PageScope Cabinet Pro User Manual Minolta GmbH Business Equipment Operations Minoltaring 11 D-30855 Langenhagen www.minoltaeurope.
Table of Contents 1 2 Introduction 1.1 Welcome to Minolta ......................................................................1-1 1.2 Roadmap of this Manual...............................................................1-2 Where to find what in this User’s Manual........................................1-2 Brief Explanation of Special Type Styles and Method of Presentation...................................................................1-3 About PageScope Cabinet 2.1 3 4 Software Features ......
Removing applications ................................................................. 4-10 Stamp Index Card......................................................................... 4-10 Registering stamps....................................................................... 4-10 Cancelling the registration of a stamp .......................................... 4-11 5 4.4 Setting up and Cancelling a Management Object Folder ....... 4-12 Designating a Folder as a Management Object Folder ................
6 5.4 Actual Merge................................................................................5-16 Converting a “Virtual Merge“ Mode into a PDF File or into a Multiple-Page TIFF File...................................................5-16 5.5 Document File Formats ..............................................................5-17 Applicable File Formats.................................................................5-17 How to Transform File Formats...................................................
Retrieving a Search Condition........................................................ 6-9 Saving a Search Condition under Another Name......................... 6-10 Deleting a Search Condition......................................................... 6-10 7 8 9 Printing 7.1 Setting up the Printer ................................................................... 7-1 7.2 Printing Document Files .............................................................. 7-1 Printing an Overview of Thumbnails.......
Introduction 1 Introduction 1.1 Welcome to Minolta 1 Thank you for your decision to purchase the Minolta PageScope Cabinet software. Read this User’s Manual carefully before using this software for the first time, and always keep the manual within easy reach. These documents may not be reproduced, transmitted, transcribed, stored in an archive system or translated without the express prior written consent of Minolta Co. Ltd. We reserve the right to make changes to the content of this manual.
Introduction 1 1.2 Roadmap of this Manual Where to Find What in this User's Manual You don't know exactly where to find the information you need? The following table is designed to help you. To find information on a specific problem quickly and precisely, please refer to the index at the end of the User's Manual. No. Title of chapter Content of chapter 1 Introduction Introductory remarks and information on how to use this User’s Manual.
Introduction 1 Brief Explanation of Special Type Styles and Method of Presentation Special type styles and methods of presentation are used in this User’s Manual to highlight various circumstances. The following examples will help you to recognize and deal with the most important of these. CAUTION This is a warning! A warning alerts you to problem that may occur due to improper usage of the software (e.g. loss of data). ➜ The arrow gives you a hint how to prevent a situation which you did not intend.
1 1-4 Introduction PageScope Cabinet
About PageScope Cabinet 2 2 About PageScope Cabinet This chapter contains general information on the software. 2.1 Software Features The PageScope Cabinet software G helps effective utilization of documents in electronic formats, G makes a thumbnail for each existing document file in order to facilitate identifying documents, G allows you to add keywords and/or memo pads to facilitate document search.
2 2-2 About PageScope Cabinet PageScope Cabinet
Installation 3 3 Installation This Chapter contains information on how to install and uninstall PageScope Cabinet. 3.1 System Requirements The system requirements for operating PageScope Cabinet are as follows: G OS: Windows 95, Windows 98, Windows Me, Windows NT4.0 Work Station, or Windows 2000 Professional. G Memory: 64MB required for Windows 95/98, 96MB required for Windows Me/NT4.0 Work Station/2000 Professional. G Web browser: Internet Explorer version 4.01 or a later.
Installation 3 3.2 Installing the Software CAUTION Data loss! An eventual data loss can be prevented. ➜ Please close all open files and exit all the programs before running the Setup Program. ✎ Note If an earlier version of PageScope Cabinet is installed on your computer, you have to uninstall it first. The newer version of PageScope Cabinet can use all keywords, tags and markers added using an earlier version of PageScope Cabinet.
Installation 3 6 If you wish to install the program into a different drive and/or folder, click on the [BROWSE] button and enter the name of the destination folder. ❍ If you do not wish to change the destination folder, just click on the [NEXT] button. 7 Select the program group where the program files in the “Start“ menu should be displayed. 8 Follow the instructions on the screen to complete the installation. ? Does an error message pop up during installation? An uncritical error occurred.
Installation 3 3.3 Uninstalling the Software 1 Select “Settings“ > “Control Panel“ from the “Start“ menu. 2 In the control panel, double click on the [ADD/REMOVE PROGRAMS] icon. 3 Select “PageScope Cabinet“ from the list. 4 Click on the [ADD/REMOVE] button. 5 When the “Confirm File Deletion“ dialog box appears, click on the [OK] button. 6 Follow the instructions on the screen to complete the process.
First Steps 4 4 First Steps This chapter provides information on how to start PageScope Cabinet, how the main window looks like and how to configure basic program settings. 4.1 Starting and Closing the Application Starting PageScope Cabinet ➜ Select “PageScope Cabinet“ from the “Start“ menu. or Double click on the “PageScope Cabinet“ icon on the desktop. The main window of PageScope Cabinet is displayed.
First Steps 4 Closing PageScope Cabinet ➜ 4.2 Either select “Exit“ from the “File“ menu or click on the [X] button of the main frame. Overview of the Main Window 1 2 3 4 5 4-2 No.
First Steps 4.3 4 Setting System Environment You can configure PageScope Cabinet by setting the system environment. Open the “SetUp“ Dialog ➜ Select “Setup“ from the “Tool“ menu. The SetUp window is displayed. The SetUp dialog contains the following index cards: G System: Here you can make general system settings. G FTP: Here you can setup the FTP server. G OCR: Here you can make settings for OCR processing. G Launch Application: Here you can register applications launched automatically.
First Steps 4 Changing any of the settings will enable the [APPLY] button. Clicking on the [APPLY] button will save the changes made. Clicking on the [OK] button will save the changes made and close the SetUp Window. Clicking on the [CANCEL] button will cancel the changes made and close the SetUp window. System Index card In the following the different settings which can be made in the “System“ index card are explained.
First Steps 4 Auto-Detection Drive for the Management Object Folder This setting specifies the management object folder search drive. The drives with a check mark in the checkbox are searched for Management Object Folders. This setting will take effect immediately. ➜ Select the drive desired. Location Setting for the Folders / Location With this setting you assign the corresponding directory to the three monitoring functions. The specified folders must exist.
First Steps 4 View Thumbnail ➜ Check the “View Thumbnail“ box if you wish to see thumbnails when opening a Management Object folder. If you uncheck the “View Thumbnail“ box, only icons will be displayed. FTP Index card PageScope Cabinet offers a function to become an FTP server. Thus, it can receive document files from the devices connected to a network and take in data from Minolta Mulifunctional Products. .
First Steps 4 9 Change the port value in the FTP Data Transfer Port field only if the device specifies it. 10 Enter the user login name into the FTP User field. Only this login name will later enable you to login to the FTP server. 11 Enter the password into the FTP Password field. 12 Define the FTP Root folder in the FTP Root Folder field. This setting specifies the permitted FTP login folder. This setting will take effect the next time you login to FTP. 13 Click on the [OK] button.
First Steps 4 OCR Index card In the following the different settings which can be made in the “OCR“ index card are explained . Do character recognition with TWAIN Aquire ➜ Check the “Do character recognition with TWAIN Aquire“checkbox if you wish OCR processing to be performed with TWAIN aquire. When “Do character recognition with TWAIN Aquire“ is checked, the “Do character recognition“ box in the “TWAIN Aquire“ window will also be checked, when the window is displayed.
First Steps 4 Launch Application Index card PageScope Cabinet has the ability to register a certain number of applications. Registered applications are shown in the “Application Launch“ window. If a printer or email software is specified for standard use on your computer, it will be automatically displayed in the “Application Launch“ window (see "Overview of the Main Window" on page 4-2). A maximum number of ten applications can be registered. . Registering applications 1 Click on the [ADD] button.
First Steps 4 clicking into the "Application Launch" window. Removing applications ➜ Click on the [REMOVE] button in order to remove an application. Stamp Index Card Here you can register stamps appended to image files. Registering stamps 1 Click on the [ADD] button. A file selection window is displayed 2 Open the BMP file to be registered. The content of the BMP file is displayed in the image area. 3 Click on the [APPLY] button.
First Steps 4 Cancelling the registration of a stamp 1 In the Select the Stamp combo box, select the stamp of which the registration is to be canceled. 2 Click on the [REMOVE] button. 3 Click on the [APPLY] button.
First Steps 4 4.4 Setting up and Cancelling a Management Object Folder In order to use the PageScope Cabinet software, you have to designate a management object folder from an existing folder or create a new management object folder. The folder “...\PageScope Cabinet\Default“ is a management object folder by default and cannot be deleted. If you wish to delete this folder, change the default management object folder setting in the “SetUp“ dialog (see "Setting System Environment" on page 4-3).
First Steps 4 CAUTION Changes of Management Information not possible for writeprotected folders. If you save the Management Object Folder on a CD-ROM and copy it back to a harddisk or if you change the folder attribute to "read only" the Management Information File in the Mangement Object Folder will also become "read only". For such a folder, operations involving changes of Management Information - such as adding keywords or creating thumbnails - cannot be performed and will result in an error.
First Steps 4 3 Select the destination folder and click on the [OK] button. A new folder will be created in the specified destination and will automatically become a management object folder.
First Steps 4 Renaming a Management Object Folder In order to rename a management object folder, follow the steps mentioned below. 1 Select the folder to be renamed in the “Folder Tree“ window. 2 Select “Rename“ from the “Edit“ menu. This will access the edit mode. 3 Rename the folder. 4 Press [ENTER]. ✎ Note If you wish to cancel the operation press the [Escape] key. CAUTION Loss of file information and management object folder status.
First Steps 4 Cancelling the Management Object Folder Status Cancelling by Using the Menu Bar In order to cancel the management object folder status, follow the steps mentioned below. 1 Select the folder to be cancelled in the “Folder Tree“ window. 2 Select “Remove Folder“ from the “File“ menu or “Context“ menu. The selected folder will disappear from the tree and the management object status will be cancelled.
First Steps 4 Deleting a Folder CAUTION You cannot recover a deleted folder. ➜ Operate this procedure with caution. In order to delete a folder, follow the steps mentioned below. 1 Select the folder to be deleted from the “Explorer-look tree“ window. 2 Select “Delete“ from the “Edit“ menu or “Context“ menu. The computer will ask you if you really want to delete the folder. 3 Click on the [YES] button. The folder will be deleted.
First Steps 4 4.5 Opening a Management Object Folder When you open a management object folder, an overview of the documents managed in this folder is displayed. Thumbnail View In thumbnail view, the document files contained in the management object folder are dislayed in minimized preview. 1 Select a management object folder from the “Folder Tree“ window. 2 Select “Open“ from the “File“ menu or “Context“ menu.
First Steps 4 List View In list view, a list of the document files contained in the management object folder is displayed. It can show more information about the files than thumbnail view. In order to display the list view, first follow the steps on "Thumbnail View" on page 4-18. ➜ When the thumbnail view is displayed, select “List“ from the “View“ menu. Now, the window displays a detailed overview of the document files.
First Steps 4 Item Description Marker The markers assigned to the document file are displayed (in “Virtual Merge“ mode, the markers of the first document file are displayed). Sorting Document Files You can determine the order in which the document files are displayed in a thumbnail view or list view. To do so, you can choose between different sorting criteria: name, date and size as well as between ascending and descending sort.
First Steps 4.6 4 Thumbnails Document files in management object folders can be displayed in minimized preview as thumbnails by PageScope Cabinet, see "Thumbnail View" on page 4-18. Creating Thumbnails When you open a management object folder for the first time, document files will be displayed as icons. If PageScope Cabinet is able to identify the file type of the document, a thumbnail will automatically be created and displayed.
First Steps 4 ? Only the icon of a document file is displayed? ➜ Select "Setup" from the "Tool" menu and click on the “System“ index card. Make sure the “View thumbnail“ box is checked. ➜ If the thumbnail does not need to be displayed, click on the “System tab“ in the Setup menu and uncheck the “Display thumbnail“ box. Instead of the thumbnail the the icon will be displayed.
First Steps 4 Updating Thumbnails If the Auto Create option for the individual management object folder is activated, the program will detect any modifications in a file and automatically update the thumbnails. Depending on the sequence of the thumbnail creation, the current creation could be delayed for a specific file. In order to update the thumbnails automatically, follow the steps mentioned below. 1 Select the thumbnails you wish to update.
First Steps 4 Rotating Thumbnails The rotating function is only effective when the document is an image file. It will not only rotate the thumbnails, but will also change the contents of the document files. This may increase the file size of non-reversible compressed file types such as JPEG. This is due to expanding the compressed file first and then rotating the image in order to minimize degradation of the image quality.
Managing Document Files 5 5 Managing Document Files This chapter provides information on the software functions for a comfortable document handling and information on the file formats which can be managed by means of PageScope Cabinet. 5.1 Registering, Renaming and Deleting Document Files PageScope Cabinet allows you to add and delete document files in a management object folder. You can also rename files of a management object folder.
Managing Document Files 5 By drag and drop: 1 Drag a document file while pressing the [CONTROL] key from the Windows Explorer. 2 Release the left mouse button in a management object folder in the “Folder Tree“ window, alternatively in the thumbnail view or list view. The document file is added to the specified management object folder. you operate the drag and drop function without pressing the ? Did [CONTROL] key within the same disk drive? The document file will be moved.
Managing Document Files 5 Adding a New Document File Using PageScope Cabinet From the menu bar: 1 Select a document file or a “Virtual Merge“ mode to be copied from the thumbnail view or list view. ❍ The thumbnail view or list view from search results can also be used for this purpose. 2 Select “Copy“ from the “Edit“ menu or “Context“ menu. 3 Select a management object folder within the “Folder Tree“ window to add the document file. ❍ Alternatively select a thumbnail view or list view.
Managing Document Files 5 Copying a “Virtual Merge“ mode will also copy the actual files. Copying a “Virtual Merge“ mode with overwriting the actual files will cancel the “Virtual Merge“ mode status. ✎ Note In case there is a file with the same name in the destination folder, if the origin and destination folders are different, the computer will ask you to confirm it and overwrite it. If the origin and destination folders are the same, the new file will be renamed and added.
Managing Document Files 5 Renaming Document Files CAUTION If you rename a document file using other applications than PageScope Cabinet, keywords, tags and marker information will be lost. ➜ We recommend to rename document files always by using PageScope Cabinet. 1 Open the thumbnail view or list view. ❍ The thumbnail view or list view from search results can also be used for this purpose. 2 Select the document file to be renamed.
Managing Document Files 5 Deleting Document Files CAUTION Deleted document files and "Virtual Merge" modes will be removed permanently and cannot be recovered. Deleted files and "Virtual Merge" mode will be removed directly without sending them to the Recycle Bin. ➜ Operate this procedure with caution. 1 Open a thumbnail view or list view. ❍ A thumbnail view or list view from search results can also be used for this purpose. 2 Select one document file to be deleted.
Managing Document Files 5.2 5 Document File Properties and Details Displaying the Document File Properties In order to display the properties of a document file, follow the steps mentioned below. 1 Select the document file desired from the thumbnail view or list view. 2 Select “Property“ from the “View“ menu or “Context“ menu. The Property dialog will be displayed. It displays information of the specified document file 1 2 3 4 No.
Managing Document Files 5 Displaying the Document File Details using PageScope Cabinet DocViewer In order to display the details of a document file in the PageScope Cabinet Doc Viewer, follow the steps mentioned below. 1 Select the document file desired from the thumbnail view or list view. 2 Select “Open“ from the “File“ menu or “Context“ menu. The PageScope Cabinet DocViewer dialog will be displayed. 1 2 3 4 5 6 7 8 No.
Managing Document Files 5 You can adjust the display size of an image file in the “Document Displaying“ field according to your demands: ➜ Select the setting desired in the drop-down menu of the “Displaying Options“ bar. The PageScope Cabinet DocViewer dialog checks whether the printout image is portrait or landscape. If the orientation of the printout image is different from that of the paper, the image will be rotated by 90 degrees. For multiple-page TIFF files, a file contains several images.
Managing Document Files 5 Opening a document file using a registered application ➜ Drag & drop a document file into the icon of a registered application in the “Application Launch“ window. To "Drag & Drop" an image file into an icon of a registered application in the " Application Launch " window has the same effect as to "Drag & Drop" the original file into its original application.
Managing Document Files 5.3 5 Virtual Merge PageScope Cabinet allows you to combine multiple document files into an apparently single file. Combining related document files into a “Virtual Merge“ mode will facilitate further handling of the files. Virtually Merging Document Files using Drag and Drop 1 Select the document file to be combined in the thumbnail view or list view. ❍ The thumbnail view or list view from a search result cannot be used for this purpose.
Managing Document Files 5 Virtually Merging Document Files from the menu 1 Select the document files to be virtually merged in the thumbnail view or list view. ❍ The thumbnail view or list view from a search result cannot be used for this purpose. 2 From the “File“ menu select “Combination/Stack Documents“. The selected files are merged virtually in order, starting with the upper most left file. ? How to select multiple files? ➜ Determine the borders with the mouse and select an area.
Managing Document Files 5 2 Select “Combination/Unstack Current Page“ from the “File“ menu or “Context“ menu. The specified file is removed from the “Virtual Merge“ mode and is displayed in the thumbnail view. Removing all Files from a “Virtual Merge“ Mode 1 Select a “Virtual Merge“ mode in the thumbnail view or list view. 2 Select “Combination/Unstack Document“ from the “File“ menu or “Context“ menu.
Managing Document Files 5 Slide Show This section provides information on how to start slide shows. The slide show displays all the document files contained in a “Virtual Merge“ mode automatically. Starting a Slide Show In order to start a slide show, follow the steps mentioned below. 1 Open a management object folder in thumbnail view or list view. You also can use the thumbnail view from a search result. 2 Select one “Virtual Merge“ to be viewed in the slide show.
Managing Document Files 5 Buttons and Displays in the Slide Show Window By means of the buttons you can manage and manipulate the execution of the slide show. ➜ Choose the function desired by clicking on the corresponding button. 1 2 3 4 5 6 7 8 9 No.
Managing Document Files 5 5.4 Actual Merge PageScope Cabinet allows you to to transform a “Virtual Merge“ mode into a single PDF file or into a single multiple-page TIFF file. Only image files can be combined into a single PDF file or a single multiple-page TIFF file . ✎ Note When you create such a file from a “Virtual Merge“ mode, keywords, markers, and tags will not be transferred.
Managing Document Files 5 are also merged in the same order as the virtually merged files, and are transferred to the actually merged files. 5.5 Document File Formats Applicable File Formats PageScope Cabinet manages all the document files which are contained in a management object folder. To look at the document files, the program uses the viewer. If the viewer is not able to process the file format, the application which is linked to the file name extension is opened.
Managing Document Files 5 How to Transform File Formats ✎ Only image files can be transformed The transformation to another file format can be performed with image files only. If you perform format conversion on virtually merged files, only the images contained in the virtually merged document files will be converted. In order to transform the format of a document file, follow the steps mentioned below. 1 Select one original file to be transformed in the thumbnail view or list view.
Managing Document Files 5 ✎ Note If the file name already exists, PageScope Cabinet will modify the new file name in order not to overwrite the existing file. For example, MyPic.tif shall be saved as MyPic.jpg. As MyPic.jpg already exists, a file named MyPic.1.jpg will be created. Keywords, tags and markers set on the original file will not be transferred to the new file.
Managing Document Files 5 5.6 Working With Markers PageScope Cabinet allows you to set markers on document files. In order to work with markers, open the PageScope Cabinet DocViewer, see "Displaying the Document File Details using PageScope Cabinet DocViewer" on page 5-8. Setting up Markers Before you start, make sure that “Show Markers“ in the “View“ menu of the PageScope Cabinet DocViewer is activated.
Managing Document Files 5 Setting up stamps 1 Click on the button in the marker bar as shown in the figure. 2 Select a stamp type in the drop-down menu on the right. 3 Move the mouse cursor to a desired position on the image in the “Document Displaying“ field. 4 Press the left mouse button. A stamp is setted up on the image file.
Managing Document Files 5 Selecting markers If you want to process markers, you have to select them in advance. In order to select markers, follow the steps mentioned below. 1 Click on the button in the marker bar as shown in the figure. 2 Click on a marker using the left mouse button. ❍ If you want to select several markers at the same time, keep pressing the control key during selection using the left mouse button. The marker(s) will be selected.
Managing Document Files 5 Moving Markers 1 Select the markers to be moved. 2 Drag the markers using the left mouse button to a desired position. 3 Release the left mouse button at the desired position. The markers selected are moved. Deleting Markers 1 Select the markers to be deleted. 2 Select “Delete“ from the “Edit“ menu or “Context“ menu. The markers selected are deleted. ✎ Note If you select “Delete all Markers“, all the markers in the document will be deleted regardless of their selection status.
Managing Document Files 5 Sending a Part of the Image to the Clipboard In order to send a part of the image to the clipboard in order to paste it into another application, follow the steps mentioned below. 1 Click on the button in the marker bar as shown in the figure. 2 Move the mouse cursor to a desired position on the image in the “Document Displaying“ field. 3 Press the left mouse button. ❍ Hold down the button and select the section to be copied.
Managing Document Files 5.7 5 Working with Keywords PageScope Cabinet allows you to assign keywords to your documents. This section will show you how to create, rename and delete keyword sets. Setting up Keyword Sets The keyword sets are to be defined beforehand by the user. PageScope Cabinet does not differentiate upper and lower case, i.e. “AAA“ and “aaa“ are treated as an identical keyword. Creating a Keyword Set 1 Select “Keywords“ from the “View“ menu. The Keyword window is displayed.
Managing Document Files 5 3 Assign an expressive name to the keyword set. 4 Finally press [ENTER]. The new keyword set is created. Renaming a Keyword Set 1 Select the keyword to be renamed in the Keyword window. 2 Select “Rename“ from the “Edit“ menu or “Context“ menu. This will access the edit mode. 3 Rename the keyword set. 4 Finally press [ENTER]. ✎ Note If you wish to cancel the operation press the [Escape] key.
Managing Document Files 5 Deleting a Keyword Set 1 Select the keyword to be deleted in the Keyword window. 2 Select “Delete“ from the “Edit“ menu or “Context“ menu. The computer will ask you if you really want to delete the keyword. 3 Click on the [YES] button. The selected keyword set will be deleted.
Managing Document Files 5 Assigning Keywords to Document Files You can set up keywords to document files to facilitate the search function. There are several methods to set up keywords. You can create new keyword sets in the “Property“ dialog (of a document file), but not in the “PageScope Cabinet DocViewer“ dialog. Assigning a Keyword from the Menu Bar: 1 Select a keyword set to be assigned in the Keyword window. 2 Select “Copy“ from the “Edit“ menu or “Context“ menu.
Managing Document Files 5 Assigning a Keyword in the “Properties“ dialog of a Document File: 1 Open the “Property“ dialog of a document file in the thumbnail view or list view, see "Displaying the Document File Properties" on page 5-7. 2 Click on the [ADD] button in the “Property“ dialog. The Keyword window will be displayed. 3 Click on the [NEW] button if you want to create a new keyword set. ❍ Assign an expressive name to the keyword set. 4 Select a keyword set to be assigned.
Managing Document Files 5 5.8 Working with Tags PageScope Cabinet allows you to assign tags to your documents in order to facilitate document search. This section will explain how to set up or delete tags. Assigning Tags to Document Files 1 Open the Property dialog of a document file in the thumbnail view or list view, see "Displaying the Document File Properties" on page 5-7. 2 Insert or edit the tags in the tag field of the Property dialog. ❍ If you enter more than one word, separate them by a space.
Managing Document Files 5 Deleting Tags from Document Files 1 Open the Property dialog of a document file in the thumbnail view or list view, see "Displaying the Document File Properties" on page 5-7. 2 Delete the tags in the tag field of the Property dialog. 3 Close the Property dialog by clicking on the [X] button in the upper right corner. or Select another document file of a “Virtual Merge“ mode. The tags will be deleted. 5.
Managing Document Files 5 Extracting characters from a selected image file 1 Select an image file, and right click on it to bring up the context menu. 2 Select “Character Recognition“. 3 OCR is performed on the selected image, and character strings are extracted and registered as searchable text. ✎ Note When you extract characters from a virtually merged file containing an image file, the extraction is possible only from the image file.
Searching for Document Files 6 6 Searching for Document Files This chapter provides information on how to search files in management object folders using file names, modification date etc. 6.1 Opening the Search Dialog 1 Select the management object folder to be searched in the “Folder Tree“ window. ❍ If you wish to search all the management object folders, select the top cluster of the folder tree. 2 Select “Search“ from the “File“ menu or “Context“ menu. The Search dialog will be displayed.
Searching for Document Files 6 6.2 Search Conditions Searching by File Name 1 Activate the [FILE NAME] checkbox in the Search dialog. 2 Enter a document file name to be searched in the text box below. ❍ If you wish to specify several file names, separate the file names using a semicolon. You can use wildcard characters. 3 Click on the [SEARCH] button. The search starts. The result will be displayed in the Search Result... thumbnail view or list view.
Searching for Document Files 6 Searching by Modification Date 1 Activate the [DATE] checkbox in the Search dialog. 2 Set a file modification start date in the left drop-down box. 3 Set a file modification end date in the right drop-down box. 4 Click on the [SEARCH] button. The search starts. The result will be displayed in the Search Result... thumbnail view or list view.
Searching for Document Files 6 Searching by Tags 1 Activate the [TAG] checkbox in the Search dialog. 2 Enter a word to be used as search condition. ❍ If you enter more than one word, separate them by a space. 3 Select either “Any word“ or “All words“ in the drop-down box, if you have selected more than one tag. 4 Click on the [SEARCH] button. The search starts. The result will be displayed in the Search Result... thumbnail view or list view.
Searching for Document Files 6 Searching by Keywords 1 Activate the [KEYWORD] checkbox in the Search dialog. 2 Select the keywords to be searched from the keyword list at the left pane. 3 Click on the [ADD] button. This will transfer the keywords to the right pane. These keywords will be used for the search. ? Do you want to remove keywords from the right pane? ➜ Select the keywords to be removed from the right pane and click on the [REMOVE] button to transfer them back to the left pane.
Searching for Document Files 6 Searching by Markers 1 Activate the checkbox [MARKER] in the Search dialog. 2 Select the markers, their colors and/or the stamps to be searched from the drop-down boxes. 3 Select either “All Markers“ or “Any Markers“ in the drop-down box on the right, if you have selected more than one marker and stamp. 4 Click on the [SEARCH] button. The search starts. The result will be displayed in the Search Result... thumbnail view or list view.
Searching for Document Files 6 Searching by Text 1 Activate the [TEXT] checkbox in the Search dialog. 2 Enter the search text. ❍ ❍ If you enter more than one word, separate them by a space. You can also perform a fuzzy search by attaching a “%“ or a “_“ to a character string. Example: All Abc_g Abc%g Abcg Abcdg Abcdefg Abcvffg Abddd abcdg abcdef aaaaxx 3 Select either “Any word“ or “All words“, if there are more search words than one. 4 Click on the [SEARCH] button. The search starts.
Searching for Document Files 6 Compound Search 1 Activate the checkboxes for all the items to be searched for in the Search dialog. 2 Select the search items desired. 3 Click on the [SEARCH] button. The search starts. The result will be displayed in the Search Result... thumbnail view or list view. Only files matching to all search conditions specified will be displayed. ✎ Note The compound search function will look up document files matching multiple conditions.
Searching for Document Files 6 Saving, Retrieving and Deleting Search Conditions Saving a Search Condition 1 Activate the checkboxes for all the items to be searched for in the Search dialog. 2 Select the search items desired. 3 Click on the [SAVE] button. The SAVE AS dialog will be displayed, if a new set of search conditions is created. If the set of search conditions is already existing, the program will overwrite it. 4 Enter the search condition name desired. The search condition is saved.
Searching for Document Files 6 Saving a Search Condition under Another Name 1 Select a saved search condition in the Search dialog, see "Retrieving a Search Condition" on page 6-9. 2 Click on the [SAVE AS] button. The SAVE AS dialog will be displayed. 3 Enter a new search condition name. ❍ If an identical name already exists, the program will ask you whether you want to overwrite it. Click on the [YES] button to overwrite.
Printing 7 7 Printing This chapter provides information on how to print thumbnails and/or document files with PageScope Cabinet. Document files will be printed by means of the original application with which the document files are created. Image files can also be printed with markers. 7.1 Setting up the Printer 1 Select “Print Setup...“ from the “File“ menu. The Printer Setup dialog box is displayed. 2 Select the printer desired and set it up. 3 Click on the [OK] button to confirm.
Printing 7 Printing a Document File In order to print a document file, follow the steps mentioned below. 1 Select the document file to be printed in the thumbnail view or list view. The thumbnail view or list view from search results can also be used for this purpose. 2 Select “Print Document“ from the “File“ menu or “Context“ menu. The document file is opened in the application program which is linked to the file name extension and then printed.
Printing 7 Printing Images with Markers When you print out an image from the original application with which the image was created, markers and/or stamps will not be printed. If you wish to print markers and/or stamps on the images, do the following: 1 Select the image file to be printed with markers in the “Thumbnail View“ window or in the “List View“ window. 2 Select “Open“ from the “File“ menu or from the “Context“ menu. The PageScope Cabinet DocViewer window is opened.
7 7-4 Printing PageScope Cabinet
Using a TWAIN Interface 8 8 Using a TWAIN Interface This chapter provides information on how to import an image from a TWAIN device, convert it into various formats and save it. To operate this function, your TWAIN devices (scanner, digital camera, etc.) must be connected correctly and an appropriate device driver corresponding to the TWAIN device must be installed on your computer. 8.1 Selecting a TWAIN Device Before importing an image into the PageScope Cabinet, you have to select the import source.
Using a TWAIN Interface 8 8.2 Importing an Image from the TWAIN Device In order to import an image from the TWAIN device, follow the steps mentioned below. 1 In the “Folder Tree“ window, select the management object folder in which the image file to be imported should be saved. 2 Select “TWAIN/Select Source Aquire“ from the “File“ menu. This will start the installed driver software for the selected TWAIN device. 3 Import the image file according to the instructions of the TWAIN device driver.
Using a TWAIN Interface 8 6 If the file format you have selected is JPEG or PDF format, you can specify the compression rate. High Quality means a low compression rate, and a High Compression rate means a low quality of the image. 7 If necessary, change the orientation of the image: ❍ ❍ ❍ Select the image. Specify a rotation angle. Click on the [ROTATION] button. 8 If you wish to register searchable text, check the “Do character recognition“ checkbox.
Using a TWAIN Interface 8 ✎ Note If the TWAIN device driver supports the continuous import of several image files , you can import two or more images. All the image files are displayed in the TWAIN dialog. If you have chosen “Multiple TIFF“ as file format, you can save all the image files in one file. If you wish to save all image files as “Virtual Merge“ mode, activate the check box [COMBINATION].
Distributing Document Files 9 9 Distributing Document Files This chapter provides information on how to attach document files to an e-mail message and on how to set up the FTP server functionality of PageScope Cabinet. 9.1 Attaching Document Files to E-Mail Messages PageScope Cabinet allows you to attach document files to e-mail messages. In order to attach a document file to an e-mail message, follow the step mentioned below.
Distributing Document Files 9 9.2 FTP Server Function PageScope Cabinet offers a function to become an FTP server. Thus, it can receive document files from the devices connected to a network and take in data from Minolta Mulifunctional Products. The PageScope Cabinet FTP server cannot be used if another FTP server is installed on your PC. For example, the program package “Internet Information Server“ for Windows NT/2000 contains such a FTP server.
Appendix 10 10 Appendix This chapter provides a glossary as well as an index. 10.1 Glossary The following terms often appear when using PageScope Cabinet and when reading this User’s Manual: Actual Merge An operation which combines multiple documents into a single file. This operation does not modify the original documents and generate a PDF file or a multiple-page TIFF file.
Appendix 10 Management Object Folder A folder which is managed by PageScope Cabinet. If you designate a folder as a management object folder, you can use various facilities in PageScope Cabinet such as a thumbnail display and search function. Marker Generic term for symbols, lines and stamps such as ● and ▲. You can designate a line style and colour for the markers except for stamps. Tag Sequences of strings (phrases) which are added to the document by the user.
Appendix 10.2 10 Index A Actual Merge .....................................................................................5-16 Attaching document files to e-mail messages .....................................9-1 C Changing the file format ......................................................................8-2 Clipboard, sending a part of an image to the clipboard .....................5-24 Closing PageScope Cabinet ................................................................
Appendix 10 F File formats ....................................................................................... 5-17 G Glossary ............................................................................................ 10-1 I Installation Installing PageScope Cabinet ....................................................... 3-2 Uninstalling PageScope Cabinet ................................................... 3-4 K Keywords ............................................................................
Appendix 10 P PageScope Cabinet Closing ...........................................................................................4-2 Starting ...........................................................................................4-1 Printing A document file ..............................................................................7-2 An overview of thumbnails .............................................................7-1 Images with markers .....................................................
Appendix 10 Changing the display size ........................................................... 4-23 Creating ....................................................................................... 4-21 Printing an overview ...................................................................... 7-1 Resolution ................................................................................... 4-21 Rotating .......................................................................................
