The Konftel 300W User Guide ENGLISH
OmniSound® HD – Optimal sound By incorporating full duplex audio, the patented audio technology OmniSound® guarantees the audio conference an impressive and crystal clear sound in both directions through a hypersensitive microphone with 360° sound pickup and speakers that provide powerful sound distribution to all participants. OmniSound® HD offers HD audio transmission for VoIP calls.
TABLE OF CONTENTS Description 2 Phonebook General................................................... 2 Maintenance........................................... 2 Keypad................................................... 4 Display screen......................................... 5 Navigation and selection in menus............ 6 General 7 Recording Unpacking.............................................. 7 Connecting and installing the unit............. 8 Select connectivity option with the line mode......
DESCRIPTION GENERAL The Konftel 300W is a battery-driven wireless conference phone that can be connected to DECT systems, mobile phones or PCs. It can be connected to a Konftel DECT base station or any GAP-compatible DECT system. The conference phone has a host of innovative features: • A fully wireless unit that provides talk time of up to 48 hours without having to recharge. • OmniSound® HD audio technology. • USB connectivity allows the phone to be used to make VoIP calls.
DESCRIPTION Speaker Microphone Display screen Keypad LEDs SD memory card port LEDs Flashing blue Incoming call Steady blue light Call in progress Flashing red Hold, microphone and speaker turned off Steady red light Mute, microphone turned off Battery Mini USB port for PC connection Mobile phone connection Security lock port Power supply port 3
DESCRIPTION KEYPAD UP ARROW navigation in menus, display of call list MENU, settings menu DOWN ARROW navigation in menus, display of call list C, no/end/back recording OK, yes/confirm choice Increase volume Answer/connect calls and Flash Decrease volume Hang up/end call MUTE the caller cannot hear you CONFERENCE automatic dialling of conference groups HOLD puts a call on hold Alphanumerical buttons, phonebook LINE MODE, connectivity options Writing text Each button contains letters and charact
DESCRIPTION DISPLAY SCREEN On Hook Signal strength DECT Date Time Battery charging Fully charged < 1 hr talk time Off Hook Call duration Recording indicator Line menu Press LINE to switch to and from this menu. Menu Press MENU to switch to and from a menu.
DESCRIPTION NAVIGATION AND SELECTION IN MENUS Press MENU. Select the option you want from the menu using the arrow buttons. Confirm by pressing OK to select the marked option. Cancel the setting or go back one level in the menu by pressing C. Quit the menu by pressing MENU again. Note that after you have made changes to a setting, you must press OK to activate the setting.
GENERAL UNPACKING Check that all parts are included in the package. If any parts are missing, please contact your retailer. • • • • • • • The Konftel 300W conference phone Battery Charging cradle 7.5 metre power cable for charging stand/Konftel 300W AC adapter 1.5 metre USB cable Quick reference guides in different languages Packages with base station also include: • • • • • Konftel DECT Base station AC adapter with 1.5 metre cable 1.
GENERAL CONNECTING AND INSTALLING THE UNIT Open the battery cover and insert the battery as illustrated. Connect to a DECT system (see page 11), a mobile phone or a computer as illustrated. (An optional phone cable is required for connection to mobile phones.) Mini USB port for PC connection Place the conference phone in the middle of the table. Place the conference phone at least 20 cm from the users.
GENERAL SELECT CONNECTIVITY OPTION WITH THE LINE MODE The unit is pre-programmed for a DECT connection but it is possible to switch between and combine all available connectivity options. Press the LINE MODE key. Select the connection you want and press OK to confirm. The box in front of the selected option is filled in which indicates that this connectivity option can be used for calls. Press the LINE MODE key again to close the line mode. Remove a connectivity option in the same way.
GENERAL RECHARGING BATTERIES The Konftel 300W lets you know when the battery’s remaining capacity is less than one hour of talk time. An audible signal is emitted and the LEDs flash three times. The battery recharging symbol on the display screen will also start flashing. Recharge the Konftel 300W by placing it on the charging stand. The battery can also be recharged by plugging the power cable into the Konftel 300W. Batteries The battery has a button to display the battery’s remaining capacity.
CONNECT TO A DECT SYSTEM The Konftel 300W connects to different makes of GAP-compatible DECT systems. The Konftel 300W plus Konftel DECT base station package provides a solution for offices without a compatible DECT system. REGISTRATION The Konftel 300W has to be registered with a base station before it can be used. Note that both the base station and the Konftel 300W have to be put into registration mode. Here we explain how to register in a Konftel DECT base station.
CONNECT TO A DECT SYSTEM Registering the Konftel 300W with a DECT base station Select MENU > SETTINGS > DECT > REGISTER (2,1,2) to start the registration guide in the Konftel 300W. Please note that you must confirm all your choices by pressing OK. Select base (1–4). Four base stations can be registered in the Konftel 300W. If no base station has been programmed, choose no. 1. Numbers being used are indicated by a filled box. Enter the base station’s security code (PIN code).
ANSWERING AND MAKING CALLS ANSWERING CALLS A ring tone is heard and the blue LEDs start flashing. Press to answer. The LEDs show a steady blue light. The duration of the call is shown on the display screen. MAKING CALLS Dial the number. Press . The number is called and the LEDs show a steady blue light. The duration of the call is shown on the display screen. Or: Press . Dial the number. The number is called and the LEDs show a steady blue light.
ANSWERING AND MAKING CALLS MAKING THREE-WAY CALLS (DECT) The simplest way to set up a multi-party call is to use the conference guide (see page 18). You can connect another party to an on-going call as follows. During a call, the button acts as Flash/R-pulse, which means it transmits commands to the PBX. This description applies for DECT calls only. Please note that you may have to use keys other than F3 and F to send commands to the PBX/phone operator to link a call and return to an active call.
ANSWERING AND MAKING CALLS Indicate whether you want to connect a call with one user or several users in the computer’s VoIP software. The Konftel 300W functions as a speaker and microphone for the computer. Answering a VoIP call Press . The Konftel 300W has now been put into call mode and the LEDs show a steady blue light. Indicate whether you want to start the call by answering in the computer’s VoIP software. The Konftel 300W functions as a speaker and microphone for the computer.
DURING A CALL ADJUSTING THE SPEAKER VOLUME Adjust the speaker volume using the buttons and . Adjusting the speaker volume when multiple lines are connected If you have selected multiple lines, you can adjust the volume level for each line. This is useful if the lines have different volume levels. Press the or key to display the current volume setting. The current main volume appears on the display screen.
DURING A CALL SWITCHING LINES DURING CALLS Connecting a new line during a call You can add another line or switch between connected lines during a call. Press the LINE MODE button during the call. An indicator appears on the display screen in front of the selected line(s). Use the arrow buttons to mark the line you want to connect and confirm your choice by pressing OK. If you selected USB or MOBILE, this line will open. You then connect the call via the computer or mobile phone.
CONFERENCE GUIDE The conference guide allows you to create 20 conference groups with up to six people in each. You can now call the participants in a meeting by simply pressing a few buttons. You may need to adjust some settings in your Konftel 300W to make it compatible with your PBX. Please turn to page 21 in this User Guide for more details. Please note that the conference guide is used for DECT calls. Calls via USB are connected via the PC and calls via MOBILE from the mobile phone.
CONFERENCE GUIDE If you don’t get an answer Press C if one of the persons you are trying to call does not answer. The conference guide will ask you if you want to redial that person. Either press OK or C. If you decide not to redial (C) you will be asked if you want to end the conference guide or continue to the next person. Press OK to continue and C to end the guide. When the guide has ended, you will be connected with up to six people and ready to start your conference.
CONFERENCE GUIDE EDITING CONFERENCE GROUPS Select MENU > CONF GUIDE > EDIT GROUP (3,3). Here, you can change the name of a conference group, add or delete a person from a group and change a person’s name and phone number. Mark your choice of option in the menu and press OK to confirm. The names of the conference groups are displayed. Mark the group you want to change and press OK to confirm. Mark a person you want to change and press OK to confirm. Make the change and press OK to confirm.
CONFERENCE GUIDE CONFERENCE GUIDE SETTINGS When a multi-party call is going to be connected, a special signal (flash or R-pulse) is produced which transmits the command (request, return and conference) to the PBX. It may be necessary to change the type of signal if calls are connected via a PBX. Different PBXs may require different signals. These requirements should be specified in the technical data for the PBX. Settings for the most common PBXs are listed on Konftel’s website.
PHONEBOOK The Konftel 300W has a phonebook that holds up to 200 entries. See page 13 for making calls via the phonebook. Entering text with the keypad Please turn to page 4 for instructions on using the keypad to enter text. SEARCHING FOR CONTACTS The simplest way to search for a contact in the address book is to hold down a number button for two seconds (see page 13). You can also search for a contact via the PHONEBOOK menu. Select MENU > PHONE BOOK > SEARCH CONTACT (1,1).
PHONEBOOK DELETING CONTACTS Select MENU > PHONE BOOK > ERASE CONTACT (1,4). Mark the contact you want to delete and press OK. Confirm that you really want to delete the contact by pressing OK or cancel the deletion of a contact by pressing C. DELETING ALL CONFERENCE GROUPS Select MENU > PHONE BOOK > ERASE ALL (1,5). Confirm that you really want to delete all contacts by pressing OK or cancel the deletion of a contact by pressing C.
RECORDING It is possible to record a phone conference on an SD (Secure Digital) memory card so you can listen to it later on. It is possible to record a call in progress and use the Konftel 300W as a dictaphone. A flashing symbol appears on the display screen during recording. A beep is heard every 20 seconds so that other parties in the call know it is being recorded. The beep can be turned off (see page 26). The recorded call is saved on the memory card.
RECORDING LISTENING TO A RECORDING You can listen to a recorded phone conference on your Konftel 300W or a computer using an SD memory card reader. Recordings are saved in .wav format and can be played back on your choice of media player. Listening to recordings on the Konftel 300W: Select MENU > RECORDING > PLAYBACK FILE (4,1). Mark the folder you want (date) and press OK to confirm. A list of all recordings for the specified date is displayed.
RECORDING MANAGING RECORDINGS Editing the name of a recording The recording is named by default with the time at which the recording started. Select MENU > RECORDING > EDIT FILE (4,2). Mark the folder you want and press OK to confirm. Mark the recording to be edited and press OK. Make the change and press OK to confirm. Delete a number or a letter in a name by pressing C.
SETTINGS DECT Select a base station Select MENU > SETTINGS > DECT > BASE (2,1,1). The AUTO option and the base stations that are registered are displayed as options in the menu. AUTO means that the Konftel 300W automatically selects the registered base station that has the greatest signal strength. Registering with a base station Select MENU > SETTINGS > DECT > REGISTER (2,1,2). The Konftel 300W registration guide starts. See page 12 for a detailed description of the registration process.
SETTINGS ADJUSTING DATE AND TIME Changing the date Select MENU > SETTINGS > TIME DATE > DATE (2,4,1). Change the flashing figures for the year using the arrow buttons or by entering the figures on the keypad. Press OK to confirm and to continue to the month, and then proceed in the same way for the day. Changing the time Select MENU > SETTINGS > TIME DATE > TIME (2,4,2). Change the flashing figures for the hour using the arrow buttons or by entering the figures on the keypad.
SETTINGS ADJUSTING MICROPHONE VOLUME WITH MOBILE PHONE CONNECTED The Konftel 300W microphone has seven volume settings, so if the volume of calls via Mobile phones is too soft or too loud, you can easily adjust it to the right level. Select MENU > SETTINGS > MOBILE LEVEL (2,7). Select your choice and press OK to confirm. ADJUSTING SOUND (EQUALIZER) The sound reproduction can be adjusted to the required pitch (SOFT, NEUTRAL and BRIGHT). Select MENU > SETTINGS > MOBILE LEVEL (2,8).
SETTINGS CHECKING STATUS If you need to check the software version or serial number. Select MENU > STATUS (5).
UPGRADING SOFTWARE The Konftel 300W is continually being developed with smart features and the software can be upgraded to ensure the unit is always running the latest software version. UPGRADING FROM A PC Installing Konftel Upgrade utility Visit www.konftel.com/upgrades and select Konftel 300W. Click to download Konftel Upgrade utility. Install the software on your computer. Follow the instructions given by the installation program.
TECHNICAL SPECIFICATIONS Size Diameter 240 mm, height 77 mm Weight 1 kg Colour Liquorice black Display screen Illuminated graphics (LCD), 128x64 Keypad Alphanumerical 0–9, *, flash/R, off, mute, hold, volume up, volume down, 5 buttons for menu navigation, line mode, conference guide Anti-theft protection Kensington security slot Memory Support for SD memory cards up to 2 GB Upgrades The Konftel Upgrade utility upgrades Konftel 300W software via the USB connection Connectivity Wireless DECT
TECHNICAL SPECIFICATIONS Environment Temperature 5°–40°C Relative humidity 20–80% condensation free Recommended acoustic conditions Reverberation period: 0.
SERVICE AND GUARANTEE If anything is wrong with your Konftel unit, please contact the place of purchase. Guarantee We give a two-year guarantee on our conference telephones. Service Service is offered after the expiration of the guarantee. Please contact your retailer and ask for a cost estimate. Konftel support If you have any questions about the guarantee and service, please contact your Konftel support centre Europe: +46(0)90-706 489 (Monday–Friday 8.00–17.00 GMT+1) E-mail: rma@konftel.
Konftel is a leading company and the world’s fastest growing brand, within audio conferencing equipment. Since 1988, our mission has been to help people around the world to conduct meetings despite distances. Based on our success, we know that audio conferencing is a great way to save time, money and at the same time contribute to a better environment. High audio quality is essential for efficient meetings, this is why our patented audio technology OmniSound®, is built into all Konftel Conference phones.
