User’s Manual A-41069 Part No.
TABLE OF CONTENTS A-41069 January 1993 1 Introduction Scanner features .......................................................................... 1-1 Scanner options ........................................................................... 1-2 Scanner components ................................................................... 1-3 Front view .............................................................................. 1-3 Rear view ...................................................................
9 ii 5 Operator Functions Using function codes .................................................................... 5-1 Function code summary ............................................................... 5-2 Function code descriptions ........................................................... 5-4 6 Operator Messages Required actions .......................................................................... 6-1 User....... ..............................................................................
1 INTRODUCTION The KODAK IMAGELINK™ Scanner 900 is a medium- to high-speed (up to 120 pages per minute†), high-resolution (up to 400 dpi) rotary scanner designed for medium- to high-volume digitial capture of business documents. The Scanner 900 captures printed characters, handwritten text, and graphics from documents of various sizes (from 2.5 in [64 mm] to 20 in [508 mm] long and from 2.5 in [64 mm] to 12 in [305 mm] wide) and thicknesses (standard documents up to 0.014 in [0.
Scanner options 1-2 The following options are available for use with your Scanner: • A custom-designed chair (ergonomic design). • A workstation console, left or right position. • A choice of feeders. • A choice of exit hoppers. • A footswitch for document level control. • An endorser for stamping information on documents. • A choice of ink-jet printers for printing information on documents. • Large and small print fonts available for Document Printer 12.
Scanner components The following illustrations and descriptions will assist you in locating and becoming familiar with the Scanner components: Front view Control Panel – contains the Status Display, Indicators, and Operating Keys used to control the Scanner. Exit Hopper – accepts documents after they have been scanned. Feed and Separator Rollers – provide smooth feeding of documents of various sizes and textures. Feed Tray – holds documents prior to feeding.
Rear view Computer Interface 1 (COIN1) Computer Interface 2 (COIN2) Computer Interface 3 (COIN3) Power Cord Main Power Switch SCSI J30 J31 J45 J32 ON J33 OFF J46 Computer Interface 1 (COIN1) - Service/Diagnostic Interface. Used when configuring the Scanner and for running diagnostics. Computer Interface 2 (COIN2) - OCR Command/Bar Code Interface. Used for transferring commands between the Scanner and external devices/subsystems. Computer Interface 3 (COIN3) - SCSI Diagnostic Port Interface.
Status display Two Line Status Display Image Address Mode Name/Number 0030.05.100.001 Scan Mode Indicator Document Level Indicator MODE 5 Please Wait...
Operating keys and indicators Indicator not in use Up Arrow Right Arrow + Scanner Down Arrow Buffer Indicators Left Arrow Plus Key Key/Indicator Function Scanner Buffer Status Indicators Indicates how much image buffer space is available: A full image buffer is represented by only one light in the display; An empty image buffer is represented by all lights in the display. Upper indicator: represents the image buffer for front side images.
Operating keys and indicators CAL END Not used CAL END P3 P4 P5 P6 P7 P8 P9 P10 Programmable Keys (P Keys) Jog Transport Jog Keys/Indicators Function CAL Used to initiate the calibration process. END Used at the end of a batch or job to alert the host computer that the batch or job has ended. Programmable Keys (P Keys) Used to perform specific functions. The P Keys have default values; any or all of the defaults may be overridden/reprogrammed at installation.
Operating keys and indicators Numeric Keys III Level 3 Key II Level 2 Key I 7 8 9 4 5 6 1 2 3 0 . F Level 1 Key Decimal Key Keys/Indicators Function Numeric Keys (0 - 9) Used to enter numeric data such as an Image Address or Function Code. F Key Used to select one of the available functions, when used with the numeric keys. Decimal Key Used to insert a field separator in an Image Address. Level 1 Key Used to identify the next document fed into the Scanner as a Level 1 document.
Operating keys and indicators Clear/Cancel Run C Next NEXT Enter Stop Key/Indicator Function Clear Cancel Used to cancel a function without changing the preset values. Used to clear the Status Display after executing select function codes. Used to clear an operator message from the Status Display. Run Used to turn on the feeder and transport system. NEXT Allows operator to enter the next document Image Address. Stop Used to stop the feeder and transport system.
2 BASIC CONCEPTS The following information will provide you with the basic concepts associated with scanning documents. Modes The Scanner offers eighteen (18) modes which may be defined for a particular application or group of applications. When you select a mode for use with a particular application, you are selecting the format/appearance of the output. Each mode consists of definitions which affect the output of the Scanner.
The following example illustrates the use of linked modes. • Assume that in Mode 10: - The Index Format is three-level. - The Image Address Level 3 field length is three (3) characters; the Image Address Level 2 field length is two (2) characters; the Image Address Level 1 field length is four (4) characters. - The Level Rules are: Level 1 followed by Level 1; Level 2 followed by Level 1; and Level 3 followed by Level 3. • Assume that in Mode 12: - The Index Format is three-level.
Image addresses An Image Address is assigned to every document scanned. An Image Address consists of four fields, each of which represent a different document level. An Image Address has a maximum length of fifteen (15) characters; twelve (12) alphanumerics (Field A, Field B, and Field C must be numeric; the Fixed Field may contain alphanumerics) and three (3) delimiters (inserted between fields).
Using the NEXT key To set or change an Image Address using the NEXT key (or Function Code F97), simply press the NEXT key or enter Function Code F97. The next Image Address will be displayed. An entry cursor will appear over the first character of the next Image Address. Simply enter the desired Image Address or use the left and right arrow keys to position the entry cursor over the character to be set/changed and enter the desired value.
Once the desired alpha character appears in the display, it may be selected for input into the Fixed Field. To input the desired alpha character, use the left or right arrow key to move the flashing cursor over the desired alpha character. Press Enter to place the alpha character in the Fixed Field. Repeat the process of entering alpha entry mode, and entering an alpha character for each Fixed Field character.
Image address formats The Image Address may be displayed in the status display, and printed on the original document(s) as they are transported through the system. The format in which the Image Address appears when displayed, written, or printed is defined during installation for each mode. The written/printed Image Address may appear in one of three formats: • Display leading zeros format 004.003.002.001 • Suppress leading zeros format 004. 3. 2. 1 • Compress leading zeros format 004.3.2.
Single level indexing When using this scheme, the Image Address (IA) assigned to each document is defined as follows: • Field A (Level 1) is defined as having a field length greater than zero. • Field B (Level 2) is defined as having a field length of zero. • Field C (Level 3) is defined as having a field length of zero. • Fixed Field may be defined, if desired. Example of single level indexing Let's use the scanning of a book as an example. Assume that the book has fifty (50) pages.
Two level indexing When using this scheme, the Image Address (IA) assigned to each document is defined as follows: • Field A (Level 1) is defined as having a field length greater than zero. • Field B (Level 2) is defined as having a field length greater than zero. • Field C (Level 3) is defined as having a field length of zero. • Fixed Field may be defined, if desired. Example of two level indexing Let's use the scanning of a book as an example.
Chapter One Header Image Address 01.000 Page 1-1 Image Address 01.001 Page 1-2 Image Address 01.002 Page ... Page 1-40 Image Address 01.040 Chapter Two Header Page 2-1 Page 2-2 Image Address 02.000 Image Address 02.001 Image Address 02.002 Page ... Page 2-60 Image Address 02.060 The header page for Chapter 1 is assigned Image Address 01.000. The first page of Chapter 1 is assigned Image Address 01.001. The second page of Chapter 1 is assigned Image Address 01.
Two level offset indexing When using this scheme, the Image Address (IA) assigned to each document is defined as follows: • Field A (Level 1) is defined as having a field length of zero. • Field B (Level 2) is defined as having a field length greater than zero. • Field C (Level 3) is defined as having a field length of zero. • Fixed Field may be defined, if desired. Example of two level offset indexing Let's use the scanning of a book as an example.
Chapter One Header Image Address 01 Page 1-1 Image Address 01 Page 1-2 Image Address 01 Page ... Page 1-40 Image Address 01 Chapter Two Header Page 2-1 Page 2-2 Image Address 02 Image Address 02 Image Address 02 Page ... Page 2-60 Image Address 02 The header page for Chapter 1 is assigned Image Address 01. The remaining pages of Chapter 1 are also assigned Image Address 01. The header page for Chapter 2 is assigned Image Address 02.
Three level indexing When using this scheme, the Image Address (IA) assigned to each document is defined as follows: • Field A (Level 1) is defined as having a field length greater than zero. • Field B (Level 2) is defined as having a field length greater than zero. • Field C (Level 3) is defined as having a field length greater than zero. • Fixed Field may be defined, if desired. Example of three level indexing Let's use the scanning of a book as an example.
Section Image Address 1.00.000 One Header Chapter Image Address 1.01.000 One Header Page 1-1 Section Two Header Image Address 2.00.000 Chapter One Header Image Address 1.01.001 Page 1-1 Page ... Image Address 2.01.000 Image Address 2.01.001 Page ... Page 1-40 Image Address 1.01.040 Chapter Two Header Page 2-1 Page 1-120 Image Address 2.01.120 Image Address 1.02.000 Image Address 1.02.001 Page ... Page 2-40 Image Address 1.02.040 The header page for Section 1 is assigned Image Address 1.
Three level offset indexing When using this scheme, the Image Address (IA) assigned to each document is defined as follows: • Field A (Level 1) is defined as having a field length of zero. • Field B (Level 2) is defined as having a field length greater than zero. • Field C (Level 3) is defined as having a field length greater than zero. • Fixed Field may be defined, if desired. Example of three level offset indexing Let's use the scanning of a book as an example.
Section Image Address 1.00 One Header Chapter Image Address 1.01 One Header Page 1-1 Image Address 1.01 Page ... Section Two Header Image Address 2.00 Chapter One Header Page 1-1 Image Address 2.01 Image Address 2.01 Page ... Page 1-40 Image Address 1.01 Chapter Two Header Page 2-1 Page 1-120 Image Address 2.01 Image Address 1.02 Image Address 1.02 Page ... Page 2-40 Image Address 1.02 The header page for Section 1 is assigned Image Address 1.00.
Controlling document level changes Throughout the Indexing Schemes examples, you have seen document levels change within a single group of documents. There are four document image levels: 3, 2, 1, and 0. There are a number of ways in which user can set or change the document level: • You may press a document Level Key on the Control Panel to assign a document Level 3, 2, or 1. • You may use Function Code F07 to assign a document Level 0.
Batching A batch is defined as a specific number of documents of a given level (Level 1, Level 2, or Level 3). Prior to processing, a predefined action may take place. During processing, when the specified number of documents of the given level have been processed, a predefined action will take place. The start-of-batch and end-of-batch actions are defined during installation for each mode. When batching is enabled in the current mode, a B will appear in the first line of the status display.
Scanning considerations The topics presented in this section apply to document scanning. Image headers Image Headers are created when documents are scanned. Each scanned document has its own individual image header, containing information such as: • Document number (sequential number) • Image size • Document Level • Mode • Line length • Page length • Image Address • Compression type • Date • Time • Resolution • Bit Order • Skew • Header flags • Optional information (i.e.
3 GETTING STARTED The following steps are necessary to prepare the Scanner for operation: • Turn on the Main Power Switch (located at the rear of the machine). • Turn on the Side Panel Switch. • Select the language display. • Calibrate the Scanner. • Adjust the Feed and Separator Roller gap. • Adjust the Feed Shelf position. • Adjust the Feed Shelf Side Guides. • Adjust the Exit Hopper Side Guides and End Stop. • Change the Deflector (if required). • Prepare documents for scanning.
Calibrating the Scanner Calibration sets the intensity of the lamps, which contribute to the overall quality of the scanned document image. The Scanner should be calibrated: • At least once a day when the Scanner is turned on using the Side Panel Switch - prior to scanning documents. • Any time the Scanner is turned on using the Main Power Switch. • If image quality is poor. • After changing lamps. Calibrate the Scanner using a calibration target (sheet of paper) that is: • Blank. • Clean.
Unsuccessful calibration If the calibration is not successful, a message will appear in the Status Display. You may need to: • Verify that you are using a clean, blank sheet of paper as a calibration target. • Verify that there is not a document already in the document path. Refer to Troubleshooting - Clearing the document path. • Clean the Imaging Guides. Refer to Maintenance - Cleaning the imaging guides. • Calibrate the Scanner again. If this calibration attempt fails, change the lamps.
Adjusting the feed and separator roller gap The gap adjustment knob on the Control Panel increases or decreases the space between the feed and separator rollers. The gap must be adjusted properly for smooth transportation of documents without document overlap. When documents of different thicknesses are fed in a group, adjust the gap using the thinnest document in the group. The feed and separator roller gap may have to be adjusted to compensate for: • Very thin documents (onion skin, tracing paper, etc.
5. Turn the Gap Adjustment Knob clockwise three complete turns to open the gap between the feed and separator rollers. 6. Select two documents of the same size, texture and thickness, similar to the types of documents you will be processing. 7. Place one document on top of the other. Hold them firmly by their trailing edges. Insert them into the gap approximately 0.125 (1/8) inch (3 mm). If the documents separate, repeat the following steps until the documents do not separate: a.
10. When you have adjusted the gap so that the bottom document separates consistently from the top document, rotate the Gap Adjustment Knob counterclockwise another one or two clicks to complete the adjustment. 11. Feed a stack of fifty (50) to one-hundred (100) documents twice through the transport system. Verify that the final count reflects the total number of documents that were fed and that the counter shows the same amount each time the documents are counted.
Adjusting the feed shelf position Before you begin feeding documents into the Scanner, adjust the position of the Feed Shelf: Feed Shelf Work Shelf Notch Groove Height Adjustment Legs To automatically feed multiple documents, the feed shelf should be in the raised position (as shown above). To raise the feed shelf, grasp the notch and lift the feed shelf. Swing the height adjustment legs out and insert them into the groove on the work shelf.
Adjusting the feed shelf side guides Before you begin processing documents, adjust the side guides on the feed shelf to accomodate the documents being processed. 2. Slide apart the Side Guides on the Feed Shelf until the Feed Shelf Label is visible. Center line 2. Center the documents across the feed shelf label. Adjust the feeder side guides dependent upon the width of the document. Leave approximately 0.0625 (1/16) inch (2 mm) clearance on each side of the documents so that they will feed properly.
Adjusting the exit hopper side guides and end stop The Exit Hopper Side Guides and End Stop must be adjusted so that documents will be stacked properly after processing. 1. Adjust the Side Guides on the Exit Hopper to match the adjustment of the Side Guides on the Feed Shelf. 2. Adjust the End Stop of the Exit Hopper by determining the longest document to be processed. Slide the End Stop until the Arrows point to where the length of the longest document is shown on the Exit Hopper Label.
Changing the deflector The Scanner comes with two deflectors (stored in the pocket located inside the right-side access door), designed to help stack the documents as they exit the transport system and enter the exit hopper. Use the short deflector for documents less than 5 inches (13 cm) and the long deflector for documents longer than 5 inches (13 cm) as well as for mixed sizes. 1. Grasp the deflector near the attachment pin (as shown). 2.
Preparing documents for scanning Before you begin processing documents, make certain that the documents may be fed through the Scanner easily: • Remove any staples, rubber bands, loose mending tape, or paper clips from the documents to be processed. • Straighten wrinkled edges and tape any torn documents. • Trim ragged edges. When using the automatic feeder, make certain all documents are of similar size and, texture, thickness, and weight, and that the leading edges of all documents are aligned.
4 OPERATING THE SCANNER Overview The scanning process consists of the following steps: 1. The Scanner is prepared for operation (refer to Getting Started ). 2. The Scanner is enabled by the host system. 3. A mode is selected for the application. Typically this step is performed by the host computer, but it may also be performed by the operator. 4. Temporary operating values are selected (if required). 5. The Run key is pressed. 6. Documents are fed into the transport.
Selecting a mode The Scanner offers eighteen (18) modes which may be programmed for a particular application or group of applications. The modes are programmed at the time of installation and stored for easy access and use. Typically, the mode will be selected via the host system, using a scanner-unique command. However, the operator may manually select a mode. There are two methods which may be used by the operator to select a mode: • Use Function Code F01, Select Mode, to enter a mode number.
Feeding documents After the Scanner has been prepared for operation and the desired mode and any temporary operating values have been defined, you are ready to feed documents into the transport. 1. Verify that the side panel switch is on. Also verify that all of the proper adjustments have been made (feeder side guides, exit hopper side guides, etc.). 2. Press the Run key. 3. Select a stack of documents which is no more than 1.5 inch thick. 4.
Feeding thick documents The Gap Release Lever is used to feed thick documents such as card stock or cover stock. The lever is located on the front panel of the Scanner, next to the gap adjustment knob. 1. Press down and hold the gap release lever. This opens the gap between the feed and separator rollers, allowing thick documents to pass between them. You will be able to see the gap open as the lever is pushed down. 2. Insert the thick document past the rollers until it is taken into the transport system.
5 FUNCTION CODES Using function codes There are a variety of functions available which may be used to temporarily change operating conditions and values, and to obtain system and accessory status information. To execute a function code: • Press the F key. • Press the numeric keys which correspond to the desired function code. • Press the Enter key.
Function code summary Status Accessory Status* Date and Time Display* Elapsed Time* F05 F23 F17 Counters Level 0 Count* Level 1 Count* Level 2 Count* Level 3 Count* Total Document Count* Reset Level Counts F10 F11 F12 F13 F09 F14 Setup Action/Confirmation Tone Alarm Tone Alarm Volume Change Date Change Time Display Contrast Display Language Measurement System Operator ID Scanner Calibration F93 F16 F15 F22 F21 F18 F19 F20 F34 F37 Mode Select Mode Select Linked Mode Counting Only Restore Mode F01 F91
Bar Code Bar Code Reading On/Off Partial Bar Code Reading On/Off Bar Code Reading Confirmation Tone Bar Code/Patch Reading Conf. Tone Bar Code Test Omit Bar Code Reading on Next Doc.* F60 F66 F63 F62 F65 F64 Document Controller Length Checking On/Off Omit Length Checking on Next Doc.
Function code descriptions F01 Select Mode Allows you to select one of the eighteen (18) application modes. FFF.003.002.001 Mode 10 Mode: • Enter the number of the application mode you wish to select; one or two digits. • Press the Enter key. F02 Restore Mode Allows you to restore the current application mode to its default status (as it was defined at installation), provided that mode overrides are not saved. FFF.003.002.001 Mode 10 A normal operating display will appear.
F05 Accessory Status Allows you to display the current status of each accessory installed. Accessory Status ( -> -> The status of each accessory is either ON, OFF, or NOT PRESENT (except for Endorser Mode, where the status is either Single Stamping, Continuous Stamping, or NOT PRESENT). ): Endorser ON • Press the down arrow key to view the next accessory; or Press the up arrow key to view the previous accessory. • Press the Cancel key at any time to return to a normal operating display.
F07 Level 0 Allows you to assign Level 0 to the next document fed into the transport. FFF.003.002.001 Mode 10 A normal operating display will appear. F08 Last Image Address Allows you to display the Image Address of the last document processed. FFF.003.002.001 Mode 10 Last Image Address: FFF.003.001.098 • Press the Clear key to return to a normal operating display. F09 Total Document Count Allows you to display the total number of documents processed. FFF.003.002.
F12 Level 2 Count Allows you to display the total number of documents assigned Level 2. FFF.003.002.001 Mode 10 Level 2 Count: 123456789 • Press the Clear key to return to a normal operating display. F13 Level 3 Count Allows you to display the total number of documents assigned Level 3. FFF.003.002.001 Mode 10 Level 3 Count: 123456789 • Press the Clear key to return to a normal operating display.
F16 Alarm Tone Allows you to adjust the pitch of the alarm tone. There are two available options: LOW or HIGH. Alarm Tone ( Mode 10 ): LOW -> -> FFF.003.002.001 • Press the up arrow key to increase the pitch; or Press the down arrow key to decrease the pitch. • Press the Enter key. F17 Elapsed Time Allows you to display the number of hours the motor, transport, and AC have been running. In addition, the non-resettable document count is displayed. FFF.003.002.
F19 Display Language Allows you to choose the language in which Status Display messages appear. There are two available options: ENGLISH or OTHER (where OTHER is defined as a specific language during installation). FFF.003.002.001 Mode 10 Display Language: ENGLISH • Press any arrow key (up arrow, down arrow, right arrow, or left arrow) to toggle between the two available options. • Press the Enter key. F20 Measurement System Allows you to choose the measurement system in which lengths are displayed.
F23 Time and Date Display Allows you to view the current time and date. NOTE: You cannot change the time or date using this function. Formatted Time and Date: 9/9/92 9:30AM • Press the Clear key to return to a normal operating display. F34 Operator ID Allows you to display the operator ID number. Also allows you to change the operator ID number. FFF.003.002.001 Mode 10 Operator ID: 0 01 • Enter a new operator ID, up to three (3) digits. • Press the Enter key.
F39 Printer Character Shift NOTE: This function code is available only when using Document Printer 12. Allows you to select which set of ink jets will be used to print each character. There are three available options: Left, Center (default), or Right. Printer Character Shift: 2 1=Left 2=Center 3=Right • Enter the number 1 to select the left set of ink jets; or Enter the number 2 to select the center set of ink jets; or Enter the number 3 to select the right set of ink jets. • Press the Enter key.
F41 Primary Document Printer 1 On/Off Allows you to turn the primary document printer 1 on or off. FFF.003.002.001 Mode 10 Document Printer #1 ON 0=OFF • Enter the number zero (0) to turn the primary document printer 1 OFF. • Press the Enter key. FFF.003.002.001 Mode 10 Document Printer #1 OFF 1=ON • Enter the number one (1) to turn the primary document printer 1 ON. • Press the Enter key. F42 Secondary Document Printer 1 On/Off Allows you to turn the secondary document printer 1 on or off. FFF.
F43 Document Printer 12 On/Off Allows you to turn the document printer 12 on or off. FFF.003.002.001 Mode 10 Document Printer 12 ON 0=OFF • Enter the number zero (0) to turn the document printer 12 OFF. • Press the Enter key. FFF.003.002.001 Mode 10 Document Printer 12 OFF 1=ON • Enter the number one (1) to turn the document printer 12 ON. • Press the Enter key.
F45 Print Test Allows you to test the position and print quality of all document printers (Document Printer 1 (primary), Document Printer 1 (secondary), and Document Printer 12) installed. NOTE: Print Test options 3=Shift and 4=Test are available only when using the Document Printer 12.
F48 Purge Print Head NOTE: This function code is available only when using Document Printer 12. Allows you to initiate an immediate priming ink spurt. FFF.003.002.001 Mode 10 NOTE: This function code should only be executed while performing a Print Test (F45). F49 Purge Frequency NOTE: This function code is available only when using Document Printer 12. Allows you to specify how often, in terms of the number of documents fed into the transport, a priming ink spurt is initiated. FFF.003.002.
F51 Patch Reader 2 On/Off Allows you to turn the secondary patch reader on or off. FFF.003.002.001 Mode 10 Patch Reader #2 ON 0=OFF • Enter the number zero (0) to turn the secondary patch reader OFF. • Press the Enter key. FFF.003.002.001 Mode 10 Patch Reader #2 OFF 1=ON • Enter the number one (1) to turn the secondary patch reader ON. • Press the Enter key. F52 End Fed Patch Reading On/Off Allows you to turn end fed patch reading on or off. FFF.003.002.
F53 Patch Reading Confirmation Tone Allows you to turn the patch reading confirmation tone on or off. FFF.003.002.001 Mode 10 Patch Read Confirmation Tone ON 0=OFF • Enter the number zero (0) to turn the patch reading confirmation tone OFF. • Press the Enter key. FFF.003.002.001 Mode 10 Patch Read Confirmation Tone OFF 1=ON • Enter the number one (1) to turn the patch reading confirmation tone ON. • Press the Enter key.
F57 Endorser On/Off Allows you to turn the endorser on or off. FFF.003.002.001 Mode 10 Endorser ON 0=OFF • Enter the number zero (0) to turn the endorser OFF. • Press the Enter key. FFF.003.002.001 Mode 10 Endorser OFF 1=ON • Enter the number one (1) to turn the endorser ON. • Press the Enter key. F58 Endorser Mode Allows you to display the current endorser mode. Also allows you to change the endorser mode. There are two available options: Single Stamping, or Continuous Stamping.
F59 Endorser Print Position Allows you to specify how far from the leading edge of the document (fed into the transport first) the endorsement will appear. The default print position, defined during installation, is used as the base value. The use of inches or millimeters depends upon the measurement system specified during installation. FFF.003.002.001 Mode 10 Endorser Print Position: .
F62 Bar Code/Patch Reading Confirmation Tone NOTE: This function code is available when using Bar Code Reader AND a primary and/or secondary Patch Reader. Allows you to turn the bar code/patch reading confirmation tone on or off. FFF.003.002.001 Mode 10 Bar/Patch Confirmation Tone ON 0=OFF • Enter the number zero (0) to turn the bar code/patch reading confirmation tone OFF. • Press the Enter key. FFF.003.002.
F64 Omit Bar Code Reading on Next Document Allows you to omit bar code reading on the next document only. FFF.003.002.001 Mode 10 Omit Bar Code Read on Next Doc OFF 1=ON • Enter the number one (1) to omit bar code reading on the next document only. • Press the Enter key. FFF.003.002.001 Mode 10 Omit Bar Code Read on Next Doc ON 0=OFF • Enter the number zero (0) to read bar codes on the next document. • Press the Enter key.
F66 Partial Bar Code Reading On/Off Allows you to turn partial bar code reading on or off. NOTE: If function code F60 is used to turn bar code reading off, partial bar code reading is also turned off. Function code F66 must be used to re-enable partial bar code reading. FFF.003.002.001 Mode 10 Partial Bar Code Reading OFF 1=ON • Enter the number one (1) to turn partial bar code reading ON. • Press the Enter key. FFF.003.002.
F71 Omit Length Checking on Next Document NOTE: This function code is available only when the Advanced Document Controller is installed. Allows you to omit length checking on the next document only. FFF.003.002.001 Mode 10 Omit Length Checking on Next Doc OFF 1=ON • Enter the number one (1) to omit length checking on the next document only. • Press the Enter key. FFF.003.002.
F73 Latched Scanning Flag On/Off Allows you to set a flag which alerts the host system that the document, and those which follow, are of special interest. The flag will remain activated until turned off. FFF.003.002.001 User Definable Flag ( Mode 10 ) OFF 1=ON • Enter the number one (1) to turn the latched scanning flag ON. • Press the Enter key. NOTE: The flag symbol will appear in the first line of the status display until the latched flag is turned off. FFF.003.002.
F75 Footswitch Confirmation Tone Allows you to turn the footswitch confirmation tone on or off. FFF.003.002.001 Mode 10 Foot Switch Confirmation Tone ON 0=OFF • Enter the number zero (0) to turn the footswitch confirmation tone OFF. • Press the Enter key. FFF.003.002.001 Mode 10 Foot Switch Confirmation Tone OFF 1=ON • Enter the number one (1) to turn the footswitch confirmation tone ON. • Press the Enter key. F76 OCR On/Off Allows you to turn OCR on or off. FFF.003.002.
F91 Select Linked Mode Allows you to switch from one application mode to another, keeping the last Image Address. The current mode and the selected mode must both have the same Index Format (i.e., three-level offset), Image Address fields (number of fields and field lengths), and compatible film modes. FFF.003.002.001 Mode 10 Mode (same ia): 1 0 • Enter the number of the application mode you wish to select; one or two digits. • Press the Enter key.
F93 Action/Confirmation Tone Allows you to adjust the pitch of the action/confirmation tone. There are two available options: LOW or HIGH. Sound Alarm ( Mode 10 -> -> FFF.003.002.001 ): LOW • Press any arrow key (up arrow, down arrow, right arrow, or left arrow) to toggle between the two available options. • Press the Enter key. F94 Level 1 Allows you to assign Level 1 to the next document fed into the transport. FFF.003.002.001 Mode 10 A normal operating display will appear.
F97 Next Image Address Allows you to input the next Image Address. FFF.003.002.001 Mode 10 Next Image Address: F FF.003.002.001 • Enter the next Image Address. • Press the Enter key. F98 Stop Allows you to stop the transport. FFF.003.002.001 Mode 10 A normal operating display will appear. F99 Run Allows you to turn on the transport. FFF.003.002.001 Mode 10 A normal operating display will appear.
6 OPERATOR MESSAGES The following section outlines the actions which should be taken by the users and system administrators when an operator message appears in the status display. Users If a message appears in the Status Display which is within the ranges E000-E299 or E500-E599, you should take the action indicated in the table(s) which appear in this section. IMPORTANT: Never power down the machine without first contacting your System Administrator.
Operator message listing Code Operator Message Displayed Description/Action Required E000 Memory battery low - call service Call service - do not turn off the machine. E100 Please wait No action required. Wait for the message to clear. E101 Auto shut off, press RUN Press the Run key to continue. Feed documents. E102 Press STOP and try again Press the Stop key and try again. E103 Select valid mode Invalid mode selected. Enter function code F01 to select another mode.
Code Operator Message Displayed Description/Action Required E121 E122 Check front patch reader Check rear patch reader Patch code not recognized. Verify that the patch document was fed into the transport in the proper orientation. If not, refeed the patch document. If so, change to a non-patch mode to continue; call service. E123 Command data rejected - resend Command not recognized. Enter command again. E124 E125 Command not allowed in this model Command cannot be performed.
Code Operator Message Displayed Description/Action Required E200 E201 Verify/enter Image Address An error has occurred in the system and the Image Address may no longer be correct. Use function code F08 to determine the last Image Address. Use the NEXT key to correct the Image Address, if necessary. E204 Skewed document - refeed Press the Clear key. Use the NEXT key to enter the correct Image Address and refeed document(s). E205 Level overflow - press next level Press the Clear key.
Code Operator Message Displayed Description/Action Required E230 Open access door to correct error Open the access door. Verify that all operator accessible areas are properly closed. Press the Run key to continue. E231 Press JOG, and try again Press the Jog key. Press the Run key. Try again. E232 Close all access doors and RUN Close all access doors. Press the Run key to continue. E234 Press JOG, and try again Press the Jog key. Press the Run key. Try again.
Code Operator Message Displayed Description/Action Required E283 Invalid configuration for OCR OCR is not enabled in the mode selected. Enable the OCR using function code F76, or change the application mode to one in which the OCR is enabled. E284 OCR initializing - please wait System is busy. Wait until the message clears and continue. E285 Feeder off due to OCR request System is busy. Feeder will be reactivated when the system is no longer busy. Wait until the message clears and continue.
Code Operator Message Displayed Description/Action Required E500 E501 E502 E503 E512 E513 E550 E551 E552 E553 E562 E563 System error Contact your System Administrator. A controlled power-down sequence is required. E504 E505 E506 E507 E508 E509 E510 E511 E514 E515 E516 Display communications error Press the Jog key to clear all documents from the transport. Press the Run key and refeed the document(s).
Code Operator Message Displayed Description/Action Required E600 through E699 various messages Turn the side panel switch off. Turn the main power switch off. Wait five (5) to ten (10) seconds. Turn the main power switch on. Turn the side panel switch on. If the error repeats, or if additional errors are received, call service. E700 through E799 various messages Turn the side panel switch off. Turn the main power switch off. Wait five (5) to ten (10) seconds. Turn the main power switch on.
7 TROUBLESHOOTING Trouble and remedy chart This section outlines some of the problems you may encounter and their probable causes and remedies. Trouble Probable Cause Remedy Scanner does not power on (status display does not illuminate). Power cord not connnected. Push the power cord plug into the receptacle. Wall outlet defective. Check outlet (call authorized electrician). Main power switch off. Turn the main power switch on. Side panel switch off. Turn the side panel switch on.
Trouble Probable Cause Clear streak on scanned images. Foreign object in the optical path. Refer to Section 8. Check and clean imaging guides and transport area. Overall scanned image density too light, too dark, or uneven. Dust or dirt on mirrors or imaging Check and guides. Refer to Section 8. Remedy clean imaging guides and mirrors. Calibration not performed or not performed correctly. Refer to Section 3. Perform calibration using instructions provided.
Clearing the document path If a document becomes lodged in the Scanner transport system, the system will stop running and a message will appear in the Status Display. A document can become lodged in the transport system when: • Documents are not fed straight (skewed). • Documents are torn, badly folded, or wrinkled. • Staples and paper clips were not removed from documents. • Imaging guides are not seated properly or are not installed. • Transport system baffle plates are not firmly closed.
Clearing documents • Check each transport area, in turn (Area A through Area F), for documents lodged in the document path. You only have to remove the jammed document(s). The jog feature places the rest of the documents in the exit hopper. Make certain that all operator accessible areas are firmly closed and all baffle plates are locked into place. • Press and hold down the JOG key to clear any remaining documents. • Collect the documents located in the transport system.
Area A - The feeder/horizontal transport area To clear the feeder/horizontal transport area: 1. Grasp the front cover and swing it open to the right. 2. Push the roller cover release lever toward the rear of the machine. Roller Cover Release Lever Feed Roller Separator Roller 3. Grasp and rotate the roller cover toward the back of the machine. 4. Press down and hold the gap release lever. 5. Remove any documents or document pieces found between the rollers. 6.
Area B - The imaging guide area To clear the imaging guide area: 1. Open the right-side access door. 2. Locate and remove only the upper imaging guide. 3. Locate and remove the upper lamp housing assembly. 4. Remove any documents or document pieces. 5. Reinsert the upper lamp housing assembly. 6. Reinsert the upper imaging guide. 7. Close the right-side access door. NOTE: It may be helpful to remove the lower imaging guide and lower lamp housing assembly for easier access to this area.
Area C - The lower roller assembly area To clear the lower roller assembly area: 1. Open the top cover. 2. Open the right-side access door. 3. Turn the baffle handle to unlatch the baffle plate. Pull the baffle plate to the right until it stops. This unlocks the lower roller assembly. 4. Grasp the lower roller assembly handle (as shown above) and slide the assembly to the right (toward the back of the machine). 5. Remove any documents or document pieces.
Area D - The vertical transport area To clear the vertical transport area: 1. Open the top cover. 2. Open the right-side access door. 3. Turn the baffle handle to unlatch the baffle plate. Pull the baffle plate to the right until it stops. 4. Remove any documents or document pieces. 5. Turn the baffle handle to release the baffle plate. Raise the plate into its original position. 6. Close the right-side access door and top cover.
Area E - The upper turn area To clear the upper turn area: 1. Open the top cover. 2. Locate and grasp the upper turn handle. 3. Push the upper turn handle down and pull the baffle toward the back of the machine until it stops. 4. Remove any documents or document pieces. 5. Pull the baffle back into place. Lift the upper turn handle up to lock the baffle into place. 6. Close the top cover.
Area F - The document exit area To clear the document exit area: 1. Turn off the side panel switch. 2. Open the top cover. 3. Locate and grasp the exit handle. 4. Raise the exit baffle to expose any documents. 5. Remove any documents or document pieces. IMPORTANT: Be careful not to damage the static brush when removing documents. 6. Lower the exit baffle into its original position. 7. Close the top cover.
8 SCANNER MAINTENANCE Cleaning tasks To keep your Scanner in good operating condition, the following tasks must be performed periodically: • Cleaning the imaging guides • Cleaning the Document Scanning Array, if installed • Vacuuming inside the Scanner • Cleaning the feed and separator rollers • Cleaning the cabinet • Replacing the air filter • Replacing the Document Scanning Array lamp, if installed • Replacing the exposure lamps.
Daily maintenance procedures Maintenance procedures which should be performed every day include: cleaning the imaging guides and cleaning the Document Scanning Array. Cleaning the imaging guides The imaging guides should be cleaned daily, or between each roll of film, whichever comes first. IMPORTANT: Do not use any abrasive materials when cleaning the imaging guides. This includes abrasive cleansers, commercial solvents, paper towels, or coarse cloths. 1. Open the right-side access door. 2.
4. Remove dust from the imaging guides, using a soft bristle brush. 5. Remove fingerprints or smudges from the imaging guides, wiping both sides of each imaging guide with a clean, soft, dry, lint-free cloth slightly moistened with water or lens cleaner. Then, lightly wipe both sides of each imaging guide with a dry cloth or an antistatic wipe. 6. Remove the upper lamp housing assembly. 7. Remove dust from the upper lamp housing assembly, using a soft bristle brush. 8.
Cleaning the document scanning array NOTE: The Document Scanning Array is an optional accessory which is available only when using a Scanner 923. If your Scanner does not have a DSA, proceed to the next section. The Document Scanning Array (DSA) should be cleaned daily. 1. Turn the side panel switch off. 2. Open the front cover. 3. Locate the Document Scanning Array. Document Scanning Array Release Handle Release Handle 4. Push down and rotate the release handles outward to release the DSA assembly.
6. Rotate the DSA assembly away from you. The mounting brackets should be pointing straight down. 7. Set the DSA assembly down, using the mounting brackets for support. DSA Window Lens Mounting Bracket Transport Window 8. Wipe all exposed surfaces of the DSA assembly, including the DSA window, lens, and transport window. Use a clean, dry, lint-free cloth. 9. Lift the DSA assembly straight up from the transport area. 10. Rotate the DSA assembly toward you.
Weekly maintenance procedures Maintenance procedures which should be performed weekly include: vacuuming inside the Scanner, cleaning the feed and separator rollers, and cleaning the cabinet.
The lower roller housing assembly The sensors are located in the upper section of the lower roller assembly housing. 1. Open the top cover. 2. Open the right-side access door. Vertical Baffle Handle 3. Grasp the vertical baffle handle and pull down until the baffle plate stops and clicks into place. This unlocks the lower roller assembly. 4. Slide the lower roller assembly out of its housing and vacuum inside the housing.
The exposure lamp housings The upper and lower lamp housings should be cleaned. 1. Open the right-side access door. Upper Lamp Housing Lower Lamp Housing 2. Remove the lower lamp housing. 3. Vacuum the housing. 4. Replace the lower lamp housing. Repeat steps 4 through 8 for the upper lamp housing. 5. Close the right-side access door. The air filter The air filter should be cleaned. 1. Remove the air filter cover. 2. Lightly vacuum the outside of the air filter and the air filter cover. 3.
Cleaning the feed and separator rollers Clean the feed and separator rollers at least once a week to prevent ink, toner, and dust from collecting on the rollers and preventing documents from separating. 1. Grasp the front cover and swing it open to the right. Roller Cover Release Lever Feed Roller Separator Roller 2. Push the roller cover release lever toward the back of the machine. 3. Grasp and rotate the roller cover toward the back of the machine, exposing the feed and separator rollers. 4.
Cleaning the cabinet 8 - 10 Clean the exterior of the Scanner, the feed shelf, and the hopper area with a soft cloth. Remove any fingerprints, stains, or stubborn dirt with a cloth dampened with water or a mild cleaning agent.
Monthly maintenance procedures Maintenance procedures which should be performed monthly include: checking the air filter. Checking the air filter The air filter should be checked at least once a month and changed as needed. 1. Remove the air filter cover by pressing in on the top of the cover to release the catch. 2. Examine the filter for dust accumulation. If dust has accumulated, follow the instructions in the Replacement Procedures.
Replacement procedures Replacement procedures should be performed on an as needed basis. Components which need periodic replacement include: the air filter, the Document Scanning Array lamp, and the exposure lamps. Replacing the air filter The air filter should be replaced at least once a year; more often if needed. IMPORTANT: Never operate the Scanner without an air filter installed. The imaging apparatus will quickly become contaminated with dust and dirt, impairing image quality. 1.
Replacing the document scanning array lamp NOTE: The Document Scanning Array is an optional accessory which is available only when using a Scanner 923. If your Scanner does not have a DSA, proceed to the next section. The Document Scanning Array lamp should be replaced whenever a message appears in the Status Display which indicates that the lamp needs to be replaced. 1. Turn the side panel switch off. 2. Open the front cover. 3. Locate the Document Scanning Array.
5. Lift the DSA assembly straight up from the transport area. 6. Rotate the DSA assembly away from you. The mounting brackets should be pointing straight down toward the transport area. 7. Set the DSA assembly down, using the mounting brackets for support. DSA Window Lens Mounting Bracket Transport Window 8. Grasp the quarter-turn screws and turn each counterclockwise onequarter turn to loosen the DSA window panel. 9. Remove the DSA window panel by pulling it gently toward you.
12. Grasp the replacement lamp by both ends with the clear stripe pointing toward you. 13. Insert the lamp gently into the housing. 14. Rotate the lamp toward you until it snaps into place. The clear stripe should disappear just below the lower edge of the DSA assembly. 15. Replace the DSA window panel, turning the quarter-turn screws clockwise one-quarter turn to secure the panel. 16. Lift the DSA assembly straight up from the transport area. 17. Rotate the DSA assembly toward you.
Replacing the exposure lamps The exposure system consists of four (4) long-life flourescent lamps. There are two lamp housings; one upper and one lower. Each lamp housing contains two (2) lamps. Change the lamps every five-hundred (500) hours, when image quality appears to be degrading (and standard maintenance procedures do not improve the image quality), or when requested to do so via an operator message. Always replace both lamps in a housing at the same time, or exposures may appear inconsistent.
5. Carefully grasp the end of the lamp that is nearest the tab and lift it out of the lamp housing socket. Free the other end of the lamp and lift the it out of the lamp housing. Remove the second lamp in the same manner. Tab 6. Discard the used lamps. 7. IInstall each lamp using the following sequence of steps: • Face the clear, horizontal line of the new lamp toward the slot in the bottom of the lamp housing. • Insert one end of the lamp into the socket at the tab end of the lamp housing.
INDEX A Access doors, left-side, 1-3, 8-9 right-side, 1-3, 7-8, 7-9, 7-10, 8-2, 8-3, 8-7, 8-8, 8-16, 8-17 Accessories, 1-1 Accessory status (function code), 5-5 Action/confirmation tone (function code), 5-27 Adjusting the exit hopper side guides and end stop, 3-9 Adjusting the feed and separator roller gap, 3-4 Adjusting the feed shelf position, 3-7 Adjusting the feed shelf side guides, 3-8 Air filter, 8-1, 8-8, 8-11 cover, 8-8, 8-11, 8-12 Alarm, tone (function code), 5-8 volume (function code), 5-7 All doc
front, 8-4, 8-6, 8-9, 8-13 top, 1-3, 7-7, 7-8, 7-9, 7-10 D Daily maintenance procedures, 8-2 Date, 2-18 Decimal key, 1-8 Deflector, 3-1, 3-10 Disabling/enabling an option, 5-1 Display, contrast (function code), 5-8 language (function code), 5-9 leading zeros format, 2-6 status, 1-1, 1-5, 6-1 Document Controller (function codes), 5-3 Document, counts, non-resettable, 2-17 exit area, 7-3, 7-10 image level, 1-2, 1-8, 2-1, 2-16, 2-17, 2-20, 2-22, 4-1 control, 1-2, 2-16 level indicator, 1-5 level, 1-2, 1-8, 2-1
elapsed time (F17), 2-17 display language (F19), 3-1 scanner calibration (F37), 3-2 latched scanning flag on/off (F73), 2-18 momentary scanning flag (F74), 2-18 fixed field (F92), 2-3, 2-4 summary, 5-2 Function key, 1-8, 5-1 Functions, 1-1 transport-on, 1-1 Indexing schemes, 2-6 Indicators, 1-5 application mode, 2-1 batching, 2-17 document level, 1-5 Ink-jet printers, 1-2 Introduction, 1-1 J Jog key, 1-7, 7-4 G Gap, adjustment knob, 1-3, 3-5, 4-4 release lever, 1-3, 3-5, 4-4 Getting Started, 3-1 Groove (
Lever, gap release, 4-4 Line length, 2-18 Linked modes, 1-1, 2-1 Lower, imaging guide, 7-3, 7-6, 7-7, 8-1, 8-7, 8-16 cleaning, 8-2 lamp housing, 8-8, 8-16, 8-17 roller assembly, 7-3, 7-7, 8-7 clearing, 7-7 M Magnetic media, 2-18, 4-1 Main power switch, 1-4, 3-1, 3-2, 4-1, 6-1 Maintenance, 8-1 Measurement system (function code), 5-9 Media, 2-18, 4-1 magnetic, 4-1 optical disk, 4-1 Message display, 1-1 Meters, 2-17 Mode, 1-1, 2-1, 2-18, 4-1, 4-2 function codes, 5-2 linked, 1-1, 2-1 name, 1-5 number, 1-5 over
Programmable keys, 1-1, 1-7, 4-2 defaults, 1-7 Purge, frequency (function code), 5-15 Q Quarter-turn screws, 8-14, 8-15 R Rear view, 1-4 Reflector strips, 8-6 Release, handles (DSA), 8-4, 8-5, 8-13, 8-15 Replacement procedures, 8-12 Replacing, the air filter, 8-12 the document scanning array lamp, 8-13 the exposure lamps, 8-16 Required actions, 6-1 Reset level counts (function code), 5-7 Restore mode (function code), 5-4 Retrieval, 2-6, 2-18 Right arrow key, 1-6, 2-4, 2-5, 5-1 Right-side access door, 1-3,
Troubleshooting, 7-1 Turning on the Scanner, 3-1 Two level indexing, 2-6, 2-8 Two level offset indexing, 2-6, 2-10 U Unsuccessful calibration, 3-3 Up arrow key, 1-6, 2-4, 2-5, 5-1 Upper, imaging guide, 7-3, 7-6, 7-7, 8-1, 8-7, 8-16 cleaning, 8-2 lamp housing, 8-8, 8-16, 8-17 turn area, 7-3, 7-9 turn handle, 7-9 Users, 6-1 Using function codes, 5-1 V Vacuuming, 8-1, 8-6 inside the Scanner, 8-6 Vertical transport area, 7-3, 7-8 W Weekly maintenance procedures, 8-6 Workshelf, 1-1 Workstation, chair, 1-2 con
