7145 Document Box Operations Document Box can be used when the optional hard disk (HD-103 Type-A) is installed. Be sure to read and study this instruction manual before using the device and keep it close at hand for the convenience of reference later.
Thank you for purchasing Konica 7145. This instruction manual describes the operating procedures and safety precautions of the Konica 7145 so that you can handle it safely and make the best of its capabilities. Usually keep this manual close at hand for the convenience of reference later.
1 Chapter Contents Introduction ..................................................................................iii Getting Started .............................................................................. iv Features of the Document Box .........................................................................................iv How to Use This Manual .................................................................................................. v Manual Structure ................................
Contents (continued) Chapter 5: Box password setting Box Password Setting Menu List ....................................................... 5-2 Displaying/Completing Box Password Setting ........................................ 5-3 Box Password Setting .................................................................... 5-6 Appendix Specifications ................................................................... Appendix-2 Entering Names .................................................................
Introduction Thank you for your purchase of the Konica 7145 (digital electronic photo-copying machine). This User's Manual describes operating procedures and precautions for use of the Document Box functions of the Konica 7145. Please read this manual before starting operation of the machine. To operate the Document Box, the optional hard disk (HD-103 Type-A) is required. Contact your service representative for this optional hard disk.
Getting Started Features of the Document Box Printing the document Documents in the Document Box can be printed by opening the Document Box from the Copy, Print or Fax screen. HINT For details, see p. 3-4. Transmitting Documents via E-Mail Documents in the Document Box can be transmitted via E-mail by opening the Document Box from the Scanner screen. HINT For details, see p. 3-29.
Getting Started (continued) How to Use This Manual Title Detailed information on operating procedures. Describes operating procedures. Describes principles of functions, and highlights the functions that cannot be used together. [Italic] is used to display the buttons on the control panel. Shows the view of the touch screen at the operation. Italic is used to signify the keys on the touch screen. Reminder! Shows a reference.
Getting Started (continued) vi
Getting Started (continued) Manual Structure The following manuals are included with Konica 7145. Konica 7145 User's Manual (Copy Operations): Describes the basic operation and the copy operation of Konica 7145. Refer to this manual to see: • Precautions for installation and handling • How to turn the power on/off • How to supply paper • Troubleshooting for paper jam, etc.
Getting Started (continued) viii
Getting Started (continued) ix
Getting Started (continued) x
Chapter 1 1 Chapter Overview of Document Box What is Document Box? System Box and User Box Confidentiality What is Document Box?..............................................................1-2 System Box and User Box ..........................................................1-4 Confidentiality .............................................................................1-5 Re-Print Function ........................................................................
What is Document Box? The Document Box can be used only when the hard disk (HD-103 Type-A) is installed in 7145. Copy documents, print document, scanned documents and received faxes can be stored in the Document Box. Documents stored can be printed, transmitted via E-mail, transferred using FTP, or imported to a computer.
1 Chapter What is Document Box? (continued) What is Document Box? Output Method and Documents which can be output System Box and User Box Documents which can be output and their output method are as follows. Operation Printing Transmission via E-mail / transfer with FTP Importing computer Screen to open Document which can the Document Output method be output Box Copy screen Printing (auto) *1,*2 Copy document Fax screen HINT p.
System Box and User Box Document Box is classified into System Box and User Box. HINT See p. 4-9 for details of the User Box Registration. System Box When you purchase the copier, the System Box has been set. Its Box No. is 0. The System Box cannot be deleted. User Box User Boxes are established when required by the key operator. Box. No. of the User Box is 1 to 999999999.
1 Chapter Confidentiality What is Document Box? In the Document Box, confidentiality of each box is secured by using a User ID and password. Each document is also kept in confidence by providing a document password for each document. HINT System Box and User Box Confidentiality • Refer to p. 4-9 to establish of User ID. Re-Print Function • Refer to p. 4-9 to establish of box password. • Refer to p. 3-19 to establish of document password.
Re-Print Function When copying documents, they can be stored in the Re-Print Box of the Document Box to reprint without re-scanning. Up to ten documents can be stored in the Re-Print Box. When you purchase Konica 7145, it has been set so that the documents in the Re-Print Box are automatically deleted after one day. HINT See p. 3-22 for information about the Re-Print function. DETAILS When you purchase the copier, it has been set to OFF so that you cannot use the re-print function.
Chapter 2 Storing Documents in Document Box 2 Chapter Storing Documents in Document Box .........................................2-2 Storing Copy Documents ............................................................2-4 Storing Scanned Document ......................................................
Storing Documents in Document Box Copied, faxed, printed and scanned documents can be stored in the Document Box. DETAILS • Documents received via the Fax are automatically stored in the Document Box. Refer to p. 4-7 and "Konica 7145 User's Manual (Internet Fax/Fax Operations)" to set the method of storage. • Print documents are stored on the printer driver. Refer to the Print Controller User's Manual for the operation of the printer driver.
Storing Documents in Document Box (continued) Copy Mode (Single-Sided/DoubleSided) (Rotation) OFF Store Proof Copy Copy document Print document c c c c - ± - Application (Sheet/Cover Insertion) ± ± Chapter ± - Combination c c Booklet ± ± OHP Interleave ± ± Image Insert ± ± Dual Page c - Flip Side ± - Frame/Fold Erase Non-Image Area Erase AUTO Layout c c c - Reduce & Shift ± - Stamp / Overlay ± Reverse Image c c (Added with the printer driver) c Repeat Mode ± -
Storing Copy Documents Copy documents can be stored in the Document Box by three methods as follows: • Copy & Box Store .................. Document is scanned, copied and stored in the Document Box of a specified No. • Box Store only........................ Document is scanned and stored in the Document Box of a specified No. • Copy & Re-Print ..................... Document is scanned, copied and stored in the Re-Print Box. For "Copy & Box Store" and "Box Store only" methods 1.
Storing Copy Documents (continued) 4. To open a box for which the User ID has been set, press the User ID, enter the User ID (8 digits or less) on the screen displayed and press OK. 2 Chapter To open a box for which no User ID has been set, go to the step 5. Storing Documents in Document Box Storing Copy Documents Storing Scanned Document DETAILS • If a User ID has been entered for user account verification, a list of appropriate boxes is indicated. In this case, User ID cannot be selected.
Storing Copy Documents (continued) 5. Press File Name and enter the document file name on the Data Input screen displayed. HINT For detail, see "Entering Names" (p. Appendix-4). DETAILS Copy0001 has been set as the default value. The numeral value increases by 1 with each document’s storage. (e.g.
Storing Copy Documents (continued) 6. To set a password for the document, press Document Password Setting and enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. 2 Chapter Storing Documents in Document Box Storing Copy Documents Storing Scanned Document DETAILS Password may have been fixed to 8 digits by the Box password setting function. For detail about the Box password setting, see p.5-6.
Storing Copy Documents (continued) 7. To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Box to store the document and press OK. DETAILS • By pressing DEL., characters of the Box No. entered are erased one by one. • "P" is indicated on the left side of a box to which a password has been set.
Storing Copy Documents (continued) 8. When a box for which a password has been set is selected, the Password Input screen is indicated. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. 2 Chapter Storing Documents in Document Box Storing Copy Documents Storing Scanned Document DETAILS • Enter the password in 8 digits or less. • Password may have been fixed to 8 digits by the Box password setting function.
Storing Copy Documents (continued) For Copy & Re-Print 1. Press [COPY] on the control panel to display the Copy screen. 2. Press Document Box. 3. Press Copy & Re-Print. Copy screen is displayed. DETAILS Up to ten documents can be stored in the Re-Print Box.
Storing Copy Documents (continued) 4. Set the copy function if required, set the original document and press [START] on the control panel. 2 Chapter DETAILS The default value of the file name is Copy0001. The numerical value increases by 1 with each document’s storage. Storing Documents in Document Box Storing Copy Documents HINT • Refer to "Konica 7145 User's Manual (Copy Operations)" for the setting of the copy function. • See p. 3-22 for the printing of the documents stored in the Re-Print Box.
Storing Scanned Document Scanned documents are stored in the Document Box using the following procedure. 1. 2. 3. Press [SCANNER] on the control panel to display the Scanner screen. Press BOX. To open the box for which a User ID has been set, press the User ID, enter the User ID (8 digits or less) on the screen displayed and press OK. To open a box for which no User ID has been set, go to step 4. DETAILS • Enter the User ID in 8 digits or less.
Storing Scanned Document (continued) 4. To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in “Box No.”, select the Document Box to store the document. 2 Chapter Storing Documents in Document Box Storing Copy Documents Storing Scanned Document DETAILS • By pressing DEL., characters of the Box No. entered are erased one by one.
Storing Scanned Document (continued) 5. Press File Name, enter the file name of the document on the Data Input screen displayed and press OK. HINT For detail, see "Entering Names" (p. Appendix-4). DETAILS • The file name is only for use on the copier. No file name is indicated when a scanned document is imported to the computer. • Scan0001 has been set as the default value. • The numeral value increases by 1 with each documents storage. 6.
Storing Scanned Document (continued) 7. When selecting a box for which a password has been set, the Password Input screen is displayed. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or under) and press OK. (3) Press OK. 2 Chapter Storing Documents in Document Box Storing Copy Documents DETAILS Password may have been fixed to 8 digits by the Box password setting function. For detail about the Box password setting, see p.5-6.
Chapter 3 Print Documents How to See the Document List Screen .......................................3-2 Printing the Documents in Box....................................................3-3 Operating the Re-Print Function ...............................................3-22 3 Chapter Transmitting via E-Mail / FTP the Documents in Box................3-29 Importing Scanned Documents to Computer ............................
How to See the Document List Screen 1 11 2 3 10 4 9 5 8 7 6 1 Check Press to check the functions set when a document was stored. 2 PROOF PRINT Press to print only the first page of a document. 3 PRINT Press to print a document. 4 ALL SELECT Press to select all documents in the Document Box. Documents and scanned documents for which a password has been set are not selected. Documents requiring a password must be selected individually. 5 BACK Press to return to the previous screen.
Printing the Documents in Box Documents in the Document Box can be printed by opening the Document Box from the Copy, Fax, or Printer screen. It is also possible to check the contents of a document, print the document list, delete documents, change the document name or password, etc., by printing only the first page of the document. DETAILS • Scanner documents cannot be printed. • When opening the Document Box from the Scanner screen, documents can be output by the E-mail transmission or FTP transfer.
Printing the Documents in Box (continued) Printing documents Documents in the Document Box are printed in the following procedure. 3-4 1. Press Document Box on the Copy, Fax or Printer screen. 2. On the Copy screen, press PRINT on the screen displayed.
Printing the Documents in Box (continued) 3. When opening a box for which a User ID has been set, press User ID, enter the User ID (8 digits or less) on the screen displayed and press OK. To open a box for which no User ID has been set, go to the step 4. 3 Chapter How to See the Document List Screen Printing the Documents in Box DETAILS • If a User ID has been entered for user account verification, a list of appropriate boxes is Operating the Re-Print Function indicated.
Printing the Documents in Box (continued) 5. When selecting a box for which a password has been set, the Password Input screen is displayed. Enter the password using the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. DETAILS Password may have been fixed to 8 digits by the Box password setting function. For details about the Box password setting, see p.5-6.
Printing the Documents in Box (continued) 6. Select a document to be printed. 3 Chapter How to See the Document List Screen DETAILS • To display the next or previous screen, press or . Printing the Documents in Box • By pressing BACK, the previous screen appears. • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. • "P" is indicated on the right side of No.
Printing the Documents in Box (continued) 8. Press PRINT. 9. Change the printing function as required. Setting can be changed for the following functions: • Copy and Print documents: No. of copies, output setting (output tray, sort, staple, punch), paper size, one/twosided selection • Fax document: No. of copies, one / two-sides selection, output tray DETAILS Refer to "Konica 7145 User's Manual (Copy Operations)" for details of the copy function. 10.Enter the No.
Printing the Documents in Box (continued) Printing the First Page only To print only the first page of the document in the Document Box to check the contents of the document, follow the procedure below. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. Select a document to be printed.
Printing the Documents in Box (continued) 4. Press PROOF PRINT. First page of the document selected is printed. 5. 3-10 Press [START] on the control panel.
Printing the Documents in Box (continued) Deleting Documents Documents in the Document Box are deleted in the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. 3 Select a document to be deleted. Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box DETAILS • To display the next or previous screen, press or .
Printing the Documents in Box (continued) 4. Press DELETE. 5. Press YES. The document selected is deleted.
Printing the Documents in Box (continued) Printing the Document List Document list in the Document Box is printed in the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. 3 Press Document List Print. Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Document list in the box selected is printed.
Printing the Documents in Box (continued) Checking the Setting of Documents Check the function settings established when the document was stored using the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. Select a document to be checked. DETAILS • To display the next or previous screen, press or . • By pressing BACK, previous screen appears.
Printing the Documents in Box (continued) 4. Press Check. 3 Chapter Setting condition of the document selected is displayed. 5. How to See the Document List Screen After checking the setting condition, press EXIT. Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer DETAILS • Press to display the next screen. • Contents displayed vary depending on the document saving mode.
Printing the Documents in Box (continued) Changing the Document Name Document names of documents in the Document Box are changed using the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. Select a document for which the document name is to be changed. DETAILS • To display the next or previous screen, press or . • By pressing BACK, the previous screen appears.
Printing the Documents in Box (continued) 4. Press Edit Document. 3 Chapter How to See the Document List Screen Document Editing screen is displayed. 5. Press Change File Name. Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer Data input screen is displayed. 6. Enter the new file name and press OK. HINT For detail, see "Entering Names" (p. Appendix-4).
Printing the Documents in Box (continued) 7. Check the file name and press OK.
Printing the Documents in Box (continued) Setting/Changing the Password Establish or change passwords for documents in the Document Box using the following procedure. 1. 2. Refer to the steps 1 through 5 on p. 3-4 ("Printing documents") to display the Document List screen. Select the document for which the password is to be set or changed.
Printing the Documents in Box (continued) 4. Press Edit Document. Document Editing screen is displayed. 5. Press Password setting. Data Entry screen is displayed. 6. 3-20 Enter the password and press OK.
Printing the Documents in Box (continued) 7. Press OK.
Operating the Re-Print Function When "Copy & Re-Print" method was selected at the time of copy operation, documents have been stored in the Re-Print Box of the Document Box. The documents stored in the Re-Print Box can be printed when required, only the first page of a document can be printed to check the contents, or the document can be deleted. When you purchase Konica 7145, it has been set so that the documents in the Re-Print Box are automatically deleted after one day.
Operating the Re-Print Function (continued) 3. Select a document to be printed. 3 Chapter How to See the Document List Screen DETAILS • To display the next or previous screen, press or . • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. • By pressing CANCEL, previous screen is displayed. 4. 5.
Operating the Re-Print Function (continued) 6. Enter the No. of copies with the keypad and press [START] on the control panel. Document selected is printed.
Operating the Re-Print Function (continued) Printing the First Page Only Only the first page of a document stored in the Re-Print Box can be printed using the following procedure to check the contents of the document. 1. Press Document Box on the Copy screen. 3 Chapter How to See the Document List Screen 2. Printing the Documents in Box Press Re-Print. Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer 3.
Operating the Re-Print Function (continued) 4. Press PROOF PRINT. First page of the document selected is printed. 5. 3-26 Press [START] on the control panel.
Operating the Re-Print Function (continued) Deleting Documents Documents stored in the Re-Print Box are deleted using the following procedure. 1. Press Document Box on the Copy screen. 3 Chapter How to See the Document List Screen 2. Printing the Documents in Box Press Re-Print.
Operating the Re-Print Function (continued) 3. Select a document to be deleted. DETAILS • To display the next or previous screen, press or . • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. • By pressing CANCEL, previous screen is displayed. 4. Press DELETE. 5. Press YES. Document selected is deleted.
Transmitting via E-Mail / FTP the Documents in Box Documents in the Document Box can be transmitted via E-mail or transferred with FTP by opening the Document Box from the Scanner screen. DETAILS When opening the Document Box from the Copy/Fax/Printer screen, the document is output by printing. See p. 3-4 for the operation. Transmitting via E-Mail 1. 2. 3 Chapter Documents in the Document Box are transmitted via E-mail in the following procedure.
Transmitting via E-Mail / FTP the Documents in Box (continued) 4. To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Box to store the document and press OK. DETAILS • By pressing DEL., characters of the Box No. entered are erased one by one.
Transmitting via E-Mail / FTP the Documents in Box (continued) 6. Select a document to be transmitted via E-mail. 3 Chapter DETAILS How to See the Document List Screen • Copy, printer, and Fax documents are displayed on the screen. • To display the next or previous screen, press or Printing the Documents in Box . • By pressing BACK, previous screen appears. • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name.
Transmitting via E-Mail / FTP the Documents in Box (continued) 8. Press E-Mail/FTP Send. 9. Press E-Mail. 10.Select the address indicated or press Enter address and enter an mail address. DETAILS Refer to the "Konica 7145 User's Manual (Network/Scanner Operations)" for more information on the mail address specifying method. 11. Press ORIGINAL MODE, select [File Form] - TIFF or PDF and press OK. 12.Press [START] on the control panel.
Transmitting via E-Mail / FTP the Documents in Box (continued) Transmitting with FTP Documents in the Document Box are transmitted with FTP in the following procedure. 1. 2. Press [SCANNER] on the control panel to display the Scanner screen. 3 Press Document Box. Chapter How to See the Document List Screen Printing the Documents in Box 3. When opening a box for which a User ID has been set, press User ID, enter the User ID (8 digits or less) on the screen displayed and press OK.
Transmitting via E-Mail / FTP the Documents in Box (continued) 4. To select a box, press Character to search and the key with the letter or number (No.etc) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to 9 digits) with the key pad in "Box No.", select the Document Box to store the document and press OK. DETAILS • By pressing DEL., characters of the Box No. entered are erased one by one.
Transmitting via E-Mail / FTP the Documents in Box (continued) 5. When a box for which a password has been set is selected, the Password Input screen is indicated. Enter the password using the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. 3 Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function DETAILS Password may have been fixed to 8 digits by the Box password setting function.
Transmitting via E-Mail / FTP the Documents in Box (continued) 6. Select a document to be transferred with FTP. DETAILS • Copy, Print, and Fax documents are displayed on the screen. • To display the next or previous screen, press or . • By pressing BACK, previous screen appears. • If a document has a long file name, the screen can be changed to display only the Document No. and File Name by pressing File Name. Press File Name again to return to the former screen. HINT See p.
Transmitting via E-Mail / FTP the Documents in Box (continued) 8. Press E-Mail/FTP Send. 3 Chapter 9. Press FTP. How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box 10.Select the address indicated or press Enter address and enter the host address, file path and other required items.
Importing Scanned Documents to Computer Importing Scanned Documents to Computer In order to import the scanned documents stored in the Document Box to a computer, an application software compatible with the network/scanner driver, "Konica Network Scanner Driver", and TWAIN scanner driver is required. Reminder! When selecting File Form - PDF to scan the original document, scanned documents cannot be imported using the [Konica network scanner driver]. Contact your service representative for details.
Importing Scanned Documents to Computer (continued) Installing the network scanner driver The network scanner driver can be installed on the following operating systems. • Windows 95 • Windows 98 • Windows Me 3 • Windows NT 4.0 • Windows 2000 Chapter • Windows XP 1. How to See the Document List Screen Turn on the power for the computer and start Windows. Exit any applications that are running. 2. 3. Printing the Documents in Box Put the [User software CD] in the computer's CD-ROM drive.
Importing Scanned Documents to Computer (continued) 4. Open the [\English\Scanner] folder on the user software CD, then double-click [Setup.exe]. The [Select Language] screen is displayed. 5. Select your language, then click the [OK] button. The [Welcome] screen is displayed. 6. Check the contents, then click the [Next] button. The [Start Installation] screen is displayed.
Importing Scanned Documents to Computer (continued) 7. Click the [Next] button. 3 Chapter How to See the Document List Screen Printing the Documents in Box The [Installing] screen is displayed and the necessary files are copied. Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer When the copying ends, the [Installation complete] screen is displayed.
Importing Scanned Documents to Computer (continued) 8. Click the [Finish] button. This completes the installation of the network scanner driver.
Importing Scanned Documents to Computer (continued) Connecting the computer and the hard disk The scan data stored on the print controller box is imported into the computer using the application software supporting the TWAIN scanner driver. There is a variety of application software that supports TWAIN scanner drivers. Here we use Adobe Acrobat 4.0. When using other application software, refer to the user’s manual for that software.
Importing Scanned Documents to Computer (continued) 5. 6. 7. In the [Destination], when importing scanned data and inserting it into the currently open file, select [Current Document]; when importing the scan data as a new file, select [New document]. Click the [Scan] button. Input the [Scanner server name (IP address)] and [Scanner name] for the scanner on which the scan data is stored. The DNS name or NetBIOS name cannot be used as the scanner server name. 8. Input the [Box No.
Importing Scanned Documents to Computer (continued) 10.Click the [Connect] button. 3 Chapter How to See the Document List Screen The [Konica Network Scanner Driver] main screen is displayed. Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer • Steps 7-10 refer only to the scanner driver settings default setup process.
Importing Scanned Documents to Computer (continued) Importing scanned data into the computer The scanned data stored on the print controller box is imported to the computer using the application software supporting the TWAIN scanner driver. DETAILS If [PDF] is selected as the file format, the scan data cannnot be imported using [Konica network scanner driver]. For the details about importing PDF format data, ask your service representative. 1.
Importing Scanned Documents to Computer (continued) 2. Set the processing for the scanned data importing. In the default settings, document data is deleted after it has been imported in. To delete scanned data from the hard disk 1. Click the [Option] button. The [Variable Option] screen is displayed. 3 2. Check the [Delete after taking in Scanner document] checkbox.
Importing Scanned Documents to Computer (continued) 5. To change the storage location, click the [OK] button. The display returns to the [Variable Option] screen. Reminder! Documents are not scanned in normally if the drive specified with the [Temp Folder set-up for scanner] setting does not have enough free space. Specify a drive with adequate free space. 6. Click the [OK] button. The display returns to the [Konica Network Scanner Driver] main screen. 7.
Importing Scanned Documents to Computer (continued) 8. Click the [Reading] button. The scan data in the box is imported into the computer. Scanner driver screen This section explains the main screen for the network scanner driver. 3 Chapter How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box • Box No.
Importing Scanned Documents to Computer (continued) • [Reading] button The selected scanned data is read. • [Delete] button The selected scanned data is deleted. • [Refresh] button The displayed contents are updated to the latest information. • [Option] button The [Variable Option] screen is displayed. • [Close] button The scanner driver ends. • [Help] button Displays the scanner driver help. • [Box No. Selection] button The [Scanner Box number. Set-up] screen is displayed.
Importing Scanned Documents to Computer (continued) • [Add] button The [Scanner box No. set-up] screen is displayed. • [Edit] button The [Scanner Box No. Set-up] screen with the selected scanner information is displayed. • [Copy] button A copy of the selected scan settings is prepared. 3 • [Delete] button The selected scan data is deleted. Chapter • [Connect] button The [Konica Network Scanner Driver] main screen is displayed.
Chapter 4 Key Operator Mode Key Operator Operation Menu List .............................................4-2 Displaying/Completing Box Setting .............................................4-4 System Box Setting.....................................................................4-7 User Box Registration/Edit ..........................................................4-9 User Box List.............................................................................4-13 Re-Print Setting.........................
Key Operator Operation Menu List The menu as listed below can be used for setting the Key Operator Mode box. The * mark indicates the default values set when you purchase the machine. System Box setting Sets the items for the System Box as shown below. (See p. 4-7.) Item Password setting Option setting Document auto delete Description Set the password for the System Box. Sets so that the documents stored in the System Box are automatically deleted.
Key Operator Operation Menu List (continued) User Box list User Box list can be displayed. (See p. 4-13.) Item Document List Print EDIT ERASE Description List of documents stored in the User Box can be printed. Setting of User Box (Name, Character to search, Option setting) can be changed. User Box can be erased. 4 Re-Print setting Chapter Sets items for the re-print function.(See p. 4-19) Item Re-Print Document auto delete Description Sets whether to use the re-print function or not.
Displaying/Completing Box Setting Displaying the Box Setting Key operator operation box setting screen is displayed in the following procedure. 1. 2. 3. 4-4 Press [COPY]. Press [HELP]. Press Key Ope mode.
Displaying/Completing Box Setting (continued) 4. If there is a password specified, the Key Operator password entry screen appears. Enter the Key Operator password (4 digits) from the numeric keypad displayed and press OK. DETAILS 5. 4 Chapter The service representative determines the Key Operator password. It is the Key Operator's responsibility to manage the password. Ask the service representative for the Key Operator password. Press 6. Document Box.
Displaying/Completing Box Setting (continued) 6. Set the required items. Exiting the Box Setting Key Operator box setting is completed using the following procedure. 1. Press RETURN on the Box setting screen. 2. Press RETURN on the Key operator mode screen. The Copy screen returns.
System Box Setting Set the items for the System Box. • Password setting Set the password for the System Box in 8 digits or less. • Option setting Document auto delete It can be set so that the documents stored in the System Box are automatically deleted. Select time until the deletion from the following values: None*/12 hours/1 day/2 days/3 days/4 days/7 days/30 days The * mark indicates the default values available when you purchase the machine. 1. 2.
System Box Setting (continued) 4. Press Password, enter the password on the Data Input screen displayed and press OK. Enter the password in 8 digits or less. 5. 6. 7. 8. Press 2.Option setting. Press Document auto delete - EDIT and select the time until the document in the box is deleted. Press OK. Press RETURN. Box setting screen returns.
User Box Registration/Edit In this mode you can register new boxes or make changes to user boxes that have already been registered. DETAILS By pressing the User Box list button, settings of the User Box can be changed. For details, see p. 4-14. • Box No. Sets the Box No. of the User Box in the range of 1 to 999999999. • Name Sets the name of the User Box in 24 characters. 4 • Password setting Sets the password for the User Box in 8 digits or less.
User Box Registration/Edit (continued) 1. Open the Box setting screen (See "Displaying the Box Setting"(p.4-4)). 2. Press 2. User Box registration/edit. 3. Enter the Box No. with the keypad on the control panel. DETAILS • Digits can be used in the range of 1 to 999999999. • If an incorrect data is entered, press DEL. and enter a new box No.. 4. 4-10 Press OK.
User Box Registration/Edit (continued) 5. 6. If a Box No. of a User Box for which a password has been already set is entered, the Password Input screen is displayed. Enter the password and press OK. Press the Name, enter the box name on the Data Entry screen displayed and press OK. 4 Chapter Enter the box name in 24 characters. Key Operator Operation Menu List Displaying/ Completing Box Setting System Box Setting User Box Registration/ Edit 7.
User Box Registration/Edit (continued) 10.Press Option setting. 11. Press [Document auto delete] - EDIT and select time until the document in the box is deleted. 12.Press [Store FAX Rx File] - EDIT and select whether to print the document received via Fax or not when stored in the box. 13.Press OK. 14.Press ENTRY. User Box is registered. DETAILS • To exit the registration of the User Box, press RETURN. • To continue the User Box registration process, return to the step 2.
User Box List User Box list can be displayed. In the User Box list, list of the documents stored in the User Box can be printed, contents of registration of the User Box can be changed, or User Box can be deleted. Printing the document list 1. 2. Open the Box setting screen (See "Displaying the Box Setting"(p.4-4)). Press 3.User Box list. 4 Chapter 3. Key Operator Operation Menu List Select a User Box list for which the document list is to be printed, with or .
User Box List (continued) 4. Press Document List Print. 5. Select Document List and press PRINT. List is printed and the List print screen returns. Changing the Setting of User Box 1. 2. 4-14 Open the Box setting screen (See "Displaying the Box Setting"(p.4-4)). Press User Box list.
User Box List (continued) 3. Select a User Box to be changed with or . DETAILS • Press or 4 to display the next or previous screen. Chapter • By pressing RETURN, the Box Setting screen returns. 4. Press EDIT. Key Operator Operation Menu List User Box Registration/Edition screen is displayed.
User Box List (continued) 5. When a box for which a password has been set is selected, the Password Entry screen is displayed. Enter the password in the following procedure. (1)Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. DETAILS Password may have been fixed to 8 digits by the Box password setting function. For details about the Box password setting, "Box Password Setting Menu List"(p.5-2). 6. Change the settings of the User Box and press ENTRY.
User Box List (continued) Deleting the User Box DETAILS User Box storing documents cannot be deleted. In order to delete the User Box, all of the documents stored in it should be deleted first. 1. 2. Open the Box setting screen (See "Displaying the Box Setting"(p.4-4)). Press User Box list. 4 Chapter Key Operator Operation Menu List 3. Select a User Box to be deleted by pressing or Displaying/ Completing Box Setting .
User Box List (continued) 5. When a box for which a password has been set is selected, the Password Input screen is display. Enter the password in the following procedure. (1) Press Password. (2) Enter the password (8 digits or less) and press OK. (3) Press OK. DETAILS • Enter the password in 8 digits or less. • Password may have been fixed to 8 digits by the Box password setting function. For details about the Box password setting, see p.5-6. 6. Press YES. User Box selected is deleted.
Re-Print Setting Set the items for the Re-Print function. • Re-Print ............................ Set whether to use the Re-Print function. ON/OFF* • Document auto delete ...... It can be set so that the documents stored in the Re-Print Box are automatically deleted. Select time until the deletion from the following values: None/12 hours/1 day*/2 days/3 days/4 days/7 days/30 days The * mark indicates the default values available when you purchase the machine. 1. 2.
Re-Print Setting (continued) 5. Press OK. DETAILS To discontinue the setting, press CANCEL.
Chapter 5 Box password setting Box Password Setting Menu List ................................................5-2 Displaying/Completing Box Password Setting ............................5-3 Box Password Setting.................................................................
Box Password Setting Menu List Menu as listed below can be used for setting the Box password setting. The * mark indicates the default values available when you purchase the machine. Box password setting Sets the item for the password length. (See p. 5-6.) Item Box password setting 5-2 Description Available value Sets the password length for the 8 digits fix / 1-8 digit(s)* Document Box and documents.
Displaying/Completing Box Password Setting Displaying the Box password setting Key operator operation Box password setting screen is displayed in the following procedure. 1. 2. 3. Press [COPY]. Press [HELP]. Press Key Ope mode.
Displaying/Completing Box Password Setting (continued) 4. If there is a password specified, the Key Operator password entry screen appears. Enter the Key Operator password (4 digits) from the numeric keypad displayed and press OK. DETAILS The service representative determines the Key Operator password. It is the Key Operator's responsibility to manage the password. Ask the service representative for the Key Operator password. 5-4 5. Press 7. Box password setting. 6. Set the required items.
Displaying/Completing Box Password Setting (continued) Completing the Box password setting Key Operator operation Box password setting is completed in the following procedure. 1. Press OK on the Box password setting screen. 2. Press RETURN on the Key operator mode screen. 5 Chapter Box Password Setting Menu List Displaying/ Completing Box Password Setting The Copy screen returns.
Box Password Setting Sets the item for the password length. • Box password setting Sets the password length for the Document Box and documents. 8 digits fix / 1-8 digit(s)* The * mark indicates the default values available when you purchase the machine. DETAILS The Box password setting function is used when setting the number of digits of a password for a box or document. 8 digits fix: 1-8 digit(s): Password is fixed to 8 digits. Password can be set in 8 digits or less.
Appendix Specifications .................................................................Appendix-2 Entering Names .............................................................Appendix-4 Scan Direct ....................................................................
Specifications No. of Document Boxes: 1000 max. • No. of documents which can be stored in one box: 200 • Max. No.
Specifications (continued) Documents which can be handled in the Document Box opened from the scanner screen Documents which can be handled in the Document Box opened from the Fax screen Copy document Printer document Fax document O O O O O O Item which can be changed or set at the time of printing No. of copies, paper size, nonsort, group, staple, punch, output tray, one/ two-sided mode No. of copies, paper size, sort, group, staple, punch, output tray, one/twosided mode No.
Entering Names A screen displays to allow you to enter a name for abbreviated telephone numbers or for a group. The procedures for entering characters from the screen are described below. Press Normal Press Keyboard Press Press Shift Normal Press Keyboard @ DETAILS • Press DEL. to delete the current character. • To delete all entered characters, press [CLEAR] or [STOP].
Entering Names (continued) Entering Letters and symbols 1. Press . Upper-case letters of alphabet, lower-case letters of alphabet, and symbols will appear in this order. DETAILS For Details about Keyboard, see "Entering with the keyboard". 2. When the desired character is displayed, press the corresponding key. Entering with the keyboard 1. Press the to display Keyboard on the right side on the screen. When Keyboard is displayed, press it. Keyboard screen will appear. 2.
Scan Direct Overview of Scan Direct Scan Direct is a tool to take out the data scanned with the Konica copier compatible with a scanner from multiple boxes. Data taken out cannot be referred to or processed with the Scan Direct. DETAILS Contact your service representative for details of Scan Direct. Major Functions • Performs the polling for the box of a copier compatible with the scanner specified by the IP address and stores data in the specified directory.
Scan Direct (continued) Help Function Operating method and other conditions of this tool are described in the help file. Refer to the help functions for detailed operating requirements, etc. How to open the Help File 1. Click the Help menu in the main window and click the Contents. Scan Direct help window is displayed. Appendix [Contents] tab Contents of the help file are described. Move from the contents to a desired function or operating method. [Index] tab Used to search with the key word.
Index A Add ....................................................51 B Box No. ...................................... 49, 2, 9 Box No. Selection ..................................50 Box password setting .......................... 2, 6 Box Setting ....................................... 4, 6 Box Store only ........................................4 C Changing the Document Name ................16 Character to search ............................ 2, 9 Close ...........................................
Index (continued) System Box ............................................4 System Box Setting ............................ 2, 7 T To delete scanned data from the hard disk To leave the scanned data in the hard disk .47 .47 U User Box ...............................................4 User Box List ................................... 3, 13 User Box Registration/Edit ................... 2, 9 User ID ........................................
Recycled paper is used for the inside pages of this manual. MANUFACTURER • • KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. TOKYO JAPAN Printed in Germany 2003.
