 Click the [Start] button in the taskbar, point to [Settings], and then click [Control Panel].
3 3-6 Installation PageScope Workware
4 Basic Operation and Setup 4 Basic Operation and Setup This chapter provides explanations on the various areas of the main window and on how to specify basic program settings. 4.1 Starting Up and Quitting PageScope Workware To start up PageScope Workware Double-click the [PageScope Workware 1.1] icon on the desktop. or 1 Click the [Start] button, and then point to [All Programs]. H On Windows 2000: Click the [Start] button, point to [Programs].
4 Basic Operation and Setup To quit PageScope Workware § 4-2 Either click [Exit] on the [File] menu or click [x] in the title bar of the main window.
4 Basic Operation and Setup 4.2 Main Window 1 2 3 5 No.
4 Basic Operation and Setup Main window toolbars 1 2 16 17 4-4 3 4 5 6 7 8 9 10 11 12 13 14 15 18 19 20 21 22 23 24 25 26 No. Element Name Description 1 Undo Click this button to undo the last operation that was performed. Depending on the operation being performed, it may not be possible to undo it. 2 Redo Click this button to redo the operation that was undone. 3 Up to folder Click this button to display the folder that contains the one currently displayed.
4 Basic Operation and Setup No. Element Name Description 17 Open Original Click this button to open the original file for the document file. 18 Bind Click this button to combine multiple document files into a single document file. 19 Unbind all pages Click this button to separate the multi-page document file into its individual pages. 20 Insert blank page Click this button to insert a blank page into the document file.
4 4.3 Basic Operation and Setup Setting the User Environment Various user settings for PageScope Workware can be specified from the “Setup” dialog box. To display the “Setup” dialog box § On the [File] menu, click [Setup]. The “Setup” dialog box appears. The “Setup” dialog box contains the following tabs. 4-6 G “General” tab: Contains settings for importing files and specifying the colors of the main window. G “FTP” tab: Contains FTP server settings.
4 Basic Operation and Setup G “Watch folder” tab: Contains settings for automatically transferring files from a specific folder to a different folder. G “E-mail” tab: Contains settings for the e-mail address that is periodically checked for incoming messages. When any setting is changed, the [Apply] button becomes available. Clicking the [Apply] button saves the changes made to the settings. Clicking the [OK] button saves the changes made to the settings and closes the “Setup” dialog box.
4 Basic Operation and Setup “General” Tab Contains settings for importing files and specifying the colors of the main window. 1 Specify the settings for importing files. In the Import files group box, select either the PDF and original files or Only PDF file check box. H H H H 4-8 To link the original file to the PDF file imported into PageScope Workware, select the PDF and original files check box. To import only PDF files into PageScope Workware, select the Only PDF file check box.
Basic Operation and Setup 4 2 Specify the appropriate settings for the Trash folder. H H To automatically delete document files from the Trash folder when PageScope Workware is closed, select the Empty when exiting check box. To display a message confirming that document files be deleted from the Trash folder when PageScope Workware is closed, select the Display confirmation dialog check box. 3 Specify the colors of the main window.
4 Basic Operation and Setup “FTP” Tab PageScope Workware can function as an FTP server. Therefore, it can import data from KONICA MINOLTA multifunctional products. The settings in the TCP port and FTP data transfer boxes can be changed only from the device. The default TCP port setting is “21”, and the default FTP data transfer port setting is “1098”. 1 In the FTP User group box, specify the settings for the user permitted to log on. Only the user specified here will be permitted to log on.
Basic Operation and Setup 4 2 Specify the appropriate settings for the FTP server function. H H To enable the FTP server when PageScope Workware is started up, select the Launch FTP server at starting up check box. After selecting the check box, PageScope Workware must be restarted in order for the FTP server to be started. To create an image (TIFF file) as an original file when a PDF file is received with the FTP server function, select the Create Original if received file is PDF check box.
4 Basic Operation and Setup “Launcher” Tab With PageScope Workware, various applications, e-mail transmission settings, folder settings, FTP client settings, SharePoint Portal Server settings, and printer settings can registered in the launcher. Registered settings appear in the launcher as icons. Tip This tab can also be displayed by right-clicking in the launcher of the main window, then clicking [Launcher Setup].
Basic Operation and Setup 4 To register an application 1 Select “Application” from the list box at the left, and then click the [Add] button. The “Open” dialog box appears. 2 Select the application to be registered, and then click the [Open] button. The selected application appears in the list box at the right. 3 Click the [OK] button. The icon of the registered application appears in the launcher.
4 Basic Operation and Setup To register e-mail message settings 1 Select “Email” from the list box at the left, and then click the [Add] button. The “E-mail Setting” dialog box appears. 2 In the Setting names box, specify a name. 3 Specify the e-mail message settings that you wish to register. H Type in the desired recipient (To:), carbon copy recipient (Cc:), blind carbon copy recipient (Bcc:) and text (no more than 500 characters) of the e-mail message. 4 Click the [OK] button.
Basic Operation and Setup 4 Tip The name specified in the Setting names box appears as the ToolTip for the launcher icon. If a file is dragged and dropped onto the icon for the e-mail message settings in the main window, the application set as the computer's default e-mail application starts up. In addition, if the specified e-mail application is MAPI-compatible, a new e-mail message is created using the information (recipient, text, etc.
4 Basic Operation and Setup To register folder settings 1 Select “Folder” from the list box at the left, and then click the [Add] button. The “Folder Settings” dialog box appears. 2 In the Setting Name box, specify a name. 3 In the Destination folders group box, select the check box for the type of file to be sent, and then specify the destination for the file. H H H 4-16 To copy the document file selected from File area into the specified folder, select the PDF File check box.
4 Basic Operation and Setup H To create a TIFF file of the document file selected from File area and save it in the specified folder, select the TIFF Image of PDF check box. To specify the folder, click the [Browse] button, and then select the folder. Tip A maximum of 240 can be specified in the Width and Height boxes. In addition, the image is saved as a JPEG file. 4 Click the [OK] button. The name of the specified folder settings appears in the list box at the right. 5 Click the [OK] button.
4 Basic Operation and Setup To register FTP client settings 1 Select “FTP” from the list box at the left, and then click the [Add] button. The “FTP Setting” dialog box appears. 2 In the Setting Name box, specify a name. 3 Specify the FTP client settings that you wish to register. H H H In the FTP Server Name box, type the IP address of the FTP server. In the Directory box, type the name of the folder where the document file will be saved.
Basic Operation and Setup 4 Tip The name specified in the Setting Name box appears as the ToolTip for the launcher icon.
4 Basic Operation and Setup To register SharePoint Portal Server settings 1 Select “SharePoint Portal Server” from the list box at the left, and then click the [Add] button. The “SharePoint Portal Server Settings” dialog box appears. 2 In the Setting Name box, specify a name. 3 Specify the SharePoint Portal Server settings that you wish to register. H H H In the Server Address box, type the URL of the SharePoint Portal Server. In the Username box, type the name of the user permitted to log on.
Basic Operation and Setup 4 4 In the Status group box, specify the attributes for the document file. H H Select either Check Out or Check In. If Check In was selected, select the Published after checking in check box, if desired. In the Comment box, specify a comment. 5 Click the [OK] button. The name of the specified SharePoint Portal Server settings appears in the list box at the right. 6 Click the [OK] button. An icon for the registered SharePoint Portal Server settings appears in the launcher.
4 Basic Operation and Setup To register printer settings 1 Select “Printer” from the list box at the left, and then click the [Add] button. The “Print Setup” dialog box appears. 2 Select a printer, and then specify the necessary settings. 3 Click the [OK] button to close the “Print Setup” dialog box. The name of the specified printer settings appears in the list box at the right. 4 Click the [OK] button. The icon of the registered printer settings appears in the launcher.
Basic Operation and Setup 4 To change the icon The printer icon displayed in the launcher can be changed. 1 In the list box at the right, select the item whose icon is to be changed, and then click the [Change Icon] button. The “Change Icon” dialog box appears. 2 Select the desired icon. H H To add a new icon, click the [Add] button, and then add the new icon from the “Open” dialog box that appeared. To delete a printer icon, select the printer icon, and then click the [Delete] button.
4 Basic Operation and Setup To change settings registered in the launcher Follow the procedure described below to change any settings for an application, e-mail message, folder, FTP client, SharePoint Portal Server, or printer currently registered in the launcher. 1 In the list box at the right, select the item whose settings are to be changed, and then click the [Edit] button. 2 Change the settings as necessary.
Basic Operation and Setup 4 “OCR” Tab With PageScope Workware, text can be extracted from image files using the OCR conversion function. 1 Select either Standard OCR engine or External OCR engine (WinReader Pro). H If Standard OCR engine was selected, select Japanese, English, or OS Language as the recognition language. 2 Click the [OK] button. Note External OCR engine (WinReader Pro) can be selected only if WinReader Pro is installed on the computer. Only WinReader Pro ver. 9 is compatible.
4 Basic Operation and Setup “Watch folder” Tab With PageScope Workware, automatically import files registered in a specific Windows folder as well as specify that certain processes (such as image enhancement) be performed when the file is imported.
4 Basic Operation and Setup 1 Click the [Add] button. The “Watch folder” dialog box appears. 2 Click the [Browse] button beside the Target folder box, and then specify the folder to be monitored. H If PageScope ScanDirect is installed on the computer, the [ScanDirect] button appears. Click the [ScanDirect] button to display a list of folders set as destination folders for PageScope ScanDirect.
4 Basic Operation and Setup 3 Click the [Browse] button beside the Destination folder box, and then specify the folder where the files will be transferred. Note Only folders in Folder area can be specified as a destination folder. A folder specified as a folder to be monitored cannot be specified as a folder where files are transferred to. 4 In the Check Interval box, specify the interval (in seconds) that the folder is checked.
4 Basic Operation and Setup Note If the Trimming check box is selected, trimming cannot be performed if the resolution of the image file cannot be obtained. If a file with the same name already exists in the destination folder when a file is transferred to it from the monitored folder, the new file is saved with a different name so that the old file is not overwritten.
4 Basic Operation and Setup To change the monitored folder settings Follow the procedure described below to change the monitored folder settings that are currently registered. 1 From the list of monitored folders, select the folder whose settings are to be changed, and then click the [Edit] button. 2 Change the settings as desired. 3 Click the [OK] button. The settings are changed, and the folder appears in the list of monitored folders. 4 Click the [OK] button.
4 Basic Operation and Setup “E-mail” Tab PageScope Workware can periodically check for incoming e-mail messages and import the e-mail message text or the attached file. The email message text and the attached file are each converted to PDF files, the two are combined to create a binder file with the date of the e-mail message as the file name, and then the file is imported into the Email folder. With this tab, various settings, such as those for the e-mail account, can be specified.
4 Basic Operation and Setup 5 Specify the appropriate settings for e-mail. H H To leave a copy of received e-mail messages on the mail server, select the Leave a copy of mail on Server check box. To specify the time period (in days) that received e-mail messages are left on the mail server, select the Delete from Server after x Days check box. Type in the number of days to specify the time period. 6 Click the [OK] button. Note With e-mail sent in the HTML format, the text is blank.
4 Basic Operation and Setup 4.4 Displaying the IP Address Follow the procedure described below to view the IP address of your computer. 1 On the [Tools] menu, click [Display IP Address]. The “IP Address” dialog box appears. 2 Click the [OK] button. Note When scanning a file and sending it from a KONICA MINOLTA multifunctional product to the FTP server for PageScope Workware, specify this address as the recipient’s IP address. 4.
4 4.6 Basic Operation and Setup Importing Document Files Files saved on the computer can be imported into PageScope Workware as document files. Importing a File Follow the procedure described below to import a single file into PageScope Workware. 1 In Folder area, select the folder that contains the document file to be imported. 2 On the [File] menu, point to [Import], and then click [Files]. Otherwise, click [Import Files] on the menu that appears after right-clicking the selected folder.
Basic Operation and Setup 4 Note Multiple files can be specified and imported at the same time. To specify multiple files, hold down the [Ctrl] key while clicking each file. Files with the following extensions can be registered in PageScope Workware.
4 Basic Operation and Setup Importing a Folder Follow the procedure described below to import multiple files from a folder into PageScope Workware. 1 In Folder area, select the folder that contains the folder to be imported. 2 On the [File] menu, point to [Import], and then click [Folders]. The “Browse for Folder” dialog box appears. 3 Select the folder to be imported. 4 Click the [OK] button. The selected folder is imported into PageScope Workware with the same name and displayed in Folder area.
Basic Operation and Setup 4.7 4 Shared Folders With PageScope Workware, shared folders can be registered in Folder area. Registering Shared Folders Follow the procedure described below to register a shared folder in Folder area. 1 On the [File] menu, point to [Shared Folder], and then click [Create Shared Folder]. The “Create Shared Folder” dialog box appears. 2 In the Share Name, Machine, and Path boxes, specify the appropriate settings. H H H If the [...
4 Basic Operation and Setup Cancelling Shared Folders Follow the procedure described below to cancel the registration of a shared folder registered in Folder area by clicking [Create Shared Folder]. 1 In Folder area, select the shared folder. 2 On the [File] menu, point to [Shared Folder], and then click [Remove Sharing]. The selected shared folder is cancelled from Folder area.
Basic Operation and Setup 4 Registering Existing Shared Folders Follow the procedure described below to register an existing shared folder in Folder area. 1 On the [File] menu, point to [Shared Folder], and then click [Add Shared Folder]. The “Browse for Shared Folder” dialog box appears. 2 Select the folder to be added. Note The permissions for the folder to be added must have been set to allow access by the user logged onto the computer using their corresponding password. 3 Click the [OK] button.
4 Basic Operation and Setup Cancelling Existing Shared Folders Follow the procedure described below to cancel the registration of a shared folder registered in Folder area by clicking [Add Shared Folder]. 1 In Folder area, select the shared folder. 2 On the [File] menu, point to [Shared Folder], and then click [Remove Shared Folder]. The selected shared folder is cancelled from Folder area.
4 Basic Operation and Setup 4.8 Opening Folders Click a folder in Folder area to display in File area all document files contained within the folder. In addition, the way that File area is displayed can be changed depending on the desired use. Note Subfolders do not appear in File area. Displaying as Thumbnails With the thumbnail view, the contents of the document files in the folders are displayed as small images. The thumbnails can be arranged in any orientation. 1 In Folder area, select a folder.
4 4-42 Basic Operation and Setup No. Element Name Description 1 previous page arrow Click this arrow to display the page before the currently displayed page. If the first page is displayed, this arrow does not appear. 2 next page arrow Click this arrow to display the page after the currently displayed page. If the last page is displayed, this arrow does not appear. 3 file name The name of the file is indicated. (For a binder, the name of the binder is indicated.
4 Basic Operation and Setup Displaying as Card With the card view, the thumbnail and properties information for the document files within the folder are displayed. 1 In Folder area, select a folder. 2 On the [View] menu or on the menu that appears after right-clicking in File area, click [Card]. The thumbnail and properties information for the document files within the selected folder are displayed. 1 2 3 4 5 6 7 No. Element Name 1 thumbnail Double-click the thumbnail to open the PDF file.
4 4-44 Basic Operation and Setup No. Element Name Description 3 number of page/file The following is displayed: (the number of the currently displayed page)/(the total number of pages) or (the position of the currently displayed file)/(the total number of files). The page/file display is changed with the Page/File display selector. 4 next page/file arrow Click this arrow to display the page/file after the currently displayed page/file.
Basic Operation and Setup 4 Displaying as Icons With the icon view, the document files in the folder are displayed as icons. The icon for the application that created the original file is displayed. 1 In Folder area, select a folder. 2 On the [View] menu or on the menu that appears after right-clicking in File area, click [Icons]. The document files in the folder are displayed as icons.
4 Basic Operation and Setup Displaying as a List With the list view, the document files in the folder are displayed as a list. 1 In Folder area, select a folder. 2 On the [View] menu or on the menu that appears after right-clicking in File area, click [List]. The document files in the folder are displayed as a list.
4 Basic Operation and Setup Displaying Details With the details view, the list of document files in the folder are displayed with their detailed information. 1 In Folder area, select a folder. 2 On the [View] menu or on the menu that appears after right-clicking in File area, click [Details]. The list of document files in the folder are displayed with their detailed information. With the details view, the following information is displayed for the document files.
4 Basic Operation and Setup Item 4-48 Description Created Date and Time The creation date and time for the file are indicated. Accessed Date and Time The access date and time for the file are indicated. Original modified date and time The modification date and time for the original file are indicated. Comment The comment specified for the file is indicated. Importance The priority specified for the file is indicated.
4 Basic Operation and Setup Changing the Displayed Columns If File area is displayed in the details view, the document file information that is displayed can be changed. § On the [View] menu, click [Choose Details]. The “Choose Columns” dialog box appears. 1 2 3 No. Item Description 1 list of column items The column items that can be displayed in the details view are listed. Select the check box of the items to be displayed in the details view.
4 Basic Operation and Setup Creating a File List With PageScope Workware, the information displayed in the details view can be saved as a file in the CSV format. 1 On the [Tools] menu, click [Create File List]. The “Choose Columns” dialog box appears. 2 Select the check boxes for the items to be included. 3 Click the [Upper] and [Lower] buttons to adjust the order that the columns are displayed in. 4 Click the [OK] button. The “Save As” dialog box appears.
4 Basic Operation and Setup Sorting Document Files The files and binders displayed in the File area can be sorted. The files and binders can be sorted by name, date or size in ascending or descending order. Perform the operation described below to sort the files and binders in the desired order. § Click [Sort] on the [View] menu or on the menu that appears after rightclicking in File area, and then select how the files and binders are to be sorted. The files and binders are sorted in the specified order.
4 4.9 Basic Operation and Setup Thumbnails The contents of all document files in the folder selected in Folder area can be displayed as small images in PageScope Workware. (For more details, refer to “Displaying as Thumbnails” on page 4-41.) Creating Thumbnails Thumbnails are automatically created when the contents of a folder selected in Folder area are displayed in File area. Files with the following extensions can be registered in PageScope Workware.
4 Basic Operation and Setup Changing the Display Size of Thumbnails The thumbnails can be displayed in one of three sizes. Follow the procedure described below to change the display size of the thumbnail. 1 Select File area, where the thumbnails whose size you wish change are displayed. 2 On the [View] menu or on the menu that appears after right-clicking the File area, point to [Thumbnail Size], and then click the desired thumbnail size ([Large], [Normal] or [Small]).
4 4.10 Basic Operation and Setup Moving Data Folders By using PageScope Workware, the data folder to be used can be moved to the specified drive or folder. 1 On the [Tools] menu, click [Move Repository]. The “Move Repository” dialog box appears. 2 Select the folder to be moved, and then click the [OK] button. The data folder is moved. Note Depending on the size of the data, it may take some time to move the data.
5 Managing Document Files 5 Managing Document Files This chapter provides descriptions of the various software functions available for efficiently managing documents and descriptions on the file formats that can be managed by PageScope Workware. 5.1 Editing Document Files PageScope Workware can be used to change file names and copy, move or delete files in the same way as Windows Explorer.
5 Managing Document Files Changing the Name of a File or Folder Note The name of a folder containing a file that is open cannot be changed. 1 Select the folder or document file whose name you wish to change. 2 On the [File] menu or on the menu that appears after right-clicking the selected file or folder, click [Rename]. The name of the folder or document file can now be changed. 3 Type in the new name for the folder or document file. 4 Press the [Enter] key.
Managing Document Files 5 Moving Folders or Document Files 1 In Folder area or File area, select the folder or document file that you wish to move. 2 On the [Edit] menu or on the menu that appears after right-clicking the selected folder or file, click [Cut]. 3 Select the folder where the folder or file is to be moved. 4 On the [Edit] menu or on the menu that appears after right-clicking the selected folder, click [Paste]. The selected folder or document file is moved.
5 5.2 Managing Document Files Displaying the Property Dialog Box for Folders and Document Files To display the “Folder Properties” dialog box of a folder Follow the procedure described below to display the “Foler Properties” dialog box of a folder. 1 In Folder area, select the folder for the “Foler Properties” dialog box that you wish to display. 2 On the [File] menu or on the menu that appears after right-clicking the selected folder, click [Properties].
5 Managing Document Files To display the “File Properties” dialog box of a document file Follow the procedure described below to display the “Files Properties” dialog box of a document file. 1 In File area, select the document file for the “Files Properties” dialog box that you wish to display. 2 On the [File] menu or on the menu that appears after right-clicking the selected file, click [Properties]. The “File Properties” dialog box for the document file appears.
5 Managing Document Files “General” tab 1 2 3 4 5 6 7 8 5-6 No. Item Description 1 File Name The name of the file is indicated. The file name can be changed here. 2 Created The date when the file was created is indicated. 3 Modified The date when the file was updated is indicated. 4 Accessed The date when the file was last accessed is indicated. 5 Size The data size (KB) of the file is indicated. 6 Total No Of Pages The number of pages in the file is indicated.
5 Managing Document Files “PDF Properties” tab 1 2 3 4 5 6 No. Item Description 1 Title The title of the file can be specified. 2 Subject The subject for the file can be specified. 3 Author The author of the file can be specified. 4 Keywords The keywords for the file can be specified. 5 Creator The application of the file can be indicated. 6 properties information Various settings for the file are indicated.
5 Managing Document Files “Additional Properties” tab 1 2 3 4 No. 5-8 Item Description 1 Comment Comments for the file can be typed in. 2 Importance The priority of the file (“High”, “Normal”, “Low” or “N/A”) can be specified. The default priority setting is “N/A”. 3 Modification Progress The amount of the file that is completed (“0%”, “10%”, “20%”, “30%”, “40%”, “50%”, “60%”,“70%”, “80%”, “90%” or “100%”) can be specified. The default setting is “0%”.
5 Managing Document Files To display the “BinderProperty” dialog box of a binder Follow the procedure described below to display the “BinderProperty” dialog box of a binder. 1 In File area, select the binder for the “BinderProperty” dialog box that you wish to display. 2 On the [File] menu or on the menu that appears after right-clicking the selected file, click [Properties]. The “BinderProperty” dialog box for the binder appears. 1 2 3 5 4 No.
5 5-10 Managing Document Files No. Item Description 5 [Down] button Click this button to move the selected file down one position in the list. The document file moves one position backward within the binder.
5 Managing Document Files 5.3 Page-Editing Functions With PageScope Workware, various page-editing operations can be performed, such as grouping multiple document files, changing the page order, and inserting blank pages. Opening a Document File Follow the procedure described below to open an document file. 1 In File area, select a document file. 2 On the [Document] menu or on the menu that appears after rightclicking the selected file, click [Open PDF], or double-click the selected document file.
5 Managing Document Files Scanning Through the Pages of Document Files When thumbnails are displayed in File area, follow the procedure described below to scan through the pages of a multi-page document file and display the desired page. 1 Display thumbnails in File area, and then select a document file. 2 On the [Document] menu, point to [Go To], and then click the command for the desired page.
5 Managing Document Files Grouping Files Using a Drag-and-Drop Operation § Drag the document file that you wish to merge and drop it onto the other document file that you wish to merge. When document files are grouped by dragging and dropping their thumbnails, the files are grouped differently depending on the displayed page of the document file that the other file was dropped on. The displayed page of the dragged and dropped file does not affect how the files are grouped.
5 Managing Document Files Separating Document Files A multi-page document file can be separated into individual files containing a single page or containing only the specified page. Note When document files linked to original files are separated, the link to the original file changes. For details, refer to “Changing the Link” on page 5-24. Separating All Pages 1 In File area, select a document file.
5 Managing Document Files Separating the Specified Page 1 Display thumbnails in File area, and then select a document file. 2 Display the page to be separated from the file. 3 On the [Document] menu or on the menu that appears after rightclicking the selected file, point to [Unbind], and then click [Current Page/File]. The selected page is separated into a different document file.
5 Managing Document Files Binder With PageScope Workware, binder can be created to allow multiple document files to be managed together, such as with filing, without grouping them. Creating Binder Follow the procedure described below to create a binder. 1 On the [Document] menu, point to [Binder], and then click [Create]. The “New Binder” dialog box appears. 2 In the Name and Color boxes, specify the appropriate settings. Click the Color box to display a color list, and then select the color.
5 Managing Document Files Note A document file dropped on a binder is added to the binder at the location specified with the user environment settings.
5 Managing Document Files Removing a File From the Binder Follow the procedure described below to remove a document file from the binder. 1 In File area, select the binder. H To remove a specified document file, display the thumbnail of the file to be removed. 2 On the [Document] menu, point to [Binder], and then click [Remove Current File] or [Remove All Files]. H H To remove the specified file displayed a thumbnail, click [Remove Current File]. To remove all document files, click [Remove All Files].
5 Managing Document Files Rearranging the Document Files Within a Binder Follow the procedure described below to change the order of the document files within the binder. 1 In File area, select the binder. 2 On the [File] menu or on the menu that appears after right-clicking the selected file, click [Properties]. The “BinderProperty” dialog box appears. 3 From the File List box, select a document file, and then click the [Up] or [Down] button to change the order of the selected document file.
5 Managing Document Files Changing the Order of Pages Follow the procedure described below to change the order of the pages within a multi-page document file. 1 In File area, select a document file. 2 On the [Document] menu or on the menu that appears after rightclicking the selected file, click [Change Page Order]. The “Change Page Order” dialog box appears.
5 Managing Document Files Automatically Inserting a Blank Page A blank page of the same size will be inserted in front of the selected document page currently displayed as a thumbnail. If the second page of a two-page file is displayed when a blank page is inserted, the second page becomes the blank page and the third page becomes the original second page. 1 Display thumbnails in File area, and then select a document file. 2 Display the page after the location where you wish to insert the blank page.
5 Managing Document Files Specifying Headers/Footers Follow the procedure described below to add headers or footers to the document file. Note If Acrobat 5.0.5 is installed on your computer, the headers and footers cannot be used. Headers/footers can be specified with all view formats except when displayed as cards. 1 In File area, select a document file. 2 On the [Document] menu or on the menu that appears after rightclicking the selected file, click [Add Page Number/Header/Footer].
5 Managing Document Files H H H H H H H H H H From the Font Size drop-down list, select the font size for the header text. Select the date format from the Style drop-down list in the Insert Date group box, select the insertion position from the Align buttons, and then click the [Insert] button. The date appears at the specified position in the selected format.
5 5.4 Managing Document Files Changing the Link When a document file linked to its original file is separated, the link changes as described below. When there is one original file: Editing operation Link status Separating all pages The first page of the document file is linked to the original file. The link for the remaining pages is cut, and the files are only PDF files. Separating the specified page The original document file is linked to the original file.
Managing Document Files 5.5 5 Updating the Document File With PageScope Workware, the document file can be updated with the original file. When the document file is updated, the document file and the original file are overwritten. Follow the procedure described below to update a document file. Note The document file can be updated if it is linked to an original file. 1 In File area, select a document file. 2 On the [Document] menu, click [Update PDF]. The “Confirmation” dialog box appears.
5 5.6 Managing Document Files Creating a New Original File A TIFF file can be created from a PDF file and saved as an original file. If the document file contains multiple pages, a multi-page TIFF file is created. Follow the procedure described below to create a TIFF file. 1 In File area, select a document file. 2 On the [Document] menu, click [Create Original as Image File]. A TIFF file is created with the same file name and linked to the original file. 5.
Managing Document Files 5 Tip Files can also be converted to compact PDF files from the Image Editor window. For details, refer to “Converting to the Compact PDF Format” on page 5-43.
5 5.8 Managing Document Files Managing File Versions PageScope Workware can save a history of different versions of a file and manage the versions. 1 In File area, select the file whose versions are to be managed. 2 On the [Document] menu, click [Versions]. The “Versions” dialog box appears. 3 To save a version of the current file, click the [Save New Version] button. H To specify a comment, type the comment into the Comment box before clicking the [Save New Version] button.
Managing Document Files H H 5 To overwrite the current file with the version selected in the list, click the [Restore] button. To open the original file for the version selected in the list, click the [Open With Original] button. 5 Click the [Close] button. Note A maximum of 10 versions of a file can be saved in the management history. If you try to save a new version when 10 versions have already been saved, a confirmation message appears.
5 5.9 Managing Document Files Specifying Search Information Information can be added to a document file allowing it to be found through a search. Specifying File Properties 1 In File area, select a document file. 2 On the [File] menu or on the menu that appears after right-clicking the selected file, click [Properties]. The “File Properties” dialog box appears. 3 Click the “PDF Properties” tab. 4 Specify the appropriate search information.
Managing Document Files 5 Specifying Additional Information 1 In File area, select a document file. 2 On the [File] menu or on the menu that appears after right-clicking the selected file, click [Properties]. The “File Properties” dialog box appears. 3 Click the “Additional properties” tab. 4 Specify the appropriate search information. H H H H In the Comment box, specify a comment. Beside Importance, select High, Normal, Low, or N/A.
5 5.10 Managing Document Files Exporting Data From a Document File With PageScope Workware, text or image files can be exported without opening the document file. Exporting a Text File Follow the procedure described below to export a text file from a document file. 1 In File area, select a document file. 2 On the [Document] menu or on the menu that appears after rightclicking the selected file, point to [Export], and then click [Page as Text]. The “Export Text” dialog box appears.
5 Managing Document Files 4 Click the [Extact text] button. A preview of the text file is displayed according to the specified settings. 5 Click the [OK] button. The text file titled “file_name.txt” is exported to the specified folder.
5 Managing Document Files Exporting an Image File One page of the PDF file can be exported as a bitmap file. Follow the procedure described below to export an image file. 1 In File area, select a document file. 2 On the [Document] menu or on the menu that appears after rightclicking the selected file, point to [Export], and then click [Page as Bitmap]. The “Export Bitmap” dialog box appears. 3 Specify the desired settings.
5 Managing Document Files Extracting Text for a File Content Search PageScope Workware can search for a document file containing a certain string of text without actually opening the file. In order to do this, the text must be extracted for a file content search. The procedure to do this is described below. 1 In File area, select the file whose text is to be extracted for a file content search.
5 Managing Document Files Editing Text for a File Content Search Follow the procedure described below to edit the text for a file content search, which was extracted using OCR. 1 In the File area, select the file whose text extracted using OCR for a file content search is to be edited. 2 On the [Document] menu, click [Edit OCR Data for Full Text Search]. The dialog box appears. 3 Edit the displayed text. 4 Click the [OK] button. Save the edited data as text for a file content search.
Managing Document Files 5.11 5 Editing and Enhancing Image Files If the original file is an image file, opening the original file displays the image in the Image Editor window. Form the Image Editor window, various operations can be performed to edit, enhance, and adjust the image file. Note If a process is selected for an image file whose format is not supported by PageScope Workware, an error message appears.
5 Managing Document Files Image Editor window Follow the procedure described below to display the Image Editor window. 1 In File area, select a document file with an image as the original file. 2 On the [Document] menu or on the menu that appears after rightclicking the selected file, click [Open Original]. H If thumbnails are displayed, the original file can also be displayed by double-clicking the icon in the lower-right corner of the thumbnail. The Image Editor window appears. 1 2 3 4 5-38 No.
5 Managing Document Files Note To close the Image Editor window, click [Exit] on the [File] menu of Image Editor, or click the [X] button.
5 Managing Document Files Toolbars of the Image Editor window 1 18 5-40 2 3 4 5 6 7 8 9 10 14 15 16 17 12 13 19 20 21 22 23 24 25 26 11 27 28 29 30 No. Button Name Description 1 Save Click this button to save the selected image. 2 Print Click this button to print the selected image. 3 Undo Click this button to undo the last operation that was performed. 4 Redo Click this button to redo the operation that was undone.
5 Managing Document Files No. Button Name Description 16 Fit to Width Click this button to display the image to fit the width of the window. 17 Actual Size Click this button to display the image at its actual size. 18 Auto Deskew Click this button to automatically enhance the skew of the image. 19 Deskew by line Click this button to enhance the skew of the image with respect to the specified line.
5 Managing Document Files Image Editing Operations Updating the Image File Perform the operation described below to update an image file. § On the [File] menu of Image Editor, click [Save]. The image file in the display area is updated. Saving an Image File With a Different Name Follow the procedure described below to save an image file with a different name. 1 On the [File] menu of Image Editor, click [Save As]. The “Save As” dialog box appears.
5 Managing Document Files Converting to the Compact PDF Format Follow the procedure described below to convert an image file to a compact PDF file. 1 On the [File] menu of Image Editor, click [Save As Compact PDF]. The “Save As” dialog box appears. 2 Specify the desired settings, and then click the [Save] button. A confirmation message appears. 3 Click the [OK] button. The image file is converted to a compact PDF file.
5 Managing Document Files Copying an Image File Follow the procedure described below to copy a part of the image file. 1 On the [View] menu or shortcut menu of Image Editor, click [Selecting Mode], and then specify the area to be copied. 2 On the [Edit] menu of Image Editor, click [Copy]. 3 On the [Edit] menu of Image Editor, click [Paste]. The selected area is copied as a bitmap. Tip The position of the image that was copied can be changed by dragging it with the pointer.
5 Managing Document Files Displaying Pages of the Image File Perform the operation described below to display different pages of a multi-page TIFF file. § On the [View] menu or shortcut menu of Image Editor, click [Last Page], [Next Page], [Previous Page], or [Top Page]. The specified page is displayed. Tip The page can be selected by clicking it in the thumbnail display area. Image Enhancement Operations To specify despeckling Perform the operation described below to remove spots from an image.
5 Managing Document Files To specify halftone removal Perform the operation described below to remove the halftone from the image. § On the [Image] menu, point to [Remove Halftone], and then click [Low], [Standard] or [High]. The shading is removed from the image in the display area. Note In order for this process to be performed, the image must meet the following requirements.
5 Managing Document Files To specify automatic document enhancement Perform the operation described below to automatically perform the necessary image enhancement processes on the image. § On the [Image] menu, click [Auto Enhancement of Document Image]. The automatic enhancement process is performed on the image in the display area. Note In order for this process to be performed, the image must meet the following requirements.
5 Managing Document Files To specify a defined photo image enhancement Follow the procedure described below to perform the image enhancement process appropriate for the photo image. 1 On the [Image] menu, click [Preset Enhancement of Photo Image]. The “Preset Enhancement of Photo Image” dialog box appears. 2 From the Image Status group box, select a condition of the photo image. H H H H H Over exposure Under Exposure Low Contrast Backlight Color Cast 3 Click the [Preview] button.
5 Managing Document Files Note In order for this process to be performed, the image must meet the following requirements. Color: Full color Resolution: Within 8.
5 Managing Document Files To specify image enhancement Follow the procedure described below to adjust the brightness, contrast and color balance for the image. 1 On the [Image] menu, click [Enhancement]. The “Enhancement” dialog box appears. 2 Move the sliders to adjust each setting. H H H 5-50 Brightness: The brightness of the image can be set to one of 11 levels. Contrast: The contrast (difference between highlights and shadows) of the image can be set to one of 11 levels.
5 Managing Document Files H H Vividness: The color purity of the image can be set to one of 11 levels. Color Balance: The balance in each density of red (R), green (G) and blue (B) can be set to one of 11 levels. 3 Click the [Preview] button. The image is shown in the After effect area as it would appear after the adjustments are applied. 4 After the settings are specified, click the [OK] button. The color adjustments are applied to the image in the display area.
5 Managing Document Files To adjust the sharpness Follow the procedure described below to adjust the amount of contours in the image. 1 On the [Image] menu, click [Sharpness]. The “Sharpness” dialog box appears. 2 Move the slider to adjust the setting. H The sharpness can be set to one of 11 levels between Blur and Sharpen. 3 Click the [Preview] button. The image is shown in the After effect area as it would appear after the adjustments are applied.
5 Managing Document Files To change the number of colors Perform the operation described below to change the number of colors in the image. § On the [Image] menu, point to [Color], and then click [Monochrome], [Grayscale], [256 color] or [Full color]. The number of colors is changed for the image in the display area. To specify negative/positive inverting Perform the operation described below to invert the shading and colors of the image. § On the [Image] menu, click [Invert Image].
5 Managing Document Files Changing the Resolution and Image Size Follow the procedure described below to change the resolution or size of the image. 1 On the [Image] menu, click [Change Resolution/Image Size]. The “Change Resolution/Image Size” dialog box appears. 2 Specify the desired settings. If any setting is changed, other settings will also change based on the specified setting. Select “mm”, “inch(es)”, or “pixel(s)” beside the Width and Height boxes in the Change Resolution group box.
5 Managing Document Files To specify trimming Follow the procedure described below to trim the image. 1 On the [Image] menu, click [Trimming]. The “Trimming” dialog box appears. 2 From the Page Size drop-down list, select the size of the paper that the image should be trimmed to. A trimming frame of the selected paper size appears in the Preview box. 3 Move the trimming frame to select the desired area of the image. 4 Click the [OK] button. The image in the display area is trimmed.
5 Managing Document Files Erasing an Image (Selecting an Area) Follow the procedure described below to erase the selected part of the image. 1 On the [View] menu or shortcut menu of Image Editor, click [Selecting Mode], and then specify the area of the image to be erased. 2 On the [Image] menu, point to [Erase], and then select from which pages the area is to be erased. A confirmation message appears. 3 Click the [Yes] button.
5 Managing Document Files Erasing an Image (Selecting a Section) Follow the procedure described below to change the image area specified with the pointer trail to the specified color. 1 On the [Image] menu, click [Size and Color of Eraser]. The “Size and Color of Eraser” dialog box appears. 2 In the Size box, specify the size of the eraser pointer (between 1 and 30 pixels). The default setting is “10”. 3 In the Color box, specify the color of the erased area.
5 Managing Document Files To rotate the image Perform the operation described below to rotate the image. § On the [Image] menu, point to [Rotate], and then click [90 (Right)], [90 (Left)] or [180]. The image in the display area is rotated. To specify skew adjustment The skew of the image file can be enhanced using one of three methods: auto deskew, deskew by line or deskew by angle. 1 On the [Image] menu, click [Deskew], and then select the desired enhancement method.
5 Managing Document Files Note In order for this process to be performed, the image must meet the following requirements.
5 5-60 Managing Document Files PageScope Workware
Searching for Document Files 6 6 Searching for Document Files Files can be searched for based on conditions such as file names or other specified file information, or they can be searched for based on text in the file. In addition, a search can be performed on the search results. 6.1 Searching for Files Perform the operation described below to search for a document file. 1 On the [File] menu, click [Search]. The “Search” dialog appears.
6 Searching for Document Files 2 Click the [Browse] button, and then specify the folder to be searched. H H H H If the specified folder contains subfolders, select the Search SubFolders check box to search files in the subfolders. If the specified folder contains shared folders, select the Search Shared Folders check box to search files in the shared folders. To use the PageScope Workware database when searching the text, select Use Database.
Searching for Document Files 6 Tip To close the “Search” dialog box, click the [Close] button. To perform another search on the search results, refer to “Performing a Refined Search” on page 6-10.
6 6.2 Searching for Document Files Specifying the Search Conditions In the “Search” dialog box, specify the search conditions. Searching Properties Information Click the “PDF”, “Date”, or “Additional” tab, and then specify the search conditions. To specify multiple search conditions, select AND. To specify any one of multiple search conditions, select OR. “PDF” Tab 1 2 3 4 5 6 6-4 No. Element Description 1 File Name Specify the document file name to be searched for.
6 Searching for Document Files No. Element Description 4 Author Specify the author of the document file to be searched for. 5 Keyword Specify the keyword of the document file to be searched for. 6 Creator Specify the application of the document file to be searched for. Tip With the following elements, multiple conditions can be entered if they are separated with a semicolon (;). To enter multiple conditions for a single element, search with “OR” selected.
6 Searching for Document Files “Date” Tab 1 2 3 6-6 No. Element Description 1 Created Specify the creation date of the document file to be searched for. 2 Modified Specify the modification date of the document file to be searched for. 3 Original Modified Specify the modification date for the original file of the document file to be searched for.
6 Searching for Document Files “Additional” Tab 1 2 3 4 No. Element Description 1 Comments Specify the comments for the document file to be searched for. 2 Importance Specify the priority of the document file to be searched for. 3 Modification Progress Specify the degree of completion for the document file to be searched for. 4 Deadline Specify the deadline of the document file to be searched for.
6 Searching for Document Files Searching for Text Specify document file or bookmark text as search conditions. In order to search for text, all text must be extracted for a file content search. For details, refer to “Extracting Text for a File Content Search” on page 5-35. 1 2 6-8 No. Element Description 1 BookMarks Specify bookmark text included in the document file to be searched for. This element is not available on Windows 98SE or Me.
Searching for Document Files 6 Tip With the following elements, multiple conditions can be entered if they are separated with a semicolon (;). To enter multiple conditions for a single element, search with “OR” selected. BookMarks, Text in File Wildcard characters can also be used in the search conditions. The wildcard character for a single character is the question mark (?) and the wildcard character for multiple characters is the asterisk (*).
6 6.3 Searching for Document Files Performing a Refined Search Additional search conditions can be specified and a search can be performed on search results. 1 On the [File] menu, click [Search]. The “Search” dialog appears. 2 From the History list, select a set of search conditions. 3 Specify the appropriate search conditions. Tip For details on specifying the search conditions, refer to “Specifying the Search Conditions” on page 6-4. 4 Click the [Search Within Results] button.
Searching for Document Files 6.4 6 Displaying Search Results The search results appear in File area of the main window. The File area display can be changed as needed. The files that were found are temporarily imported into the Search Results folder in Folder area. When searching text, the following appears first. Select a file, and then double-click it to display the corresponding page.
6 6-12 Searching for Document Files PageScope Workware
7 Printing 7 Printing The procedures for using PageScope Workware to print thumbnails and document files are described below. 7.1 Printing a File List If File area is displayed as cards, thumbnails or details, the list of document files can be printed. 1 Select a folder in Folder area, and then specify the desired view format for File area. 2 On the [File] menu, click [Print Setup]. The “Print Setup” dialog box appears. 3 Specify the appropriate settings, and then click the [OK] button.
7 7.2 Printing Printing Document Files The PDF file can be printed, even when the search results are displayed in File area. For details on printing an image file, refer to “Printing Image Files” on page 7-3. 1 In File area, select the document file that you wish to print. 2 On the [File] menu, click [Print Setup]. The “Print Setup” dialog box appears. 3 Specify the appropriate settings, and then click the [OK] button.
7 Printing 7.3 Printing Image Files If the original file is an image file, the file can be opened in Image Editor and printed. 1 Display the image file in Image Editor. 2 On the [File] menu of Image Editor, click [Print Setup]. The “Print Setup” dialog box appears. 3 Specify the appropriate settings, and then click the [OK] button. 4 On the [File] menu of Image Editor, click [Print]. The “Print” dialog box appears. 5 Specify the appropriate settings, and then click the [OK] button.
7 7-4 Printing PageScope Workware
8 Importing 8 Importing This chapter provides explanations on importing a document file into PageScope Workware without importing files or folders. The image can be imported using a TWAIN device, from the FTP server, from a mail server, or from a monitored folder. 8.1 Importing an Image From a TWAIN Device This chapter provides explanations on importing an image using a TWAIN device. The imported image can also be saved in various formats.
8 Importing Importing an Image From a TWAIN Device The image imported from the TWAIN device is imported into the Scanner folder in Folder area. Follow the procedure described below to import an image from the TWAIN device. 1 On the [File] menu, click [Acquire]. The “Scanner Selection” dialog box appears. 2 Select the TWAIN device, and then click the [Connect] button. 3 Follow the instructions for the operation of the TWAIN device driver and import the image.
8 Importing When the TWAIN driver is closed, the imported image appears in the “TWAIN” dialog box. 4 Select the image to be imported into PageScope Workware, and then specify the file name in the File Name box. 5 Specify the appropriate settings. H H To rotate the image, select “90 Right”, “90 Left” or “180”, and then click the [Rotate] button. To save multiple imported images as document files consisting of a single page, select the Save file as single page check box.
8 Importing 6 Click the [Options] button. The “Options” dialog box appears. 7 Specify the appropriate image processing operations to be performed before saving the image. H H H H To save the image as an original file, select the Save original as check box. Select “Tiff”, “Jpeg”, “Bmp”, or “Png” as the image format. To automatically enhance the skew, select the Auto Deskew check box. To automatically enhance the image, select the Auto Enhancement of Document Image check box.
8 Importing 8.2 FTP Server Function PageScope Workware can function as an FTP server. With the FTP server function, data can be received from KONICA MINOLTA multifunctional products. Data received from the FTP server is imported into the Scanner folder in Folder area. For details on specifying the FTP server settings, refer to ““FTP” Tab” on page 4-10.
8 8-6 Importing PageScope Workware
9 Distributing Document Files 9 Distributing Document Files Data can be distributed as an attachment to e-mail messages, by sending it to an FTP server, by sending it to a SharePoint Portal Server, or by distributing it to a specified folder. 9.1 Attaching Document Files to E-Mail Messages With PageScope Workware, document files can be attached to e-mail messages. For details on specifying e-mail transmission settings, refer to “To register e-mail message settings” on page 4-14.
9 9.3 Distributing Document Files Sending Document Files to an FTP Server With PageScope Workware, document files can be sent to an FTP server. For details on specifying FTP server transmission settings, refer to “To register FTP client settings” on page 4-18. § Drag the document file or binder and drop it onto the icon in the launcher for the registered FTP client settings. When the dialog box appears, click the [Sending] button to begins sending to the specified FTP server.
9 Distributing Document Files 9.4 Sending Document Files to a SharePoint Portal Server With PageScope Workware, a document file can be sent to a SharePoint Portal Server. A user with login permissions can write to a folder on the specified server. For details on specifying settings for the SharePoint Portal Server, refer to “To register SharePoint Portal Server settings” on page 4-20.
9 9-4 Distributing Document Files PageScope Workware
Appendix 10 10 Appendix This chapter contains the glossary and the index. 10.1 Glossary The following terms often appear in descriptions of PageScope Workware in this User’s Guide. binder A file that combines multiple document files without grouping them. The original document files are left unchanged. This is similar to binding paper documents with paper clips so that document files can be removed and new document files can be added.
10 Appendix thumbnail A reduced image of the contents of the document file. thumbnail display area The left side of the Image Editor window, which displays thumbnails of multi-page TIFF files. The Image Editor window is displayed when an image file is opened.
10 Appendix 10.2 Index A applications registering in launcher ..................................................................4-13 required applications ......................................................................3-1 arranging ...........................................................................................4-51 B binder Binder Properties dialog box ..........................................................5-9 creating ...............................................................
10 Appendix file list .......................................................................................... 4-50 File Properties dialog box .............................................................. 5-5 moving ........................................................................................... 5-3 printing ........................................................................................... 7-2 re-naming .................................................................................
Appendix 10 image enhancement functions ...........................................................5-45 Auto Enhancement of Document Image ......................................5-47 Auto Enhancement of Photo Image .............................................5-47 Color ............................................................................................5-53 Deskew ........................................................................................5-58 Despeckle .................................
10 Appendix O original file creating ........................................................................................ 5-26 images ......................................................................................... 5-37 links ............................................................................................... 4-8 opening ........................................................................................ 5-11 updating ............................................................
10 Appendix S searching adding information to document files ...........................................5-30 filtering ...........................................................................................6-4 properties information ....................................................................6-4 results ..........................................................................................6-11 text .............................................................................................
10 Appendix tool bars Image Editor window ................................................................... 5-40 main window .................................................................................. 4-4 TWAIN devices importing images ........................................................................... 8-2 specifying ...................................................................................... 8-1 U uninstalling ....................................................................
