KOFAX Transformation Modules Invoice Packs 1.0 Getting Started Guide 10300805-000 Rev 1.
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Contents How to Use This Guide ...........................................................................................................vi Introduction ........................................................................................................................... vi Related Documentation ........................................................................................................ vi Kofax Transformation Modules .......................................................................
Database Lookup Integration ............................................................................... 12 Localized Field Names .......................................................................................... 12 Localized Error Messages ..................................................................................... 12 Additional Features ...................................................................................................... 13 Financial Amounts Resolver ..................
Locale Field .................................................................................................................... 23 Configuration.......................................................................................................... 23 Supplier ID Field ........................................................................................................... 24 Configuration..........................................................................................................
How to Use This Guide How to Use This Guide Introduction This guide introduces the Kofax Invoice Pack which provides a generic invoice processing capability for the Kofax Transformation Modules. The Invoice Pack enables high-performance extraction of invoice header information, with minimal change or configuration, and without requiring an in-depth knowledge of the Kofax Transformation Modules. This guide also covers how to install and configure your Invoice Pack.
How to Use This Guide User Guide for Kofax Transformation Modules This user guide gives an overview of Kofax Transformation Modules. It contains information about the modules and how to use them as well as detailed information about the technology provided by Kofax Transformation Modules.
How to Use This Guide Kofax Transformation Modules Invoice Pack Release Notes This document gives information on changes since the last release (where applicable) and known issues. Training Kofax offers both classroom and computer-based training that will help you make the most of your Kofax Transformation Modules solution. Visit the Kofax website at www.kofax.com for complete details about the available training options and schedules.
Chapter 1 Overview About Kofax Transformation Modules Invoice Pack Invoice Packs are a Kofax Transformation Modules project which has been optimized for invoice header capture, along with some additional components to implement advanced logic. It has been designed to be extensible and easy to set up and customizable for individual countries while providing common functionality which is required for invoice processing in any country. The Invoice Pack consists of multiple locale-specific distributions.
Chapter 1 Modules project class, which allows it to run country-specific invoice rules, such as special tax rates. Supplier Lookup During classification, there is some additional processing that performs a lookup against the supplier database in an attempt to find information about the supplier on the invoice. This information can be used to retrieve supplier specific regular expressions (see “Extraction” section below), as well as to confirm locale.
Overview However, in the case of Invoice Number and Purchase Order Number, if an invoice has been matched to a supplier, it may be possible to retrieve a regular expression from the supplier database that has been written expressly for that supplier’s invoices. If a customized regular expression can be found, any results that match this regular expression are passed through with a high confidence.
Chapter 1 The Kofax Transformation Modules Invoice Pack validation form has the following enhancements. Specific Knowledge Bases The Invoice Pack is pre-configured to use specific knowledge bases. This allows the Kofax Transformation Modules to learn where information can be found given a particular document layout.
Overview Additional Features As well as enhancements to the basic Kofax Transformation Modules configuration, there are some additional features available to users of the Invoice Pack. Financial Amounts Resolver The UK Invoice Pack includes a new feature which allows the tax on invoices with early payment discounts to be extracted correctly. The default functionality cannot handle this case, because the tax amount appears to be less than the standard rate.
Chapter 2 Chapter 2 Installation Overview This section will cover the installation and configuration of Kofax Transformation Modules Invoice Pack. System Requirements The Invoice Pack works with Kofax Capture and Kofax Transformation Modules. The supported versions are listed below. Other system requirements are as for Kofax Capture and Kofax Transformation Modules themselves. Kofax Capture Kofax Capture 8.0 Kofax Capture 7.
Installation Step 2 – Install Kofax Transformation Modules Refer to the Installation Guide for Kofax Transformation Modules for instructions. In a Kofax Capture Network Server environment, Kofax Transformation Project Builder must be installed on any remote sites. Step 3 – Install Kofax Transformation Modules Invoice Pack You must install the Invoice Pack on each workstation that will be running either the Kofax Transformation Modules Server or Validation client.
Chapter 2 Additional Information All of the files are installed under the path given during the installation. Kofax Transformation Modules Invoice Pack installs the following files: 16 A Kofax Transformation Modules project file Dictionary and Database files associated with the project file A config.xml file which contains settings for the Invoice Pack Resource files which contain locale-specific error messages LanguageDict xml files which contain language-specific keywords .
Configuration Chapter 3 Configuration This section contains information on configuring the Kofax Transformation Modules Invoice Pack. All configuration settings are performed in the configuration file located in your installation directory under \Project\Knowledgebases\Config\config.xml. To edit this file, you must be familiar with XML and comfortable with regular expressions. Customer Settings This is intended to deal with scenarios where the end user is the customer, receiving invoices from suppliers.
Chapter 3 2 Locate . 3 Add a regular expression between the quotation marks. 4 Check and escape any special characters. 5 Save the file. 6 Test your expression and modify as necessary. Invoice Date The invoice date (also known as the Tax Point) is often difficult to capture, but with the right information can be accurately obtained. Several settings are available to the user to enhance this validation.
Configuration Check Before As stated above, it can be safely assumed that an invoice cannot be dated after the reference date, which is the default configuration. This setting uses the DaysBefore setting mentioned above to determine how far in the past an invoice date may be and still remain valid.
Chapter 3 2 Locate the element . 3 Edit the element attribute DaysAfter="0" 4 Enter the a positive numeric values within the quotes. 5 Save the file. 6 Test your changes and modify as necessary. Check After Under normal operation, it can be safely assumed that an invoice cannot be dated after the reference date, which is the default configuration. In some scenarios however, it may be necessary to allow for future dated invoices, which is what this setting allows.
Configuration This setting is useful in demonstration scenarios where the invoices being used are somewhat older. For example, if you have a batch of invoices which all date back to June 2003, setting the reference date to June 29th , 2003 will make the system treat the given date as the “current” dates. Thus, allowing historical invoices to be processed as intended. Configuration There are three ways of populating this attribute: Enter an empty value (i.e.
Chapter 3 X To configure Allow Empty Fields 1 Open the config.xml file using any text editor. 2 Locate the element . 3 Edit the element attribute AllowEmptyField ="false" 4 Enter true or false within the quotes. 5 Save the file. 6 Test your changes and modify as necessary. Database Settings A database containing a list of suppliers is used by the Invoice Pack solution to check for a locale and supplier information.
Configuration Configuration There are two permitted values for this attribute. Entering “false” will return the first match found within the supplier database, while entering a value of “true” will use fuzzy matching. If empty an value is provided, then the attribute will default to “false.” X To configure Validate Supplier Match 1 Open the config.xml file using any text editor. 2 Locate the element < DatabaseSettings …/>.
Chapter 3 8 Save the file. 9 Test your changes and modify as necessary. Supplier ID Field The Supplier ID, is used to differentiate between multiple supplier results. This becomes especially important if your supplier has multiple business names at the same address, creating duplicate supplier entries within the database. This setting allows you to choose the name of the field in your supplier database which contains the unique identifier for a supplier.
Configuration Configuration The expected value for this setting is the field name in the supplier database that will be used to hold a regular expression for supplier invoice numbers. Any special characters used should be escaped. X To configure Invoice Field regular expression 1 Open the supplier.txt file using any text editor. 2 Locate the supplier row to be edited. 3 Edit the column value for the supplier that is associated with InvoiceRegExp field name.
Chapter 3 Configuration The valid values that can be entered are between 0-100. If you wish to disable the confidence level for a given field, the enter a value of zero. X To confidence OCR Confidence 1 Open the config.xml file using any text editor. 2 Locate the element < OCRConfidence …/>. 3 Locate the sub-element < FieldOCRConfidence …/> . 4 Edit the FieldName=””element attribute associated with the Kofax Transformation field to be edited.
Configuration X To configure Language Locale 1 Open the config.xml file using any text editor. 2 Locate the element < LocaleSettings …/>. 3 Edit the element attribute LanguageLocale ="" 4 Enter a supported locale value within the quotation marks. 5 Save the file. 6 Test your changes and modify as necessary. Default Classification Locale Do not modify this setting.
Chapter 3 For more information on setting up a batch with Kofax Capture and Kofax Transformation Modules, see the documentation for Kofax Transformation Modules.
Index Classification .................................................. 9 Confidence Threshold ............................................ 11, 25 config.xml ..................................................... 17 Configuration ............................................... 17 Allow Empty Field................................... 21 Check After ............................................... 20 Check Before ............................................. 19 Confidence ........................................
