www.konicaminoltaeurope.com Konica Minolta Business Solutions Europe GmbH Europaallee 17 D-30855 Langenhagen Phone +49 (0)5 11 74 04-0 Fax +49 (0)5 11 74 10 50 Printed in Germany *9965161100* *9965161100* Copyright 2004 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Contents 1 2 3 Introduction 1.1 User Manuals.................................................................................1-1 1.2 Introduction ...................................................................................1-1 We Want You to Be a Satisfied Customer..................................1-1 1.3 Explanation of Manual Conventions ...........................................1-2 1.4 Energy Star® .................................................................................
To fax using the phone book...................................................... 3-8 To search the phone book ......................................................... 3-9 To redial the last recipient called ............................................. 3-11 4 3.2 Transmission Settings ............................................................... 3-12 Adjusting the Fax Resolution ................................................... 3-12 To specify the resolution ........................................
Timer Transmission ....................................................................4-9 To fax using timer transmission..................................................4-9 Mailbox Transmission...............................................................4-11 To fax using mailbox transmission ...........................................4-11 Relay Initiation Transmission....................................................4-13 To fax using relay initiation transmission..................................
-4 Using the Utility Mode (Fax) 6.1 Setting Up the Fax Registration .................................................. 6-1 Selecting the “FAX REGISTRATION” menu .............................. 6-2 Setting Up One-Touch Dialing (“ONE-TOUCH DIAL” function) .................................................. 6-3 To program a one-touch dial key ............................................... 6-3 To change/delete a programmed one-touch dial key................. 6-5 Specifying the Setting for “SPEED DIAL” .....
Specifying the Setting for “RX MODE” .....................................6-46 Specifying the Setting for “FORWARD”....................................6-47 Specifying the Setting for “FOOTER” .......................................6-48 Specifying the Setting for “SELECT TRAY”..............................6-48 Specifying the Setting for “CLOSED NETWORK” ....................6-49 7 8 6.4 Settings Up the Communication................................................
-6 Fax Kit (FX-3)
Introduction 1 1 Introduction 1.1 User Manuals The User Manual for this machine is divided into two parts: the Di1611/ Di2011 User Manual and the Fax Kit (FX-3) User Manual. Read the necessary description according to the required use. The Fax Kit (FX-3) User Manual contains precautions on the use of this machine. Be sure to read this manual before using the machine. After reading the User Manual, be sure to store it in a safe place for future reference.
Introduction 1 1.3 Explanation of Manual Conventions The marks and text formats used in this manual are described below. WARNING Failure to observe instructions highlighted in this manner may result in fatal or critical injuries. § Observe all warnings in order to ensure safe use of this machine. CAUTION Failure to observe instructions highlighted in this manner may result in serious injuries or property damage. § Observe all cautions in order to ensure safe use of this machine.
Introduction 1.4 1 Energy Star® As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR® Guidelines for energy efficiency. What is an ENERGY STAR® Product? An ENERGY STAR® product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY STAR® product uses energy more efficiently, saves you money on utility bills and helps protect the environment.
Introduction 1 1.5 Safety Information This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the next section before using this device. It contains important information related to user safety and preventing equipment problems.
Introduction 1 WARNING • Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness. • Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness. • Use only the power cord supplied in the package.
Introduction 1 Connect the power cord to an electrical outlet that is equipped with a grounding terminal. CAUTION • Do not use flammable sprays, liquids, or gases near this product, as a fire could result. • Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health. • Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction.
Introduction 1 Precautions for Routine Use • Do not store toner units, PC drum units, and other supplies and consumables in a place subject to direct sunlight and high temperature and humidity, as poor image quality and malfunction could result. • Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct sunlight. If the PC drum is exposed to intense light, poor image quality could result. • Do not unpack a toner unit or PC drum unit until the very time of use.
Introduction 1 Miscellaneous • Do not rest your weight on the control panel, as a malfunction could result. • Normal international communications may at times not be possible depending on line conditions. • If tap or well water is used in a humidifier, impurities in the water are discharged into the air and may be deposited inside the printer, resulting in poor image quality. It is recommended that pure water that does not contain any impurities be used in the humidifier.
Precautions 2 2 Precautions 2.1 Part Names and Their Functions Main Unit 5 6 7 2 3 8 4 9 10 1 No. Part Name Description 1 Power Switch Used to turn the machine on and off. 2 Parallel Interface Connector Used for connecting a parallel cable from the computer. 3 RJ45 Connector for Networking Used for connecting the network cable when this machine is used for Internet faxing and network scanning. 4 Printer USB Connector Used for connecting a USB cable from the computer.
Precautions 2 2.2 Names of Control Panel Parts and Their Functions Control Panel Parts and Their Functions 1 2 3 4 5 6 7 20 19 18 17 16 2-2 15 14 13 12 11 10 9 8 No. Part Name Function 1 “Error” indicator Flashes when an error has occurred. 2 [Printer] key/indicator Lights up while data is being printed from the computer and flashes while data is being sent. For details, refer to the Printer Controller User Manual.
Precautions 2 9 [Zoom] key, [ keys 10 [Paper] key 11 [Auto/Photo] key, [ and [ ] keys 12 [Erase] key Used to select the area of the document that is erased. 13 [File Margin] key Press to select the “File Margin” function. 14 [Finishing] key Used to select a copy “Finishing” function. 15 [X/Y Zoom] key Used to specify different scaling proportions for the vertical and horizontal directions. 16 [Neg. Press to make copies with the dark- and light-colored areas of the document inverted.
Precautions 2 21 22 23 24 25 26 27 31 2-4 30 29 28 No. Part Name Function 21 Scan key Press to enter Scan mode. The indicator lights up in green to indicate that the machine is in Scan mode. (Available only when the Network Interface Card NC-6 and the Internet Fax & Network Scan Kit SU-6 are installed.) 22 Fax key Press to enter Fax mode. The indicator lights up in green to indicate that the machine is in Fax mode. 23 Copy key Press to enter Copy mode.
Precautions 2 No. Part Name Function 30 Start key • Starts copying. • Starts a fax transmission. • Queues a copy job if pressed while the machine is warming up. • The indicator lights up in green to indicate that the machine is ready to start copying, or it lights up in orange to indicate that the machine is not ready to start copying. 31 10-Key Pad • • • • • Fax Kit (FX-3) Used to specify the number of copies. Used to enter setting values. Used to enter fax number.
Precautions 2 32 33 35 34 37 36 Auto RX Resolution Memory TX Speaker 2-6 38 39 Phone Book Speed Dial Redial/ Pause Function 01 02 03 04 05 06 07 08 09 10 11 12 13 12 15 16 17 18 19 20 21 22 23 24 25 26 27 40 No. Part Name Function 32 “Memory TX” indicator Lights up when the memory transmission function is selected. 33 “Auto RX” indicator Lights up when the automatic reception function is selected.
Precautions 2.3 2 Display Indications In Fax mode: 1 2 1 2 No. Display Indication Description 1 Mode or function name • Indicates the currently selected mode or function settings. • Displays the current menu, function or settings. • Error messages are displayed when errors occur. • The current date and remaining memory is displayed during standby. 2 Messages Displays messages such as operating instructions.
Precautions 2 Symbol list: Symbol 2-8 Description Dialing A fax number is being dialed. Ringing The machine is being called. Sending The document is being sent. Receiving A document is being received. In standby for timer transmission A document is queued for timer transmission. In standby for polling transmission A document is queued for polling transmission. In standby for mailbox reception A document is queued for mailbox reception.
Precautions 2.4 2 Entering Text When specifying the user name or programming one-touch dial keys with the recipient name, letters, accented characters, numbers and symbols can be entered. Key operation: G 10-Key Pad: Used to enter numbers, letters, and symbols. List of characters available with each key of the 10-Key Pad: 10-Key Pad Available characters* Available characters with the metric model 1 .
Precautions 2 Inputting Example To enter the name “NJ Office” * The cursor (_) flashes alternately with the character at its current location. Press the [123/ABC] key. Press the [6] key twice. Press the [5] key once. Press the [0] key once. Press the [6] key three times. Press the [3] key seven times. Press the [Ö] key. Press the [3] key seven times. Press the [4] key seven times. Press the [2] key seven times. Press the [3] key six times.
Precautions 2 Correcting text and input precautions G To erase all entered text, press the [Panel Reset] key. To delete only part of the entered text, use the [ ] and Ö keys to move the cursor (_) to the character that you wish to delete, and then press the [No] key. To change an entered character, use the [ ] and [ Ö ] keys to move the cursor (_) below the character that you wish to change, and then enter the new character. (The character at the cursor’s position is replaced with the new character.
2 2-12 Precautions Fax Kit (FX-3)
Faxing 3 3 Faxing This machine is a G3 fax. Faxes can only be sent or received with this machine if the recipient’s or sender’s machine complies with the G3 standard. 3.1 Dialing The recipient’s fax number can be dialed using any of the seven different dialing methods described below. The procedures described below assume that the fax is being sent using the Automatic Document Feeder.
Faxing 3 To fax by entering the fax number directly using the 10-Key Pad 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder. 3 If necessary, change the “Resolution” setting (p. 3-13). 4 Using the 10-Key Pad, enter the fax number of the recipient. H ? F codes (SUB and SID) can also be entered. Refer to “Using F codes” on page 4-25. Have you entered the number correctly? § The fax number can contain a maximum of 30 digits.
Faxing 3 To fax using one-touch dialing If one-touch dial keys have already been programmed with fax numbers, the fax number of a recipient can be specified by pressing just the corresponding one-touch dial key. For details on programming the one-touch dial keys, refer to “Setting Up One-Touch Dialing (“ONE-TOUCH DIAL” function)” on page 6-3. 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder.
Faxing 3 To fax using speed dialing If speed dial numbers have already been programmed, the fax number of a recipient can be specified quickly by entering the corresponding speed dial number. For details on programming speed dial numbers, refer to “Specifying the Setting for “SPEED DIAL”” on page 6-7. 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder.
Faxing 3 To fax using group dialing If one-touch dial keys have already been programmed with a group of fax numbers, the fax numbers of all recipients in the group can be specified by pressing just the corresponding one-touch dial key. For details on programming one-touch dial keys with a group of fax numbers, refer to “Specifying the Setting for “GROUP DIAL”” on page 6-11. 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder.
Faxing 3 To fax using chain dial Faxes can be sent to recipients that are specified using any combination of one-touch dial keys, speed dial numbers, direct input using the 10-Key Pad, and the [Redial] key. As an example, the following procedure describes how to specify recipients using one-touch keys, then using the 10-Key Pad. 1 Press the [Speaker] key. 2 Press the desired one-touch key, and then press the [Start] key. 3 After the message “SET DOC.
Faxing 3 To fax using program dialing If one-touch dial keys have already been programmed with fax numbers and a transmission/reception function (such as timer transmission or polling reception), that function can be carried out by pressing just the corresponding one-touch dial key. For details on setting program dialing, refer to “Specifying the Setting for “PROGRAM DIAL”” on page 6-15. 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder.
Faxing 3 To fax using the phone book The phone book contains all programmed one-touch dialing and speed dialing numbers, allowing you to search for and select the recipient that you wish to send the fax to. 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder. H For details on placing the document on the Original Glass, refer to “To fax documents positioned on the Original Glass” on page 3-16. 3 If necessary, change the “Resolution” setting (p. 3-13).
Faxing 3 To search the phone book 1 Press the [Phone Book] key. 2 Using the [ ] and [ Ö ] keys, select Ö “SEARCH”, and then press the [Yes] key. A screen appears, allowing you to enter the text to be searched for. 3 Using the 10-Key Pad, enter the first few characters of the name programmed for the desired recipient. H H Enter the name programmed in the one-touch dial key or the speed dial number. (For details on entering text, refer to “Entering Text” on page 2-9.
Faxing 3 Ö Ö 7 Using the [ ] and [ ] keys, select the desired recipient. H If the desired recipient name does not appear in the search results, press the [No] key twice to return to the screen allowing you to enter the search text, and then try searching for different text. Tip The search results appear in the order that they have been programmed as one-touch dial keys or speed dial numbers. 8 Press the [Start] key to begin scanning and sending the fax.
Faxing 3 To redial the last recipient called 1 Press the [Fax] key to enter Fax mode. 2 Load the document into the Automatic Document Feeder. 3 If necessary, change the “Resolution” setting (p. 3-13). 4 Press the [Redial/Pause] key. The fax number of the last recipient called is displayed. 5 Press the [Start] key. The machine automatically starts scanning the document and sending the fax.
Faxing 3 3.2 Transmission Settings Adjusting the Fax Resolution Selecting one of the following resolutions to match the type of document to be faxed (documents containing a lot of small print, detailed illustrations or photos) will produce a sharper result.
Faxing 3 To specify the resolution 1 Position the document to be faxed. 2 Press the [Resolution] key on the control panel to select the resolution mode. 3 Using the [ ] and [ Ö ] keys, select Ö the fax resolution, and then press the [Yes] key. H If “H/T” (Half Tone) was selected, select “STD”, “FINE” or “S/F” in the next screen.
Faxing 3 3.3 Basic Faxing To fax using the Automatic Document Feeder 1 Press the [Fax] key. The machine enters Fax mode, and the fax screen appears. 2 Load the document to be faxed into the Automatic Document Feeder. H H Adjust the Document Guide Plates to fit the size of the document. Load the document face up. Tip If a double-sided document is loaded into the Duplexing Document Feeder (Option for the Di2011 only), press the [Original] key until the “Duplex Orig.” function is selected.
Faxing 3 Tip About 280 A4(Letter)-size document pages can be scanned and stored in the memory at one time. If the optional expansion memory is installed, as many as 1024 document pages can be stored. To cancel the transmission: If you wish to cancel a scanned document queued for transmission or a fax waiting to be redialed, select “CANCEL RESERV.” from the “FUNCTION” menu (p. 4-19).
Faxing 3 To fax documents positioned on the Original Glass 1 Press the [Fax] key. The machine enters Fax mode, and the fax screen appears. 2 Lift open the Automatic Document Feeder, and then position the document to be faxed on the Original Glass. H H Position the document face down. Align the document on the scales above and to the left of the Original Glass. 3 If necessary, change the “Resolution” setting (p. 3-13).
Faxing 3 Ö Note To specify a scanning area other than the size of the loaded document or if the document size cannot be detected automatically, press the [ ] key. In the next screen that appears, select “MANUAL”, and then press the [Yes] key. Then, select the desired paper size, and then press the [Yes] key. 6 Press the [Yes] key. The document is scanned. Note To scan the next document page, press the [Yes] key, and then position the next document page. 7 Press the [Start] key.
Faxing 3 3.4 Confirmation Mode Checking the Machine’s Counters The number of operations performed since this machine was installed can be checked using the functions available when the [Status] key is pressed. Items that can be checked with machine counter menu: 3-18 MACHINE COUNTER Description TOTAL COUNT This count shows the total number of prints made since this machine was installed. SIZE COUNT This count shows the total number of prints made for the specified paper size.
Faxing 3 To check the counters 1 Press the [Status] key, and then press the [Yes] key. The machine counter menu appears. Ö Ö 2 Using the [ ] and [ ] keys, select the counter that you wish to check. 3 Press the [Yes] key. The “TOTAL PAGE” appears. 4 Press the [No] key. The main screen appears.
Faxing 3 Checking Transmission Results The transmission result information for a maximum of 60 sent and received documents is saved. To check the transmission result 1 Press the [Status] key twice. The “TX/RX RESULT” appears. 2 Press the [Yes] key. Ö Ö 3 Using the [ ] and [ ] keys, display the desired transmission results to check them. H H H 3-20 In the transmission result screen, “TX” indicates sent faxes, and “RX” indicates received ones.
Faxing 3 Outputting a report/list The various reports and lists of programmed settings can be printed using the functions available when the [Status] key is pressed. Tip Paper of the following sizes can be used to output the reports. However, when printing on A5 C, B5 C, or Invoice (8-1/2 × 5-1/2) C paper, the report may be divided among several sheets of paper.
Faxing 3 To output a report/list 1 Press the [Status] key three times. The “PRINT REPORT” appears. 2 Press the [Yes] key. A menu appears, showing the reports and lists that can be printed. Ö Ö 3 Using the [ ] and [ ] keys, select the report/list that you wish to print, and then press the [Yes] key. After the specified report/list is printed, the main screen appears again. Tip The reception/transmission result reports can be checked on screen.
Faxing 3 Transmission Result Report Duration Mode Result AAA NEWYOR 012345678 Page 001 Time No. TX Date Function 0001 Destination Station Session The document number, recipient name, date sent, starting time of transmission, number of document pages, time required, mode, and transmission result are printed. APR.19 18:00 010 00:02'21" G3 NG NG PAGE:1.3.5.7 Reception Result Report 001 00:02'21 " Result 18:00 Duration Apr.19 Mode Aaa Tokyo 098765432 Page 001 Time No.
Faxing 3 Activity Report The operation number, document number, date of operation, starting time of transmission/reception, type of operation (transmission or reception), recipient/caller name, number of pages sent/received, mode, and transmission/reception result are printed. No. Session Date Time Tx/rx Page Duration Mode Result Destination Station The machine can also be set to print this report automatically after every 60 transmissions/receptions. 01 0001 Apr.
Faxing 3 List of One-Touch Dial Keys The recipients programmed in the one-touch dial keys are printed in numerical order of the keys. Ot-no. Destination Station Destination Number Detail Ot-01 Aaa Newyork 012345678 33.6 Jan.20.2001 Ot-02 Aaa Tokyo 098765432 14.4 Jan.20.2001 Ot-03 Head Office 024682468 33.6 Feb.12.2001 Ot-04 Nj Office 0p02345678 Sub:#1234 14.4 Feb.12.
Faxing 3 Configuration Page The list of the printer settings is printed. PCL Font List This function is only available when the Printer Controller (optional) is installed. The PCL font list is printed.
Fax Transmission/Reception Methods 4 4 Fax Transmission/Reception Methods 4.1 Transmission Methods Memory Transmission With memory transmission, the document is scanned, then stored in the memory for transmission (queued transmission). Memory transmission is selected as the default transmission mode. For details on sending faxes through memory transmission, refer to “Basic Faxing” on page 3-14.
Fax Transmission/Reception Methods 4 To specify Memory TX 1 Press the [Fax] key. The machine enters Fax mode, and the fax screen appears. 2 Load the document to be faxed into the Automatic Document Feeder. H H Adjust the Document Guide Plates to fit the size of the document. Load the document face up. 3 If necessary, change the “Resolution” setting (p. 3-13). 4 Using the 10-Key Pad, enter the fax number of the recipient. H The fax number of a previously programmed recipient can also be specified.
Fax Transmission/Reception Methods 4 Direct Transmission If the Memory TX lamp is not lit, the direct transmission is selected. One page of the document at a time can be scanned, according to the transmission status. This ensures that even documents with many pages can be sent. Note When faxing using direct transmission, the document should be loaded into the Automatic Document Feeder. Transmission is not possible by positioning the document on the Original Glass.
Fax Transmission/Reception Methods 4 To send a fax manually 1 Load the document into the Automatic Document Feeder. 2 If necessary, change the “Resolution” setting (p. 3-13). 3 Pick up the telephone receiver. H Check that the dial tone can be heard. 4 Specify the fax number of the recipient. H H Use the telephone to dial the fax number. The fax number of the recipient can also specified using the keys in the control panel of this machine (p. 3-1).
Fax Transmission/Reception Methods 4 To fax using batch transmission 1 Load the document into the Automatic Document Feeder. 2 If necessary, change the “Resolution” setting (p. 3-13). 3 Press the one-touch dial key programmed with the desired batch transmission settings. 4 Press the [Start] key. The fax is sent at the specified time. Tip To cancel a batch transmission, select “CANCEL RESERV.” from the “FUNCTION” menu (p. 4-19).
Fax Transmission/Reception Methods 4 To fax using broadcast transmission 1 Position the document to be faxed. 2 If necessary, change the “Resolution” setting (p. 3-13). 3 Press the [Function] key. 4 Press the [1] key from the 10-Key Pad. or Press the [Function] key once to select “BROADCAST”, and then press the [Yes] key. 5 Specify the fax number of the recipient. Repeat the appropriate operations described below until all recipients have been specified.
Fax Transmission/Reception Methods H H H ? § 4 When using group dialing: Press the one-touch dial key programmed with the desired group of fax numbers. Press the [Yes] key, and then specify the next recipient. When selecting from the phone book: Press the [Phone Book] key, and then select either “LIST” or “SEARCH” to select the desired fax number. (Refer to “To fax using the phone book” on page 3-8.) Press the [Yes] key, and then specify the next recipient.
Fax Transmission/Reception Methods 4 9 Press the [Start] key to begin scanning and sending the fax. Note To stop the fax transmission, press the [Stop] key, and then press the [Yes] key when the next screen appears. If this is done, all selected recipients are cleared. To stop a timer transmission, press the [Function] key to select “CANCEL RESERV.”, and then perform the appropriate procedure (p. 4-19).
Fax Transmission/Reception Methods 4 Timer Transmission A document can be scanned and stored in the memory to be sent at a specified time. This function is convenient for sending documents with a large number of pages at discounted calling times. Note The time is set for a 24-hour period. If the machine is not programmed with the current time (p. 6-59), the fax cannot be sent at the specified time. A timer transmission cannot be performed at the same time as a direct transmission.
Fax Transmission/Reception Methods 4 5 Using the 10-Key Pad, enter the desired transmission time, and then press the [Yes] key. H If you wish to correct the time, press the [No] key, and then enter the correct time. 6 Specify the fax number of the recipient. H Refer to “Dialing” on page 3-1. 7 Press the [Start] key. The machine scans the document, then enters transmission standby mode. Note To stop a timer transmission, press the [Function] key to select “CANCEL RESERV.
Fax Transmission/Reception Methods 4 Mailbox Transmission The fax can be sent to a recipient’s mailbox. This is perfect for sending an important document to a specific person. Note Mailbox transmission is compatible with F code transmission. Machines compatible with F codes can be specified as recipients for mailbox transmission. To fax using mailbox transmission 1 Position the document to be faxed. 2 If necessary, change the “Resolution” setting (p. 3-13). 3 Press the [Function] key.
Fax Transmission/Reception Methods 4 6 Using the 10-Key Pad, enter the mailbox ID of the recipient. H H H H Enter the mailbox ID (SUB) (20 digits or less) registered for the recipient. The only characters that can be used in the mailbox ID are 0 through 9, , and #. If the recipient is specified using a one-touch dial key or a speed dial number also programmed with a SUB, the SUB is displayed as the mailbox ID. If necessary, change the mailbox ID.
Fax Transmission/Reception Methods 4 Relay Initiation Transmission Documents can be sent from this machine (transmitting station) to another fax machine (acting as a relay station), which then sends the documents to multiple recipients (receiving stations). By relaying the documents through a fax machine closer to the remote recipients, the transmission time and cost for the transmitting station are reduced.
Fax Transmission/Reception Methods 4 5 Specify the relay station, and then press the [Yes] key. H Refer to “Dialing” on page 3-1. A screen appears, allowing you to specify the relay box ID. 6 Using the 10-Key Pad, enter the relay box ID. H H H Enter the relay box ID (20 digits or less) programmed at the relay station. The only characters that can be used in the mailbox ID are 0 through 9, , and #. If you wish to correct the ID, press the [No] key, and then enter the new number.
Fax Transmission/Reception Methods 4 Relay Broadcast Transmission If this machine is specified as a relay station, it can receive documents sent from another fax machine (transmitting station), then send the documents to multiple recipients (receiving stations). In order to fax using relay broadcast transmission, a relay box must first be programmed. A maximum of 10 relay boxes can be programmed. For details on programming a relay box, refer to “Setting Up Relay Boxes (“RELAY BOX” function)” on page 6-33.
Fax Transmission/Reception Methods 4 Polling Transmission Documents scanned and saved in the memory can be retrieved by the recipient. Note Polling transmission is compatible with F code transmission. If the memory is full, polling transmission cannot be set. With polling transmission, the recipient incurs the cost of the call. A maximum of 243 recipients can be selected at one time. If recipients are selected by using one-touch dial keys, a maximum of 27 recipients can be specified.
Fax Transmission/Reception Methods 4 6 Using the 10-Key Pad, enter the 4digit polling ID, and then press the [Yes] key. H H H If you do not wish to set a polling ID, skip to step 8. The polling ID can be set to any number between 0000 and 9999. If there is only one polling transmission document, it is not necessary to specify a polling ID and password. 7 Using the 10-Key Pad, enter the 4digit password. H H If you do not wish to set a password, continue with step 8.
Fax Transmission/Reception Methods 4 To delete a document from the polling transmission setup 1 Press the [Function] key. 2 Press the [5] key from the 10-Key Pad. or Press the [Function] key five times to select “POLLING TX”, and then press the [Yes] key. If polling transmission has been set, a screen appears, allowing you to specify the polling ID. 3 Using the [ ] and [Ö ] keys, select Ö either “SINGLE” or “MULTI”, and then press the [Yes] key.
Fax Transmission/Reception Methods 4 Canceling (Deleting) a Document Queued in the Memory for Transmission Of the documents stored in the memory and waiting to be sent, a specific document can be selected and deleted. To cancel a queued document 1 Press the [Function] key. 2 Press the [8] key from the 10-Key Pad. or Press the [Function] key eight times to select “CANCEL RESERV.”, and then press the [Yes] key.
Fax Transmission/Reception Methods 4 4 Press the [Yes] key to delete the displayed job. “FUNCTION” menu appears in the display. 5 To delete another queued job, repeat steps 2 and 4. H 4-20 If you are finished deleting jobs, press the [No] key to return to the main screen.
Fax Transmission/Reception Methods 4.2 4 Reception Methods Tip Paper of the following sizes can be used to print fax documents. Metric: A5 C, B5 C, A4 L/C, B4 L, A3 L Inch: Invoice (8-1/2 × 5-1/2) C, Letter L/C, Legal (8-1/2 × 14) L, Ledger (11 × 17) L Manual Reception This machine normally receives faxes automatically. However, if a telephone is connected and the same line is used for phoning and faxing, the document can simply be received after talking with the caller over the phone.
Fax Transmission/Reception Methods 4 Memory Reception This machine automatically prints faxes that it has received. However, when receiving confidential faxes, the received document can be stored in the memory and printed at a specified time or when memory reception is turned off. Memory reception is set using the corresponding Utility mode function. For details on changing the setting, refer to “Specifying the Setting for “MEMORY RX MODE”” on page 6-43.
Fax Transmission/Reception Methods 4 Polling Reception Using polling reception, documents set up in other fax machines can be received. Note Polling reception is compatible with F code transmission. To receive a fax using polling reception 1 Press the [Function] key. 2 Press the [6] key from the 10-Key Pad. or Press the [Function] key six times to select “POLLING RX”, and then press the [Yes] key. 3 Specify the fax number to be called.
Fax Transmission/Reception Methods 4 6 Using the 10-Key Pad, enter the password (20 digits or less), and then press the [Yes] key. 7 To specify multiple fax numbers, repeat steps 3 through 6. H If you do not wish to specify other fax numbers, continue with step 8. 8 Press the [Start] key. A message appears, allowing you to select whether or not to check the fax numbers to be called. 9 To check the numbers to be called, press the [Yes] key.
Fax Transmission/Reception Methods 4 Using F codes This machine is compatible F code transmissions. F codes are mailbox functions, such as “SUB” (sub-addresses), “SEP” (selective polling), “SID” and “PWD” (passwords), regulated by the G3 standards of the ITU-T (International Telecommunication Union). Mailbox transmission and reception is possible only with similar machines compatible with F code transmission. Using the 10-Key Pad, the following F codes can be set, depending on the use.
Fax Transmission/Reception Methods 4 Using Mailboxes Specifying mailboxes: Mailboxes can be used if they are set up using the corresponding Utility mode function. Refer to “Mailbox Reception” on page 4-22. Mailbox Mailbox ID Fax transmission (F code) Print F code mailbox transmission/reception: A maximum of 5 mailboxes can be set up. Since a mailbox ID is required in order to retrieve documents received in the different mailboxes, confidential faxes can safely be sent and received.
Fax Transmission/Reception Methods 4 Specifying F codes When sending faxes F codes can be specified when the 10-Key Pad is being used to enter the fax number of a recipient while sending a fax. 1 Using the 10-Key Pad, enter the fax number of the recipient. Ö 2 Press the [ ] key, and then use the 10-Key Pad to enter the SUB. H H H A number up to 20 digits long can be entered for the SUB. To enter an SID, continue with step 3. If an SID will not be entered, continue with step 4.
4 4-28 Fax Transmission/Reception Methods Fax Kit (FX-3)
Using the Utility Mode 5 5 Using the Utility Mode 5.1 Utility Mode There are sixteen menus in the Utility mode. No. Name Description 1 MACHINE SETTING Used to specify settings for the machine’s operating environment.* 2 PAPER SOURCE SETUP Used to specify the size and type of paper loaded in Tray1. In addition, auto tray switching can be enabled for each tray. 3 USER MANAGEMENT For details on this menu, refer to the Di1611/Di2011 User Manual. 4 ADMIN.
Using the Utility Mode 5 5.2 Specifying the Machine Settings From the “MACHINE SETTING” menu, various settings for the machine’s operating environment can be specified. Refer to the following table for details on each function. No. Name Description 1 AUTO PANEL RESET This function can be used to set the length of time until the auto panel reset operation is performed after copying or the last operation is finished.
Using the Utility Mode 5 Selecting the “MACHINE SETTING” menu 1 Press the [Utility] key. “MACHINE SETTING” appears. 2 From the 10-Key Pad, press the key ([1] through [0]) for the MACHINE SETTING function that you wish to set. H The MACHINE SETTING functions are as follows: 1 AUTO PANEL RESET 2 ENERGY SAVE MODE 3 AUTO SHUT OFF 4 DENSITY (ADF) 5 DENSITY (BOOK) 6 PRINT DENSITY 7 LCD CONTRAST 8 LANGUAGE 9 BUZZER VOLUME 0 INITIAL MODE Tip To quit changing the machine settings, press the [No] key.
Using the Utility Mode 5 Specifying the Setting for “BUZZER VOLUME” 1 Select the “BUZZER VOLUME”. H Refer to “Selecting the “MACHINE SETTING” menu” on page 5-3. 2 Press the [ ] and [Ö ] keys to set Ö the buzzer volume to “HIGH”, “LOW” or “OFF”. 3 Press the [Yes] key. Specifying the Setting for “INITIAL MODE” 1 Select the “INITIAL MODE”. H Refer to “Selecting the “MACHINE SETTING” menu” on page 5-3. 2 Press the [ ] and [Ö ] keys to select Ö either “COPY” or “FAX”. 3 Press the [Yes] key.
Using the Utility Mode 5.3 5 Setting Up the Paper Sources (“PAPER SOURCE SETUP” Menu) From the “PAPER SOURCE SETUP” menu, the various settings for the paper trays can be changed. “PAPER SOURCE SETUP” menu: No. PAPER SOURCE SETUP Description 1 INCH/METRIC This function can be used to set the size measurement system for the paper loaded in each tray.
Using the Utility Mode 5 5.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” Menu) From the “ADMIN. MANAGEMENT” menu, various functions for controlling the use of the machine can be set. In order to set an “ADMIN. MANAGEMENT” function, the administrator access number must be entered. “ADMIN. MANAGEMENT” menu: No. ADMIN. MANAGEMENT Description 1 AUTO SHUT OFF This function can be used to set whether or not the auto power-off function is performed.
Using the Utility Mode 5 To select the “ADMIN. MANAGEMENT” menu 1 Press the [Utility] key. “MACHINE SETTING?” appears. Ö 2 Press the [ ] key three times to select “ADMIN. MANAGEMENT?”. 3 From the 10-Key Pad, press the key ([1] through [3]) for the “ADMIN. MANAGEMENT” function that you wish to set. H The “ADMIN. MANAGEMENT” functions are as follows: 1 AUTO SHUT OFF 2 COPY TRACK 3 REMOTE MONITOR 4 Using the 10-Key Pad, enter the 6digit administrator access number, and then press the [Yes] key.
Using the Utility Mode 5 To set the “REMOTE MONITOR” function 1 Select the “ADMIN. MANAGEMENT” menu. H Refer to “To select the “ADMIN. MANAGEMENT” menu” on page 5-7. 2 Press the [3] key from the 10-Key Pad to select “REMOTE MONITOR”. H Using the 10-Key Pad, enter the 6-digit administrator access number, and then press the [Yes] key. 3 Using the [ ] and [Ö ] keys, select Ö “LIMITED”, “FULL” or “OFF”, and then press the [Yes] key. H H If “LIMITED” or “OFF” was selected, the “ADMIN.
Using the Utility Mode (Fax) 6 6 Using the Utility Mode (Fax) 6.1 Setting Up the Fax Registration From the “FAX REGISTRATION” menu, various settings can be specified in order to take advantage of this machine’s many fax functions. No. FAX REGISTRATION Characteristic/Description 1 ONE-TOUCH DIAL This function can be used to program one-touch dial keys with fax numbers, allowing the recipient to be specified easily and accurately without the need to manually enter the number using the 10-Key Pad.
Using the Utility Mode (Fax) 6 Selecting the “FAX REGISTRATION” menu 1 Press the [Utility] key seven times. “FAX REGISTRATION” appears. 2 From the 10-Key Pad, press the key ([1] through [7]) for the “FAX REGISTRATION” function that you wish to set.
Using the Utility Mode (Fax) 6 Setting Up One-Touch Dialing (“ONE-TOUCH DIAL” function) If the one-touch dial keys are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the 10-Key Pad. A maximum of 27 settings can be programmed. To program a one-touch dial key 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2.
Using the Utility Mode (Fax) 6 H For details on F codes (SUB and SID), refer to “Using F codes” on page 4-25. Ö 7 Press the [ ] key, and then use the 10-Key Pad to enter the SUB. H H H A number up to 20 digits long can be entered for the SUB. To enter an SID, continue with step 8. If an SID will not be entered, skip to step 9. Ö 8 Press the [ ] key, and then use the 10-Key Pad to enter the SID. H A number up to 20 digits long can be entered for the SID. 9 Press the [Yes] key.
Using the Utility Mode (Fax) 6 To change/delete a programmed one-touch dial key 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [1] key from the 10-Key Pad to select “ONE-TOUCH DIAL”. 3 Press the one-touch dial key that you wish to change or delete. 4 Press the [No] key. H H If a one-touch dial key programmed with a group of fax numbers or a transmission/ reception function is pressed, the message shown at the right appears.
Using the Utility Mode (Fax) 6 H If the [No] key is pressed, the corresponding settings programmed in group dialing or program dialing are deleted. If a one-touch dial number used in group dialing or program dialing is deleted, it is also deleted from the corresponding group dialing or program dialing. 6 Change the name, fax number, F codes (SUB and SID) and modem speed as desired. H H For details on changing the fax number, refer to “Entering Text” on page 2-9.
Using the Utility Mode (Fax) 6 Specifying the Setting for “SPEED DIAL” If speed dial numbers are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the 10-Key Pad. A maximum of 200 fax numbers (001 to 200) can be programmed. To program a speed dial number 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [2] key from the 10-Key Pad to select “SPEED DIAL”.
Using the Utility Mode (Fax) 6 H H If you wish to change the fax number, press the [No] key, and then enter the correct number. For details on F codes (SUB and SID), refer to “Using F codes” on page 4-25. Ö 7 Press the [ ] key, and then use the 10-Key Pad to enter the SUB. H H H A number up to 20 digits long can be entered for the SUB. To enter an SID, continue with step 8. If an SID will not be entered, skip to step 9. Ö 8 Press the [ ] key, and then use the 10-Key Pad to enter the SID.
Using the Utility Mode (Fax) 6 To change/delete a programmed speed dial number 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [2] key from the 10-Key Pad to select “SPEED DIAL”. 3 Using the 10-Key Pad, enter the speed dial number that you wish to change or delete. 4 Press the [No] key. 5 Using the [ ] and [ Ö ] keys, select Ö either “EDIT” or “DELETE”, and then press the [Yes] key.
Using the Utility Mode (Fax) 6 6 Change the fax number, F codes (SUB and SID), and modem speed as desired. H H For details on making changes, refer to “Entering Text” on page 2-9. For details on changing the F codes (SUB and SID) or modem speed, refer to page 6-3. 7 When you are finished making changes, press the [Yes] key. H To change the settings of another speed dial number, repeat steps 3 through 7. 8 Press the [No] key to return to the “FAX REGISTRATION” menu.
Using the Utility Mode (Fax) 6 Specifying the Setting for “GROUP DIAL” A single one-touch dial key can be programmed with a maximum of 50 different fax numbers as one group. Programming a one-touch dial key with a group of fax numbers is convenient when documents are frequently sent to a set group of multiple recipients. To program a group of fax numbers 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2.
Using the Utility Mode (Fax) 6 H With group dialing, a one-touch dial key programmed with a group can be specified. In that case, the number of fax numbers programmed in the specified one-touch dial key (group dial key) is added. 7 When you are finished specifying recipients, press the [Start] key. The settings are registered. To program another group, repeat steps 3 through 7. 8 Press the [No] key to finish programming. The “FAX REGISTRATION” menu appears again.
Using the Utility Mode (Fax) 6 To change/delete a programmed group of fax numbers 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [3] key from the 10-Key Pad to select “GROUP DIAL”. 3 Press the one-touch dial key that you wish to change or delete. 4 Press the [No] key. 5 Using the [ ] and [ Ö ] keys, select Ö either “EDIT” or “DELETE”, and then press the [Yes] key. H H If “EDIT” was selected, the group name is displayed.
Using the Utility Mode (Fax) 6 8 When you are finished making changes, press the [Start] key. To change the settings of another group of fax numbers, repeat steps 3 through 8. 9 Press the [No] key to return to the “FAX REGISTRATION” menu.
Using the Utility Mode (Fax) 6 Specifying the Setting for “PROGRAM DIAL” If one-touch dial keys have been programmed with fax numbers and a transmission/reception function, that function can be carried out by pressing just the corresponding one-touch dial key. Transmission/reception functions that can be programmed: G Broadcast transmission G Timer transmission G Mailbox transmission G Polling reception G Relay initiation transmission To set program dialing 1 Select the “FAX REGISTRATION”.
Using the Utility Mode (Fax) 6 5 Follow the instructions for the selected function. H H H H H “To fax using broadcast transmission” on page 4-6 “To fax using timer transmission” on page 4-9 “To fax using mailbox transmission” on page 4-11 “To receive a fax using polling reception” on page 4-23 “To fax using relay initiation transmission” on page 4-13 The settings are registered. 6 To specify other program dialing settings, repeat steps 3 through 5. 7 Press the [No] key to finish programming.
Using the Utility Mode (Fax) 6 To change/delete a programmed broadcast transmission 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [4] key from the 10-Key Pad to select “PROGRAM DIAL”. 3 Press the one-touch dial key ([24] through [27]) programmed with the broadcast transmission that you wish to change or delete. 4 Press the [No] key. 5 Using the [ ] and [ Ö ] keys, select Ö either “EDIT” or “DELETE”, and then press the [Yes] key.
Using the Utility Mode (Fax) 6 8 Press the [No] key to return to the “FAX REGISTRATION” menu.
Using the Utility Mode (Fax) 6 To change/delete a programmed timer transmission 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [4] key from the 10-Key Pad to select “PROGRAM DIAL”. 3 Press the one-touch dial key ([24] through [27]) programmed with the timer transmission that you wish to change or delete. 4 Press the [No] key. 5 Using the [ ] and [ Ö ] keys, select Ö either “EDIT” or “DELETE”, and then press the [Yes] key.
Using the Utility Mode (Fax) 6 7 To change the recipient, press the [No] key, and then by using the onetouch dial keys or the speed dial numbers, or by entering the fax number using the 10-Key Pad, specify a different recipient. H Change the F codes (SUB and SID) as desired. 8 Press the [Yes] key. H Other program dialing settings can be changed. 9 Press the [No] key to return to the “FAX REGISTRATION” menu.
Using the Utility Mode (Fax) 6 To change/delete a programmed mailbox transmission 1 Select the “FAX REGISTRATION” menu. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [4] key from the 10-Key Pad to select “PROGRAM DIAL”. 3 Press the one-touch dial key ([24] through [27]) programmed with the mailbox transmission that you wish to change or delete. 4 Press the [No] key. 5 Using the [ ] and [ Ö ] keys, select Ö either “EDIT” or “DELETE”, and then press the [Yes] key.
Using the Utility Mode (Fax) 6 9 Press the [Yes] key. The password is displayed. 10 To change the password, press the [No] key, and then use the 10-Key Pad to enter the new password. 11 Press the [Yes] key. Other program dialing settings can be changed. 12 Press the [No] key to return to the “FAX REGISTRATION” menu.
Using the Utility Mode (Fax) 6 To change/delete a programmed polling reception 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [4] key from the 10-Key Pad to select “PROGRAM DIAL”. 3 Press the one-touch dial key ([24] through [27]) programmed with the polling reception that you wish to change or delete. 4 Press the [No] key. 5 Using the [ ] and [ Ö ] keys, select Ö either “EDIT” or “DELETE”, and then press the [Yes] key.
Using the Utility Mode (Fax) 6 8 Press the [No] key to return to the “FAX REGISTRATION” menu.
Using the Utility Mode (Fax) 6 To change/delete a programmed relay initiation transmission 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [4] key from the 10-Key Pad to select “PROGRAM DIAL”. 3 Press the one-touch dial key ([24] through [27]) programmed with the relay initiation transmission that you wish to change or delete. 4 Press the [No] key.
Using the Utility Mode (Fax) 6 9 Press the [Yes] key. The password is displayed. 10 To change the password, press the [No] key, and then use the 10-Key Pad to enter the new password. 11 Press the [Yes] key. Other program dialing settings can be changed. 12 Press the [No] key to return to the “FAX REGISTRATION” menu.
Using the Utility Mode (Fax) 6 Specifying the Setting for “BATCH TX” If the batch transmission setting (transmission time) is specified for a onetouch dial key programmed with recipient fax numbers, multiple documents can be stored in the memory and sent out together at the specified time. Note The one-touch dial key must first be programmed with the fax number of the recipient for the batch transmission. To set batch transmitting 1 Select the “FAX REGISTRATION”.
Using the Utility Mode (Fax) 6 4 Using the 10-Key Pad, enter the desired transmission time, and then press the [Yes] key. 5 Press the [No] key to return to the “FAX REGISTRATION” menu.
Using the Utility Mode (Fax) 6 To change the batch transmission setting 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [5] key from the 10-Key Pad to select “BATCH TX”. 3 Press the one-touch dial key programmed with the batch transmission setting that you wish to change. 4 Press the [No] key, and then use the 10-Key Pad to enter the new transmission time. 5 When you are finished making changes, press the [Yes] key.
Using the Utility Mode (Fax) 6 To delete the batch transmission setting 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [5] key from the 10-Key Pad to select “BATCH TX”. 3 Press the one-touch dial key programmed with the batch transmission setting that you wish to delete. 4 Press the [No] key. A confirmation message appears, asking whether or not to delete the batch transmission setting. 5 Press the [Yes] key. The “SELECT REGIST.
Using the Utility Mode (Fax) 6 To register a mailbox 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [6] key from the 10-Key Pad to select “MAILBOX”. 3 Using the 10-Key Pad, enter the mailbox number. H The mailbox number can be set to any number between 0 and 9. 4 Using the 10-Key Pad, enter the 4digit mailbox ID, and then press the [Yes] key. H H The mailbox ID can be set to any number between 0000 and 9999.
Using the Utility Mode (Fax) 6 To delete a mailbox 1 Select the “FAX REGISTRATION”. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [6] key from the 10-Key Pad to select “MAILBOX”. 3 Using the 10-Key Pad, enter the number of the mailbox that you wish to delete. 4 Press the [No] key. A screen appears, allowing you to enter the mailbox ID. 5 Using the 10-Key Pad, enter the 4digit mailbox ID, and then press the [Yes] key.
Using the Utility Mode (Fax) 6 Setting Up Relay Boxes (“RELAY BOX” function) A relay box ID must first be set in order for this machine (acting as a relay station) to receive a document from another fax machine (transmitting station), then transmit the document to multiple recipients (receiving stations). Note A relay box ID cannot be the same as a mailbox ID. This machine (acting as a relay station) can be set to send back a relay result report.
Using the Utility Mode (Fax) 6 5 Using the 10-Key Pad, enter the 4digit password, and then press the [Yes] key. H H H The password can be set to any number between 0000 and 9999. If you wish to change the password, press the [No] key, and then enter the new password. If no password is to be specified, press the [Yes] key without entering anything.
Using the Utility Mode (Fax) 6 To delete the relay box 1 Select the “FAX REGISTRATION” menu. H Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-2. 2 Press the [7] key from the 10-Key Pad to select “RELAY BOX”. 3 Using the 10-Key Pad, enter the number of the relay box that you wish to delete. 4 Press the [No] key. The specified relay box is deleted. To delete another relay box, repeat steps 3 and 4. 5 Press the [Panel Reset] key. The main screen appears again.
Using the Utility Mode (Fax) 6 6.2 Setting Up the Transmission From the “TX OPERATION” menu, various functions for sending faxes can be set. No. 6-36 TX OPERATION Characteristic/Description 1 SCAN CONTRAST This function can be used to set the default scanning contrast level to one of five settings between “LIGHT” and “DARK”. For dark-colored paper (media), select a setting towards “LIGHT”. For faint or colored text, select a setting toward “DARK”.
Using the Utility Mode (Fax) 6 Selecting the “TX OPERATION” menu 1 Press the [Utility] key seven times. “TX OPERATION” appears. 2 From the 10-Key Pad, press the key ([1] through [4]) for the “TX OPERATION” function that you wish to set. H The “TX OPERATION” functions are as follows: 1 SCAN CONTRAST 2 RESOLUTION 3 DEFAULT TX 4 HEADER Tip If, at any time, you wish to quit setting a “TX OPERATION” function, press the [No] key. When the message “STOP SETTING?” appears, press the [Yes] key to quit.
Using the Utility Mode (Fax) 6 Specifying the Setting for “RESOLUTION” 1 Select the “TX OPERATION”. H Refer to “Selecting the “TX OPERATION” menu” on page 6-37. 2 Press the [2] key from the 10-Key Pad to select “RESOLUTION”. 3 Using the [ ] and [Ö ] keys, select Ö the desired resolution setting, and then press the [Yes] key. H The resolution settings appear as follows.
Using the Utility Mode (Fax) 6 Specifying the Setting for “DEFAULT TX” 1 Select the “TX OPERATION”. H Refer to “Selecting the “TX OPERATION” menu” on page 6-37. 2 Press the [3] key from the 10-Key Pad to select “DEFAULT TX”. 3 Using the [ ] and [ Ö ] keys, select Ö either “MEM.TX” or “ADF TX”, and then press the [Yes] key. The “TX OPERATION” menu appears again. Specifying the Setting for “HEADER” 1 Select the “TX OPERATION”. H Refer to “Selecting the “TX OPERATION” menu” on page 6-37.
Using the Utility Mode (Fax) 6 6.3 Setting Up the Reception From the “RX OPERATION” menu, various functions for receiving faxes can be set. No. 6-40 RX OPERATION Characteristic/Description 1 MEMORY RX MODE This function can be used to set whether to allow (“ON”) memory reception or not (“OFF”). In cases when confidential faxes are being received, the received document can be stored in the memory and printed at a specified time or when memory reception is set to “OFF”.
Using the Utility Mode (Fax) No. 6 RX OPERATION Characteristic/Description 8 SELECT TRAY This function can be used to select which paper tray can be used to supply paper when printing received documents or transmission reports. (A paper tray that cannot be used for supplying paper can also be specified.
Using the Utility Mode (Fax) 6 Selecting the “RX OPERATION” menu 1 Press the [Utility] key eight times. “RX OPERATION” appears. 2 From the 10-Key Pad, press the key ([1] through [9]) for the “RX OPERATION” function that you wish to set. H The “RX OPERATION” functions are as follows: 1 MEMORY RX MODE 2 NO. of RINGS 3 REDUCTION RX 4 RX PRINT 5 RX MODE 6 FORWARD 7 FOOTER 8 SELECT TRAY 9 CLOSED NETWORK Tip If, at any time, you wish to quit setting/changing an “RX OPERATION” function, press the [No] key.
Using the Utility Mode (Fax) 6 Specifying the Setting for “MEMORY RX MODE” 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42. 2 Press the [1] key from the 10-Key Pad to select “MEMORY RX MODE”. 3 Using the [ ] and [ Ö ] keys, select Ö “ON”, and then press the [Yes] key. 4 Using the 10-Key Pad, enter the time for memory reception to begin, and then press the [Yes] key.
Using the Utility Mode (Fax) 6 To cancel memory reception Memory reception is automatically canceled at the specified ending time, and the received documents are printed. If no ending time has been set or if you wish to cancel memory reception before the ending time, follow the procedure described below. 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42. 2 Press the [1] key from the 10-Key Pad to select “MEMORY RX MODE”.
Using the Utility Mode (Fax) 6 Specifying the Setting for “NO.of RINGS” 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42. 2 Press the [2] key from the 10-Key Pad to select “NO.of RINGS”. 3 Using the 10-Key Pad, enter the desired number of rings, and then press the [Yes] key. H The number of rings can be set between 1 and 16. The “RX OPERATION” menu appears again. Specifying the Setting for “REDUCTION RX” 1 Select the “RX OPERATION”.
Using the Utility Mode (Fax) 6 Specifying the Setting for “RX PRINT” 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42. 2 Press the [4] key from the 10-Key Pad to select “RX PRINT”. 3 Using the [ ] and [Ö ] keys, select Ö either “MEMORY RX” or “PRINT RX”, and then press the [Yes] key. The “RX OPERATION” menu appears again. Specifying the Setting for “RX MODE” 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42.
Using the Utility Mode (Fax) 6 Specifying the Setting for “FORWARD” 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42. 2 Press the [6] key from the 10-Key Pad to select “FORWARD”. 3 Using the [ ] and [ Ö ] keys, select Ö “ON”, “ON(PRINT)” or “OFF”, and then press the [Yes] key. H H If “ON” or “ON(PRINT)” was selected, a screen appears, allowing you to specify the forwarding location. (Continue with step 4.
Using the Utility Mode (Fax) 6 Specifying the Setting for “FOOTER” 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42. 2 Press the [7] key from the 10-Key Pad to select “FOOTER”. 3 Using the [ ] and [Ö ] keys, select Ö either “ON” or “OFF”, and then press the [Yes] key. The “RX OPERATION” menu appears again. Specifying the Setting for “SELECT TRAY” 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42.
Using the Utility Mode (Fax) 6 Specifying the Setting for “CLOSED NETWORK” 1 Select the “RX OPERATION”. H Refer to “Selecting the “RX OPERATION” menu” on page 6-42. 2 Press the [9] key from the 10-Key Pad to select “CLOSED NETWORK”. 3 Using the [ ] and [ Ö ] keys, select Ö either “ON” or “OFF”, and then press the [Yes] key. The “RX OPERATION” menu appears again.
Using the Utility Mode (Fax) 6 6.4 Settings Up the Communication From the “COMM.SETTING” menu, various functions are available for specifying communication settings. No. COMM.SETTING Characteristic/Description 1 TONE/PULSE This function can be used to specify the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent. Select the correct setting after checking which type of dialing system is used by your telephone line.
Using the Utility Mode (Fax) 6 Specifying the Setting for “TONE/PULSE” There are two types of telephone dialing systems: tone dialing (PB) and pulse dialing (DP10pps or DP20pps). Faxes cannot be sent if this machine is not set to the system used by your telephone line. Select the correct setting after checking which type of dialing system is used. To specify the telephone dialing system 1 Press the [Utility] key nine times. “COMM. SETTING” appears.
Using the Utility Mode (Fax) 6 Specifying the Setting for “LINE MONITOR” 1 Press the [Utility] key nine times. “COMM. SETTING” appears. 2 Press the [2] key from the 10-Key Pad to select “LINE MONITOR”. 3 Using the [ ] and [Ö ] keys, select Ö “HIGH”, “LOW” or “OFF”, and then press the [Yes] key. The “COMM.SETTING” menu appears again.
Using the Utility Mode (Fax) 6 Specifying the Setting for “PSTN/PBX” The connected wiring system can be set to either PSTN (Public Switched Telephone Network) or PBX (Private Branch Exchange). For a PBX system, the outside line access number (or extension number) must be specified. The outside line access number (or extension number) is programmed in the [#] key. To specify the telephone wiring system 1 Press the [Utility] key nine times. “COMM. SETTING” appears.
Using the Utility Mode (Fax) 6 6.5 Setting Up the Report Output From the “REPORTING” menu, various functions are available for specifying which reports are automatically printed. No. REPORTING Characteristic/Description 1 ACTIVITY REPORT Every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. This function can be used to set whether the report is printed automatically when the 60th transmission/reception is reached.
Using the Utility Mode (Fax) 6 Selecting the “REPORTING” menu 1 Press the [Utility] key ten times. “REPORTING” appears. 2 From the 10-Key Pad, press the key ([1] through [4]) for the “REPORTING” function that you wish to set. H The “REPORTING” functions are as follows: 1 ACTIVITY REPORT 2 RESERV.REPORT 3 TX RESULT REPORT 4 RX RESULT REPORT Tip If, at any time, you wish to quit setting/changing a “REPORTING” function, press the [No] key.
Using the Utility Mode (Fax) 6 Specifying the Setting for “RESERV.REPORT” 1 Select the “REPORTING”. H Refer to “Selecting the “REPORTING” menu” on page 6-55. 2 Press the [2] key from the 10-Key Pad to select “RESERV.REPORT”. 3 Using the [ ] and [Ö ] keys, select Ö either “ON” or “OFF”, and then press the [Yes] key. The “REPORTING” menu appears again. Specifying the Setting for “TX RESULT REPORT” 1 Select the “REPORTING”. H Refer to “Selecting the “REPORTING” menu” on page 6-55.
Using the Utility Mode (Fax) 6 Specifying the Setting for “RX RESULT REPORT” 1 Select the “REPORTING”. H Refer to “Selecting the “REPORTING” menu” on page 6-55. 2 Press the [4] key from the 10-Key Pad to select “RX RESULT REPORT”. 3 Using the [ ] and [ Ö ] keys, select Ö either “ON” or “OFF”, and then press the [Yes] key. The “REPORTING” menu appears again.
Using the Utility Mode (Fax) 6 6.6 Specifying Initial User Data Various settings for the machine’s user data can be specified. Refer to the following table for details on each function. No. Name Description 1 DATE&TIME The date and time for the machine can be specified. 2* USER FAX NO. The fax number for the machine can be specified. 3* USER NAME The fax name for the machine can be specified.
Using the Utility Mode (Fax) 6 Specifying the Setting for “DATE&TIME” 1 Select the “INITIAL USER DATA”. H Refer to “Selecting the “INITIAL USER DATA” menu” on page 6-58. 2 Press the [1] key from the 10-Key Pad to select “DATE&TIME”. 3 Using the 10-Key Pad, enter the current time and date. H Enter the settings in the following order: hours, minutes, year, month, and day. Ö 4 Press the [Yes] key to display the time zone setting. Press the [ ] and Ö [ ] keys to select the appropriate time zone.
Using the Utility Mode (Fax) 6 Specifying the Setting for “USER FAX No.” 1 Select the “INITIAL USER DATA”. H Refer to “Selecting the “INITIAL USER DATA” menu” on page 6-58. 2 Press the [2] key from the 10-Key Pad to select “USER FAX NO.”. 3 Using the 10-Key Pad, enter the fax number. 4 Press the [Yes] key.
Using the Utility Mode (Fax) 6 Specifying the Setting for “USER NAME” 1 Select the “INITIAL USER DATA”. H Refer to “Selecting the “INITIAL USER DATA” menu” on page 6-58. 2 Press the [3] key from the 10-Key Pad to select “USER NAME”. 3 Using the 10-Key Pad, enter the user name for the machine. H Each press of the [123/ABC] key switches the input mode between numbers and letters. [1]: Numbers can be typed in. [A]: Letters can be typed in. 4 Press the [Yes] key.
Using the Utility Mode (Fax) 6 PageScope Light Settings Page The various fax settings can also be checked or changed if you log into PageScope Light in Admin. Mode. Refer to “PageScope Light” on page 7-8.
Appendix 7 7 Appendix 7.1 Main Error Messages and Their Remedies Message Cause Remedy LINE PROBLEM • The telephone dialing system or telephone wiring system are not set correctly. • The telephone cable is not attached correctly. • Check the telephone dialing system or telephone wiring system and use the appropriate Utility mode function to make the correct settings. • Correctly connect the telephone cable. • Communication is not possible because of some problem in the machine.
Appendix 7 Message ∗PLEASE WAIT!∗ ADMINISTERED BY PC 7-2 Cause Remedy This machine is accessing LSD, RSD or the Admin. Mode of PageScope Light. • Log off from PageScope Light or LSD or quit communications with RSD. • If no operation is performed for 600 seconds, the main screen appears.
Appendix 7.2 7 When Faxing Is Not Performed Correctly Faxes Cannot Be Sent Symptom Possible Cause Remedy The document cannot be scanned. The document is too thick. Position the document on the Original Glass to send it. (p. 3-16) The document is too thin or too small. Position the document on the Original Glass to send it. (p. 3-16) The Original Glass is dirty. Wipe the glass with a soft, dry cloth. The document was scanned at an angle. The document is not positioned correctly.
Appendix 7 Faxes Cannot Be Received Symptom Possible Cause Remedy The received fax is not clear. Paper that does not meet specifications has been used. Use paper that meets specifications. The paper is damp. Replace the paper. The toner is empty. Replace the toner bottle with a new one. There is a problem with the telephone connection or with the caller’s fax machine. Check that the machine can make clean copies. If it can, have the caller send the fax again. The toner is empty.
Appendix 7 Calls Cannot Be Sent Symptom Possible Cause Remedy Nothing can be heard from the connected telephone. The cord from the telephone is not connected correctly to the main unit. Correctly connect the telephone cord to the main unit. The telephone cord from the wall jack is not connected correctly to the main unit. Correctly connect the telephone cord from the wall jack to the main unit. Transmitting. Check again after the transmission is finished.
Appendix 7 7.3 Glossary Terms and Definitions 7-6 Term Definition Automatic redialing If a call cannot be completed, for example if the recipient’s machine is busy, the recipient is automatically called again. If a document queued in the memory to be sent contains multiple pages, until the time for redialing has been reached, it is advanced in the queue and sent. Book document A bound document such as a book or catalog.
Appendix 7 Term Definition PBX Abbreviation for private branch exchange Exchange equipment installed in a company or a plant to connect a number of telephone sets with multiple station lines in order to enable unrestricted communications between the telephone sets. Protocols The necessary rules for communication Touch-tone signals A signal used on the telephone line; used when calling on a push-button line or using push-button services.
Appendix 7 7.4 PageScope Light What is PageScope Light? PageScope Light is a device control utility program provided by the HTTP server built into the Network Interface Card. This utility can be used with a Web browser as an interface for remotely controlling the machine and Network Interface Card. HTTP server Access Here are some examples of the types of tasks that can be performed with PageScope Light.
Appendix 7 System Requirements PageScope Light can be used in the following system environments. OS Windows 95 (OSR 2.5), Windows 98, Windows 98 SE, Windows ME, Windows NT 4.0, Windows 2000, or Windows XP Browser Microsoft Internet Explorer 4.0 or later Netscape Navigator 4 or later Accessing PageScope Light PageScope Light is accessed directly using a Web browser. 1 Start up your Web browser. 2 Enter the IP address of the machine into the URL box, and then press the [Enter] key.
Appendix 7 Using PageScope Light PageScope Light is used in the same way as other Internet Web pages. Click on links in the page to jump to that page, and use the [Back] and [Next] buttons to navigate through pages that have already been loaded. About the Screen Layout The following screen appears when you access PageScope Light. Note Screen images used in this manual may differ from the actual screen display. They are also subject to change without notice.
Appendix 7 Logging In as an Administrator Some of the settings available in PageScope Light can only be changed by an administrator. These settings are only displayed when you log in to the Administrator mode. Logging In to Administrator Mode 1 Enter the administrator password in the “Admin Password:” box at the left of the screen. 2 Click the [Login] button to log in to the Administrator mode. 3 To log out again, click the [Logout] button.
7 7-12 Appendix Fax Kit (FX-3)
Index 8 8 Index A Activity report .....................................................................................6-55 Administrative settings .........................................................................5-6 B Batch transmission ..............................................................................4-4 Setup ............................................................................................6-27 Broadcast transmission .......................................................
Index 8 G Glossary .............................................................................................. 7-6 Group dialing ....................................................................................... 3-5 Setup ........................................................................................... 6-11 M Machine settings ................................................................................. 5-2 Mailbox reception ...........................................................
Index 8 R Reception result report ......................................................................6-57 Reception settings Footer printing ..............................................................................6-48 Forwarding setup .........................................................................6-47 Memory reception mode ..............................................................6-43 Number of rings ...........................................................................
8 8-4 Index Fax Kit (FX-3)
