Facsimile operations (FK-505) 00-gb 162/210 162/210 Facsimile operations (FK-505) www.konicaminoltaeurope.com Konica Minolta Business Solutions Europe GmbH Europaallee 17 D-30855 Langenhagen Phone +49 (0)5 11 74 04-0 Fax +49 (0)5 11 74 10 50 Printed in Germany *9965050500* *9965050500* Copyright 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Fonts: „HelveticaNeue KM Int“ (Bold+Regular) / „Code 39“ Rückenbreite Umschlag-O-Mat v1.4 | Vorlage: KM_Klebe_bizhub_9.indd (IDCS 3.
x Contents
Contents 1 2 Introduction 1.1 User’s guides .................................................................................... 1-3 1.2 We want you to be a satisfied customer ........................................ 1-4 1.3 Safety information ............................................................................ 1-5 Warning and precaution symbols .................................................. 1-5 Meaning of symbols .......................................................................
3 4 Faxing 3.1 Dialing .................................................................................................3-3 Using direct dialing to communicate with overseas destinations ..3-3 To fax by entering the fax number directly using the 10-key pad ..3-4 To fax using one-touch dialing .......................................................3-5 To fax using speed dialing ..............................................................3-6 To fax using group dialing ....................................
4.1.3 Manual transmission ...................................................................... 4-5 To send a fax manually .................................................................. 4-6 4.1.4 Batch transmission ........................................................................ 4-7 To fax using batch transmission .................................................... 4-7 4.1.5 Broadcast transmission .................................................................
5 x-6 Using the utility mode 5.1 Specifying the machine settings ......................................................5-4 Selecting the MACHINE SETTING menu ........................................5-5 Specifying BUZZER VOLUME ........................................................5-6 Specifying INITIAL MODE ...............................................................5-6 5.2 Paper source settings .......................................................................5-7 5.3 Admin.
6 5.6 RX operation settings ..................................................................... 5-50 Selecting the RX OPERATION menu ........................................... 5-52 Specifying MEMORY RX MODE .................................................. 5-53 To cancel memory reception ....................................................... 5-54 Specifying NO.of RINGS .............................................................. 5-54 Specifying REDUCTION RX .........................................
7 8 x-8 Miscellaneous 7.1 Specifications ....................................................................................7-3 7.2 Glossary ..............................................................................................7-4 7.3 PageScope Web Connection ............................................................7-6 What is PageScope Web Connection? ..........................................7-6 System requirements ......................................................................
1 Introduction
Introduction 1 Introduction 1.1 User’s guides 1 The user’s guide for this machine is divided into two parts: the bizhub162/ 210 user’s guide and the fax kit FK-505 user’s guide. Read the necessary description according to the required use. The fax kit FK-505 user’s guide contains precautions on the use of this machine. Be sure to read this manual before using the machine. After reading the user’s guide, be sure to store it in a safe place for future reference.
Introduction 1 1.2 We want you to be a satisfied customer Thank you for choosing this machine. This user’s guide describes the functions, operating procedures, precautions, and basic troubleshooting for this machine. Before using this machine, be sure to read the user’s guide thoroughly in order to ensure that you use the machine efficiently. After you have gone through user’s guide, store it in the holder and keep it handy at all times.
Introduction 1.3 1 Safety information This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual. Please read the following section before connecting the machine to the supply. It contains important information related to user safety and preventing equipment problems. Please keep this manual in a handy place near the machine.
Introduction 1 Meaning of symbols Symbol Meaning Example Meaning A triangle indicates a danger against which you should take precaution. This symbol warns against possible causes of burns. A diagonal line indicates a prohibited course of action. This symbol warns against dismantling the device. A black circle indicates an imperative course of action. This symbol indicates you must unplug the device.
Introduction 1 Power cord 7 WARNING Ignoring this warnings could cause serious injury or even death. % Do not ignore this safety advices. Warning Symbol • Use only the power cord supplied in the package. If a power cord is not supplied, only use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock. • Use the power cord supplied in the package only for this machine and NEVER use it for any other product.
Introduction 1 Power source 7 WARNING Ignoring this warnings could cause serious injury or even death. % Do not ignore this safety advices. Warning Symbol • Use only the specified power source voltage. Failure to do that could result in a fire or electrical shock. • Connect power plug directly into wall outlet having the same configuration as the plug. Use of an adapter leads to the product connecting to inadequate power supply (voltage, current capacity, grounding), and may result in fire or shock.
Introduction 1 Power plug 7 WARNING Ignoring this warnings could cause serious injury or even death. % Do not ignore this safety advices. Warning Symbol • Do not unplug and plug in the power cord with a wet hand, as an electrical shock could result. • Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock. 7 CAUTION Ignoring this cautions could cause injury or damage to property. % Do not ignore this safety advices.
Introduction 1 Grounding 7 WARNING Ignoring this warnings could cause serious injury or even death. % Do not ignore this safety advices. Warning Symbol • Connect the power cord to an electrical outlet that is equipped with a grounding terminal.
Introduction 1 Installation 7 WARNING Ignoring this warnings could cause serious injury or even death. % Do not ignore this safety advices. Warning Symbol • Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a fire, electrical shock, or breakdown.
Introduction 1 Ventilation 7 CAUTION Ignoring this cautions could cause injury or damage to property. % Do not ignore this safety advices. Caution Symbol • Always use this product in a well ventilated location. Operating the product in a poorly ventilated room for an extended period of time could injure your health. Ventilate the room at regular intervals.
Introduction 1 Actions in response to troubles 7 WARNING Ignoring this warnings could cause serious injury or even death. % Do not ignore this safety advices. Warning Symbol • Do not keep using this product, if this product becomes inordinately hot or emits smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.
Introduction 1 Consumables 7 WARNING Ignoring this warnings could cause serious injury or even death. % Do not ignore this safety advices. Warning Symbol • Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter and cause burns or other damage. 7 CAUTION Ignoring this cautions could cause injury or damage to property. % Do not ignore this safety advices. Caution Symbol • Do not leave a toner unit or drum unit in a place within easy reach of children.
Introduction 1 When moving the machine 7 CAUTION Ignoring this cautions could cause injury or damage to property. % Do not ignore this safety advices. Caution Symbol • Whenever moving this product, be sure to disconnect the power cord and other cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown. • When moving this product, always hold it by the locations specified in the User’s Guide or other documents.
Introduction 1 USER INSTRUCTIONS – CE Marking For New Zealand Users The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
2 Precaution
Precaution 2 2 Precaution 2.1 Part names and their functions Main unit 5 6 7 2 3 8 4 9 10 1 No. Part name Description 1 Power switch Used to turn the machine on and off. 2 Parallel interface connector Used for connecting a parallel cable from the computer. 3 RJ45 connector for networking Used for connecting the network cable when this machine is used for internet faxing, network printing and network scanning. 4 Printer USB connector Used for connecting a USB cable from the computer.
Precaution 2 2.2 Control panel Names of control panel parts and their functions 1 2 3 4 5 6 7 20 19 18 17 16 No. 2-4 15 14 13 12 11 10 9 8 Part name Function 1 “Error” indicator Lights up or flashes if an error has occurred. 2 [Printer] key/indicator Lights up while data is being printed from the computer and flashes while data is being sent. For details, refer to the Printer Controller User’s Guide.
Precaution 2 No. Part name Function 10 [Paper] key Used to select the size of the paper to be printed on. 11 [Auto/Photo] key, [*] and [)] keys • Used to specify the scanning density of copies. • Used to specify the selection at the left or right in setting screens. 12 [Erase] key Used to select the area of the document that is erased. 13 [File margin] key Press to select the file margin function. 14 [Finishing] key Used to select a copy finishing function.
Precaution 2 21 22 23 24 25 26 27 31 2-6 30 29 28 No. Part name Function 21 [Scan] key Press to enter scan mode. The indicator lights up in green to indicate that the machine is in scan mode. (Available only when the network interface card NC-502 and the scanner unit SU-502 are installed.) 22 [Fax] key Press to enter fax mode. The indicator lights up in green to indicate that the machine is in fax mode. 23 [Copy] key Press to enter copy mode.
Precaution 2 No. Part name Function 31 10-key pad • • • • • Fax kit FK-505 Used to specify the number of copies. Used to enter setting values. Used to enter fax number. Used to enter speed dial number. In fax mode, use the [ ] key for tone transmissions (with pulse dialing) and use the [#] key for accessing an outside line.
Precaution 2 32 33 35 34 37 36 Auto RX Resolution Memory TX Speaker 2-8 38 39 Phone Book Speed Dial Redial/ Pause Function 01 02 03 04 05 06 07 08 09 10 11 12 13 12 15 16 17 18 19 20 21 22 23 24 25 26 27 40 No. Part name Function 32 “Memory TX” indicator Lights up when the memory transmission function is selected. 33 “Auto RX” indicator Lights up when the automatic reception function is selected.
Precaution 2.3 2 Display indications In fax mode 1 2 1 2 No. Display indication Description 1 Mode or function name • • • • 2 Messages Displays messages such as operating instructions. Fax kit FK-505 Indicates the currently selected mode or function settings. Displays the current menu, function or settings. Error messages are displayed when errors occur. The current date and remaining memory is displayed during standby.
Precaution 2 Symbol list Symbol 2-10 Description Dialing A fax number is being dialed. Ringing The machine is being called. Sending The document is being sent. Receiving A document is being received. In standby for timer transmission A document is queued for timer transmission. In standby for polling transmission A document is queued for polling transmission. In standby for mailbox reception A document is queued for mailbox reception.
Precaution 2.4 2 Entering text When specifying the user name or programming one-touch dial keys with the recipient name, letters, accented characters, numbers and symbols can be entered. Key operation The 10-key pad will be used to enter numbers and letters, symbols. List of characters available with each key of the 10-key pad: 10-key pad Available characters* Available characters with the metric model 1 .
Precaution 2 Inputting example To enter the name “NJ Office” The cursor (_) flashes alternately with the character at its current location. Press the [123/ABC] key. Press the [6] key twice. Press the [5] key once. Press the [0] key once. Press the [6] key 3 times. Press the [3] key 7 times. Press the [)] key. Press the [3] key 7 times. Press the [4] key 7 times. Press the [2] key 7 times. Press the [3] key 6 times.
Precaution 2 Correcting text and input precautions: - To erase all entered text, press the [No/C] key. - To delete only part of the entered text, use the [*] and [)] keys to move the cursor (_) to the character that you wish to delete, and then press the [No/C] key. - To change an entered character, use the [*] and [)] keys to move the cursor (_) below the character that you wish to change, and then press the [No/C] key. Next, enter the new character.
2 2-14 Precaution Fax kit FK-505
3 Faxing
Faxing 3 3 Faxing This machine is a G3 fax. Faxes can only be sent or received with this machine if the recipient’s or sender’s machine complies with the G3 standard. 3.1 Dialing The recipient’s fax number can be dialed using any of the seven different dialing methods described below. The procedures described below assume that the fax is being sent using the automatic document feeder.
Faxing 3 To fax by entering the fax number directly using the 10-key pad 1 Press the [Fax] key to enter fax mode. 2 Load the document into the automatic document feeder. 3 If necessary, change the resolution setting (p. 3-15). 4 Using the 10-key pad, enter the fax number of the recipient. F codes (SUB and SID) can also be entered. For details, refer to “Using F codes” on page 4-28. Have you entered the number correctly? % The fax number can contain a maximum of 30 digits.
Faxing 3 To fax using one-touch dialing If one-touch dial keys have already been programmed with fax numbers, the fax number of a recipient can be specified by pressing just the corresponding one-touch dial key. For details on programming the one-touch dial keys, refer to “Specifying ONE-TOUCH DIAL” on page 5-13. 1 Load the document into the automatic document feeder.
Faxing 3 To fax using speed dialing If speed dial numbers have already been programmed, the fax number of a recipient can be specified quickly by entering the corresponding speed dial number. For details on programming speed dial numbers, refer to “Specifying SPEED DIAL” on page 5-17. 1 Load the document into the automatic document feeder. – For details on placing the document on the original glass, refer to“To fax documents positioned on the original glass” on page 3-18.
Faxing 3 To fax using group dialing If one-touch dial keys have already been programmed with a group of fax numbers, the fax numbers of all recipients in the group can be specified by pressing just the corresponding one-touch dial key. For details on programming one-touch dial keys with a group of fax numbers, refer to “Specifying GROUP DIAL” on page 5-21. 1 Load the document into the automatic document feeder.
Faxing 3 To fax using chain dial Faxes can be sent to recipients that are specified using any combination of one-touch dial keys, speed dial numbers, direct input using the 10-key pad, and the [Redial] key. As an example, the following procedure describes how to specify recipients using one-touch keys, then using the 10-key pad. 1 Press the [Speaker] key. 2 Press the desired one-touch key, and then press the [Start] key. 3 After the message SET DOC.
Faxing 3 To fax using program dialing If one-touch dial keys have already been programmed with fax numbers and a transmission/reception function (such as timer transmission or polling reception), that function can be carried out by pressing just the corresponding one-touch dial key. For details on setting program dialing, refer to “Specifying PROGRAM DIAL” on page 5-25. 1 Load the document into the automatic document feeder. – – 2 If necessary, change the resolution setting (p. 3-15).
Faxing 3 To fax using the phone book The phone book contains all programmed one-touch dialing and speed dialing numbers, allowing you to search for and select the recipient that you wish to send the fax to. 1 Press the [Fax] key to enter fax mode. 2 Load the document into the automatic document feeder. – For details on placing the document on the original glass, refer to “To fax documents positioned on the original glass” on page 3-18. 3 If necessary, change the resolution setting (p. 3-15).
Faxing 3 To search the phone book 1 Press the [Phone book] key. 2 Using the [*] and [)] keys, select SEARCH, and then press the [Yes] key. A screen appears, allowing you to enter the text to be searched for. 3 Using the 10-key pad, enter the first few characters of the name programmed for the desired recipient. – – 4 Enter the name programmed in the one-touch dial key or the speed dial number. (For details on entering text, refer to “Entering text” on page 2-11.
Faxing 3 8 Press the [Start] key to begin scanning and sending the fax. 2 Note The search results appear in the order that they have been programmed as one-touch dial keys or speed dial numbers.
Faxing 3 To redial the last recipient called 1 Press the [Fax] key to enter fax mode. 2 Load the document into the automatic document feeder. 3 If necessary, change the resolution setting (p. 3-15). 4 Press the [Redial/Pause] key. The fax number of the last recipient called is displayed. 5 Press the [Start] key. The machine automatically starts scanning the document and sending the fax.
Faxing 3 3.2 Transmission settings Adjusting the fax resolution Selecting one of the following resolutions to match the type of document to be faxed (documents containing a lot of small print, detailed illustrations or photos) will produce a sharper result.
Faxing 3 To specify the resolution 1 Press the [Fax] key to enter fax mode. The fax screen appears. 2 Position the document. 3 Press the [Resolution] key on the control panel to select the resolution mode. 4 Using the [*] and [)] keys, select the fax resolution, and then press the [Yes] key. – If H/T (Half tone) was selected, select STD, FINE or S/F in the next screen.
Faxing 3 3.3 Basic faxing To fax using the automatic document feeder 1 Press the [Fax] key to enter fax mode. The fax screen appears. 2 Load the document face up into the automatic document feeder. 3 Adjust the document guide plates to fit the size of the document 4 If necessary, change the resolution setting (p. 3-15). 5 Using the 10-key pad, enter the fax number of the recipient. – 6 The fax number of a previously programmed recipient can also be specified. Refer to “Dialing” on page 3-3.
Faxing 3 2 Note If a double-sided document is loaded into the reverse automatic document feeder DF-605 (option for the bizhub 210 only), press the [Original] key until the duplex orig. function is selected. In no received documents or polling transmission documents are saved in the memory, up to 280 A4 (Letter)-size document pages can be scanned and stored in the memory at one time. However, if the optional expanded memory units are installed, up to 1024 scanned pages can be stored.
Faxing 3 To fax documents positioned on the original glass 1 Press the [Fax] key. The machine enters fax mode, and the fax screen appears. 2 Lift open the automatic document feeder. 3 Position the document face down on the original glass. 4 Align the document on the scales above and to the left of the original glass. 5 If necessary, change the resolution setting (p. 3-15). 6 Using the 10-key pad, enter the fax number of the recipient.
Faxing 3 9 Press the [Start] key. Once transmission is finished, a beep is sounded. If the fax could not be sent, the transmission result report is printed (p. 3-24). Do you want to stop the transmission? % To stop the transmission, press the [Stop] key. ? Do you want to cancel a scanned document queued for transmission or a fax waiting to be redialed? % Select CANCEL RESERV. from the “FUNCTION” menu (p. 4-21).
Faxing 3 3.4 Confirmation mode The number of operations performed since this machine was installed can be checked using the functions available when the [Status] key is pressed. Items that can be checked from the machine counter menu: Machine counter Description TOTAL COUNT This count shows the total number of prints made since this machine was installed. SIZE COUNT This count shows the total number of prints made for the specified paper size.
Faxing 3 3 Press the [+] and [,] keys to select the counter that you wish to check. 4 Press the [Yes] key. TOTAL PAGE? appears. 5 Press the [No/C] key. The main screen appears.
Faxing 3 To check the transmission result The transmission result information for a maximum of 60 sent and received documents is saved. 1 Press the [Status] key twice. TX/RX RESULT appears. 2 Press the [Yes] key. 3 Press the [+] and [,] keys to display the desired transmission results. – – – 3-22 In the transmission result screen, “TX” indicates sent faxes, and “RX” indicates received ones. If the [No/C] key is pressed twice while the transmission results are displayed, the main screen appears.
Faxing 3 To output a report/list The various reports and lists of programmed settings can be printed using the functions available when the [Status] key is pressed. 1 Press the [Status] key three times. PRINT REPORT appears. 2 Press the [Yes] key. A menu appears, showing the reports and lists that can be printed. 3 Press the [+] and [,] keys to select the report/list that you wish to print, and then press the [Yes] key. After the specified report/list is printed, the main screen appears again.
Faxing 3 Transmission result report DURATION MODE RESULT AAA NEWYORK 012345678 PAGE 001 TIME No. TX DATE FUNCTION 0001 DESTINATION STATION SESSION The document number, recipient name, date sent, starting time of transmission, number of document pages, time required, mode, and transmission result are printed. APR.19 18:00 010 00:02'21" G3 NG NG PAGE:1.3.5.7 Reception result report DURATION MODE RESULT AAA TOKYO 098765432 PAGE 001 TIME No.
Faxing 3 Activity report The operation number, document number, date of operation, starting time of transmission/reception, type of operation (transmission or reception), recipient/caller name, number of pages sent/received, mode, and transmission/ reception result are printed. No. SESSION DATE TIME TX/RX PAGE DURATION MODE RESULT DESTINATION STATION The machine can also be set to print this report automatically after every 60 transmissions/receptions. 01 0001 APR.
Faxing 3 List of one-touch dial keys The recipients programmed in the one-touch dial keys are printed in numerical order of the keys. OT-NO. DESTINATION STATION DESTINATION NUMBER DETAIL SET DATE OT-01 AAA NEWYORK 012345678 33.6 JAN.20.2001 OT-02 AAA TOKYO 098765432 14.4 JAN.20.2001 OT-03 HEAD OFFICE 024682468 OT-04 NJ OFFICE 0P02345678 SUB:#1234 16:00 33.6 FEB.12.2001 14.4 FEB.12.
Faxing 3 Machine status list The current machine settings are printed. Configuration page The list of the printer settings is printed. PCL font list This function is only available when the image controller IC-205 (optional) is installed. The PCL font list is printed.
3 3-28 Faxing Fax kit FK-505
4 Fax transmission/ Reception methods
Fax transmission/Reception methods 4 Fax transmission/Reception methods 4.1 Transmission methods 4.1.1 Memory transmission 4 With memory transmission, the document is scanned, then stored in the memory for transmission (queued transmission). Memory transmission is selected as the default transmission mode. ! Detail For details on sending faxes through memory transmission, refer to “Basic faxing” on page 3-16. To specify memory TX 1 Press the [Fax] key to enter fax mode. The fax screen appears.
Fax transmission/Reception methods 4 5 Press the [Memory TX] key. 6 Check that the memory TX lamp lights up. If the memory TX lamp is not lit, the direct transmission is selected 7 Press the [Start] key to begin scanning and sending the fax. Once transmission is finished, a beep is sounded. If the fax could not be sent, the transmission result report is printed (p. 5-65). Do you want to stop the transmission? % Press the [Stop] key, and then press the [Yes] key in the next screen that appears. ? 4.1.
Fax transmission/Reception methods 4.1.3 4 Manual transmission If the machine is connected to a telephone and the same line is used for phoning and faxing, the document can simply be sent after talking with the recipient over the phone. This is useful, for example, if you wish to tell the recipient that you are sending a fax.
Fax transmission/Reception methods 4 To send a fax manually 1 Load the document into the automatic document feeder. 2 If necessary, change the resolution setting (p. 3-15). 3 Pick up the telephone receiver. Check that the dial tone can be heard. 4 Specify the fax number of the recipient. – – 5 Use the telephone to dial the fax number. The fax number of the recipient can also specified using the keys in the control panel of this machine (p. 3-3).
Fax transmission/Reception methods 4.1.4 4 Batch transmission Multiple documents can be stored in the memory and faxed together at a specified time. In order to use this function, the corresponding utility mode function must first be used to program a one-touch dial key with the batch transmission settings (transmission time) (p. 5-37). To fax using batch transmission 1 Load the document into the automatic document feeder. 2 If necessary, change the resolution setting (p. 3-15).
Fax transmission/Reception methods 4 4.1.5 Broadcast transmission The same document can be sent to multiple recipients at one time. The recipients can be specified by using the one-touch dial keys, the speed dial numbers or group dialing, by selecting from the phone book, or by entering the fax number using the 10-key pad. 2 Note A maximum of 243 recipients can be selected at one time. If recipients are selected by using one-touch dial keys, a maximum of 27 recipients can be specified.
Fax transmission/Reception methods 5 4 Specify the fax number of the recipient. Repeat the appropriate operations described below until all recipients have been specified. Do you want to use one-touch dial keys? % Press the one-touch dial key programmed with the desired fax number. ? % Press the [Yes] key, and then specify the next recipient.
Fax transmission/Reception methods 4 7 To check the recipients, press the [Yes] key. If you do not wish to check the recipients, continue with step 9. The recipients specified in step 5 are displayed in the order that they were selected. 8 Check the recipient, and then press the [Yes] key. After all recipients have been checked, Fin.=START appears in the display. Do you want to delete the displayed recipient? % Press the [No/C] key. ? 9 Press the [Start] key to begin scanning and sending the fax.
Fax transmission/Reception methods 4.1.6 4 Timer transmission A document can be scanned and stored in the memory to be sent at a specified time. This function is convenient for sending documents with a large number of pages at discounted calling times. 2 Note The time is set for a 24-hour period. If the machine is not programmed with the current time (p. 5-67), the fax cannot be sent at the specified time. A timer transmission cannot be performed at the same time as a direct transmission.
Fax transmission/Reception methods 4 5 Using the 10-key pad, enter the desired transmission time, and then press the [Yes] key. Do you want to correct the time? % Press the [No/C] key, and then enter the correct time. ? 6 Specify the fax number of the recipient. For details, refer to “Dialing” on page 3-3. 7 Press the [Start] key. The machine scans the document, then enters transmission standby mode. Do you want to stop the timer transmission? % Select CANCEL RESERV. from the FUNCTION menu (p. 4-21).
Fax transmission/Reception methods 4.1.7 4 Mailbox transmission The fax can be sent to a recipient’s mailbox. This is perfect for sending an important document to a specific person. 2 Note Mailbox transmission is compatible with F code transmission. Machines compatible with F codes can be specified as recipients for mailbox transmission. To fax using mailbox transmission 1 Position the document. 2 If necessary, change the resolution setting (p. 3-15). 3 Press the [Function] key.
Fax transmission/Reception methods 4 6 Using the 10-key pad, enter the mailbox ID of the recipient. – Enter the mailbox ID (SUB) (20 digits or less) registered for the recipient. – The only characters that can be used in the mailbox ID are 0 through 9, , and #. – If the recipient is specified using a one-touch dial key or a speed dial number also programmed with a SUB, the SUB is displayed as the mailbox ID. If necessary, change the mailbox ID.
Fax transmission/Reception methods 4.1.8 4 Relay initiation transmission Documents can be sent from this machine (transmitting station) to another fax machine (acting as a relay station), which then sends the documents to multiple recipients (receiving stations). By relaying the documents through a fax machine closer to the remote recipients, the transmission time and cost for the transmitting station are reduced.
Fax transmission/Reception methods 4 5 Specify the relay station, and then press the [Yes] key. For details, refer to “Dialing” on page 3-3. A screen appears, allowing you to specify the relay box ID. 6 Using the 10-key pad, enter the relay box ID. – Enter the relay box ID (20 digits or less) programmed at the relay station. – The only characters that can be used in the mailbox ID are 0 through 9, , and #. Do you want to correct the ID? % Press the [No/C] key, and then enter the new number.
Fax transmission/Reception methods 4.1.9 4 Relay broadcast transmission If this machine is specified as a relay station, it can receive documents sent from another fax machine (transmitting station), then send the documents to multiple recipients (receiving stations). In order to fax using relay broadcast transmission, a relay box must first be programmed. A maximum of 10 relay boxes can be programmed. For details on programming a relay box, refer to “Specifying RELAY BOX” on page 5-43.
Fax transmission/Reception methods 4 4.1.10 Polling transmission Documents scanned and saved in the memory can be retrieved by the recipient. 2 Note Polling transmission is compatible with F code transmission. A maximum number of 30 documents can be saved in the memory. If the memory is full, polling transmission cannot be set. With polling transmission, the recipient incurs the cost of the call. To set up polling transmission 1 Position the document. 2 If necessary, change the resolution setting (p.
Fax transmission/Reception methods 6 4 Using the 10-key pad, enter the 4digit polling ID, and then press the [Yes] key. – If you do not wish to set a polling ID, skip to step 8. – The polling ID can be set to any number between 0000 and 9999. Do you want to correct the ID? % Press the [No/C] key, and then enter the new number. ? 7 Using the 10-key pad, enter the 4digit password. – If you do not wish to set a password, continue with step 8.
Fax transmission/Reception methods 4 To delete a document from the polling transmission setup 1 Press the [Function] key. 2 Press the [5] key from the 10-key pad. or Press the [Function] key 5 times to select POLLING TX, and then press the [Yes] key. If polling transmission has been set, a screen appears, allowing you to specify the polling ID. 3 Using the [*] and [)] keys, select either SINGLE or MULTI, and then press the [Yes] key.
Fax transmission/Reception methods 4 4.1.11 Canceling (Deleting) a document queued in the memory for transmission Of the documents stored in the memory and waiting to be sent, a specific document can be selected and deleted. To cancel a queued document 1 Press the [Function] key. 2 Press the [8] key from the 10-key pad. or Press the [Function] key 8 times to select CANCEL RESERV., and then press the [Yes] key.
Fax transmission/Reception methods 4 4 Press the [Yes] key to delete the displayed job. FUNCTION menu appears in the display. 5 4-22 To delete another queued job, repeat steps 2 and 4.
Fax transmission/Reception methods 4.2 4 Reception methods 2 Note Paper of the following sizes can be used to print fax documents. Metric: A5 v, B5 v, A4 w/v, B4 w, A3 w Inch: Invoice (8-1/2 × 5-1/2) v, Letter w/v, Legal (8-1/2 × 14) w, Ledger (11 × 17) w 4.2.1 Manual reception This machine normally receives faxes automatically. However, if a telephone is connected and the same line is used for phoning and faxing, the document can simply be received after talking with the caller over the phone.
Fax transmission/Reception methods 4 4.2.2 Memory reception This machine automatically prints faxes that it has received. However, when receiving confidential faxes, the received document can be stored in the memory and printed at a specified time or when memory reception is turned off. ! Detail Memory reception is set using the corresponding utility mode function. For details on changing the setting, refer to “Specifying MEMORY RX MODE” on page 5-53.
Fax transmission/Reception methods 4.2.3 4 Mailbox reception If mailbox numbers and F codes (mailbox IDs and passwords) have already been programmed on this machine, this function can be used to receive only those faxes with an identical mailbox ID and password specified by the caller. Since the received fax can only be retrieved after entering the corresponding mailbox ID, confidential faxes can safely be sent and received.
Fax transmission/Reception methods 4 4.2.4 Polling reception Using polling reception, documents set up in other fax machines can be received. 2 Note Polling reception is compatible with F code transmission. A maximum of 243 recipients can be selected at one time. If recipients are selected by using one-touch dial keys, a maximum of 27 recipients can be specified. If recipients are selected by using speed dial numbers, a maximum of 200 recipients can be specified.
Fax transmission/Reception methods 5 4 Using the 10-key pad, enter the polling ID (20 digits or less), and then press the [Yes] key. Do you want to correct the ID? % Press the [No/C] key, and then enter the new number. ? 6 Using the 10-key pad, enter the password (20 digits or less), and then press the [Yes] key. Do you want to correct the password? % Press the [No/C] key, and then enter the new number. ? 7 To specify multiple fax numbers, repeat steps 3 through 6.
Fax transmission/Reception methods 4 4.3 Using F codes This machine is compatible F code transmissions. F codes are mailbox functions, such as SUB (sub-addresses), SEP (selective polling), SID and PWD (passwords), regulated by the G3 standards of the ITU-T (International Telecommunication Union). Mailbox transmission and reception is possible only with similar machines compatible with F code transmission. Using the 10-key pad, the following F codes can be set, depending on the use.
Fax transmission/Reception methods 4.3.1 4 Using mailboxes Specifying mailboxes Mailboxes can be used if they are set up using the corresponding utility mode function. For details, refer to “Mailbox reception” on page 4-25. Mailbox Mailbox ID Fax transmission (F code) Print F code mailbox transmission/reception A maximum of 5 mailboxes can be set up. Since a mailbox ID is required in order to retrieve documents received in the different mailboxes, confidential faxes can safely be sent and received.
Fax transmission/Reception methods 4 4.3.2 Specifying F codes When sending faxes F codes can be specified when the 10-key pad is being used to enter the fax number of a recipient while sending a fax. 1 Using the 10-key pad, enter the fax number of the recipient. 2 Press the [,] key, and then use the 10-key pad to enter the SUB. – A number up to 20 digits long can be entered for the SUB. – To enter an SID, continue with step 3. – If an SID will not be entered, continue with step 4.
5 Using the utility mode
Using the utility mode 5 5 Using the utility mode There are sixteen menus in the utility mode. No. Name Description 1 MACHINE SETTING Used to specify settings for the machine’s operating environment.* 2 PAPER SOURCE SETUP Used to specify the size and type of paper loaded in tray1. In addition, auto tray switching can be enabled for each tray. 3 USER MANAGEMENT For details on this menu, refer to the bizhub 162/210 user’s guide. 4 ADMIN.
Using the utility mode 5 5.1 Specifying the machine settings From the “MACHINE SETTING” menu, various settings for the machine’s operating environment can be specified. Refer to the following table for details on each function. No. 5-4 Name Description 1 AUTO PANEL RESET This function can be used to set the length of time until the auto panel reset operation is performed after copying or the last operation is finished.
Using the utility mode 5 Selecting the MACHINE SETTING menu 1 Press the [Utility] key. MACHINE SETTING appears. 2 [A] From the 10-key pad, press the key [1] to [0] for the machine setting function that you wish to set. The machine setting functions are as follows: 1 AUTO PANEL RESET 2 ENERGY SAVE MODE 3 AUTO SHUT OFF 4 DENSITY (ADF) 5 DENSITY (BOOK) 6 PRINT DENSITY 7 LCD CONTRAST 8 LANGUAGE 9 BUZZER VOLUME 0 INITIAL MODE Do you want to quit changing the machine settings? % Press the [No/C] key.
Using the utility mode 5 Specifying BUZZER VOLUME 1 Select BUZZER VOLUME in the MACHINE SETTING menu. For details, refer to page 5-5. 2 Press the [*] and [)] keys to set the buzzer volume to HIGH, LOW or OFF. 3 Press the [Yes] key. Specifying INITIAL MODE 5-6 1 Select INITIAL MODE in the MACHINE SETTING menu. For details, refer to page 5-5. 2 Press the [*] and [)] keys to select either COPY or FAX. 3 Press the [Yes] key.
Using the utility mode 5.2 5 Paper source settings From the PAPER SOURCE SETUP menu, the various settings for each paper tray can be specified. No. Name Description 1 INCH/METRIC This function can be used to set the size measurement system for the paper loaded in each tray. It can be used to select whether paper measured in centimeters (METRIC), such as A4 and B5 sizes, or paper measured in inches (INCH), such as Letter size, is loaded.
Using the utility mode 5 5.3 Admin. management settings From the ADMIN. MANAGEMENT menu, various functions for controlling the use of the machine can be set. In order to set an ADMIN. MANAGEMENT function, the administrator access number must be entered. No. Name Description 1 AUTO SHUT OFF This function can be used to set whether or not the auto poweroff function is performed.* • Default setting: ENABLE.
Using the utility mode 5 Selecting the ADMIN. MANAGEMENT menu 1 Press the [Utility] key four times. ADMIN. MANAGEMENT appears. 2 Press the [Yes] key. 3 From the 10-key pad, press the key ([1] through [3]) for the ADMIN. MANAGEMENT function that you wish to set. The admin. management functions are as follows: 1 AUTO SHUT OFF 2 COPY TRACK 3 REMOTE MONITOR 4 Using the 10-key pad, enter the 6digit administrator access number, and then press the [Yes] key.
Using the utility mode 5 Specifying REMOTE MONITOR 1 Select REMOTE MONITOR in the ADMIN. MANAGEMENT menu. For details, refer to page 5-9. 2 Press the [*] and [)] keys to select either LIMITED or FULL or OFF. 3 Press the [Yes] key. – – 5-10 If LIMITED or OFF was selected, the ADMIN.MANAGEMENT menu appears again. If FULL was selected, a screen appears allowing you to enter the password. Using the 10-key pad, enter the 4-digit password, and then press the [Yes] key.
Using the utility mode 5.4 5 Fax registration settings From the FAX REGISTRATION menu, various settings can be specified in order to take advantage of this machine’s many fax functions. No. Name Characteristic/Description 1 ONE-TOUCH DIAL This function can be used to program one-touch dial keys with fax numbers, allowing the recipient to be specified easily and accurately without the need to manually enter the number using the 10-key pad. A maximum of 27 settings can be programmed.
Using the utility mode 5 Selecting the FAX REGISTRATION menu 1 Press the [Utility] key seven times. FAX REGISTRATION appears. 2 From the 10-key pad, press the key ([1] through [7]) for the fax registration function that you wish to set. The fax registration functions are as follows: 1 ONE-TOUCH DIAL 2 SPEED DIAL 3 GROUP DIAL 4 PROGRAM DIAL 5 BATCH TX 6 MAILBOX 7 RELAY BOX 2 Note If, at any time, you wish to quit programming, changing or deleting a fax registration function, press the [No/C] key.
Using the utility mode 5 Specifying ONE-TOUCH DIAL If the one-touch dial keys are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the 10-key pad. A maximum of 27 numbers can be programmed. To program a one-touch dial key 1 Select the ONE-TOUCH DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key that you wish to program. 3 Enter the name of the programmed number.
Using the utility mode 5 6 Press the [,] key, and then use the 10-key pad to enter the SUB. – A number up to 20 digits long can be entered for the SUB. – To enter an SID, continue with step 8. – If an SID will not be entered, skip to step 9. Do you want to correct the SUB? % Hold down the [No/C] key, and then enter the new number. ? 7 Press the [,] key, and then use the 10-key pad to enter the SID. – A number up to 20 digits long can be entered for the SID.
Using the utility mode 5 To change/delete a programmed one-touch dial key 1 Select the ONE-TOUCH DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key that you wish to change or delete. 3 Press the [No/C] key. – – 4 Press the [*] and [)] keys to select either EDIT or DELETE, and then press the [Yes] key.
Using the utility mode 5 5 Change the name, fax number, F codes (SUB and SID) and modem speed as desired. – – 6 For details on changing the fax number, refer to “Entering text” on page 2-11. For details on changing the F codes (SUB and SID) or modem speed, refer to page 5-13. When you are finished making changes, press the [Yes] key. To change the settings of another one-touch dial key, repeat steps 3 through 7. 7 Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 Specifying SPEED DIAL If speed dial numbers are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the 10-key pad. A maximum of 200 fax numbers (001 to 200) can be programmed. To program a speed dial number 1 Select the SPEED DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Using the 10-key pad, enter the 3digit speed dial number (ex. 011) that you wish to program.
Using the utility mode 5 6 Press the [,] key, and then use the 10-key pad to enter the SUB. – A number up to 20 digits long can be entered for the SUB. – To enter an SID, continue with step 8. – If an SID will not be entered, skip to step 9. Do you want to correct the SUB? % Hold down the [No/C] key, and then enter the new number. ? 7 Press the [,] key, and then use the 10-key pad to enter the SID. – A number up to 20 digits long can be entered for the SID.
Using the utility mode 5 To change/delete a programmed speed dial number 1 Select the SPEED DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Using the 10-key pad, enter the speed dial number that you wish to change or delete. 3 Press the [No/C] key. 4 Press the [*] and [)] keys to select either EDIT or DELETE, and then press the [Yes] key. – – – – Fax kit FK-505 If EDIT was selected, the name is displayed. (Continue with step 6.
Using the utility mode 5 5 Change the fax number, F codes (SUB and SID), and modem speed as desired. – – 6 When you are finished making changes, press the [Yes] key. – 7 5-20 For details on making changes, refer to “Entering text” on page 2-11. For details on changing the F codes (SUB and SID) or modem speed, refer to page 5-17. To change the settings of another speed dial number, repeat steps 3 through 7. Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 Specifying GROUP DIAL A single one-touch dial key can be programmed with a maximum of 50 different fax numbers as one group. Programming a one-touch dial key with a group of fax numbers is convenient when documents are frequently sent to a set group of multiple recipients. To program a group of fax numbers 1 Select the GROUP DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key that you wish to program.
Using the utility mode 5 6 When you are finished specifying recipients, press the [Start] key. The settings are registered. To program another group, repeat steps 3 through 7. 7 Press the [No/C] key to finish programming. The FAX REGISTRATION menu appears again.
Using the utility mode 5 To change/delete a programmed group of fax numbers 1 Select the GROUP DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key that you wish to change or delete. 3 Press the [No/C] key. 4 Press the [*] and [)] keys to select either EDIT or DELETE, and then press the [Yes] key. – – 5 If EDIT was selected, the group name is displayed. (Continue with step 6.
Using the utility mode 5 7 When you are finished making changes, press the [Start] key. To change the settings of another group of fax numbers, repeat steps 3 through 8. 8 5-24 Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 Specifying PROGRAM DIAL If one-touch dial keys have been programmed with fax numbers and a transmission/reception function, that function can be carried out by pressing just the corresponding one-touch dial key. Transmission/reception functions that can be programmed: - Broadcast transmission - Timer transmission - Mailbox transmission - Polling reception - Relay initiation transmission To set program dialing 1 Select the PROGRAM DIAL in the FAX REGISTRATION menu.
Using the utility mode 5 6 Press the [No/C] key to finish programming. The FAX REGISTRATION menu appears again.
Using the utility mode 5 To change/delete a programmed broadcast transmission 1 Select the PROGRAM DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key ([24] through [27]) programmed with the broadcast transmission that you wish to change or delete. 3 Press the [No/C] key. 4 Press the [*] and [)] keys to select either EDIT or DELETE, and then press the [Yes] key. – – 5 If EDIT was selected, the specified recipients are displayed in order.
Using the utility mode 5 7 To check the recipients, press the [Yes] key. – – 8 5-28 When you are finished checking the recipients, press the [Start] key. If you do not wish to check the recipients, press the [Start] key. Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 To change/delete a programmed timer transmission 1 Select the PROGRAM DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key ([24] through [27]) programmed with the timer transmission that you wish to change or delete. 3 Press the [No/C] key. 4 Press the [*] and [)] keys to select either EDIT or DELETE, and then press the [Yes] key. – – 5 If EDIT was selected, the programmed transmission time is displayed.
Using the utility mode 5 7 Press the [Yes] key. – 8 5-30 Other program dialing settings can be changed. Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 To change/delete a programmed mailbox transmission 1 Select the PROGRAM DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key ([24] through [27]) programmed with the mailbox transmission that you wish to change or delete. 3 Press the [No/C] key. 4 Press the [*] and [)] keys to select either EDIT or DELETE, and then press the [Yes] key. – – If EDIT was selected, the specified recipient is displayed. (Continue with step 6.
Using the utility mode 5 9 To change the password, press the [No/C] key, and then use the 10-key pad to enter the new password. 10 Press the [Yes] key. Other program dialing settings can be changed. 11 5-32 Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 To change/delete a programmed polling reception 1 Select the PROGRAM DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key ([24] through [27]) programmed with the polling reception that you wish to change or delete. 3 Press the [No/C] key. 4 Press the [*] and [)] keys to select either EDIT or DELETE, and then press the [Yes] key. – – 5 If EDIT was selected, the specified recipients are displayed in order.
Using the utility mode 5 7 To check the recipients, press the [Yes] key. – – 8 5-34 When you are finished checking the recipients, press the [Start] key. If you do not wish to check the recipients, press the [Start] key. Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 To change/delete a programmed relay initiation transmission 1 Select the PROGRAM DIAL in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key ([24] through [27]) programmed with the relay initiation transmission that you wish to change or delete. 3 Press the [No/C] key. 4 Press the [*] and [)] keys to select either EDIT or DELETE, and then press the [Yes] key. – – If EDIT was selected, the specified recipient is displayed.
Using the utility mode 5 9 To change the password, press the [No/C] key, and then use the 10-key pad to enter the new password. 10 Press the [Yes] key. Other program dialing settings can be changed. 11 5-36 Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 Specifying BATCH TX If the batch transmission setting (transmission time) is specified for a onetouch dial key programmed with recipient fax numbers, multiple documents can be stored in the memory and sent out together at the specified time. 2 Note The one-touch dial key must first be programmed with the fax number of the recipient for the batch transmission. To set batch transmitting 1 Select the BATCH TX in the FAX REGISTRATION menu. For details, refer to page 5-12.
Using the utility mode 5 4 5-38 Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 To change the batch transmission setting 1 Select the BATCH TX in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key programmed with the batch transmission setting that you wish to change. 3 Press the [No/C] key, and then use the 10-key pad to enter the new transmission time. 4 When you are finished making changes, press the [Yes] key. 5 Press the [No/C] key to return to the FAX REGISTRATION menu.
Using the utility mode 5 To delete the batch transmission setting 1 Select the BATCH TX in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Press the one-touch dial key programmed with the batch transmission setting that you wish to delete. 3 Press the [No/C] key. A confirmation message appears, asking whether or not to delete the batch transmission setting. 4 Press the [Yes] key. The SELECT REGIST.KEY screen appears again.
Using the utility mode 5 Specifying MAILBOX Mailbox IDs must first be specified in order to receive faxes with mailbox reception only if the mailbox ID sent by the caller matches the mailbox ID set on this machine. 2 Note A mailbox ID cannot be the same as a relay box ID. To register a mailbox 1 Select the MAILBOX in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Using the 10-key pad, enter the mailbox number. – 3 The mailbox number can be set to any number between 1 and 5.
Using the utility mode 5 To delete a mailbox 1 Select the MAILBOX in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Using the 10-key pad, enter the number of the mailbox that you wish to delete. 3 Press the [No/C] key. A screen appears, allowing you to enter the mailbox ID. 4 Using the 10-key pad, enter the 4digit mailbox ID, and then press the [Yes] key. The specified mailbox is deleted. Do you want to change the mailbox ID? % Press the [No/C] key, and then enter the new number.
Using the utility mode 5 Specifying RELAY BOX A relay box ID must first be set in order for this machine (acting as a relay station) to receive a document from another fax machine (transmitting station), then transmit the document to multiple recipients (receiving stations). 2 Note A relay box ID cannot be the same as a mailbox ID. This machine (acting as a relay station) can be set to send back a relay result report.
Using the utility mode 5 4 Using the 10-key pad, enter the 4digit password, and then press the [Yes] key. – The password can be set to any number between 0000 and 9999. – If no password is to be specified, press the [Yes] key without entering anything. Do you want to change the password? % Press the [No/C] key, and then enter the new password.
Using the utility mode 5 To delete the relay box 1 Select the RELAY BOX in the FAX REGISTRATION menu. For details, refer to page 5-12. 2 Using the 10-key pad, enter the number of the relay box that you wish to delete. 3 Press the [No/C] key. The specified relay box is deleted. To delete another relay box, repeat steps 3 and 4. 4 Press the [Panel reset] key. The main screen appears again.
Using the utility mode 5 5.5 TX operation settings From the TX OPERATION menu, various functions for sending faxes can be set. No. Name Characteristic/Description 1 SCAN CONTRAST This function can be used to set the default scanning contrast level to one of five settings between LIGHT and DARK. For dark-colored paper (media), select a setting towards LIGHT. For faint or colored text, select a setting toward DARK.
Using the utility mode 5 Selecting the TX OPERATION menu 1 Press the [Utility] key eight times. TX OPERATION appears. 2 From the 10-key pad, press the key ([1] through [4]) for the TX operation function that you wish to set. The TX operation functions are as follows: 1 SCAN CONTRAST 2 RESOLUTION 3 DEFAULT TX 4 HEADER 2 Note If, at any time, you wish to quit setting a TX operation function, press the [No/C] key. When the message STOP SETTING? appears, press the [Yes] key to quit.
Using the utility mode 5 Specifying RESOLUTION 1 Select the RESOLUTION in the TX OPERATION menu. For details, refer to page 5-47. 2 Press the [*] and [)] keys to select the desired resolution setting, and then press the [Yes] key. The resolution settings appear as follows. STD: Standard FINE: Fine S/F: Super fine H/T: Half tone If H/T was selected, a screen appears, allowing you to make a detailed setting. (Continue with step 4.
Using the utility mode 5 Specifying DEFAULT TX 1 Select the DEFAULT TX in the TX OPERATION menu. For details, refer to page 5-47. 2 Press the [*] and [)] keys to select either MEM.TX or ADF TX, and then press the [Yes] key. The TX OPERATION menu appears again. Specifying HEADER 1 Select the HEADER in the TX OPERATION menu. For details, refer to page 5-47. 2 Press the [*] and [)] keys to select either ON or OFF, and then press the [Yes] key. The TX OPERATION menu appears again.
Using the utility mode 5 5.6 RX operation settings From the RX OPERATION menu, various functions for receiving faxes can be set. No. 5-50 Name Characteristic/Description 1 MEMORY RX MODE This function can be used to set whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received document can be stored in the memory and printed at a specified time or when memory reception is set to OFF.
Using the utility mode No. 5 Name Characteristic/Description 8 SELECT TRAY This function can be used to select which paper tray can be used to supply paper when printing received documents or transmission reports. (A paper tray that cannot be used for supplying paper can also be specified.
Using the utility mode 5 Selecting the RX OPERATION menu 1 Press the [Utility] key nine times. RX OPERATION appears. 2 From the 10-key pad, press the key ([1] through [9]) for the RX operation function that you wish to set. The RX operation functions are as follows: 1 MEMORY RX MODE 2 NO. of RINGS 3 REDUCTION RX 4 RX PRINT 5 RX MODE 6 FORWARD 7 FOOTER 8 SELECT TRAY 9 CLOSED NETWORK 2 Note If, at any time, you wish to quit setting/changing an RX operation function, press the [No/C] key.
Using the utility mode 5 Specifying MEMORY RX MODE 1 Select the MEMORY RX MODE in the RX OPERATION menu. For details, refer to page 5-52. 2 Press the [*] and [)] keys to select ON, and then press the [Yes] key. 3 Using the 10-key pad, enter the time for memory reception to begin, and then press the [Yes] key. – To specify that memory reception stays on from the time that it is set to ON until it is manually canceled, press the [Yes] key without entering a start time. (Skip to step 5.
Using the utility mode 5 To cancel memory reception Memory reception is automatically canceled at the specified ending time, and the received documents are printed. If no ending time has been set or if you wish to cancel memory reception before the ending time, follow the procedure described below. 1 Select the MEMORY RX MODE in the RX OPERATION menu. For details, refer to page 5-52. 2 Press the [*] and [)] keys to select OFF, and then press the [Yes] key.
Using the utility mode 5 Specifying REDUCTION RX 1 Select the REDUCTION RX in the RX OPERATION menu. For details, refer to page 5-52. 2 Press the [*] and [)] keys to select either ON (print the document reduced), OFF (split the printout) or CUT (discard any excess), and then press the [Yes] key. The RX OPERATION menu appears again. Specifying RX PRINT 1 Select the RX PRINT in the RX OPERATION menu. For details, refer to page 5-52.
Using the utility mode 5 Specifying FORWARD 1 Select the FORWARD in the RX OPERATION menu. For details, refer to page 5-52. 2 Press the [*] and [)] keys to select either ON, ON(PRINT) or OFF, and then press the [Yes] key. – – 3 If ON or ON(PRINT) was selected, a screen appears, allowing you to specify the forwarding location. (Continue with step 4.) If OFF was selected, the RX OPERATION menu appears again.
Using the utility mode 5 Specifying FOOTER 1 Select the FOOTER in the RX OPERATION menu. For details, refer to page 5-52. 2 Press the [*] and [)] keys to select either ON or OFF, and then press the [Yes] key. The RX OPERATION menu appears again. Specifying SELECT TRAY 1 Select the SELECT TRAY in the RX OPERATION menu. For details, refer to page 5-52. 2 Press the [+] and [,] keys to select a paper tray, and then press the [Yes] key.
Using the utility mode 5 Specifying CLOSED NETWORK 1 Select the CLOSED NETWORK in the RX OPERATION menu. For details, refer to page 5-52. 2 Press the [*] and [)] keys to select either ON or OFF, and then press the [Yes] key. The RX OPERATION menu appears again.
Using the utility mode 5.7 5 Communication settings From the COMM.SETTING menu, various functions are available for specifying communication settings. No. Name Characteristic/Description 1 TONE/PULSE This function can be used to specify the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent. Select the correct setting after checking which type of dialing system is used by your telephone line.
Using the utility mode 5 2 Note If, at any time, you wish to quit setting/changing an comm. setting function, press the [No/C] key. When the message STOP SETTING? appears, press the [Yes] key to quit. To exit the COMM. SETTING menu, press the [Panel reset] key. The main screen appears again. Specifying TONE/PULSE There are two types of telephone dialing systems: tone dialing (PB) and pulse dialing (DP10pps or DP20pps).
Using the utility mode 5 Specifying LINE MONITOR 1 Select the LINE MONITOR in the COMM. SETTING menu. For details, refer to page 5-59. 2 Press the [*] and [)] keys to select either HIGH, LOW or OFF, and then press the [Yes] key. The COMM.SETTING menu appears again.
Using the utility mode 5 Specifying PSTN/PBX The connected wiring system can be set to either PSTN (Public Switched Telephone Network) or PBX (Private Branch Exchange). For a PBX system, the outside line access number (or extension number) must be specified. The outside line access number (or extension number) is programmed in the [#] key. To specify the telephone wiring system 1 Select the PSTN/PBX in the COMM. SETTING menu. For details, refer to page 5-59.
Using the utility mode 5.8 5 Reporting settings From the REPORTING menu, various functions are available for specifying which reports are automatically printed. No. REPORTING Characteristic/Description 1 ACTIVITY REPORT Every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. This function can be used to set whether the report is printed automatically when the 60th transmission/reception is reached. • Default setting: ON. 2 RESERV.
Using the utility mode 5 Selecting the REPORTING menu 1 Press the [Utility] key eleven times. REPORTING appears. 2 From the 10-key pad, press the key ([1] through [4]) for the reporting function that you wish to set. The reporting functions are as follows: 1 ACTIVITY REPORT 2 RESERV.REPORT 3 TX RESULT REPORT 4 RX RESULT REPORT 2 Note If, at any time, you wish to quit setting/changing a reporting function, press the [No/C] key. When the message STOP SETTING? appears, press the [Yes] key to quit.
Using the utility mode 5 Specifying RESERV.REPORT 1 Select the RESERV. REPORT in the REPORTING menu. For details, refer to page 5-64. 2 Press the [*] and [)] keys to select either ON or OFF, and then press the [Yes] key. The REPORTING menu appears again. Specifying TX RESULT REPORT 1 Select the TX RESULT REPORT in the REPORTING menu. For details, refer to page 5-64. 2 Press the [*] and [)] keys to select either ON or OFF, and then press the [Yes] key. The REPORTING menu appears again.
Using the utility mode 5 5.9 Initial user data settings From the INITIAL USER DATA menu, various functions are available for specifying the machine’s user data. No. Name Description 1 DATE&TIME The date and time for the machine can be specified. 2 USER FAX NO. The fax number for the machine can be specified. 3 USER NAME The fax name for the machine can be specified. The settings for items 2 and 3 can also be specified from LSD (Local Setup for Diagnostic).
Using the utility mode 5 Specifying DATE&TIME 1 Select the DATE&TIME in the INITIAL USER DATA menu. For details, refer to page 5-66. 2 Using the 10-key pad, enter the current time and date. Enter the settings in the following order: hours, minutes, year, month, and day. 3 Press the [Yes] key to display the time zone setting. Press the [+] and [,] keys to select the appropriate time zone. 4 Press the [Yes] key. 2 Note The time zone setting is available only if the scanner unit SU-502 is installed.
Using the utility mode 5 Specifying USER NAME 1 Select the USER NAME in the INITIAL USER DATA menu. For details, refer to page 5-66. 2 Using the 10-key pad, enter the user name for the machine. – 3 5-68 Each press of the [123/ABC] key switches the input mode between numbers and letters. [1]: Numbers can be typed in. [A]: Letters can be typed in. Press the [Yes] key.
Using the utility mode 5 PageScope Web Connection settings page The various fax settings can also be checked or changed if you log into PageScope Web Connection in admin. mode.
Using the utility mode 5 * This page appears as shown when optional image controller IC-205 is installed. ! Detail For details, refer to “PageScope Web Connection” on page 7-6.
6 When a message appears
When a message appears 6 6 When a message appears 6.1 What does each message mean? Message Cause Remedy LINE PROBLEM The telephone dialing system or telephone wiring system are not set correctly. Check the telephone dialing system or telephone wiring system and use the appropriate utility mode function to make the correct settings. The telephone cable is not attached correctly. Correctly connect the telephone cable. Communication is not possible because of some problem in the machine.
When a message appears 6 6.2 When faxing is not performed correctly Faxes cannot be sent 6-4 Symptom Possible cause Remedy The document cannot be scanned. The document is too thick. Position the document on the original glass to send it. (p. 3-18) The document is too thin or too small. Position the document on the original glass to send it. (p. 3-18) The original glass is dirty. Wipe the glass with a soft, dry cloth. The document was scanned at an angle.
When a message appears 6 Faxes cannot be received Symptom Possible cause Remedy The received fax is not clear. Paper that does not meet specifications has been used. Use paper that meets specifications. The paper is damp. Replace the paper. The toner is empty. Replace the toner bottle with a new one. There is a problem with the telephone connection or with the caller’s fax machine. Check that the machine can make clean copies. If it can, have the caller send the fax again. The toner is empty.
When a message appears 6 Calls cannot be sent 6-6 Symptom Possible cause Remedy Nothing can be heard from the connected telephone. The cord from the telephone is not connected correctly to the main unit. Correctly connect the telephone cord to the main unit. The telephone cord from the wall jack is not connected correctly to the main unit. Correctly connect the telephone cord from the wall jack to the main unit. Transmitting. Check again after the transmission is finished.
7 Miscellaneous
Miscellaneous 7 7 Miscellaneous 7.1 Specifications Specifications Transmission mode G3 Wiring application General subscriber telephone line, NCC each line Connection method Direct connection (using a modular jack) Transmission speed 33.6, 31.2, 28.8, 26.4, 24.0, 21.6, 19.2, 16.8, 14.4, 12.0, 9.6, 7.2, 4.8, 2.4 kbps (automatic switching) Transmission time 3 seconds* Scanning density 8 dots/mm × 3.85/7.7/15.4 lines/mm, 16 dots/mm × 15.
Miscellaneous 7 7.2 7-4 Glossary Term Definition Automatic redialing If a call cannot be completed, for example if the recipient’s machine is busy, the recipient is automatically called again. If a document queued in the memory to be sent contains multiple pages, until the time for redialing has been reached, it is advanced in the queue and sent. Book document A bound document such as a book or catalog.
Miscellaneous 7 Term Definition PBX Abbreviation for private branch exchange Exchange equipment installed in a company or a plant to connect a number of telephone sets with multiple station lines in order to enable unrestricted communications between the telephone sets. Protocols The necessary rules for communication Touch-tone signals A signal used on the telephone line; used when calling on a pushbutton line or using push-button services.
Miscellaneous 7 7.3 PageScope Web Connection What is PageScope Web Connection? PageScope Web Connection is a device control utility program provided by the HTTP server built into the network interface card. This utility can be used with a Web browser as an interface for remotely controlling the machine and network interface card.
Miscellaneous 7 Here are some examples of the types of tasks that can be performed with PageScope Web Connection. - Change settings Change network settings Change fax settings - Remote status monitoring Check the details of machine trays, information about consumables, or the total number of prints Check the status of jobs that are being printed, or held in the print queue (Jobs can also be deleted if you have logged in to the Administrator mode.
Miscellaneous 7 System requirements PageScope Web Connection can be used in the following system environments. OS Windows 95 (OSR 2.5), Windows 98, Windows 98 SE, Windows ME, Windows NT 4.0, Windows 2000, or Windows XP Browser Microsoft Internet Explorer 4.0 or later Netscape Navigator 4 or later Accessing PageScope Web Connection PageScope Web Connection is accessed directly using a web browser. 1 Start up your web browser.
Miscellaneous 7 About the screen layout The following screen appears when you access PageScope Web Connection. 2 Note Screen images used in this manual may differ from the actual screen display. They are also subject to change without notice. 1 6 No. 4 Part name 2 3 5 7 Description 1 Logo Click on this to jump to the manufacturer’s web site. 2 Logo Click on this to jump to the PageScope web site. 3 Status display Displays the current status of the machine.
Miscellaneous 7 Logging in as an administrator Some of the settings available in PageScope Web Connection can only be changed by an administrator. These settings are only displayed when you log in to the administrator mode. Logging in to administrator mode 1 Enter the administrator password in the “Admin Password:” box at the left of the screen. 2 Click the [Login] button to log in to the administrator mode. 3 To log out again, click the [Logout] button.
Miscellaneous 7.4 7 Local Setup for Diagnostic (LSD) About Local Setup for Diagnostic (LSD) By installing Local Setup for Diagnostic (LSD) onto a computer connected to the machine, you to change machine settings and check the counters and machine status from the computer. The following operations can be performed using LSD.
Miscellaneous 7 Outline of setup Before using LSD, the machine must be connected to the computer, and LSD must be installed on the computer. 1 Connect the machine to the computer. 2 Install the TWAIN driver and printer driver included with the machine. – 3 Install LSD onto the computer. – 7-12 For details on the installation procedure, refer to the corresponding manuals for the printer driver and the TWAIN driver. For details on the installation procedure, refer to “Installing LSD” on page 7-13.
Miscellaneous 7 Installing LSD As an example, the procedure for the bizhub 162 is described below. 1 Double-click “setup.exe” in the folder “LSD”. 2 The installer starts up. 3 Select the desired installation language. 4 Click the [Next] button, and then follow the on-screen instructions.
Miscellaneous 7 5 When a message appears, indicating that the installation of LSD is finished, click the [Finish] button. The installation of LSD is completed. Starting up LSD % Click the Start button, point to “Programs”, and then click “KONICA MINOLTA 162 LSD”. The main window of LSD appears.
Miscellaneous 7 Main window of LSD 1 2 3 4 5 6 7 8 No. Name Description 1 Connect to machine button Click this button to connect the machine with the computer. 2 Disconnect button Click this button to cut the connection between the machine and the computer. 3 Upload button Click this button to send the settings file to the machine. 4 Download button Click this button to send the machine’s settings to the computer. 5 Open button Click this button to open the settings file.
Miscellaneous 7 Connecting to the machine 1 Click . – A connection can also be created by clicking “Connect” on the “Machine” menu. When LSD is connected to the machine, “Connect Status: ONLINE” appears. 2 Note While operations are being performed in LSD, the machine cannot be operated from its control panel. Downloading information from the machine % Click . – The information can also be downloaded by clicking “Download” on the “Machine” menu.
Miscellaneous 3 7 In the Register One Touch dialog box for the selected number, specify the desired settings. – 4 Only numbers and letters can be typed in. Click the [OK] button. Programming of the one-touch dial number is completed.
Miscellaneous 7 Editing a one-touch dial number 1 Click 2 From the list that is displayed, double-click the one-touch dial number to be edited. – beside the machine icon, and then click “One Touch”. If a programmed one-touch dial number is selected, the information can be changed. ! Detail When editing the information, the “Cut”, “Copy”, “Paste” and “Delete” commands on the “Edit” menu can be selected.
Miscellaneous 3 7 In the Register Speed Dial dialog box for the selected number, specify the desired settings. – 4 Only numbers and letters can be typed in. Click the [OK] button. Programming of the speed dial number is completed.
Miscellaneous 7 Editing a speed dial number 1 Click 2 From the list that is displayed, double-click the speed dial number to be edited. – beside the machine icon, and then click “Speed Dial”. If a programmed speed dial number is selected, the information can be changed. ! Detail When editing the information, the “Cut”, “Copy”, “Paste” and “Delete” commands on the “Edit” menu can be selected.
Miscellaneous 7 3 In the Register Group dialog box for the selected number, select a number to programmed in the group, and then click or . 4 Type in the name of the group. 5 Click the [OK] button. Programming of the group is completed. 2 Reminder Program group dialing after programming one-touch dial and speed dial numbers. Editing a group dial number % Fax kit FK-505 From the list that is displayed, double-click the group dial number to be edited.
Miscellaneous 7 Printing the list of one-touch dial, speed dial and group dial numbers 1 On the “File” menu, click “Print”. The following dialog box appears. 2 Select the check box for the items to be printed, and then click the [OK] button. Saving settings to a computer 1 Click – to send the settings to the machine. The settings can also be saved by clicking “Save As” on the “File” menu. 2 Specify the folder where the file is to be saved, and then type in the name of the file.
Miscellaneous 7 Specifying Utility mode settings Utility mode settings specified from the machine’s control panel can be specified from the Utility Setting dialog box of LSD. % Fax kit FK-505 Click . – This dialog box can also be displayed by clicking “Utility Setting” on the “Machine” menu. The Utility Setting dialog box appears.
Miscellaneous 7 The following parameters can be specified from LSD.
Miscellaneous 7 Menu Function RX Operation Memory RX Mode Reduction RX RX Print Mode RX Mode Forward Mode No. of rings Select Tray Footer Closed Network Administrator Administrator Administrator Mode Copy Track Communication/Report Communication setting Report setting E-Mail Setting Sender Name E-Mail Address SMTP Server Address SMTP Port No. SMTP Timeout Default Subject E-Mail Mode TEXT Insert E-Mail Setting(2) POP3 Server Address POP3 Account POP3 Password POP3 Port No.
Miscellaneous 7 Menu Scanner Setting Function Resolution Image format Coding Method 2 Note While operations are being performed in LSD, the machine cannot be operated from its control panel. Checking the total counter % 7-26 On the “Machine” menu, click “Total Counter”. The Total Counter dialog box appears.
Miscellaneous 7 Checking the configuration page % On the “Machine” menu, click “Configuration”. The Machine Status dialog box appears. Uninstalling LSD 1 Click the Start button, point to “Programs”, then “KONICA MINOLTA 162 LSD”, and then click “Uninstall”. 2 Follow the on-screen instructions. 3 When the following dialog box appears, the uninstallation is completed.
7 Miscellaneous 7-28 Fax kit FK-505
8 Index
Index 8 8 Index A L Activity report ......................... 5-64 LSD ........................................ 7-11 Administrative settings ............. 5-8 M B Machine settings ..................... 5-4 Batch transmission .................. 4-7 Setup ................................ 5-37 Mailbox setup ........................ 5-41 Broadcast transmission ........... 4-8 Mailbox transmission ............ 4-13 C Main unit .................................. 2-3 Canceling queued document .
Index 8 Forwarding setup ............. 5-56 Memory reception mode .. 5-53 Number of rings ............... 5-54 Printing mode ................... 5-55 Reception mode ............... 5-55 Reduced printing .............. 5-55 Tray selection ................... 5-57 Relay box setup ..................... 5-43 Relay broadcast transmission ........................... 4-17 Relay initiation transmission .. 4-15 Remote monitor ..................... 5-10 S Speed dialing ........................... 3-6 Setup ........
