User Manual Minoltafax 1600e www.minoltaeurope.
Contents 1 2 General Information................................................. 1- 1 1.1 Introduction ................................................................................. 1- 1 1.2 How Does a Fax Machine Work? ............................................... 1- 2 1.3 Certificate for Machines with CE Marking ................................ 1- 3 CTR 21 Approval........................................................................... 1- 3 1.4 Safety Precautions.........................
Entering Initial Settings ......................................... 3 - 1 3.1 4 II Typing Conventions in this Manual ......................................... 3 - 1 3.2 Entering Characters .................................................................. 3 - 1 3.3 Function of the Keys ................................................................. 3 - 2 Entering Numbers and Characters .............................................. 3 - 3 Special Characters .......................................
Manual Dialling Using the Numeric Keypad................................. 4 - 6 One-Touch Dialling ...................................................................... 4 - 6 Speed Dialling .............................................................................. 4 - 6 Automatic Group Dial using the One-Touch Keys 17-20................. 4 - 7 Program Dialling........................................................................... 4 - 7 Combination Dial...............................................
7 8 IV Connecting the Fax Machine to Your Computer . 7 - 1 7.1 Use as PC-Fax, Scanner and PC-Printer ................................. 7 - 1 Modem Specifications ................................................................. 7 - 1 7.2 Setting PC Mode ........................................................................ 7 - 1 Number of Rings.......................................................................... 7 - 2 PC Baudrate .................................................................
9 Maintenance and Trouble-Shooting ...................... 9 - 1 Cleaning the Machine .................................................................. 9 - 1 Cleaning the Casing..................................................................... 9 - 1 Cleaning the ADF and the Scanner ............................................. 9 - 2 9.1 Replacing the Toner Cartridge.................................................. 9 - 3 Replacing the Drum Cartridge......................................................
VI Minoltafax 1600e
General Information 1 General Information 1.1 Introduction 1 Thank you for choosing this Minoltafax 1600e and showing confidence in our product. This machine has a modern design and fulfils today's requirements of a fax machine. It combines advanced technology with a contemporary appearance. The machine is authorised for use in the public telephone network and is compatible to other fax machines of the communication standard 3.
General Information 1 1.2 How Does a Fax Machine Work? A fax machine can be connected to a normal telephone system without taking any special precautions, just like a normal telephone set. The function of a fax machine is quite similar to that of a telephone. The way a fax machine works is simple: Documents are at first scanned. This is done by the scanning unit. The machine does not recognise the letters but reads the picture, dot by dot, and marks each dot as black or white.
General Information 1.3 1 Certificate for Machines with CE Marking CTR 21 Approval Annex II The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, or itself, give an unconditional assurance of successful operation on every PSTN network termination point.
General Information 1 1.4 Safety Precautions l Connect the machine only to a 200 - 240 V/ 50 Hz earthed power point. l Make sure the power is not turned off over night. l Always pull at the plug, never at the wire, when you want disconnect the machine from the power supply. If possible, connect the machine directly to a wall outlet. l To facilitate communication always keep the machine switched on and program the correct user data. Make sure to enter the correct user names.
General Information 1 Laser Safety This fax machine contains a page printer which operates by means of a laser. This fax machine contains a page printer which operates by means of a laser. This machine does not impose any danger as long as it is used according to the procedures described in this manual. The laser is limited to the interior of the machine. The environment is protected from the laser emission by the covers of the machine. Internal Laser Radiation Maximum radiation: 7.
General Information 1 Dialling Functions l 20 one-touch keys (for individual destinations or as group dial destinations) l 100 Speed dial options l Automatic redial / on hook dialling / group dialling l Phone book function Functions l Delayed transmission l Broadcasting (up to 100 Destinations) l Multi-tasking operation interface l Polling RX / TX l Confidential reception / mailbox transmission l Copies Additional Functions l RS-232C PC-interface l Use as scanner (software optional) l Use as PC fax (softw
Installation 2 2 Installation 2.1 Unpacking The drawing below shows what should be included in the packaging.
Installation 2 2.2 Location l Avoid direct exposure to sunlight and place the machine away from heaters. l Avoid humid or dusty locations. l Place the machine on an even, non-vibrating surface. l Keep the machine away from magnetic fields (TV sets, radio). l Avoid locations close to ventilation openings, air conditioners and heaters. l The machines should be easily accessible from all sides. l Make sure no liquids can enter the machine. l Keep all covers closed when the machine is in stand-by.
Installation 2 The figure below shows the space required to ensure easy access to the machine and its proper functioning. Make sure there is enough space around the machine (approx. 40 cm in every direction).
Installation 2 2.
Installation 2 1 Bild 4503u201 einfügen 2 4 3 1 RS-232C interface 2 Line terminal 3 Power terminal 4 Mains switch Minoltafax 1600e 2-5
Installation 2 2.4 Control Panel, Displays and Keys 4 BILD 4503U204 EINFÜGEN 3 2 1 21 20 Error 15 5 6 7 8 9 10 11 12 13 14 Manual RX Speed Dial PC Standard Fine Halftone 1 2 3 4 5 6 7 8 9 * 0 # Redial/Pause Memory TX Resolution Confirm Set Function Yes No 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 Stop 19 2-6 18 Start7Copy 17 16 Num Display/Key Function 1 MEMORY LED If glowing, the machine is in the memory transmission mode.
Installation 2 Num Display/Key Function 16 START/COPY Starts all functions of the machine such as transmission, receiving, copying etc. 17 STOP Stops the current operation. 18 ONE TOUCH Use this key to dial a stored number. Also use this key to enter spaces and to delete wrong entries when entering data. 19 SELECTION KEY Use this key to select the upper or the lower row of onetouch keys. 20 RESOLUTION Press this key to select the desired resolution.
2 2.5 Installation The Toner Cartridge and the Drum Cartridge In this laser fax, characters and images are created through a process in which the drum cartridge applies toner to the page in the machine's developing section. The drum cartridge should be handled with care to ensure proper performance at all times. Be sure to avoid exposing the cartridge to direct sunlight or any other direct light.
Installation 2 Installing the Toner Cartridge and the Drum Cartridge 1 Press the release buttons to release the cover and open it. Bild 4503u201 einfügen 2 Insert the drum cartridge along the guides into the machine. Bild 4503u201 einfügen 3 4 Unpack the toner cartridge. Then, holding the cartridge with both hands, shake it to distribute the toner evenly. eins von den Tonerschüttelbilder einfügen Insert the toner cartridge along the guides into the machine.
Installation 2 5 Press the handle of the Toner cartridge until it locks into position. Bild 4503u201 einfügen 6 2.6 To close the cover press in the direction of the arrows until the cover locks into position. Bild 4503u201 einfügen Supply Paper Installing the Paper Input Tray 1 Insert the two protrusions of the tray into the appropriate holes. Bild 4503u116 eien Installing the Paper Tray 1 Insert the two protrusions of the tray into the appropriate holes.
Installation 2 Installing the Document Output Tray Insert the document output into the openings at the front of the machine. 2.7 Replace Rx Paper Your fax prints on plain paper of the following specifications: 60-90 g/m² . The paper cassette holds up to 250 sheets of A4-sized paper. A4, Letter, Legal (A4 is the standard size).If you want to use paper sizes, that are not standard, adjust the lateral paper guides according to the new paper size 1 Fan the paper well and align the sheets.
Installation 2 2.8 Connecting the Power Cable and the Telephone Line Cable 1 2 Plug the power cable into socket on the left of the machine. Then connect it to the wall socket. Mind the safety notes in chapter 1. Bild 4503u110 einf Plug the end of the telephone cord into the terminal of the machine. Bi 3 Plug the wall end of the telephone cable into the wall socket. Connecting the Interface Cables The RS-232C serial interface cable is available as an optional accessory.
Installation 2 Turning the Power On Press the power switch to turn the machine on. It is located on the back right hand side of the machine. Press I for On, press O for Off. When the machine is in stand-by mode the display to the right will appear. Now the machine is ready for operation. Bild von Hand & Schalter einfügen NOV. 19 13:30 100% SET DOC. FACE DOWN Note Always leave the machine on for at least three seconds before turning it off again. Otherwise it might be seriously damaged.
2 2-14 Installation Minoltafax 1600e
Entering Initial Settings 3 3 Entering Initial Settings Before all features of your Minoltafax are available you are obliged to enter several settings. This chapter explains how to set your name, your line type and the remote locations with which you may wish to communicate. You can cancel the setting anytime by pressing STOP. The setting will then not be saved. If you do not press any key within 30 seconds your fax machine will return to stand-by mode. 3.
Entering Initial Settings 3 3.3 Function of the Keys Use ENTER or the arrow keys to access the following functions. Press ENTER or the arrow keys repeatedly until the desired function appears in the display. Then press the numeric key according to the desired function. The settings that are available will be shown on the display. Detailed descriptions of the procedure will be provided in the corresponding chapters.
Entering Initial Settings 3 Entering Numbers and Characters To enter characters press the following keys: Numeric key 1 2 3 4 5 6 7 8 9 0 1 time 1 2 3 4 5 6 7 8 9 0 2 times A D G J M P T W 3 times B E H K N Q U X 4 times C F I L O R V Y 5 times S Z Special Characters Press # as many times as shown in the table. Numeric key # Numeric key # Numeric key # 1 time & 9 times # .
Entering Initial Settings 3 3.4 Entering Date and Time Date and time appear on the display, the activity report and the other fax machine's printouts. Description Display 1 Press 7 times SET. INITIAL USER DATA? YES / OR 1 - 4 2 Press 1. 1 DATE AND TIMES 3 Enter the date (DDMMYY) and time (24 hour format) and press YES to store the entry. ** ** ’** * - ENTER DAY- é ê **:** Note If enter day appears in the display, enter the day of the week. (0 = Sunday, 1 = Monday etc.).
Entering Initial Settings 3.5 3 Entering your Fax Number You can place your name and fax number in the header. The header will appear at the top of the faxes you send. Enter your name and your fax number in the header. The information in the header help the receiving station to identify the sender. Press SPEED DIAL to enter the ”+”. You can enter spaces with one-touch key 9. Description Display 1 Press 7 times SET. INITIAL USER DATA? YES / OR 1 - 4 2 Press 2 to delete an existing number press NO.
Entering Initial Settings 3 3.6 Entering Your Name You can enter either your company name, your name or both. Up to 32 characters can be entered. Refer to 3.2 for instructions on how to make the entries. Description 3-6 Display 1 Press 7 times SET. INITIAL USER DATA? YES / OR 1 - 4 2 Press 3 to delete an existing number press NO. 3 NAME 3 Enter your name and press YES to store the entry.
Entering Initial Settings 3.7 3 Set Phone Type Use this function to adjust your Minoltafax to either the public telephone network or a private extension. Dialling Mode Choose the dialling mode of your preference. Tone dialling (DTMF) dials the number by transmitting a combination of beeps. You might need it when your fax has to transmit a set of numbers which are coded as beeping noises, e.g.when you use the mailbox function.
Entering Initial Settings 3 PSTN or PBX Use this function to set the machine to PSTN or PBX. In PBX line dial numbers (prefix no.) or flash line access are possible. Description Display 1 Press 5 times SET. MACHINE OPERATION? YES / OR 1 -6 2 Press 6. 6 PSTN. 3 Use the arrow keys to select the de- * PSTN. PBX sired setting and press YES. - Select & press ”YES” 4 If you select PBX, select flash line access or dial code access using the arrow keys.
Entering Initial Settings 3 Entering One-Touch Numbers Use this function to store your most frequently called fax numbers for instant recall or to arrange call groups for broadcasting (for more information refer to "Entering Call Groups"). Besides, you can store functions like polling or delayed transmission in one of the last 4 one-touch keys. Description Display 1 Press SET and 1. 1 ONE-TOUCH 2 Press the desired one-touch key between 01 and 20.
Entering Initial Settings 3 Storing a Direct-Dialling-In Number in a One-Touch Key You can reach a PC based fax machine directly by entering a direct-dialling-in for a subaddress. Description 3-10 Display 1 Press SET and 1. 1 ONE-TOUCH 2 Press the desired one-touch key between 01 and 20. - SELECT ONE-TOUCH- 3 Enter the first part of the number and press the arrow up key. (= _ OK=YES 4 Enter the extension number and press YES.
Entering Initial Settings 3 Entering Speed Dial Numbers Similar to the one-touch keys you can store fax numbers as speed dial numbers. You dial a speed dial number by entering a two-digit identifier code. Up to 100 speed dial numbers can be stored (00-99). Description Display 1 Press SET and 2. 2 SPEED DIAL 2 Enter the 2 digit speed dial number's identifier code. SPEED DIAL _ 3 Enter the fax number and press and press YES. (= _ OK=YES 4 Use the numeric keypad to enter the name and press YES.
Entering Initial Settings 3 Storing a Direct-Dialling-In Number (Speed Dial) You can reach a PC based fax machine directly by entering a direct-dialling-in for a subaddress. Description 3-12 Display 1 Press SET and 2. 2 SPEED DIAL 2 Enter the 2 digit speed dial number's identifier code. SPEED DIAL _ 3 Enter the first part of the number and press the arrow up key. (= _ OK=YES 4 Enter the extension number and press YES. (=: _ OK=YES 5 Use the numeric keypad to enter the name and press YES.
Entering Initial Settings 3 Changing One-Touch- or Speed Dial Numbers You can change one-touch- or speed dial numbers by following the procedure below. Description Display 1 Press SET and 1 or 2. 1 ONE-TOUCH 2 Press the desired one-touch key or enter the desired speed dial number. - SELECT ONE-TOUCH- 3 Press NO. Stored! STOP? OK=YES (EDIT/DEL=NO) 4 Select Edit using the arrow keys and press YES. * EDIT DELETE - Select & press ”YES” 5 Enter the new number and press YES.
Entering Initial Settings 3 Erasing One-Touch- or Speed Dial Numbers You can erase one-touch- or speed dial numbers by following the procedure below. Description Display 1 Press SET and 1 or 2. 1 ONE-TOUCH 2 Press the desired one-touch key or enter the desired speed dial number. - SELECT ONE-TOUCH- 3 Press NO. Stored! STOP? OK=YES (EDIT/DEL=NO) 4 Select delete using the arrow keys and press YES. EDIT * DELETE - Select & press ”YES” 5 Press YES.
Entering Initial Settings 3 Entering Call Groups You can program one of the one-touch keys 17-20 to call several destinations successively and send the same document to all destinations (Broadcasting). Use this function, if you frequently send to the same group. You can store up to 100 destinations in 4 groups. Note In order to arrange numbers as call groups, these must be stored as one-touch- or speed dial numbers. Description Display 1 Press SET and 3.
Entering Initial Settings 3 Changing Group Dials You can change group dials by following the procedure below. Description 1 Press SET and 3. 3 GROUP DIAL 2 Press the desired one-touch key between 17 and 20. - SELECT ONE-TOUCH- 3 Press NO. Stored! STOP? OK=YES (EDIT/DEL=NO) 4 Select Edit using the arrow keys and press YES. * EDIT DELETE ALL - Select & press ”YES” 5 Use the numeric keypad to enter the name and press YES.
Entering Initial Settings 3 Erasing Call Groups You can erase group dials by following the procedure below. Description Display 1 Press SET and 3. 3 GROUP DIAL 2 Press the desired one-touch key between 17 and 20 under which the desired group is stored. - SELECT ONE-TOUCH- 3 Press NO. Stored! STOP? OK=YES (EDIT/DEL=NO) 4 Select delete all using the arrow keys and press YES. EDIT * DELETE ALL - Select & press ”YES” 5 Press 2 times NO to terminate the process. NOV. 19 13:30 100% SET DOC.
Entering Initial Settings 3 3.8 Advanced Settings You can adjust the machine to your personal requirements with the following settings. Power Save Mode The power save mode reduces the machine's power consumption in stand-by mode. The temperature of the fusing roller is reduced until a page is ready for printing. Therefore printing is delayed for a couple of seconds. Default setting for the power save mode is ON.
Entering Initial Settings 3 LCD Contrast Use this function to adjust the LCD contrast to the light conditions of your location. Follow the procedure below to make your fax machine print the key setting list. Description Display 1 Press 5 times SET. MACHINE OPERATION? YES / OR 1 -6 2 Press 2. 2 LCD CONTRAST 3 Use the arrow keys to select the desired setting and press YES. DARKçoonooè LIGHT - Select & press ”YES” 4 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Entering Initial Settings 3 Setting ECM Mode (Error Correction Mode) Use this function to set the ECM mode. ECM is a communication standard for group 3 fax machines. In this mode data that may be lost due to poor line quality is sent repeatedly. This procedure reduces the number of errors considerably. Although the time for the transmission is longer, it is still quicker than re-sending a whole page. Description 3-20 Display 1 Then press 5 times SET. MACHINE OPERATION? YES / OR 1 -6 2 Press 5.
Entering Initial Settings 3 Header and Footer Header Your fax number, your name, the number of pages to be transmitted, date and time appear in the header. This information is transmitted to the other fax machine. For this the set uses data is used. Use this function to print a header on the transmitted pages. Follow the procedure below to make your fax machine print the key setting list. Description Display 1 Press 3 times SET. TX OPERATION? YES / OR 1 -3 2 Press 3.
Entering Initial Settings 3 Footer An ID number, a page number and date and time appear in the footer. Use this function to print a footer on the received pages. Follow the procedure below to make your fax machine print the key setting list. Description 3-22 Display 1 Press 4 times SET. RX OPERATION? YES / OR 1 -3 2 Press 7. 7 FOOTER 3 Use the arrow keys to select the desired setting and press YES. *ON OFF - Select & press ”YES” 4 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Sending Faxes 4 4 Sending Faxes 4.1 Transmission Notes on Original Documents Your fax machine is capable of transmitting the document sizes below. You can place up to 20 sheets of paper in the A4-format in the Automatic Document Feeder (ADF). To guarantee correct paper feeding, you should not place more that 10 sheets in the document feeder. max. width 216 mm min.
Sending Faxes 4 Photocopy or Carrying Film Documents that meet the following characteristics must be photocopied or placed in a carrying film before they can be sent. Make sure to insert the carrying film with the closed side first into the machine.
Sending Faxes 4 Note If this occurs repeatedly, contact your technical service for a memory upgrade. Until then you should send large documents in direct mode, i.e. with the memory turned off. 4.2 Settings for Sending a Fax Resolution 1 Insert the document into the ADF. NOV. 19 13:30 100% SET DOC. FACE DOWN If you send documents with normal print or typed documents, adjustments are not necessary. To change the resolution press RESOLUTION.
Sending Faxes 4 If you set the resolution via the control panel, this setting is only kept for the current transmission. You can change the resolution permanently by following the procedure below: Description Display 1 Press 2 times SET. SCAN/PRINT? YES / OR 1 -5 2 Press 1. 1 RESOLUTION 3 Use the arrow keys to select the desired setting and press YES. STD F - Select & press ”YES” 4 Press NO to return to stand-by mode. NOV. 19 13:30 100% SET DOC. FACE DOWN é ê *GRY.
Sending Faxes 4 Page Count This function compares the number of pages you have entered with the number of scanned pages. If they do not match, your Minoltafax will set off an alarm. Description Display 1 Press 3 times SET. TX OPERATION? YES / OR 1 -3 2 Press 1. 1 PAGE COUNT 3 Use the arrow keys to select the desired setting and press YES. *ON OFF - Select & press ”YES” 4 Press NO to return to stand-by mode. NOV. 19 13:30 100% SET DOC.
Sending Faxes 4 4.3 Dialling Methods Seven different dialling methods are available. Insert the document face down into the ADF and dial with the dialling method of your choice. Manual Dialling Using the Numeric Keypad 1 Dial the fax number using the nu(=SET Faxno. meric keypad and press START. è or FUNCTION Check the number in the display and change it, if necessary. For this press STOP to delete and enter the number again. You can also correct single digits using the arrow keys. Max.
Sending Faxes 4 Automatic Group Dial using the One-Touch Keys 17-20 1 Press a one-touch key 17 - 20. If a group is stored under this key its name will be displayed. The Minoltafax 1600e begins to dial after the document has been scanned.
Sending Faxes 4 Combination Dial You can use this function to dial the pre-dial number you have stored in a one-touch key or as a speed dial number. Description Display 1 Press the one-touch key in which you have stored the pre-dial number. (= 123 2 Enter the rest of the number and press START. (= 123 456 (S = START) You can also enter the second part of the number using the one-touch keys or the speed dial numbers.
Sending Faxes 4.4 4 Transmission Methods Memory Transmission Sending a Document from the Memory Select memory transmission as a default. You should send faxes in direct mode only exceptionally, e.g. if not enough memory is available. Since your fax machine is a multi-tasking device it is possible to scan documents while your Minoltafax is sending from memory, receiving or printing. As soon as the current operation is finished the new document will be sent. Memory transmission offers several advantages.
Sending Faxes 4 Direct Transmission You can send directly from the ADF, if not enough memory is available to scan all documents you want to transmit. Make sure you have switched off MEMORY before. Description 4-10 Display 1 Insert the document face down into the ADF. Adjust the contrast and resolution, if necessary. 2 Dial the telephone number manual- (= 123 456 ly or use one of the one-touch keys (S = START) a speed dial number. 3 Press START to begin the transmission. (=ENTER Faxno.
Sending Faxes 4 Delayed Transmission You can use this function to take advantage of lower evening and weekend long-distance rates. You can only use this function if date and time are stored in the machine. Insert the document face down into the ADF. Adjust contrast and resolution if necessary. Description Display 1 Press FUNCTION and 3. 3 TIMER 2 Enter the time of the transmission using the numeric keypad (24 hour format) and press YES.
Sending Faxes 4 Broadcasting Your Minoltafax 1600e is capable of sending documents from the memory to up to 100 recipients dialling manually, by one-touch key, speed dial or group dial. The machine dials and transmits the document sequentially to each recipient. If one of the numbers is engaged, your fax machine will dial the next one and return to the engaged number in the end. After broadcasting it will print a report automatically and return to stand-by mode.
Sending Faxes 4 Polling Transmission You can use this function to transmit documents automatically. The recipient can retrieve the document on demand. The document can even consist of several pages. Insert the document into the ADF in order to scan it. The caller establishes the communication and must have the function polling reception turned on in his machine. Your Minoltafax offers you a single mode and a multiple mode. In single mode the document can only be polled once.
Sending Faxes 4 Mailbox Transmission Use this function to transmit a document to a mail box. This is helpful, if only a specific person may read the document. However, both machines must be the same model. The transmission is only executed, if both mailbox ID codes are identical. This prevents the document from being transmitted to a wrong mailbox. The document is scanned into the remote fax machine's memory and can only be printed if the recipient enters the correct 4 digit mailbox ID.
Sending Faxes 4 Password TX This function limits communication to those destinations that use the same password as you. However all destinations stored in the on-touch keys and the speed dial numbers can be reached. Entering the Password Description Display 1 Press 7 times SET and 4. 4 PASSWORD 2 Enter the 4 digit password using the numeric keypad (0000 – 9999) and press YES. PASSWORD= OK=YES 3 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Sending Faxes 4 Delete Reservations Use this function to delete programmed functions. We have chosen timer transmission for this example. Timer transmission. Description Display 1 Press FUNCTION and 0. 0 DELETE RESERV. 2 Press YES. 01 (17:00) TIMER DEL. = YES (INFO=è ) 3 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC. FACE DOWN é ê If you have programmed more than one function, you can scroll through the menu using the arrow keys.
Reception 5 5 Reception 5.1 Manual Reception Manual reception of telephone call is only sensible, if you expect telephone calls at this extension. You should keep this in mind when you set the reception mode. Because the machine has no telephone receiver a separate phone must be attached to the same telephone wall outlet. Answer the call and press START. Description Display 1 Press 4 times SET. RX OPERATION? YES / OR 1 -8 2 Press 8.
Reception 5 5.2 Automatic Reception Automatic reception is set as a default. No further settings are required. Your fax machine will answer calls after a set number of rings. The Default setting is 1. Memory Reception Mode (Confidential Reception) When you use this function the message will be stored in the memory. Only if you switch off the memory reception mode or enter the correct pass code you can print the message.
Reception 5.3 5 Mailbox Reception Use this function to receive a document into a mail box. This is helpful, if only a specific person may read the document. However, both machines must be the same model. The transmission is only executed, if both mailbox ID codes are identical. This prevents the document from being transmitted to a wrong mailbox. The document is scanned into the fax machine's memory and can only be printed if the correct 4 digit mailbox ID is entered.
Reception 5 Deleting a Mailbox ID Description 5-4 Display 1 Press 4 times SET and 5. 5 MAILBOX 2 Enter the number of the desired mailbox. MAILBOX NO. = Select 1 – 5 3 Press NO. Stored! OK=YES STOP? (DEL=NO) 4 Enter the 4 digit Mailbox ID using the numeric keypad (0000 – 9999) and press YES. OLD MB 1 ID = OK=YES 5 Press STOP to terminate the entry. NOV. 19 13:30 100% SET DOC.
Reception 5.4 5 Polling Reception You can use this function to poll documents from other fax machines. Make sure the document has been placed in the feeder or the memory of the remote fax machine. You can poll from up to 100 destinations per setting. Description Display 1 Press FUNCTION and 7. 7 POLLING RX 2 Enter the desired fax number using the numeric keypad, the speed dial numbers, the one-touch keys or the telephone book. Press START. NO.001=MINOLTA OK=YES (Fin.
Reception 5 Password Reception This function limits communication to those destinations that use the same password as you. However all destinations stored in the on-touch keys and the speed dial numbers can be reached. Entering the Password Description Display 1 Press 7 times SET and 4. 4 PASSWORD 2 Enter the 4 digit password using the numeric keypad (0000 – 9999) and press YES. PASSWORD= OK=YES 3 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Reception 5.5 5 Settings for Receiving a Fax Number of Rings Use this function to set the number of rings the fax machine waits before it answers an incoming call. Description Display 1 Press 4 times SET. RX OPERATION? YES / OR 1 -8 2 Press 2. 2 # OF RINGS 3 Set the number of rings (1-10) and press YES. # OF RINGS=1 OK=YES 4 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Reception 5 Multiple Page Print Use this function to print up to 9 copies of the received document during reception. Description Display 1 Press 4 times SET. RX OPERATION? YES / OR 1 -8 2 Press 3. 3 MULTIPAGE PRINT 3 Select the desired setting using the arrow keys and press YES. *ON ON(SORT) - Select & press ”YES” 4 Set the number of copies and press YES. * PRINT * ................PAGE=2 OK=YES 5 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Reception 5 Reduction Use this function to set the print mode for received documents. Select a setting of what happens when a received document is longer than the size of your print paper. ON: The Minoltafax reduces the image vertically up to 70% of the original length to fit it onto the A 4 page. OFF: The machine does not reduce the image but prints it on two pages. Description Display 1 Press 4 times SET. RX OPERATION? YES / OR 1 -8 2 Press 4.
Reception 5 Print Paper Size Use this function to set the size of the paper. Select from A4 and Letter. Description 5-10 Display 1 Press 2 times SET. SCAN/PRINT? YES / OR 1 -5 2 Press 5. 5 PRINT PAPER SIZE 3 Select the desired setting using the arrow keys and press YES. *A4 4 Press NO to return to stand-by mode. NOV. 19 13:30 100% SET DOC.
Copying 6 6 Copying Your Minoltafax 1600e is capable of making up to 99 copies of a document. 6.1 Single Copies Insert the document into the ADF. Adjust contrast and resolution if necessary. Description 1 Press START/COPY. Display *COPY* 21 The machine scans the pages and starts copying them.
Copying 6 6.2 Multiple Copies Enlarge / Reduce Insert the document into the ADF and adjust the paper guides. Adjust contrast and resolution if necessary. If you press SORT, the Minoltafax 1600e will sort the printouts. Two copies of a double sheet original will be sorted 1,2 – 1,2. Select from copying the same size, enlarge or reduce. If you select enlarge or reduce you can further select the ratio. Description Display 1 Press FUNCTION and 2.
Connecting the Fax Machine to Your Computer 7 7 Connecting the Fax Machine to Your Computer 7.1 Use as PC-Fax, Scanner and PC-Printer If you have installed these functions with you PC LaserFax 3.5, no further settings except from activating the modem are necessary. The software Laserfax or Unimessage is available as an optional accessory. For further information please refer to the manual for the software. If you use the machine as a PC fax machine, only the machine's modem is in use.
Connecting the Fax Machine to Your Computer 7 Number of Rings Use this function to set the number of rings the fax machine waits before it answers an incoming call. Description Display 1 Press 8 times SET and 2. 2 NO. RINGS 2 Enter the desired number of rings using the numeric keypad and press YES. NO. RINGS=5 OK=YES 3 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC. FACE DOWN PC Baudrate Use this function to set the rate for data transfer between PC and your Minoltafax.
Connecting the Fax Machine to Your Computer 7.3 7 Scanner Mode If you have a software other than LaserFax 3.5 installed on your PC, proceed as follows. 1 Set the PC mode as described above. 2 Insert the document into the ADF. 3 Enter 888 using the numeric keypad of the Minoltafax. 4 Press START. The machine scans the documents and transfers them to the PC. 7.
7 7-4 Connecting the Fax Machine to Your Computer Minoltax 1600e
Reports 8 8 Reports You can view the 60 most recent communications on the LCD. For this press BESTÄTIGUNG and select DISPL using the arrow keys. Use the arrow keys to scroll through the entries. Print the selected entry by pressing START. 8.1 Transmission Report You can print the transmission report either manually or automatically. Automatic Print Follow the procedure below to make your fax machine print the transmission report automatically: Description Display 1 Press 6 times SET.
Reports 8 Manual Print Description Display 1 Press CONFIRM. NOV. 19 13:30 100% SET DOC. FACE DOWN 2 Select REPORT using the arrow keys and press YES. DISPL. *REPORT - Select & press ”YES” 3 Press YES. TX RESULT REPORT OK=YES (Cont.=INFOS) 4 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC. FACE DOWN The report is printed. * TX Result Report * NO.1 Date = 30. Nov. 1998 Time = 13:58 TX Result Report FUNCTION NUM DESTINATION DATE TIME P. DUR. NUM. RESULT P.
Reports 8.2 8 Reception Report Manual Print Description Display 1 Press CONFIRM. NOV. 19 13:30 100% SET DOC. FACE DOWN 2 Select REPORT using the arrow keys and press YES. DISPL. *REPORT - Select & press ”YES” 3 Press CONFIRM and YES. RECEPTION REPORT? OK=YES (Cont.=INFOS) 4 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC. FACE DOWN The report is printed. * RX Result Report * NO.1 Date = 30. Nov. 1998 Time = 13:58 TX Report FUNCTION NUM DESTINATION DATE TIME P.
Reports 8 8.3 Activity Report You can print the activity report either manually or automatically. Automatic Print Follow the procedure below to make your fax machine print the activity report automatically after 60 transactions: Description Display 1 Press 6 times SET. REPORT YES / OR 1 – 3 2 Press 1. 1 ACTIVITY REPORT 3 Use the arrow keys to select the desired setting and press YES. *ON OFF - Select & press ”YES” 4 Press NO to return to standby mode. NOV. 19 13:30 100% SET DOC.
Reports 8 * Activity Report * No. 1 Date = 30. Nov. 1998 Time = 13:58 Activity Report NUM COUNTER DATE 1 T/OOOO01 2. DEC. TIME TX/RX DESTINATION 12:25 P. 7404154 P DURATION NUM. RES 1 OHO1’16” STD. OK ECM 2 T/OOOO02 2. DEC. 13:45 P 4345021 1 OHO1’22” STD. OK ECM 3 T/OOOO03 3. DEC. 13:20 P 0513227279 1 OHO1’49” STD. OK ECM 4 T/OOOO04 3. DEC. 17:25 4 OHO0’24” FINE OK ECM TX +495117405154 5 T/OOOO05 4. DEC. 10:30 TX +496913625893 1 OHO0’18” STD. OK ECM 6 T/OOOO06 5.
Reports 8 8.4 Reservation Report The reservation report contains a list of reservations for broadcasting and polling. Proceed as follows to print a reservation report. Description 8.5 Display 1 Press 6 times SET. REPORT YES / OR 1 -3 2 Press 2. 2 RESERV. REPORT 3 Use the arrow keys to select the desired setting and press YES. *ON OFF - Select & press ”YES” 4 Press NO to return to standby mode. NOV. 19 13:30 100% SET DOC.
Reports 8 * Fax Number List * NO.1 Date = 30. Nov. 1998 Time = 13:58 Fax Number List ** ONE TOUCH ** OT-NO. DESTINATION ID OT-03 SCHMIDT 665533 OT-05 I G 798 06 532+ OT-6 HIGH/LOW DATE NDR 2.12.1998 High 3.12.1998 High 3.12.1998 SUB. 5637768 OT-18 Group 8.12.1998 OT-19 PROGRAM 9.12.1998 OT-20 Program 9.12.1998 ** SPEED DIAL ** SD-NO SD-01 DESTINATION MAX. Minoltafax 1600e ID 0852 9632 HIGH/LOW High DATE 9.12.
Reports 8 8.6 Mailbox List Use this function to print a list of all documents received in a mailbox. Follow the procedure below to make your fax machine print the key setting list. Description Display 1 Press CONFIRM. NOV. 19 13:30 100% SET DOC. FACE DOWN 2 Select REPORT using the arrow keys and press YES. DISPL. *REPORT - Select & press ”YES” 3 Press 6 times CONFIRM and press YES. MAILBOX LIST? OK=YES (Cont.=INFOS) 4 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Reports 8.7 8 Key List This list contains all numbers stored in group dial and program dial. Follow the procedure below to make your fax machine print the key setting list. Description Display 1 Press CONFIRM. NOV. 19 13:30 100% SET DOC. FACE DOWN 2 Select REPORT using the arrow keys and press YES. DISPL. *REPORT - Select & press ”YES” 3 Press 7 times CONFIRM and press YES. KEY LIST? OK=YES Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC. FACE DOWN 4 (Cont.
Reports 8 8.8 Status List This list contains all settings stored in the machine. Follow the procedure below to make your fax machine print the key setting list. Description Display 1 Press CONFIRM. NOV. 19 13:30 100% SET DOC. FACE DOWN 2 Select REPORT using the arrow keys and press YES. DISPL. *REPORT - Select & press ”YES” 3 Press 8 times CONFIRM and press YES. STATUS LIST? OK=YES (Cont.=INFOS) 4 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Reports 8 ** TX ** COUNTER OFF TX PASSWORD ON HEADER ON ** RX ** MEMORY RX EOM TIME : NONE NUMBER OF RINGS 10 MULTIPLE PRINT ON P.
Reports 8 8.9 Memory Data List This list contains all fax transactions stored in the memory. Follow the procedure below to make your fax machine print the key setting list. Description Display 1 Press CONFIRM. NOV. 19 13:30 100% SET DOC. FACE DOWN 2 Select REPORT using the arrow keys and press YES. DISPL. *REPORT - Select & press ”YES” 3 Press 4 times CONFIRM and press YES. MEMORY DATA? OK=YES (Cont.=INFOS) 4 Press NO to terminate the entry. NOV. 19 13:30 100% SET DOC.
Reports 8.10 8 Memory Image Print This function allows you to print copies of all documents stored in the memory. Follow the procedure below to make your fax machine print the key setting list. Description Display 1 Press CONFIRM. NOV. 19 13:30 100% SET DOC. FACE DOWN 2 Select REPORT using the arrow keys and press YES. DISPL. *REPORT - Select & press ”YES” 3 Press 5 times CONFIRM and press 2 times YES. PRINT MEMORY? OK=YES (Cont.=INFOS) 4 Press NO to terminate the entry. NOV.
Reports 8 8.11 Power Failure Report This report will be automatically printed if a power failure occurs. It contains a list of all documents which could not be transmitted during the power failure. 8.12 Memory Overflow Report This report will be automatically printed if not enough memory is available for the printer. 8.13 Backup RAM-Error Report This report will be automatically printed if settings could not be saved due to a RAM error.
Maintenance and Trouble-Shooting 9 9 Maintenance and Trouble-Shooting Cleaning the Machine Clean your Mainoltafax if neccessary. Before cleaning the machine switch it off and unplug the power cable. Use a soft dam cloth to achieve good results. Cleaning the Casing Clean the casing with a soft cloth and a small amount of mild detergent.
Maintenance and Trouble-Shooting 9 Cleaning the ADF and the Scanner CAUTION è Never use alcohol or solvents! è Always unplug the fax machine before you clean it! Note The Minolta cleaning kit (No. 8918-561) is highly recommended for cleaning the rollers and the scanner. 1 Open the control panel and hold it with one Hand. Bild 47 2 Wipe the surface of the scanner and the transport rollers and close the control panel.
Maintenance and Trouble-Shooting 9.1 9 Replacing the Toner Cartridge A new toner cartridge is designed to print approx. 8300 pages of the ITUT Test Document 1 (3.6% black density). The toner cartridge included prints approx. 4100 pages of the ITU-T Test Document 1 (3.6% black density). If the toner cartridge is exhausted, the message "Toner Empty" appears on the display. Remove the toner cartridge from the machine, shake it well and reinstall it.
Maintenance and Trouble-Shooting 9 Replacing the Drum Cartridge The drum cartridge has a service life of approx. 20.000 pages. Remove the toner cartridge from the machine as described above. 1 Remove the old drum cartridge from the machine. Bild 34 2 Unpack the drum cartridge and slide it along the guides into the machine. Bild 36 3 9-4 Insert the cartridge along the guides into the machine until it locks into position. Close the top cover.
Maintenance and Trouble-Shooting 9.2 9 Clearing Paper Jams If the paper jams inside the machine either the message "ORIGINAL DOC.JAM" or "RECORDING PAPER JAM" appears on the display. You can remove paper jams by following the procedures described below: Clearing Original Document Jams 1 Open the control panel. Bild 49 2 Remove the jammed document and close the control panel.
Maintenance and Trouble-Shooting 9 Clearing Printout Paper Jams Find out where the paper is jammed. Paper Jam in the Paper Cassette If the paper is jammed in the paper cassette, carefully remove it as shown. Bild 53 Paper Jam inside the Fusing Unit Note Take care not to dirty your hands when removing the paper. The inside of the fusing unit can be very hot! If the error message still appears on the display, check whether another piece of paper is jammed inside the machine.
Maintenance and Trouble-Shooting 3 9 Remove the drum cartridge from the machine and cover it with a cloth to prevent damage from light. Bild 34 4 If the paper is jammed in the fusing unit, carefully remove it as shown. Bild 55 5 Reinstall the drum cartridge and the toner cartridge. Close the cover firmly. Bild 30 Paper Jam at the Drum Cartridge 1 If the paper is jammed at the drum cartridge open the ma-chine as described above and carefully remove the paper as shown.
Maintenance and Trouble-Shooting 9 9.3 Trouble-Shooting If there are any problems with your fax machine, please read the following instructions carefully. If none of the suggested solutions solve the problem, please contact the technical service. Never try to disassemble or to fix the machine yourself. You might inflict more damage or suffer from electric shock. 9-8 Problem Solution No message appears on the display. Make sure the power plug is connected properly.
Maintenance and Trouble-Shooting 9 Problem Solution Printout quality is becoming worse. Replace the drum cartridge. The reception copy is distorted. Probably the paper was not properly fed on the remote side. Ask for a new transmission. The other fax machine's printouts are blurred. Make a photocopy with your fax machine. If it is blurred, clean the scanner. If the problem persists, contact the technical service.
Maintenance and Trouble-Shooting 9 Error Messages Error-LED Error-LED Problem Solution ON Malfunction Follow the instructions on the LCD. BLINKING Malfunction Call the technical service. Problem Solution Alarms Alarm 9-10 Three short beeps Wrong key was pressed. Press the correct key. Short beeps (last. 2 Secs.) Communication error Follow the instructions on the LCD. Three long beeps Malfunction Follow the instructions on the LCD.
Maintenance and Trouble-Shooting 9 Error Messages on the LCD Problem Solution *NO M-BOX FUNCTION* Message The other fax machine is not equipped with the mailbox function. Cancel mailbox transmission and try again. * CAUTION * PAPER EMPTY (CASS. 1) The paper cassette has run out of paper. Refill the cassette. Malfunction Call the technical service. * CAUTION * MEMORY FULL During sending / receiving in memory mode the capacity of the memory was exceeded.
Maintenance and Trouble-Shooting 9 Message 9-12 Problem Solution * TOO MANY RESERV. * The maximum number of reservations was exceeded. Send manually or delete a reservation. * WRONG PAPER SIZE * The wrong paper size was entered in the menu ENTER. Enter the correct paper size.
Maintenance and Trouble-Shooting 9.4 9 Poor print quality Low Contrast Possible cause Solution Poor development Shake the Toner Cartridge. Replace the Toner Cartridge. Replace the Drum Cartridge. Set Print Density. Paper Check paper for quality and humidity. Change paper. Grey Background Possible Cause Solution Poor development Poor cleaning Shake the Toner Cartridge. Replace the Toner Cartridge. Clean scanner.
Maintenance and Trouble-Shooting 9 Black Stains Possible cause Solution Poor development Scanner dirty Check toner. Clean scanner. Replace the drum cartridge. Missing Areas 9-14 Possible cause Solution Poor transmission Check toner, shake toner cartridge. Paper Check paper for quality and humidity. Change paper.
Specifications 10 10 Specifications Transmission speed Min. transmission time 6 seconds (ITU test sheet no. 1) Compatibility G3 Max. modem speed 14.400 bps Coding MR, MH, MMR ECM error correction yes Original document Min. original size (W x L) 148 mm x 100 mm oversize Max. original size (B x L) 216mm x 500 mm Oversize no Max. scan width 208 mm Resolution standard, fine, super fine, greyscale Paper weight 50-120 g/m² Contrast selection manual, 5 steps Auto.
Specifications 10 Document output Fax resolution standard, fine, super fine, greyscale Print resolution 203 x 391 dpi Greyscale, image/text separation 64 levels (error diffusion) / yes Smoothing yes Copies up to 99 copies Enlarge / reduce in copy mode auto. (vertical reduction) Document exit capacity 200 page Document exit face down Printout paper Paper supply paper supply 250 page Paper size A4 Paper weight 60-90 g/m² Printer 10-2 Technology Laser Printing speed 8 ppm (1.
Specifications 10 Transmission Auto/manual dialling yes DTMF/pulse yes Combination dial yes Sub addressing yes Auto. redial yes Storage locations for fax numbers 120 One-touch keys / speed dial numbers 20/100 Program dial keys 4 (one-touch keys 17-20) Group dialling 4 Groups (one-touch keys), max.
Specifications 10 Reception Footer yes Secure mail yes Multiple page print for reception max 9 copies Polling Delayed pollingD yes Max. polling locations 148 Selective polling yes Secure polling yes Multi mode yes Reverse Mode no Memory polling (Bulletin Board) yes, max. 30 Broadcasting 10-4 Manual broadcasting yes Group dialling yes Max.
Specifications 10.1 10 CE marking (declaration of conformity) We hereby guarantee that the fax machine and options covered by this declaration comply with the information given below. This declaration applies to countries within the European Union (EU) This product complies with the following EU directives: 89/336/EEC, 73/ 23/EEC, 93/68/EEC and 1999/5/EC For a complete declaration of conformity, please contact Minolta tel.: +49511-7404-272, Fax +49-511-7404-346.
10 Specifications 10-6 Minoltafax 1600e
END USER LICENSE AGREEMENT 11 END USER LICENSE AGREEMENT PLEASE READ CAREFULLY THE LICENSE AGREEMENT BELOW BEFORE OPENING THIS PACKAGED SOFTWARE. OPENING THIS PACKAGE INDICATES YOUR ACCEPTANCE OF THE TERMS AND CONDITION BELOW. IF YOU DO NOT AGREE WITH THEM, YOU SHOULD PROMPTLY RETURN THE PACKAGE UNUSED. 1.
END USER LICENSE AGREEMENT 4. RESTRICTIONS 1. You shall not without the written consent of Minolta: m use, copy, modify, merge or transfer copies of the Software except as p rovided herein. m reverse assemble or reverse compile the Software except as permitted by law; or m Sublicense, rent, lease or distribute the Software or any copy thereof. 2 You shall not export or re-export the Software in any form under violation of export restrictions by the government of your country. 5.
END USER LICENSE AGREEMENT 9. GOVERNMENT END USERS If you are acquiring the Software on behalf of any unit or agency of the United States Government, the following provisions apply. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252.227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
END USER LICENSE AGREEMENT l ausschließlich zu Sicherungs- oder Installationszwecken eine Kopie der Software für die normale und beabsichtigte Erstellung zu benutzen.
END USER LICENSE AGREEMENT BESCHRÄNKUNG VON GEWÄHRLEISTUNGSANSPRÜCHEN IN KEINEM FALL HAFTET MINOLTA FÜR ENTGANGENEN GEWINN ODER VERLORENE EINSPARUNGSMÖGLICHKEIT ODER GELEGENTLICH WEGEN DES GEBRAUCHS ENTSTANDENE ODER ANDERER FOLGESCHÄDEN, SELBST WENN MINOLTA ODER DIE AUTORISIERTEN HÄNDLER ÜBER MÖGLICHE SCHÄDEN DIESER ART UNTERRICHTET WURDEN. MINOLTA HAFTET AUCH NICHT FÜR ANSPRÜCHE DES LIZENZNEHMERS AUFGRUND EINES ANSPRUCHS EINES DRITTEN.
END USER LICENSE AGREEMENT ETWAIGE ERGÄNZUNGEN ODER ÄNDERUNGEN ZU DIESEM VERTRAG SIND NUR RECHTSGÜLTIG, WENN SIE SCHRIFTLICH NIEDERGELEGT UND UNTERSCHRIEBEN SIND VON AUTORISIERTEN VERTRETERN BEIDER PARTEIEN. MIT DEM ÖFFNEN DER VERPACKUNG ERKENNEN SIE SÄMTLICHE PUNKTE DIESES VERTRAGES AN.
END USER LICENSE AGREEMENT Contrat utilisateur de la licence LISEZ ATTENTIVEMENT LE CONTRAT DE LA LICENCE CI-DESSOUS AVANT D’OUVRIR L’EMBALLAGE CONTENANT LE LOGICIEL. L’OUVERTURE DE CET EMBALLAGE SIGNIFIE QUE VOUS ACCEPTEZ LES CONDITIONS QUI SE TROUVENT CI-DESSOUS. SI VOUS LES RÉFUTEZ, MERCI DE NOUS RETOURNER L’EMBALLAGE NON DÉBALLÉ DANS LES PLUS BREFS DÉLAIS. 1.
END USER LICENSE AGREEMENT 4. Les restrictions. 1. Sans l’accord écrit de Minolta vous ne devez pas : m Utiliser, copier, fusionner, ou transférer des copies du logiciel, sauf s’il s’agit de cas prévus dans ce contrat. m Déprogrammer et re-programmer le logiciel en dehors des limites prévues par la loi, ou m Distribuer, louer ou sous louer le logiciel ou sa copie.
END USER LICENSE AGREEMENT 9. Contrat utilisation pour le gouvernement. Si vous faites l’acquisition du logiciel au nom d’un service ou organisme du Gouvernement des Etats-Unis, les dispositions suivantes s’appliquent. Utilisation, duplication, ou divulgation sont sujettes aux restrictions mentionnées dans «Rights in Technical Data and Computer Software» FAR 252.227-7013, section (b)(3)(ii) ou chapitre (c)(1)(ii), as approprié.
END USER LICENSE AGREEMENT 3. LICENZA Con il presente contratto MINOLTA conferisce licenza d’uso, non trasferibile né sub-licenziabile, del software descritto al punto uno (1), del presente contratto in base alla quale il licenziatario: l avrà facoltà d’installare ed usare il Software su un solo computer e su una stampante associata. l avrà facoltà di usare il Software solo per la sua attività o per scopo personale.
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