Contents CONTENTS 1 Introduction 1.1 Introduction ......................................................................................... 1-2 1.1.1 Welcome to Minolta ........................................................................................................ 1-2 1.1.2 Roadmap of this Manual ................................................................................................ 1-3 2 About PageScope Router 2.1 About PageScope Router ..................................................
Contents 4.1.10 Change Password ........................................................................................................ 4-16 4.1.11 Cache Settings ............................................................................................................. 4-17 4.1.12 PageScope Router Server Address ............................................................................ 4-18 5 Working with Repositories 5.1 Working with Repositories .....................................................
Contents 6.1.5 Annotation Overview ................................................................................................... 6-16 6.1.5.1 Annotation Marks ............................................................................................... 6-16 6.1.5.2 Adding annotations ............................................................................................. 6-17 6.1.5.3 Editing Annotations ............................................................................................
Contents 8.1.7.8 UNC Tab ............................................................................................................ 8-22 8.1.7.9 FTP Tab ............................................................................................................. 8-24 8.1.7.10 Addressing Tab ................................................................................................ 8-26 Index This document is protected as an unpublished work under the US Copyright Act of 1976.
1Introduction 1 Introduction Chapter 1
Chapter 1 1.1 Introduction 1.1 Introduction Introduction 1.1.1 Welcome to Minolta Thank you for your decision to purchase the Minolta PageScope Router software. Read this User’s Manual carefully before using this software for the first time, and always keep the manual within easy reach. These documents may not be reproduced, transmitted, transcribed, stored in an archive system or translated without the express prior written consent of Minolta Co. Ltd.
1.1.2 Roadmap of this Manual Where to Find What in this User’s Manual You don’t know exactly where to find the information you need? The following table is designed to help you. To find information on a specific problem quickly and precisely, please refer to the index at the end of the User’s Manual. No. Title of chapter Content of chapter 1 Introduction Introductory remarks and information on how to use this User’s Manual.
Introduction Chapter 1 1.
2About PageScope Router About PageScope Router 2 Chapter 2
2.1 About PageScope Router About PageScope Router Chapter 2 2.1 About PageScope Router 2.1.1 Features PageScope Router is a software application that resides on a Windows Server and uses MFP (Multi Function Peripheral) Scan Functions to place scanned documents into the PageScope Router system. The system manages users’ files by arranging and grouping the files in collections of documents called Repository Areas, and provides the ability to manipulate the documents.
2.1 About PageScope Router 2.1.
About PageScope Router Chapter 2 2.
3Installation Installation 3 Chapter 3
3.1 Installation 3.1 Installation 3.1.1 Hardware Requirements The following are the hardware requirements for the client workstation. Installation Chapter 3 Hardware Requirements • Processor: Pentium II 233MHz or higher • RAM: 64 MB or higher • Hard Drive: 500 MB or higher • Display: XGA 16bit Color or higher • Network Protocol: TCP/IP 3.1.2 Software Requirements The PageScope Router client software does not require any special supporting software on the client PC.
3.1 Installation 3.1.3 Installing the PageScope Router Client Software The PageScope Router Client software is installed on a client workstation after being downloaded from the PageScope Router Server using an Internet Browser. Note 1. At the Client workstation, start Internet Explorer. 2. Type the complete URL of the PageScope Router Server in the address field. For example, enter: http://10.15.120.96/PSRServer or http://hostmachinename/PSRServer. Go to this web page. 3.
3.1 Installation 7. When the installation is complete, a dialog box will be displayed indicating whether or not the installation was successful. 8. Click Finish to complete the installation. Installation Chapter 3 PageScope Router Client Installation is complete.
4Getting Started Getting Started Chapter 4 4
4.1 Getting Started 4.1 Getting Started 4.1.1 Starting and Closing the Application Note You must have rights to access the server PC where the PageScope Router Server software is installed. 1. Install the PageScope Router Client software using the procedure in the Installing the PageScope Router Client Software section. 2. Start the PageScope Router Client by selecting the link: Start | Programs | Minolta | PageScope Router Client | PageScope Router Client 3.
4.1 Getting Started 7. Obtain a valid PageScope Router user name and password from the system administrator. Enter these values into the Username: and Password: fields and click Login to continue. 8. The main PageScope Router Client User Interface, the Document Manager, will open on your desktop. Closing PageScope Router Client The PageScope Router Client application is closed by clicking the Manager window.
4.1 Getting Started 4.1.3 Document Manager Getting Started Chapter 4 The Document Manager is the application window that is displayed when the PageScope Router Client starts. The window is composed of groups of buttons, used for PageScope Router operations and repository functions such as repository selection, and repository document operations. User Interface Control Group The following UI control buttons are provided: • Opens the Help document for PageScope Router.
4.1 Getting Started • Opens the Document Route Configure dialog. This provides you with the ability to create and configure Document Routes, used for routing documents. See 8.1.7 – Configuring Document Route Settings. • Displays a dialog list for functions needed to set up the PageScope Router software. Includes options for Cache Settings, PageScope Router Server Settings, and Document List Column Settings. See 4.1.7 – Configuring Client Options.
4.1 Getting Started Getting Started Chapter 4 Document Control Functions • Description: This field contains a description of the current document. • Filename: This field contains the filename of the current document. • Save This button is only available on the Document Viewer. It is used to Save any changes that are made to the current document in the viewer window. These changes include Image Editing, Annotation, and document Page changes.
4.1 Getting Started • Image Edit Toolbox This button enables a set of image editing controls and makes them visible on the Viewer frame. See 6.1.3 – Image Editing Description for complete information. • Annotation Toolbox Selecting this button enables a set of annotation editing controls and makes them visible on the Viewer frame. The button will only be present if the current file supports annotations. See 6.1.5 – Annotation Overview for complete information.
4.1 Getting Started 4.1.5 Page Viewer The Document Viewer contains a Page Viewer area that displays a single full-size page of a document at a time. The size of the area is fixed within the Document Viewer window but expands if the Thumbnail view is disabled. The entire Document Viewer window can be maximized to fill the screen. Viewer Settings Chapter 4 There are several functions provided to modify the way the pages are viewed in the PageScope Router Client page view.
4.1 Getting Started Change View section: • Zoom radio button This button is selected to enable the zoom controls. • Fit button This button changes the image scale so that the entire image fits in the viewer window. • 100% button This button displays the image at 100% so that the image resolution matches the screen resolution. The rectangle on the image shows the section of the image that is currently being displayed in the main viewer.
4.1 Getting Started Pan Image Chapter 4 When an image is zoomed and only a section is displayed, the mouse pointer can be used to move the rectangle placed on the image as shown below. The section of the image that is displayed will change accordingly. Getting Started Image Rotation • Rotate radio button This button is selected to enable the rotate controls. • Rotation Angle field The viewer provides the ability to change the angle of the viewed image.
4.1 Getting Started • Close button This button closes the dialog. • Help button This button opens the help file. • More >> button This button changes the dialog and adds a View Options section described below. When the More >> button is clicked on any of the dialogs shown above, a View Options section is added to the dialog. The following functions are added. • Restore button The user may elect to return the viewed image to its original state with regard to zooming and rotate view.
4.1 Getting Started 4.1.6 Thumbnail Viewer In addition to the full-page view of the document, the Document Viewer includes a section that can be used to display thumbnail images of the selected document. The thumbnail viewer consists of small renderings of each page of the document. The Thumbnails button on the Document Viewer frame will display or hide the thumbnails as desired.
4.1 Getting Started 4.1.7 Configuring Client Options There are several configurable options used in PageScope Router. When the button is clicked on the Document Manager, the following PageScope The dialog contains several dialog tabs, each used to configure a specific parameter. Click on the desired tab and use the links below for information on the specific item.
4.1 Getting Started 4.1.8 Column Settings The Repository Viewer displays a list of documents and folders for a selected Repository Area, showing names and basic information. Getting Started Chapter 4 This tab dialog allows you to change the order and width of the columns of information displayed. To Change the Column Order and Width 1. In the Column Order: listbox, use the mouse pointer to select the column. 2. Use the Move Up and Move Down buttons to change the position of the column. 3.
4.1 Getting Started 4.1.9 Submit Color Profile The Color Management function allows you to change the color space of a document to a different one based on an ICC Color Profile. If the required Profile is not available in the PageScope Router System for the MFP being used, you may select a custom ICC Profile from the local PC or network and upload it to the PageScope Router server. The PageScope Router Administrator then assigns the profile to a particular MFP and scanning condition.
4.1 Getting Started 4.1.10Change Password Getting Started Chapter 4 You may change your PageScope Router user Password. This tab dialog provides the fields necessary to make this change. To Change the Password 1. Select the Change Password checkbox This will enable the other fields. 2. Enter the new password in the New Password: and Confirm New Password: fields. 3. Click OK to accept the change and close the dialog. Note This feature is for Non-OS User only.
4.1 Getting Started 4.1.11Cache Settings PageScope Router uses a portion of your disk space to hold copies of the files that are requested for viewing. This allows quick retrieval and display of frequently requested documents. To Change the Cache Size 1. In the Percentage... field, enter a number or use the arrow controls to specify a new cache size. Note that this value is the percent of the disk drive where PageScope Router is installed. 2.
4.1 Getting Started 4.1.12PageScope Router Server Address Getting Started Chapter 4 This tab dialog allows you to change the URL of the PageScope Router Server that you wish to access. To Change the Server URL 1. In the PSR Server URL: field, enter the complete URL address of the PageScope Router Server. 2. In the Proxy Server: section, enter the correct information, if necessary. 3. Click OK to accept the change and close the dialog.
Chapter 5 5 Working with Repositories 5Working with Repositories
5.1 Working with Repositories 5.1 Working with Repositories 5.1.1 Repository Overview PageScope Router manages users’ files by arranging and grouping the files in collections of documents called Repository Areas. The PageScope Router Repository Areas use folders and sub-folders to contain all files placed into the System by the PageScope Router users.
5.1 Working with Repositories 5.1.2 Repository Viewer The Document Manager provides a Repository Viewer section that allows you to specify a Repository Area to view, either Private, Public, or Group. The viewer displays a document list for that Repository Area, showing the documents and folders in the Repository, and provides document control buttons to allow you to manage repository documents.
5.1 Working with Repositories • Delete folders The group member user can delete any folder or subfolder in the Group Repository area. Note • The PageScope Router administrator can designate folders within a Group Repository Area as “Read Only.” Users may add and view documents stored in folders designated as “Read Only,” but cannot Rename, Move, or Delete them. • The PageScope Router Administrator may designate folders within a Group Repository Area as “Inaccessible.
5.1 Working with Repositories 5.1.3 Repository Selection The Repository Viewer area of the Document Manager provides a section with controls that allow the user to specify a Private, Public, or Group Repository Area. The viewer will then display a document list for the selected Repository Area. The Repository Selection section is shown below. Open the Document Manager. 2. Click one of the following buttons to select a Repository.
5.1 Working with Repositories 5.1.4 Repository Document List The Repository Viewer area of the Document Manager provides a document list for the selected repository, which lists the documents and folders in a particular Repository Area. Working with Repositories Chapter 5 The Document List section is shown below. Document List fields The document list for the selected repository contains the following information about each folder or document. The information is organized as columns in the display.
5.1 Working with Repositories 5.1.5 Document Control Overview PageScope Router gives you the ability to manipulate complete documents that are selected in the Document List display. Document Control Functions: The following buttons allow the user to manipulate documents in the Repository. • Add Folder This button opens a dialog used to add a folder to the Repository that is currently selected. See 5.1.6 – Add a Repository Folder.
5.1 Working with Repositories • Move This button opens a dialog and allows you to move the selected folder or document to a different Repository location. See 5.1.8 – Copy or Move a Folder or Document. • Clipboard This button places a copy of the selected document on the Win- dows Clipboard. See 5.1.8 – Copy or Move a Folder or Document. Delete This button removes the selected folder or document from the selected Repository. See 5.1.9 – Delete a Folder or Document.
5.1 Working with Repositories 5. Click OK to proceed and add the folder or Cancel to stop the operation. 5.1.7 Open a Folder or Document To Open a folder or a document 1. Open the Document Manager. 2. Select a Repository. Refer to section 5.1.3 – Repository Selection. 3. Use the mouse and highlight the desired folder or document. Click the 4. If a folder was selected, the folder contents will be displayed in the Document List. 5.
Working with Repositories Chapter 5 5.1 Working with Repositories 4. Click the button. The following dialog will be displayed. 5. The Copy Selected Items dialog is used to specify the Destination or Target folder where the selected items will be copied. 6. Use the Repository selection buttons on the dialog to locate the desired target folder. 7. When the target folder is selected, the button will be enabled. Click this button to proceed and copy the items or Cancel to stop the operation.
5.1 Working with Repositories button. The following dialog will be displayed. 5. The Move (Multiple Items) To: dialog is used to specify the Destination or Target folder where the selected items will be moved. Note: For a single item, the dialog title will contain the name of the folder or document being moved. 6. Use the Repository selection buttons on the dialog to locate the desired target folder. 7. When the target folder is selected, the button will be enabled.
5.1 Working with Repositories 5.1.9 Delete a Folder or Document PageScope Router gives you the ability to delete one or more folders or documents from an accessible Repository Area. You may delete any item in a Repository Area to which you have access, as long as the administrator has not marked the folder in which the document resides as “read only.” The delete operation is not permitted on documents that are currently being modified by other users of the PageScope Router system.
5.1 Working with Repositories 3. The document will be displayed in the Document Viewer. Perform all desired Image Editing, Annotation, or Page operations. Click if the changes must be made to the original image. 4. Click the 5. Proceed to the Save As Dialog section below. button on the top of the Document Viewer window. Save As Dialog When the button is clicked in the Document Manager or Viewer, the following dialog will be displayed. 2.
5.1 Working with Repositories Working with Repositories Chapter 5 4. 5. Enter the following information about the file in the specified fields. • Name: field The name of the document is automatically entered into this field. Use the default name or enter a new name if desired. Note: This field will not be enabled if multiple documents are being saved from the Document Manager. • Description: field Enter an optional description for the file in this field.
5.1 Working with Repositories 7. • File Type: list This dropdown list contains the file types to which the document may be converted. The available selections are TIF, JPG, or PDF. • Format: list This dropdown list contains additional format parameters that change according to the selected file type. For a TIF or PDF file type, a file compression may be specified. • Colors: list This dropdown list contains the color resolution that is available for the selected file type.
5.1 Working with Repositories 2. Use the standard Windows controls on the dialog to select the target location for the document to be saved. This may be any network location to which you have access. 3. File Name: field - Use the original default file name or enter a new file name in this field. Note: This field will not be enabled if multiple documents are being saved from the Doc- ument Manager. 4.
5.1 Working with Repositories • Quality: field Chapter 5 When all of the document information has been entered, click the Save button. The specified document will be saved in the target location, modified as directed. The Save As dialog will be closed, and you will be returned to the Document Manager or Viewer window. Working with Repositories 6. This is only enabled when a JPG file type is selected. This number specifies the quality of the image.
5.1 Working with Repositories 5.1.11Sending Documents by E-mail PageScope Router allows you to send documents via email. You may send the image that is currently open in the Document Viewer, or you may send one or more documents directly from the Document List in the Document Manager. TIFF file annotations are included with the image. Important! You must insure that standard email client software, such as Microsoft Outlook, has been correctly installed and configured on your PC.
5.1 Working with Repositories To Send an Email from the Document Viewer 1. Open the Document Manager. 2. Refer to section 5.1.2 – Repository Viewer, select and open the Repository document that you want to send. 3. Click the 4. The following sample Email dialog will be displayed. 5. The selected document will be attached to the email to be generated. Refer to the Email software documentation for complete information on addressing and sending the Email. 6.
5.1 Working with Repositories 5.1.12Printing Documents You can print documents directly from the PageScope Router client. You can print the document that is currently in the viewer, or you can select and print multiple documents from a document list. To Print from the Document Manager 1. Open the Document Manager. 2. Refer to 5.1.2 – Repository Viewer and select the Repository document(s) that you want to print. You may select multiple documents. 3. Click the 4.
5.1 Working with Repositories 6. Click OK to print and close the dialog. To Print from the Document Viewer 1. Open the Document Manager. 2. Refer to section 5.1.2 – Repository Viewer, select and open the Repository document that you want to view and print. 3. Click the 4. The following Print dialog will be displayed. 5. This dialog uses standard Windows Print functionality, and may be different for each printer type.
5.1 Working with Repositories 5.1.13Document Properties PageScope Router gives you the ability to view the Name and Description of each folder and document. You may also rename a document in an accessible Repository Area as long as the administrator has not marked the folder in which the document resides as “read only.” The rename operation is not permitted on documents that are currently being modified by other users of the PageScope Router system. To display the Properties of a folder or document 1.
Working with Documents Chapter 6 6Working with Documents 6
6.1 Working with Documents 6.1 Working with Documents 6.1.1 Document Overview PageScope Router provides you with the ability to perform a number of operations on the document files stored in the following Repository locations: 1. Your Private Repository Area 2. Group Repository Areas to which you have access 3. Public Repository Areas Working with Documents Chapter 6 These operations are grouped into several functional categories.
6.1 Working with Documents 2. Tiff Single and Multi-page 3. JPEG 4. PDF (multi-page, Rasterized) 6.1.3 Image Editing Description The PageScope Router Client gives you the ability to modify the image pages in each document using the page viewer, and save these changes in the original document.
6.1 Working with Documents 4. Perform the operation. 5. Repeat for all necessary functions. 6. Click Save to save the changes to the document. Edit Functions Chapter 6 The following is a list of the available image editing functions. • Crop The crop operation allows you to select and save a region of the image. • Despeckle The despeckle operation removes specks from scanned images.
6.1 Working with Documents 6.1.3.2 Crop The crop operation allows the user to select and retain a region of the image. The non-selected portion of the image is discarded. To Crop an image 1. Select the image that you want to modify. 2. Click the button to enable the image editor functions. The buttons will become visible on the user interface. 3. Click the 4. While holding the left mouse button, drag the mouse to mark a section of the currently viewed image.
6.1 Working with Documents 4. Select the correct radio button. Note: If the image is a page from a multipage document, you may select Despeckle all pages to apply the operation to all pages. 5. Click OK to proceed and Despeckle the image or Cancel to stop the operation. 6.1.3.4 Deskew The deskew operation corrects image skew that may be introduced by improper positioning of the original on the scan device at scan time. To Deskew an image 1. Select the image that you want to modify. 2.
6.1 Working with Documents 6.1.3.5 Resize The resize operation adjusts the size of an image. To Resize an image 1. Select the image that you want to modify. 2. Click the button to enable the image editor functions. The buttons will become visible on the user interface. 3. Click the 4. Enter the new information in the dialog as described below. • Current Image: section This section displays information about the image being displayed. The information includes: • Image Width and Height in pixels.
6.1 Working with Documents • Resolution fields Enter the new image horizontal and vertical resolution. You may use the arrow controls to change the values. • Identical Values checkbox If the Maintain Aspect Ratio checkbox is not checked, this checkbox is enabled. If it is checked, a value entered in either the horizontal or vertical resolution fields is automatically entered in the other field. If it is NOT checked, different horizontal and vertical resolutions may be assigned in the image.
6.1 Working with Documents 6.1.3.6 Brightness and Contrast These operations adjust the brightness and contrast of an image. The user indicates the desired level of brightness/contrast, either by entering a number or making use of an on-screen slider control. The image is adjusted on the screen. To adjust the image brightness 1. Select the image that you want to modify. 2. Click the button to enable the image editor functions. The buttons will become visible on the user interface. 3. Click the 4.
6.1 Working with Documents Working with Documents Chapter 6 To adjust the image contrast 1. Select the image that you want to modify. 2. Click the button to enable the image editor functions. The buttons will become visible on the user interface. 3. Click the 4. The dialog contains several controls: 5. button. The following dialog is displayed. • Thumbnails section This section displays 2 thumbnail images showing the Original (Before) and Modified (After) versions of the image.
6.1 Working with Documents 6.1.3.7 Rotation You may rotate images either in 90-degree increments, or in other whole degree increments.You may specify the direction of rotation (either clockwise or counter-clockwise) and return the viewed image to its original, non-rotated state. To Rotate an image in 90-degree increments 1. Select the image that you want to modify. 2. Click the button to enable the image editor functions. The buttons will become visible on the user interface. 3.
6.1 Working with Documents • Clockwise Angle (degrees) section This section is used to specify the angle of rotation. You may enter the clockwise angle in the field provided, use the arrow controls to change the value in +/90 degree increments, or use the slider control to specify the value. • Background Color radio buttons These buttons are used to set the background color of the new image space that is created outside of the rotated original image. The available colors are White or Black.
6.1 Working with Documents • Apple RGB: The standard color space for the Macintosh • EFIRGB: The standard color space for the Fiery Controller used with MFP devices Printing the Scanned Image When you print the scanned image, you must insure that the RGB source profile in the printer driver is the same as the color space in PageScope Router. If your printer doesn’t have the RGB profile setting or you don’t know which color space should be chosen, please choose sRGB color space in PageScope Router.
6.1 Working with Documents Color Management Dialog 1. The Color Management dialog will be displayed. 2. Files section - This section contains a list of the Repository documents that were selected Working with Documents Chapter 6 in the Document List view, as well as any local documents that were added. The Repository Files are noted with (*) before the filename. The following controls are also included in this section: 3.
6.1 Working with Documents • Color Profile: field 4. 5. This field contains the ICC Color Profile to be used during the color matching process. You can use the Browse button to search for a new ICC Profile to be used. (Available when Explicit Profile is selected) Options section - This section provides the ability to set the following options: • Color Space: list Use this dropdown list to select the color space to be used for the selected documents.
6.1 Working with Documents 6.1.5 Annotation Overview Annotations are a way to attach additional information to a file. Annotations, known collectively as “annotation marks”, may be text messages, graphical symbols, or graphical markings. They are placed directly on the image using a special annotation editor feature available on the PageScope Router user interface. This editor is used to add, delete, or edit annotations. Important! The following are important points for using annotations.
6.1 Working with Documents • Ellipse mark Adds an ellipse on a document. • Image reference stamp mark Adds a predefined stamp on the document. 6.1.5.2 Adding annotations To add a new annotation: 1. Click the button to open the annotation editor. 2. Click the button corresponding to the desired annotation mark. 3. Place or draw the annotation. 4. Repeat for all annotations. 5. Click to add the annotations to the document.
6.1 Working with Documents • Paste Place the annotation from the clipboard to the image. • Delete Delete the annotation. • Select All Select all of the annotations. This can be used to remove all of the annotations in one action. • Bring to Front Annotations are placed in layers on the image. This action places the annotation on the front visible layer. • Send to Back This action sends the annotation to the back layer. • Properties... This opens the annotation properties dialog. 4.
6.1 Working with Documents This operation is performed when adding or editing annotations. 1. Click the button to open the annotation editor. 2. Click the button and select the annotation mark to be burned-in. 3. Click the Burn Annotation button. 4. Repeat for all desired annotations. 5. Click to save the document. 6.1.5.6 Annotation Properties The default properties of the annotations may be changed. To view or change annotation properties 1. Click the button to open the annotation editor.
6.1 Working with Documents Fill tab • Mode: list Use this dropdown list to select different fill opacities. • Patterns: list Use this dropdown list to select different fill patterns. • Bitmap button Use this button to select bitmap iamge (for Stamp annotation only) Working with Documents Chapter 6 Color tab These buttons are used to set the color of several annotation types. Each button opens a color dialog for selection.
6.1 Working with Documents • Note button This is used to set the background color of the Note annotation. • Update Text button This button is used to make the change. • Select Font button This is used to select the font to be used in Text and Note annotations. • Strike-through checkbox This is used to add a strike-through (slanted line) to the displayed text • Underline checkbox This is used to add an underline to the displayed text.
6.1 Working with Documents 6.1.6 Document Editing Overview PageScope Router gives you the ability to edit and modify the page content of documents. This type of editing allows the document pages to be added, deleted, or reordered. Important! The following are important points when editing documents. • Documents that are located in folders that the administrator has marked as “read only” cannot be edited. • Only one user may edit a particular document at any one time.
6.1 Working with Documents 6.1.6.2 Add Page Add pages - This feature enables you to add pages to a document by copying or moving pages from one document into another document. Using the mouse and a drag and drop interface, select the page(s) to be copied or moved from one document, and indicate where in the other document to place those pages. The additional pages become part of the target document once you have elected to “save” that document. To Add a page 1. Select the document that you want to modify.
6.1 Working with Documents In the Source Document section, click the Document dialog is displayed. 6. The Select A Document dialog allows you to locate a document to add to the current document. This dialog is similar to the Document List Viewer of the Document Manager window. Use the buttons on the dialog and the following steps to obtain a document. Chapter 6 5. • Select a Private, Group, or Public Repository • Highlight a folder and click the button. You may also double-click the highlighted folder.
6.1 Working with Documents 13. When all document editing is completed, be sure to click the the changes to the document. button to save 6.1.6.3 Remove Page Remove pages - This operation removes the current page (page currently in the viewer). After removal, the viewer will display the next page without any gaps in the document. If the page deleted was the final page in the document, the previous page is displayed.
6.1 Working with Documents To Remove a page (alternate method) 1. Select the document that you want to modify. 2. Enable the Thumbnail Viewer by clicking the thumbnail images will be displayed. 3. In the Thumbnail Viewer, use the left mouse button to select the specific page(s) that will be removed. You may select multiple pages. 4. Press the Delete key on the keyboard. 5. A dialog will be displayed with the question “Are you sure you want to delete the selected pages?” 6.
6.1 Working with Documents 4. Click the button. The following dialog is displayed. 5. The selected pages to be moved will be highlighted. Change the selections if desired. 6. Enter the destination page position in the Move to before Page: field. This is the location where the moved pages will be inserted. 7. Click OK to proceed and move the pages or Cancel to stop the operation. 8. When all document editing is completed, be sure to click the the changes to the document.
6.1 Working with Documents 6.1.6.5 Clipboard Support Clipboard support - The PageScope Router Client provides the ability to use the Windows clipboard. You can copy a single page to the clipboard, and paste a page from the clipboard into a document. To Copy a page to the clipboard 1. Select the document that you want to modify. 2. Enable the Thumbnail Viewer by clicking the thumbnail images will be displayed. 3.
7Capturing Documents 7 Capturing Documents Chapter 7
Chapter 7 7.1 Capturing Documents 7.1 Capturing Documents Capturing Documents 7.1.1 Capturing Overview There are several ways in which documents may enter Repository Areas in a PageScope Router system. They include: • FTP - (Document Route only) • Email - (Document Route only) • Twain scanner attached to the client PC • Copy a file from the user’s PC directly into an existing Repository Area. The system also tracks the following information about each file entered into a Repository Area: 1.
PageScope Router will use the software provided with your TWAIN scanner to perform the scan operation. You must first select a Repository Folder in which to store the scanned image. To Scan with a TWAIN Device 1. Insure that the scanner is connecting properly. See 7.1.2 – Connecting a TWAIN Device. 2. Open the Document Manager. 3. Select a Repository. Refer to section 5.1.3 – Repository Selection. 4. Use the mouse and select the destination folder where the image will be stored. 5. Click the 6.
Capturing Documents Chapter 7 7.1 Capturing Documents • Colors: list This drop-down list contains the color resolution that is available for the selected file type. For a TIF or PDF file type, monochrome (1-bit) or color (8&24-bit) conversions are available. For a JPG file type, only the color conversion is available. • Subfile Type: list This drop-down list contains additional format parameters that change according to the selected file type.
7.1.4 Receiving Documents by E-Mail Documents can be entered into the PageScope Router system as E-mail attachments. The PageScope Router Server monitors a mail queue that is configured by the PageScope Router Administrator. E-mails properly addressed can be sent to a user’s Inbox or sent to a Private or Public Document Route to be processed according to the rules of the Route. Below are the rules for addressing E-mails in a PageScope Router system for typical destinations.
Capturing Documents Chapter 7 7.1 Capturing Documents 7.1.5 Receiving Documents by FTP Documents can be entered into a PageScope Router Repository folder by sending them to an FTP site. The PageScope Router Server monitors one or more FTP directories that are configured by the PageScope Router Administrator. Files arriving in these directories are then processed according to the appropriate Document Route. After processing, the file is removed from the FTP directory. See 8.1.6 – Document Route Routing.
8Document Routes Document Routes 8 Chapter 8
8.1 Document Routes Document Routes Chapter 8 8.1 Document Routes 8.1.1 Creating a Document Route A new Document Route is created using the following steps. 1. Start the PageScope Router client and Login. 2. Click the Configure button on the Document Manager window. 3. The Document Route Configuration dialog will open. 4. The dialog contains various dialog “tabs” used to configure the processing and routing functions of the Document Route, and the default tab is the Processing tab. 5.
8.1 Document Routes 8.1.2 Remove a Document Route To Remove a Document Route Start the PageScope Router client and Login. 2. Click the Configure button on the Document Manager window. 3. The Document Route Configuration dialog will open. 4. Select a Document Route from the list. Click the Remove button at the bottom of the dialog. 5. The Document Route name status indicator will change to a . Note The Remove button will change to a Restore button.
8.1 Document Routes 8.1.4 Using Document Routes Document Routes Chapter 8 To Route a Document 1. Open the Document Manager. 2. Refer to 5.1.2 – Repository Viewer and select the Repository document(s) that you want to route. You may select multiple documents. 3. Click the 4. The following Route Document(s) dialog will be displayed. button on the left side of the Document Manager window. This dialog will list all of the Document Routes that are available.
This may be used to create a new Document Route. It will open the Confirmation dialog. See 8.1.1 – Creating a Document Route. • Remove button This may be used to remove a Document Route. It will open the Confirmation dialog. See 8.1.2 – Remove a Document Route. Once the Document Route has been selected, click the Route Now button. An acknowledgement message will be displayed stating that the document has been successfully submitted for processing.
8.1 Document Routes Document Routes Chapter 8 8.1.6 Document Route Routing The PageScope Router system routes the modified documents after all image-processing operations have been completed. You may specify a set of destinations to which the documents should be distributed, and at least one destination must be specified. Note: The order in which a document is distributed to these destinations cannot be specified.
The modified documents can be placed in a UNC Path location. A UNC path location is the Universal Naming Convention identifier for a folder residing at a network location. To access this location you must have a Username and Password for an account with the correct read and write security rights. • FTP Server Routing The modified documents can be placed in an FTP folder. You must provide an authorized User name and Password to access the FTP folder. 8.1.
5. Select the Tab Dialog for each required operation and enter the appropriate information using the fields and controls provided on each Tab. Note: The Document Route name status indicator will change to a , indicating that the selected Document Route is the route being edited. 6. When the configuration has been completed, click the OK button to accept the entered information and close the dialog or the Cancel button to cancel the operation.
8.1 Document Routes 8.1.7.1 Processing Tab Document Routes Chapter 8 The Processing tab dialog contains the following data fields and buttons to configure Color Management and image processing during Document Routing. Document Route Selection • Document Route list box This is a list of available Document Routes, used to select the Document Route that will be modified. A next to a Document Route name indicates that the selected Document Route is being edited.
8.1 Document Routes Document Routes Chapter 8 • Select Document Route actions and their order: section This box contains the image processing functions that can be applied to the document during routing. Each function is controlled by a checkbox, and the order in which the functions are applied can be changed. You can select any or none of the functions. • Despeckle checkbox When checked, the despeckle operation is performed on all pages of the document during routing.
• Color Space: field 2. This drop-down list is used to select the Color Space for the modified document. It can be sRGB, EFI RGB, or Apple RGB. Explicit Profile radio button selected - This selection allows you to specify and use a cus- tom color profile with the MFP. • Color Profile: list This drop-down list contains the ICC Color Profiles available in the PageScope Router system. • Browse button You can use the Browse button to search for a new ICC Profile to be used.
8.1 Document Routes 8.1.7.2 Conversion Tab Document Routes Chapter 8 The Conversion tab dialog contains the following data fields and buttons to configure File Format conversion during Document Routing. Document Route Selection • Document Route list box This is a list of available Document Routes, used to select the Document Route that will be modified. A next to a Document Route name indicates that the selected Document Route is being edited.
8.1 Document Routes This drop-down list contains the file types to which the document may be converted. The available selections are TIFF, JPEG, PDF or TIFF (Single Page). • Bits Per Pixel: list This drop-down list contains the color resolution that is available for the selected file type. For a TIF or PDF file type, monochrome (1-bit) or color (8&24-bit) conversions are available. For a JPG file type, only the color conversion is available.
8.1 Document Routes 8.1.7.3 Repository Tab Document Routes Chapter 8 The Repository tab dialog contains the following data fields and buttons to configure Document Routing to a Repository Folder. Document Route Selection • Document Route list box This is a list of available Document Routes, used to select the Document Route that will be modified. A next to a Document Route name indicates that the selected Document Route is being edited.
8.1 Document Routes • Browse button This button opens the Repository folder for routing dialog used to locate a specific Repository folder. You may specify a folder or subfolder within your own Private Repository Area, a folder within the Public Repository Area, or a folder within the Repository Area of any Group of which you are a member. Chapter 8 Note • OK button This button is used to accept the entered information and close the dialog.
Document Routes Chapter 8 8.1 Document Routes • Remove button This button is used to remove the selected Document Route. • Rename button This button is used to rename the selected Document Route. Dialog Functions • Send to Email Addresses checkbox When this is checked, the modified documents are routed to the Email addresses specified in the Addresses field. • Addresses: field This field contains the list of Email Addresses to which the documents are routed.
8.1 Document Routes 8.1.7.5 Exchange Tab Document Routes Chapter 8 The Exchange tab dialog contains the following data fields and buttons to configure Document Routing to a Microsoft Exchange server. Document Route Selection • Document Route list box This is a list of available Document Routes, used to select the Document Route that will be modified. A next to a Document Route name indicates that the selected Document Route is being edited.
Document Routes Chapter 8 8.1 Document Routes • Server: field This field contains the name of the Microsoft Exchange Server. • Mailbox: field This field contains the Mailbox name in the Microsoft Exchange Server. • Folder: field This field contains the name of the Microsoft Exchange Folder to which the documents are routed. • Type: list Select the Exchange folder type from the list.
8.1 Document Routes 8.1.7.6 SharePoint Tab Document Routes Chapter 8 The SharePoint tab dialog contains the following data fields and buttons to configure Document Routing to a Microsoft SharePoint Portal server. Document Route Selection • Document Route list box This is a list of available Document Routes, used to select the Document Route that will be modified. A next to a Document Route name indicates that the selected Document Route is being edited.
Document Routes Chapter 8 8.1 Document Routes • URL: field This field contains the URL address of the SharePoint Portal Server Folder to which the documents are routed. • Username: field This field contains the Username that PageScope Router should use to authenticate to the Microsoft SharePoint Portal Server. • Set Password... button Use this button to set the Password that PageScope Router should use with the Username to authenticate to the Microsoft SharePoint Portal Server.
8.1 Document Routes This is a list of available Document Routes, used to select the Document Route that will be modified. A next to a Document Route name indicates that the selected Document Route is being edited. • New button This button is used to create a new Document Route. • Remove button This button is used to remove the selected Document Route. • Rename button This button is used to rename the selected Document Route.
Chapter 8 8.1 Document Routes • Server field This field contains the name of the Lotus Notes Server. • Simplified << button When clicked, the database and server selection fields will not be displayed on the dialog. Note Only Lotus Domino Version 5.0 will be supported. Document Routes Dialog Controls • OK button This button is used to accept the entered information and close the dialog. • Cancel button This button is used to cancel the operation.
This button is used to remove the selected Document Route. • Rename button This button is used to rename the selected Document Route. Dialog Functions • Save to UNC Path checkbox When this is checked, the modified documents are routed to the UNC path specified by the data in the following fields.
8.1 Document Routes 8.1.7.9 FTP Tab Document Routes Chapter 8 The FTP tab dialog contains the following data fields and buttons to configure Document Routing to an FTP Folder. Document Route Selection • Document Route list box This is a list of available Document Routes, used to select the Document Route that will be modified. A next to a Document Route name indicates that the selected Document Route is being edited. • New button This button is used to create a new Document Route.
• URL: field This field contains the FTP Folder to which the documents are routed. • Username: field This field contains the authorized Username for the location used. • Set Password... button Use this button to set the Password that PageScope Router should use with the Username. Chapter 8 8.
8.1 Document Routes 8.1.7.10 Addressing Tab Document Routes Chapter 8 The Addressing tab dialog contains the following information fields. Document Route Selection • Document Route list box This is a list of available Document Routes, used to select the Document Route that will be modified. A next to a Document Route name indicates that the selected Document Route is being edited. • New button This button is used to create a new Document Route.
Index Index Numerics 100% button ........................................................................................................................... 4-9 A Add a Repository Folder ........................................................................................................ 5-8 Add Page ............................................................................................................................. 6-23 Adding annotations .......................................................
Index D Delete a Document .............................................................................................................. 5-12 Deleting Annotations ............................................................................................................ 6-18 Deskew .................................................................................................................................. 6-6 Despeckle ..................................................................................
Index I ICC Profiles .......................................................................................................................... 6-15 Image Editing Description ...................................................................................................... 6-3 Image Editing Functions ........................................................................................................ 6-3 Importing a File ...............................................................................
Index S Saving Documents ............................................................................................................... 5-12 Scanning ................................................................................................................................ 7-3 Section 508 ............................................................................................................................ 4-3 SharePoint Tab .......................................................................
