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User Manual

Minoltafax 1100

Summary of content (123 pages)

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User Manual Minoltafax 1100 www.minoltaeurope.
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Table of Contents 1 2 3 Introduction 1.1 We want you to be a satisfied customer.....................................1-1 1.2 Guide through the manual ...........................................................1-3 Where can I find what in this manual? ............................................1-3 Short description of autography and symbols .................................1-4 1.3 Safe operation of your fax machine ............................................
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4 II 3.4 Setting the one-touch keys.......................................................... 3-8 Storing a number under a one-touch key ....................................... 3-9 Altering one-touch key allocation.................................................. 3-10 Deleting the allocation of a one-touch key.................................... 3-11 Printing a list of allocated one-touch keys .................................... 3-12 3.5 Setting up the directory ......................................
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5 6 7 4.6 Sending a document overseas ..................................................4-17 Reducing the fax transmission speed ...........................................4-17 4.7 Activating redial function ...........................................................4-18 Setting the quantity of redial attempts...........................................4-18 Starting manual redial function......................................................4-19 Receiving faxes 5.1 Receiving faxes automatically .....
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8 9 Setting specific features 8.1 Using software switches.............................................................. 8-1 Setting the software switches ......................................................... 8-1 Printing list of software switches..................................................... 8-2 List of software switches................................................................. 8-3 8.2 Switching on power save mode ..................................................
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1 Introduction 1 Introduction 1.1 We want you to be a satisfied customer Thank you for purchasing a Minolta fax machine. This fax machine is approved for use in public telephone networks and is compatible to other fax machines of transmission standard 3. This manual will enable you to achieve maximum results of your Minoltafax 1100 because it contains detailed information to the following subjects: l Safe operation of your fax machine. l Setting up your fax machine. l Sending and receiving faxes.
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1 Introduction This documentation must not be reproduced, transferred, copytyped, stored in an archive or translated without the explicit prior permission in writing by Minolta Co. Ltd. The manufacturer reserves the right to modify this manual. 1-2 MF 1100 Rev. 1.1.1/07.06.
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1 Introduction 1.2 Guide through the manual Where can I find what in this manual? If you don’t know which chapter to consult to find the right information, the following table will assist you. Please use the index at the end of this manual to quickly find precise information covering a certain topic. No. Chapter designation Chapter description Contents This is where you will find a list of the chapters and sub-chapters contained in this manual.
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1 Introduction Short description of autography and symbols Various autography and symbols are used in this manual to express various situations. The examples below will enable you to identify the various situations and handle them accordingly. CAUTION This is a warning! A warning makes you aware of a hazard that can cause death, personal injury or damage to the machine due to incorrect operation. Í The arrow indicates certain behaviour to prevent a dangerous situation.
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1 Introduction 1.3 Safe operation of your fax machine Instructions for personal and operational safety Personal injury, electrical shocks or even fires can result from incorrect operation. Before unpacking your fax machine, please read the following safety precautions to ensure your personal safety and also the operational safety of your fax machine. CAUTION Adhere to the following instructions! Connect the machine only to an earthed 220-240V/50-60Hz mains socket which complies to VDE standards.
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1 Introduction Í Í Í Í Í Í Í Í Í 1-6 Do not interrupt the power supply while the machine is transmitting or printing. Do not place magnetic objects near the machine. Do not use inflammable aerosols, liquids or gases near the machine. Do not remove any safety devices, and do not alter the machine’s design. The machine is equipped with high-voltage components! Do not insert paper clips / tacks or small metal objects in any opening of the machine.
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1 Introduction Approval symbol The Minoltafax 1100 fulfils the fax requirements according to CTR 21 and DTS. The machine bears the EMV symbol as proof that it complies to requirements of EN 50081-1 and EN 50082-1. Machines equipped with the "GS" emblem have design approval according to national and international standards. The noise level at the place of work is 75 dB (A) or less according to ISO 777.
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1 1-8 Introduction MF 1100 Rev. 1.1.1/07.06.
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2 Unpacking, installation, setup 2 Unpacking, installation, setup 2.1 Unpacking the fax machine CAUTION Plastic packaging is hazardous for small children! Please keep the packaging out of reach of small children. Í 1 Remove the fax machine and its accessories from the carton. Fax machine Paper support Instruction manual Telephone handset Telephone cable Ink cartridge 2 Remove the individual packaging. 3 Remove the transport retainer bands. Rev. 1.1.1/07.06.
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2 Unpacking, installation, setup Machine layout Paper support Document support Document guide Control panel Document output Paper output Ringer volume Monitoring volume Document sensor Document transport roller 1 Document transport roller 2 2-2 MF 1100 Document release lever Rev. 1.1.1/07.06.
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2 Unpacking, installation, setup Control panel of Minoltafax 1100 1 2 3 4 5 6 7 8 9 Item 1 Designation Function NUMERIC KEYPAD To enter figures or letters 2 MENU To scroll through the various menus 3 SET To confirm data / selections in the menus 4 MEMORY Will blink when data is stored in the page memory 5 DISPLAY Shows various information: l Standard display: Date and time l Specific input requirements l Status message 6 PRINTER RESET To re-align the printer 7 AUTO/TAD/MAN To swi
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2 Unpacking, installation, setup 9 10 11 12 13 17 16 15 14 2-4 Item Designation Function 9 DIRECTORY To scroll through the directory 10 SEARCH To search for a specific directory number 11 START To start a function: l Transmit l Receive 12 COPY To start: l A copy function l A list print-out 13 STOP To interrupt a function and eject a document 14 REDIAL/P To re-dial the number last dialled, and to insert a pause between two digits of a number 15 HOLD To temporarily place a call o
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2 Unpacking, installation, setup 2.2 Installing the fax machine Ambient requirements Optimum ambient requirements for the printer are: l Temperatures between 5°C and 35°C (Fluctuations max. 10°C per hour) l Humidity between 15% and 85% (Fluctuations max. 20% per hour). Location The installation location must fulfil the following requirements: l Dry and dust-free. l Level and vibration-free surface. l Away from easily inflammable objects, such as curtains.
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2 Unpacking, installation, setup Space requirement Ensure that the machine has sufficient space so that it can function correctly and be easily accessible. The machine dimensions are: l Height: 264 mm l Width: 360 mm l Depth: 300 mm. Does the fax machine have enough space? Ensure that there is sufficient space in front of the fax machine, otherwise the ejected document or paper could become jammed.
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2 Unpacking, installation, setup 2.3 Setting up the fax machine Connecting the fax machine 1 Slide the plastic noses on the paper support in the available slots. 2 Connect the handset to the available connection. Connection for handset 3 Connect the fax machine to the telephone connection. Insert the electrical plug in the mains socket. Rev. 1.1.1/07.06.
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2 Unpacking, installation, setup Installing the ink cartridge CAUTION Damage to ink cartridge! If handled incorrectly, the printing head on the ink cartridge can be damaged. The ink cartridge can then no longer be used. Í Í Í Í 1 Do not touch the printing head on the ink cartridge. Do not place the ink cartridge on its printing head. Do not dismantle the ink cartridge. Do not shake the ink cartridge. Fold the control panel forwards. The cartridge holder will move to central position.
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2 Unpacking, installation, setup 4 Insert the ink cartridge in the cartridge holder. 5 Gently press the ink cartridge forwards. The ink cartridge must engage with an audible click. 6 Close the control panel cover. The display will show NEW CARTRIDGE. ? Í 7 If NEW CARTRIDGE does not appear in the display? Check whether the cartridge has properly engaged in its holder. Confirm by pressing the [SET] key. The standard display message will appear. Rev. 1.1.1/07.06.99 MF 1100 NEW CARTRIDGE ? 08 06.
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2 Unpacking, installation, setup Re-aligning the printer Re-align the printer. 1 Press the [MENU] key 7 times. Confirm your choice by pressing the [SET] key. 2 Press the [MENU] key. Confirm your choice by pressing the [SET] key. A test page will be printed out. 3 Determine which line segment on the test print is closest to being a straight line. 4 Enter the code of this line segment via the numerical keys. Confirm your choice by pressing the [SET] key.
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2 Unpacking, installation, setup Inserting paper Insert up to 50 sheets of paper (75 g/m2) in the paper feeder. Use only good quality paper with the following qualities: á Paper formats: A4 (210 × 297 mm), Letter (216 × 279 mm), Legal size (216 × 356 mm). The default setting is A4. See page 8-1 for other settings. á á Paper thickness: less than 0,2 mm 1 Fold the paper support forwards. 2 Fan through the paper bundle before inserting it.
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2 Unpacking, installation, setup 4 Slide the left paper guide against the paper. Paperguide 5 2-12 Close the paper support. MF 1100 Rev. 1.1.1/07.06.
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2 Unpacking, installation, setup Setting the ringer volume Set the ringer volume as required. The volume selector switch is at the left side of the machine. Í Select one of the settings: H Ringer loud M Ringer normal OFF Ringer silent Ringer volume Setting the monitoring volume Set the monitoring volume as required. The volume selector switch is at the left side of the machine. Í Select one of the settings: H Monitoring loud M Monitoring normal L Monitoring quiet Rev. 1.1.1/07.06.
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2 2-14 Unpacking, installation, setup MF 1100 Rev. 1.1.1/07.06.
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3 Individual fax machine settings 3 Individual fax machine settings 3.1 Please observe! You should read these pages thoroughly and become familiar with your Minoltafax 1100 in order to be able to set the machine to your individual requirements. List of letters, symbols and digits Letters, symbols and digits can be entered via the numerical keys. All characters accessible by the numerical keys are listed in three groups. The table below shows how the characters are compiled.
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3 Individual fax machine settings Entering letters and digits When it is possible to freely select a character, a black square containing the letter "A" will appear at the right end of the display. Enter a name via the numerical keys. Select the character group via the [DIRECTORY] arrow key. n A ❍ for capital letters for small letters for digits n a n 1 2 Press the respective control panel key in order to enter the required character; see page 3-1.
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3 Individual fax machine settings Correcting an entered character If you enter a wrong character, it can be easily corrected as follows: 1 Press one-touch key [4 - CURSOR LEFT], to position the cursor on the character to be corrected. 2 Select the correct character or press the one-touch key [0 - DELETE] to delete the wrong character. MUnTER A ✎ One-touch keys [4], [5] and [0] have double functions! The one-touch keys [4], [5] and [0] have double functions.
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3 Individual fax machine settings Cancelling a procedure Press the [STOP] key to: G Cancel a started procedure (fax transmission, photocopy, etc.). G Leave a menu and return to the standard display. G Cancel a wrong entry. G To eject an inserted document. In order to carry out the above functions: ➜ Press the [STOP] key repeatedly when necessary. Setting the dialling method (MFV/IWV) The default dialling method is MF (tone) signalling.
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3 Individual fax machine settings 3.2 Setting sender identification data Please program your sender identification. The receiver will then know from which machine an incoming fax was transmitted. 1 Press the [MENU] key 6 times. Confirm your choice via the [SET] key. 2 Press the [MENU] key. Confirm your choice via the [SET] key. 3 Enter your station name (max. 24 characters). Confirm your choice via the [SET] key. 4 Enter your fax number (max. 20 digits). Confirm your choice via the [SET] key.
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3 Individual fax machine settings 6 For PBX mode only Enter your PBX number (max. 4 digits). Confirm your choice via the [SET] key. CALL No. 0n A beep will be heard. The setting is now stored. 7 3-6 Press the [STOP] key to return to the standard display. MF 1100 08 06. ’99 15:32 Rev. 1.1.1/07.06.
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3 Individual fax machine settings 3.3 Setting the date and time The date and time are shown in the standard display of the machine. The date and time will also appear in the header of every outgoing fax and generated report, as well as in the footer of every incoming fax. 1 Press the [MENU] key 6 times. Confirm your choice via the [SET] key. 2 Press the [SET] key. 3 Enter the date and time via the numerical keys. Confirm your choice via the [SET] key. 6: FAX SET-UP ? 1: SET CLOCK ? n0 02.
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3 3.4 Individual fax machine settings Setting the one-touch keys The Minoltafax 1100 is equipped with 10 one-touch keys. Each key can be programmed with a fax or number which is frequently called. 1 2 3 4 5 6 7 8 9 0 One-touch keys These one-touch keys offer: G One-touch number dialling. G Administration of up to 10 numbers. (newly specify, change setting, delete setting) G Print-out of one-touch key allocation.
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3 Individual fax machine settings Storing a number under a one-touch key Store a frequently called number under one of the one-touch keys. You can then call this number with a single touch of the key. 1 Press the [MENU] key twice. Confirm your choice via the [SET] key. 2 Press the one-touch key [0]-[9] under which you want to store a number. Confirm your choice via the [SET] key. 3 Enter the designation of the number (max. 16 characters). Confirm your choice via the [SET] key.
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3 Individual fax machine settings Altering one-touch key allocation The allocation of a one-touch key can be easily altered, for example, when the number or name must be changed. 1 Press the [MENU] key twice. Confirm your choice via the [SET] key. 2 Press the one-touch key [0]-[9] under which you want to store a number. Confirm your choice via the [SET] key. 3 Press the [SET] key. 4 Alter the designation of the number. Confirm your choice via the [SET] key. See page 3-3. 5 Alter the number.
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3 Individual fax machine settings Deleting the allocation of a one-touch key Delete the allocation of a one-touch key if you want to store a different number under the vacant key at a later date. 1 Press the [MENU] key twice. Confirm your choice via the [SET] key. 2 Press the one-touch key [0]-[9] of the allocation you want to delete. Confirm your choice via the [SET] key. O.T. Key = n ? 3 Press the [SET] key. nUSTER :CHANGE 4 Press the [MENU] key. Confirm your choice via the [SET] key.
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3 Individual fax machine settings Printing a list of allocated one-touch keys Print out a list showing the detailed allocation of each one-touch key. 1 Press the [MENÜ] key twice. 2 Press the [COPY] key. 2: SET ONETOUCH ? ONETOUCH LIST A list of the one-touch keys will be printed. 3 3-12 Press the [STOP] key to return to the standard display. MF 1100 08 06. ’99 15:32 Rev. 1.1.1/07.06.
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3 Individual fax machine settings 3.5 Setting up the directory The Minoltafax-Fax is equipped with an electronic directory in which up to 50 numbers can be stored. * Arrow keys [DIRECTORY] Search This directory enables: G Administration of up to 50 numbers. (new entries, alterations, deletion) G Printing a list of all entries in the directory. G Transferring directory entries to one-touch keys. G Automatic print-out of all dialled numbers.
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3 Individual fax machine settings Entering numbers into the directory You can store up to 50 entries in the electronic directory. 1 Press the [SEARCH] key. 2 Press the [*] key. 3 Enter the number (max. 32 digits). Confirm your choice via the [SET] key. SEARCH : n n 1234 123456n fax machine connected ? Isto your a PBX system? ➜ 4 Before entering the number, press the [R] key to call an outside line. Enter the designation of the number (max. 16 characters). Confirm your choice via the [SET] key.
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3 Individual fax machine settings Altering a directory number Altering or correcting an entry in the directory. 1 Select the entry you wish to alter via the [DIRECTORY] arrow keys. Confirm your choice via the [SET] key. 2 Alter the designation of the number. Confirm your choice via the [SET] key. 3 Press the one-touch key [5 - CURSOR RIGHT]. MUSTER MUnTER A 1234 123456 The respective directory number will appear in the display. 4 Press the [SET] key. 5 Alter the number.
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3 Individual fax machine settings Deleting a directory number Deleting stored data from the directory. 1 Select the [DIRECTORY] entry to be deleted via the arrow keys. 2 Press the one-touch key [0 - DELETE]. Confirm your choice via the [SET] key. MUSTER DELETE ? A beep will be heard. The selected directory entry has been deleted. 3 Press the [STOP] key to return to the standard display. 08 06.
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3 Individual fax machine settings Calling statistics of directory number 1 Select the required [DIRECTORY] entry via the arrow keys. 2 Press the one-touch key [5 - CURSOR RIGHT] to call additional directory information: ❍ ❍ ❍ Designation of number Number Dialling frequency and date last dialled MUSTER MUSTER 1234 123456 ×5 21. Sep. 12:00 Directory entry search 1 Press the [SEARCH] key. 2 Enter the first letter of the designation to be searched. 3 Press the left [DIRECTORY] arrow key.
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3 Individual fax machine settings Printing list of directory entry A convenient list of all entries stored in the directory can be printed. 1 Select a [DIRECTORY] entry via the arrow keys. 2 Press the [COPY] key while a directory entry is shown in the display. MUSTER DIRECTORY LIST The directory will be printed. 3 3-18 Press the [STOP] key to return to the standard display. MF 1100 08 06. ’99 15:32 Rev. 1.1.1/07.06.
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3 Individual fax machine settings Transferring a directory entry to a one-touch key A directory entry can be transferred to a one-touch key. When transferring, the directory entry will be automatically deleted from the directory. 1 Select the entry to be transferred to a one-touch key via the [DIRECTORY] arrow keys. 2 Press the [MENU] key. 3 Press the one-touch key [0]-[9] which should receive the transferred entry. Confirm this choice via the [SET] key. MUSTER O.T. LOCATION ? O.T.
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3 3.6 Individual fax machine settings Switching activity report on/off Switching on the activity report An automatic print-out of the activity report can be generated. You can choose between a daily print-out or an automatic print-out of the activity report after every respective 20 transmissions. 1 Press the [MENU] key six times. Confirm your choice via the [SET] key. 2 Press the [MENU] key three times. Confirm your choice via the [SET] key. 3 Press the [MENU] key repeatedly until ACT.
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3 Individual fax machine settings Switching off the activity report The automatic activity report can also be switched off. 1 Press the [MENU] key six times. Confirm your choice via the [SET] key. 2 Press the [MENU] key three times. Confirm your choice via the [SET] key. 3 Press the [MENU] key repeatedly until ACT. REPORT OFF can be seen in the display. Confirm your choice via the [SET] key. 4 Press the [STOP] key to return to the standard menu. 6: FAX SET-UP ? 4: ACT. REPORT ? ACT.
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3 3-22 Individual fax machine settings MF 1100 Rev. 1.1.1/07.06.
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4 Sending documents by fax 4 Sending documents by fax 4.1 Please observe the following! Characteristics of documents to be transmitted Up to 20 documents (with same format and thickness) can be placed in the document feeder.
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4 Sending documents by fax Interrupting a procedure Pressing the [STOP] key will: G Stop a started procedure (fax transmission, photocopy, etc.). G Leave the menu and return to the standard display. G Cancel wrongly entered data. G Eject an inserted document. If you wish to carry out the above functions: ➜ 4-2 Press the [STOP] key numerously when necessary. MF 1100 Rev. 1.1.1/07.06.
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4 Sending documents by fax 4.2 Inserting a document Place up to 20 sheets in the document feeder. Use only normal paper of good quality as follows: ✔ 1 Paper thickness: Single document Numerous documents 0,05 to 0,15 mm 0,08 to 0,13 mm (per document) Insert the document with its face downwards in the document feeder. The document will be automatically recognised and then pulled into the machine. 2 Adjust the right document guide according to the width of the document.
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4 4.3 Sending documents by fax Setting the resolution and contrast The Minoltafax 1100 enables you to adjust the resolution and contrast in numerous stages. This will allow optimum transmission quality with an optimum transmission duration. Setting the resolution for present transmission The transmission resolution grade can be set as follows: 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 Select the required transmission quality via the [RESOLUTION] key.
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4 Sending documents by fax Permanently setting the transmission resolution The resolution of the Minoltafax 1100 in standby mode can be set via the software switches. 1 Press the [MENU] key six times. Confirm your choice via the [SET] key. 2 Press the [MENU] key twice. Confirm your choice via the [SET] key. 3 Press the numerical keys [2] and [7] for software switch 27. Confirm your choice via the [SET] key.
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4 Sending documents by fax Setting the contrast The contrast of a fax transmission can be set via the software switches. 1 Press the [MENU] key six times. Confirm your choice via the [SET] key. 2 Press the [MENU] key twice. Confirm your choice via the [SET] key. 3 Press the numerical keys [2] and [8] for software switch 28. Confirm your choice via the [SET] key. 4 Enter the code as required via the numerical keys: ❍ ❍ 5 6: FAX SET-UP ? 3: FEATURE SW.
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4 Sending documents by fax 4.4 Sending a document Dialling the number via the numerical keys The receiving fax machine can be dialled via the numerical keys. 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 If required, select the required transmission quality via the [RESOLUTION] key. 3 Enter the number via the numerical keys.
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4 Sending documents by fax Dialling a number via redial The last dialled number can be redialled via redial. 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 If required, select the required transmission quality via the [RESOLUTION] key. 3 Press the [REDIAL/P] key. The fax transmission will start as soon as the receiving fax machine sends a signal that it is ready to receive. The number of the receiving fax machine will appear in the display.
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4 Sending documents by fax Dialling a number via a one-touch key A number can be called via a one-touch key. 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 If required, select the required transmission quality via the [RESOLUTION] key. 3 Press the respective one-touch key under which the required number is stored. The fax transmission will start as soon as the receiving fax machine sends a signal that it is ready to receive.
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4 Sending documents by fax Dialling a number via the directory A number can be selected from the electronic directory for immediate dialling. 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 If required, select the required transmission quality via the [RESOLUTION] key. 3 Select the required number via the [DIRECTORY] arrow keys. 4 Press the [START] key.
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4 Sending documents by fax Dialling and number and monitoring a call It is possible to dial a number and monitor the fax transmission. 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 If required, select the required transmission quality via the [RESOLUTION] key. 3 Pick up the handset or press the [MONITOR] key.
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4 Sending documents by fax Setting page count function A page count function can be activated so that numerous pages will be received at the other end with individual page numbers. P. 1/3 P. 2/3 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 Press the [MENU] key four times. Confirm your choice via the [SET] key. 3 Enter the quantity of pages to be transmitted. Confirm your choice via the [SET] key. P. 3/3 STANDARD 4: # PAGES ? P.
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4 Sending documents by fax 4.5 Delayed document transmission Setting delayed document transmission The timer can be programmed to send a fax at a later time. 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 If required, select the required transmission quality via the [RESOLUTION] key. 3 Press the [MENU] key three times. Confirm your choice via the [SET] key. 4 Enter the required transmission start time via the numerical keys.
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4 Sending documents by fax Altering transmission delay time The timer for a delayed fax transmission can be altered. 1 Press the [MENU] key three times. Confirm your choice via the [SET] key. 2 Press the [MENU] key once. Confirm your choice via the [SET] key. 3 Enter the new transmission time via the numerical keys. Confirm your choice via the [SET] key.
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4 Sending documents by fax Deleting transmission delay time The timer for a delayed fax transmission can be deleted. 1 Press the [MENU] key three times. Confirm your choice via the [SET] key. 2 Press the [SET] key. CANCEL ? A beep will be heard. The transmission delay time has now been deleted. 3 3: TIMER Tx. ? Press the [STOP] key to return to the standard display. CANCELLED ! 08 06. ’99 15:32 The inserted document will be automatically ejected. Rev. 1.1.1/07.06.
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4 Sending documents by fax Automatic print-out of delayed transmission report It is possible to receive a printed report of a delayed transmission. This report will enable you to check whether the delayed transmission was successfully carried out. 1 Press the [MENU] key six times. Confirm your choice via the [SET] key. 2 Press the [MENU] key twice. Confirm your choice via the [SET] key. 3 Press the numerical keys [3] and [2] for software switch 32. Confirm your choice via the [SET] key.
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4 Sending documents by fax 4.6 Sending a document overseas When a fax is sent over extremely long distances, the transmission quality can be impaired by interference in the telephone lines. Interference can be avoided by reducing the fax transmission speed. Reducing the fax transmission speed 1 Insert the document into the document feeder and adjust the document guide accordingly. 2 Press the [MENU] key. 3 Press the [#] key. STANDARD 1: POLLING Rx. 4800 BPS SET A beep will be heard.
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4 4.7 Sending documents by fax Activating redial function If it is not possible to make a connection, the number will be automatically redialled after 3 minutes. It is also possible to manually activate the redial function. Setting the quantity of redial attempts Setting the quantity of automatic redial attempts if the receiving fax machine cannot be contacted. The default setting is "02 - redial 2 times". 1 Press the [MENU] key six times. Confirm your choice via the [SET] key.
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4 Sending documents by fax Starting manual redial function A redial function can be manually started. ➜ Press the [REDIAL/P] key. The redial function will now start. Rev. 1.1.1/07.06.
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4 4-20 Sending documents by fax MF 1100 Rev. 1.1.1/07.06.
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5 Receiving faxes 5 Receiving faxes 5.1 Receiving faxes automatically Incoming calls will automatically be recognised as fax connections. Switching to automatic fax receiving mode. ➜ Press the [AUTO/TAD/MAN] key repeatedly until E-MODE = AUTO appears in the display. Rx.MODE = AUTO The automatic fax receiving mode is now activated. Is the incoming call an automatic fax transmission? The Minoltafax 1100 will recognise the incoming signal and automatically start receiving the fax transmission.
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5 5.2 Receiving faxes Receiving faxes manually Incoming fax transmissions will not be automatically accepted. Activating manual reception mode. ➜ Press the [AUTO/TAD/MAN] key repeatedly until E-MODE = MAN appears in the display. Rx.MODE = MANUAL The manual fax receiving mode is now activated. Is the incoming call a voice call? Pick up the handset and answer the call. If the caller wants to immediately send you a fax, press the [START] key to receive the fax transmission.
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5 Receiving faxes 5.3 Combination with an answering machine The Minoltafax 1100 can be operated in connection with an answering machine. If an answering machine is connected to your fax machine, please observe the following: G The answering machine should be programmed so that it will accept an incoming call after 4 rings. G Convenient features of the answering machine (call monitoring, call recording, call counter, etc.
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5 5.4 Receiving faxes Receiving selected faxes Incoming faxes will only be received if the sender number is programmed as a one-touch number in your fax machine and the station identification has been correctly programmed. The number of the calling machine is not a one-touch number? The incoming fax transmission will be automatically stopped as soon as RECEIVE appears in the display. The incoming fax does not have a station identification? The incoming call will be automatically stopped.
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5 Receiving faxes 5.5 Memory reception during printer problem If the paper runs out, or the ink cartridge becomes empty, your Minoltafax 1100 will store the incoming transmission data. The memory reception can store up to 34 pages, depending on the original document. If memory reception has stored data, the LED for MEMORY RECEPTION will blink and the display will show the respective fault message, such as INK OUT. The received pages can be printed out from the incoming data store.
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5 5.6 Receiving faxes Calling a fax transmission (Polling) A fax transmission can be called from another fax machine as long as the other machine has been programmed accordingly. 1 Press the [MENU] key. Confirm your choice via the [SET] key. 1: POLLING Rx. ? 2 Dial the number of the other fax machine: 1234 123456 ❍ ❍ ❍ ❍ 3 Manually Via one-touch key Via directory Via redial Press the [SET] key.
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5 Receiving faxes 5.7 Receiving a fax with size reduction If a transmitted fax is longer than the size of your paper, your Minoltafax 1100 will normally print the incoming fax on two pages. You can prevent this by setting your fax machine to automatically print incoming faxes at a size reduction ratio of 90%, 84% or 70%. The default setting is 90%. Incoming faxes can be reduced in size so that they fit on one page of paper. 1 Press the [MENU] key six times. Confirm your choice via the [SET] key.
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5 5.8 Receiving faxes Fax machine with external telephone If you are operating your Minoltafax 1100 together with an external telephone apparatus and you answer a fax machine by phone, you must manually transfer this fax transmission to your fax machine. Transferring an incoming fax transmission from your external telephone to your fax machine. 1 2 Press the [3] key twice on your telephone. Place the telephone handset on the hook. Your fax machine will now accept the transmission.
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6 Copying a document 6 Copying a document 6.1 Making a single copy It is possible to copy a document with the Minoltafax 1100. 1 Insert the document with its face downwards in the document feeder. STANDARD The display will show the present resolution setting. 2 If necessary, alter the resolution grade via the [RESOLUTION] key. 3 Press the [COPY] key. STANDARD COPY The copying function will start.
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6 6.2 Copying a document Copying a document with size reduction Copying a document with a copy reduction factor of up to 70%. 1 Press the [MENU] five times. Confirm your choice via the [SET] key. 2 Select the required reduction factor via the [MENU] key. Confirm your choice via the [SET] key. A beep will be heard. The reduction factor is now programmed. 5: REDUCTION ? REDUCTION OFF REDUCTION 90 % REDUCTION 84 % REDUCTION 70 % 3 Insert the document with its face downwards in the document feeder.
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7 Using the telephone 7 Using the telephone 7.1 Making a phone call A phone call can be carried out as follows: Method 1: 1 Press the [MONITOR] key. 2 Dial the required number: ❍ ❍ ❍ ❍ Manually Via one-touch key Via directory Via redial ? Is your fax machine connected to a PBX system? ➜ 3 Before dialling the required number, press the [R] key to call an outside line. When you hear a reply, pick up the handset and start your conversation. Method 2: 1 Pick up the handset.
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7 7.2 Using the telephone Receiving a telephone call Receive a phone call as follows: 7-2 1 When the telephone rings, pick up the handset. 2 Answer the call. 3 When the conversation is finished, place the handset on its hook. MF 1100 Rev. 1.1.1/07.06.
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7 Using the telephone 7.3 Dialling a number Dialling a number via the numerical keys. A number can be dialled via the numerical keys. ➜ Enter the required number via the numerical keys. 1234 123456 fax machine connected ? Isto your a PBX system? ➜ Before dialling the number, press the [R] key to call an outside line. Dialling a number via the redial function The last dialled number can be redialled by using the redial function. ➜ Press the [REDIAL/P] key.
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7 Using the telephone Dialling a number via the directory A number can be dialled via the electronic directory. ➜ Select the entry in the directory via the [DIRECTORY] arrow keys. MUSTER Press the [START] key to start the dialling function. Searching for a number in the directory A search function can be carried out in the directory to find a stored number. 1 Press the [SEARCH] key.
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7 Using the telephone 7.4 Putting a call on hold It is possible to put a call on hold so that nothing can be heard at the opposite end. Method 1: 1 Press the [HOLD] key during the conversation. The call will be put on hold. 2 3 Place the handset on the hook. Lift the handset off the hook. The conversation can be continued. Method 2: 1 Press the [HOLD] key during the conversation. The call will be put on hold. 2 Press the [HOLD] key again. The conversation can be continued.
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7 7.5 Using the telephone Operator call It is possible to make an operator call immediately after sending or receiving a fax. Please observe the following: G If you pick up the handset and place it back on the hook, the "operator call" feature will be cancelled. G If no-one picks up the phone at the other end during the long signal tone, the "operator call" feature will be cancelled.
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8 Setting specific features 8 Setting specific features 8.1 Using software switches Setting the software switches Adjusting the fax machine to your requirements via software switches. 1 Press the [MENU] key six times. Confirm your choice via the [SET] key. 2 Press the [MENU] key twice. Confirm your choice via the [SET] key. 3 Enter the software switch code (e.g. 55) via the numerical keys. Confirm your choice via the [SET] key. 4 Enter the code of the required feature, e.g. 01 (90%).
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8 Setting specific features Printing list of software switches It is possible to print a list of the present software settings. 1 Press the [MENU] key six times. Confirm your choice via the [SET] key. 2 Press the [MENU] key twice. 3 Press the [COPY] key. 6: FAX SET-UP ? 3: FEATURE SW. ? FEATURE SW. LIST A list of the software switches will be printed out. 4 8-2 Press the [STOP] key twice to return to the standard display. MF 1100 08 06. ’99 15:32 Rev. 1.1.1/07.06.
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8 Setting specific features List of software switches No. Description Selection 01 Pause duration 02 03 04 | 12 2 sec. 3 sec. 4 sec. | 12 sec.
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8 8-4 Setting specific features No.
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8 Setting specific features 8.2 Switching on power save mode The power save mode will reduce the energy consumption of the Minoltafax 1100 in standby mode from approx. 5.7 W to approx. 1.7 W. The power save mode will activate itself if during the last 5 minutes: G A key has not been pressed G An incoming call has not been received G The handset of your fax machine or a connected telephone was not lifted off the hook. The display will show POWER SAVE.
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8 8-6 Setting specific features MF 1100 Rev. 1.1.1/07.06.
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9 Trouble-shooting 9 Trouble-shooting If a problem occurs during fax operation, check the list of possible problem causes. If the problem cannot be found in the list, please contact your local service centre. 9.1 General problems Problem description Possible cause / solution See The machine will not switch on. The power plug is not in the power socket. Page 2-7 The display shows PAPER OUT. There is no paper in the paper holder. Page 2-11 The paper is not correctly inserted in the paper holder.
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9 9.2 9.3 Trouble-shooting Problems when sending a fax Problem description Possible cause / solution See Fax transmission is not possible. The document has not been drawn into the machine. Page 4-3 The receiving fax machine is not ready to receive. – The receiving fax machine is been programmed for manual reception. – Problems when receiving a fax Problem description Possible cause / solution See Despite calling signal, it is not possible to receive a fax.
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9 Trouble-shooting 9.4 9.5 9.6 Problems with telephone handset Problem description Possible cause / solution See Dialling tone cannot be heard when picking up the handset. The telephone cable is not correctly connected. Page 2-7 The caller can only be heard very quietly through the loudspeaker. The monitoring function is set at quiet. Page 2-13 Problems with connected telephone apparatus Problem description Problem description / solution See A telephone connection is not possible.
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9 9.7 Trouble-shooting Rectifying problems Removing a jammed document A document is jammed in the fax machine when the display shows DOCUMENT JAM. 1 Fold the control panel forwards. 2 Press and hold the green document release lever while pulling the jammed document slowly upwards out of the machine. 3 Close the control panel. The display will show OLD CARTRIDGE ? 4 9-4 Confirm this by pressing the [SET] key. OLD CARTRIDGE ? The standard display will appear. 08 06. ’99 15:32 MF 1100 Rev. 1.1.
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9 Trouble-shooting Removing a paper jam Printer paper is jammed in the fax machine when the display shows CHECK PAPER. 1 Fold the paper cover forwards. 2 Pull the jammed paper slowly upwards out of the machine. 3 Close the paper cover. 4 Press the [PRINTER RESET] key. The standard display will appear. All data stored in the memory will be automatically printed out. Rev. 1.1.1/07.06.99 MF 1100 CHECK PAPER ! 08 06.
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9 Trouble-shooting Renewing the ink cartridge CAUTION Damage to ink cartridge! If handled incorrectly, the printer head on the ink cartridge can be damaged. The ink cartridge can then no longer be used. ➜ Do not touch the printer head on the ink cartridge. ➜ Do not place the ink cartridge on it printer head. ➜ Do not dismantle the ink cartridge. ➜ Do not shake the ink cartridge. 1 Fold the control panel forwards. The cartridge holder will move to central position. 2 Open the printer unit cover.
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9 Trouble-shooting 4 Remove the protection strips from the new ink cartridge. 5 Insert the new ink cartridge in the cartridge holder. 6 Gently press the ink cartridge forwards. The ink cartridge must engage with an audible click. 7 Close the control panel cover. The display will show NEW CARTRIDGE. CARTRIDGE appears in ? IftheNOdisplay? ➜ 8 Check if the ink cartridge has correctly engaged in the cartridge holder. Confirm by pressing the [SET] key.
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9 Trouble-shooting Re-aligning the printer Re-align the printer as follows: 1 Press the [MENU] key seven times. Confirm your choice by pressing the [SET] key. 2 Press the [MENU] key. Confirm your choice by pressing the [SET] key. A test page will be printed out. 3 Determine which line segment on the test print is closest to being a straight line. 4 Enter the code of this line segment via the numerical keys. Confirm your choice by pressing the [SET] key.
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9 Trouble-shooting Cleaning the printer head nozzles Clean the printer head nozzles if the print-out is no longer of optimum quality. 1 Press the [MENU] key seven times. Confirm your choice by pressing the [SET] key. 2 Press the [SET] key. 7: SET PRINTER ? 1: CLEAN NOZZLES ? A test page will be printed out. PRINTING 3 Compare the thin lines above and below the black strip. ? Are the line continuous? If yes, the printer head nozzles are clean. ➜ The cleaning procedure is complete.
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9 9.8 Trouble-shooting Error codes in the printed reports Error codes will be printed on the activity reports and after delayed timer transmissions. These error codes will help you to identify and rectify any problems. 9-10 Error code Description OK The fax transmission was successful. 10 No answer from the receiving fax machine. 12 No answer. 19 Memory overflow during transmission reception. 20 Transmission was interrupted by pressing the STOP key. 21 Document jammed.
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10 Annex 10 Annex 10.1 Features When manufacturing your Minoltafax 1100, the same high-quality requirements were enforced when manufacturing other precision equipment by our company.
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10 10.2 Annex Caring for the machine Cleaning the housing Clean the fax machine housing regularly to prevent excessive collection of dust. ➜ Wipe the housing with a soft cloth, If necessary, the cloth can be slightly soaked with a neutral household cleansing detergent. CAUTION Damage to apparatus due to using wrong cleansing substance! The housing can be damaged when cleaning with substances containing alcohol or benzine. ➜ Only clean the housing with a neutral household detergent.
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10 Annex 3 Clean document transport rollers 1 and 2 with a soft cloth slightly soaked with a neutral household cleansing substance. Document transport roller 2 4 Document transport roller 1 Close the control panel. The display will show OLD CARTRIDGE ? 5 Confirm this via the [SET] key. OLD CARTRIDGE ? The standard display will appear. 08 06.
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10 10.3 Annex Technical data Minoltafax 1100 General Type Desktop fax machine Compatibility Group 3 Transmission line Public telephone network and PBX system Modem speed 14400, 12000, 9600, 7200, 4800, 2400 bps Coding methods Modified Huffmann (MH) and special code Power connection 230 V AC, 50/60 Hz Power consumption Sending: Receiving: Copying: Stand-by (with power save mode): Stand-by (without power save mode): Machine dimensions Height:264 mm Width: 360 mm Depth: 300 mm Weight Approx.
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10 Annex Documents Size min. max. 182 ×148 mm (W x L) 216 ×1500 mm Scanning width max. 212 mm Automatic document feeder 20 pages Document thickness 0,05 to 0,15 mm with single page feed 0,08 to 0,13 mm with multiple page feed Scanner Scanner type Image sensor Horizontal resolution 8 pixels/mm Vertical resolution Super-fine resolution: Fine resolution: Standard resolution: Gray scales 64 15.4 lines/mm 7.7 lines/mm 3.
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10 10.4 Annex CE emblem (conformity declaration) We hereby certify that the fax machine, and its optional accessories for which this declaration applies, comply with the specifications mentioned below. This declaration is valid within the European Union (EU) only.
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10 Annex 10.5 Index A Accessory optional ........................................................................................10-5 Activating redial function ....................................................................4-18 Aligning the printer .............................................................................2-10 Altering a directory number ...............................................................3-15 Altering one-touch key allocation .........................................
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10 Annex D Data technical ...................................................................................... 10-4 Date .................................................................................................... 3-7 Delayed document transmission ....................................................... 4-13 Deleting a directory numberr ............................................................. 3-16 Deleting the allocation of a one-touch key ........................................
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10 Annex Document dial and monitor ...........................................................................4-11 dialling ............................................................................................4-7 directory dial .................................................................................4-10 one-touch dial ................................................................................4-9 redial ...................................................................................
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10 Annex J Jammed document ............................................................................. 9-4 Jammed paper .................................................................................... 9-5 K Kontrast einstellen .............................................................................. 4-4 L Letters ................................................................................................. 3-1 Letters and digits correcting ..................................................
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10 Annex P Page count ........................................................................................4-12 Paper inserting .......................................................................................2-11 Paper jam ............................................................................................9-5 Parts ....................................................................................................2-2 Personal safety .......................................................
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10 Annex S Scrolling through the directory .......................................................... 3-16 Selected faxes receiving ........................................................................................ 5-4 Sender identification data Setting ........................................................................................... 3-5 Sending a document ........................................................................... 4-7 Setting date and time .................................
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10 Annex T Technical data ...................................................................................10-4 Telephone ............................................................................................7-1 Telephone call making ...........................................................................................7-1 receiving .........................................................................................7-2 Time .................................................................
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10 10-14 Annex MF 1100 Rev. 1.1.1/07.06.
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A Accessory optional ........................................................................................10-5 Activating redial function ....................................................................4-18 Aligning the printer .............................................................................2-10 Altering a directory number ...............................................................3-15 Altering one-touch key allocation .......................................................
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D Data technical ...................................................................................... 10-4 Date .................................................................................................... 3-7 Delayed document transmission ....................................................... 4-13 Deleting a directory numberr ............................................................. 3-16 Deleting the allocation of a one-touch key ........................................
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Document dial and monitor ...........................................................................4-11 dialling ............................................................................................4-7 directory dial .................................................................................4-10 one-touch dial ................................................................................4-9 redial ..............................................................................................
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J Jammed document ............................................................................. 9-4 Jammed paper .................................................................................... 9-5 K Kontrast einstellen .............................................................................. 4-4 L Letters ................................................................................................. 3-1 Letters and digits correcting .............................................................
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P Page count ........................................................................................4-12 Paper inserting .......................................................................................2-11 Paper jam ............................................................................................9-5 Parts ....................................................................................................2-2 Personal safety ..................................................................
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S Scrolling through the directory .......................................................... 3-16 Selected faxes receiving ........................................................................................ 5-4 Sender identification data Setting ........................................................................................... 3-5 Sending a document ........................................................................... 4-7 Setting date and time ............................................
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T Technical data ...................................................................................10-4 Telephone ............................................................................................7-1 Telephone call making ...........................................................................................7-1 receiving .........................................................................................7-2 Time ............................................................................
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