Operator Manual S006555 S006555 Rev D i
Spectrum XF Operator Manual Contact Information On the Web: www.bbhscanners.com United States Böwe Bell + Howell Scanner Division 760 S. Wolf Road Wheeling, Illinois 60090 Corporate: 1-847-675-7600 Sales: 1-800-SCAN-494 Scanner Help Desk: 1-800-SCAN-495 TTY Line: 1-847-423-3032 Fax: 1-847-423-3047 Europe Asia The Böwe House The Sterling Centre, Eastern Road Bracknell, Berkshire RG12 2PW United Kingdom No. 2 Room, 601 Tower W3, Oriental Plaza No. 1 East Chang An Ave, Dong Cheng Dist.
Release Notes Release Notes Item Status Location in Manual Detail SharpShooterTM Logo Revised Throughout Replaced original logo with final design Corrected European office information Revised Contact Information Address and contact information revised.
Spectrum XF Operator Manual Item Added additional instruction Replaced Figure 6.30 Status Revised Revised Location in Manual Detail Cleaning the Transport Area Was: Place one of the transport path cleaning sheets in the ADF and lower the skimmer. Now: Place one of the transport path cleaning sheets in the ADF in landscape mode. Lower the skimmer. Figure 6.30: Removing the Lamps from the Housing Was: Figure showed lamp being held incorrectly for removing it from the housing.
Table of Contents Table of Contents Contact Information........................................................................................................... ii Release Notes...................................................................................................................iii Table of Contents.............................................................................................................. v List of Figures....................................................................
Spectrum XF Operator Manual CLEAR Key ............................................................................................. 20 STOP Key................................................................................................ 20 ARROW Keys.......................................................................................... 20 4.2.2 Control Panel LCD................................................................................... 20 SCANNER INITIALIZING .................................
Table of Contents 6 7 8 9 5.3.1 Scanning a Full Batch of Documents ...................................................... 59 5.3.2 Multifeed Document Handling ................................................................. 59 5.3.3 Document Skew ...................................................................................... 60 5.3.4 Clearing Document Jams ........................................................................ 61 Operator Maintenance.............................................
Spectrum XF Operator Manual List of Figures Figure 2.1: Removing the Plastic Packaging ................................................................... 6 Figure 2.2: Proper Hand-holds for Lifting the Scanner..................................................... 6 Figure 3.1: Spectrum XF Scanner.................................................................................... 9 Figure 3.2: Front View of Spectrum XF.......................................................................... 12 Figure 3.
List of Figures Figure 5.4: Color Drop: Custom 1 Menu ........................................................................ 54 Figure 5.5: Color Drop: Custom 1 ON Menu.................................................................. 54 Figure 5.6: R G B Settings for Custom Color ................................................................. 54 Figure 5.7: Image Options Menu.................................................................................... 55 Figure 5.8: Negative Image Menu.........
Spectrum XF Operator Manual Figure 6.40: Separator Roller Assembly ........................................................................ 89 Figure 6.41: Front Printer Menu – Refill ......................................................................... 91 Figure 6.42: New Cartridge Installed..............................................................................
List of Tables List of Tables Table 1: Spectrum XF Scanner Specifications............................................................... 11 Table 2: Recommended Host PC System Requirements .............................................. 11 Table 3: Scanner Status Messages ............................................................................... 21 Table 4: Imprinter Print Characteristics..........................................................................
Spectrum XF Operator Manual Compliances Canadian Department of Communications Compliance Statement This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus set out in the radio interference regulations of the Canadian Department of Communications.
Compliances communicate through a series of beeps to convey meaning (in addition to its visual display) allowing users with visual impairments to operate the scanner audibly. Product documentation has been extended to cover these features, and the electronic version of the Operator Manual has been evaluated for and by persons with visual impairments.
Spectrum XF Operator Manual Symbols You Should Know You will see three types of symbols in this manual: a Warning symbol; a Caution symbol; and a Note symbol. Each time a symbol appears in the manual, it is followed by important information that you should read and follow carefully. Below are examples of each of the three symbols: Warning This symbol identifies a hazard or procedure that could cause bodily injury or loss of life if performed incorrectly.
1 Introduction 1 Introduction T o p Sp e e d s + CCD Cameras + Onboard VRS = Performance without Compromise! With scanning speeds up to 140 PPM (8140D model), 120 PPM (8120D model) and 90 PPM (8090 S/D models), along with the new SharpShooterTM CCD camera design, ultrasonic multifeed detection with ‘ignore by size’ functionality and onboard VirtualReScanTM (VRS) technology, we’re sure you’ll agree that your new Spectrum XF scanner offers the best combination of features and performance you’ll find in a
Spectrum XF Operator Manual 1.1 How this Manual is Organized This manual is divided into the following eight major sections: • 1 Introduction The manual’s purpose and organizational layout is explained here. It outlines important safety guidelines that must be read before operating the scanner. • 2 Receipt and Operating Environment This section of the manual deals with the receipt of your scanner; what you should expect and look for, and what you should have received with it.
1 Introduction 1.2 Safety Guidelines Please read these safety guidelines before you operate or maintain the scanner. Any machine can be dangerous to you or to others if you do not know how to use it safely. Please follow the safety guidelines in this manual exactly. • • • • • • • Make sure all electrical outlets are properly grounded. Do not, under any circumstances, remove or obstruct the function of any safety feature.
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2 Receipt and Operating Environment 2 Receipt and Operating Environment This section addresses the receipt of your scanner; what you should expect and look for, and what you should have received with it. It explains what do if the scanner is damaged upon receipt, if something is missing and gives instructions on how to repack the scanner should it need to be returned. The physical installation of the scanner is also discussed in this section along with recommendations for the optimal operating environment.
Spectrum XF Operator Manual 3. Remove the plastic shipping bag and the packaging inserts from the top of the scanner. Figure 2.1: Removing the Plastic Packaging 4. Remove the scanner accessories from the cutouts in the packaging inserts. Warning The scanner is heavy and should always be moved by two people. Caution Do not lift the scanner by the ADF. Lift it from beneath each side of the scanner itself. 5.
2 Receipt and Operating Environment What You Should Have Received The following items are included in each shipment: • • • Spectrum XF scanner with ADF and exit tray Power cord Spectrum XF CD, which includes: ° Spectrum XF Operator Manual – English Version ⋅ • • ° Scanner product line brochures ° Spectrum XF All-In-One and Maintenance Kit inventory list and order form ° HiZOOM color utility Warranty card (please fill out and return to Böwe Bell + Howell) Kofax VirtualReScan (VRS) and Adrenaline In
Spectrum XF Operator Manual 2.2 Repacking of the Scanner Warning The scanner is heavy and should always be moved by two people. Caution Do not lift the scanner by the ADF. Lift it from beneath its sides. Note If you do not have the original carton the scanner came in, you can purchase one from Böwe Bell + Howell. Please refer to the Contact Information page in this manual for details. If for any reason you find you need to repack the scanner, carefully perform the following: 1.
3 Scanner Overview 3 Scanner Overview System specifications and guidelines for both the scanner and the host PC are provided in this section. How the scanner operates and the identification of its physical features is provided along with instructions on how to install the scanner. Note This manual assumes that you have a duplex scanner. Separate procedures are included for simplex scanners if necessary. Figure 3.
Spectrum XF Operator Manual uniform; differing in size and weight. The scanner minimizes prep work by handling both controlled and uncontrolled documents. The scanner adjusts itself to accommodate the size, volume, condition, and skew angle of each document scanned. The front of the scanner houses a control panel containing 13 keys and a diagnostic operator interface display (Control Panel LCD or LCD). An explanation of the control panel (i.e.
3 Scanner Overview Feeder Capacity Single feeder with 500-sheet mode, 100-sheet mode, and manual feed mode Environmental Requirements Temperature = 16° to 37°C (60° to 100°F) Relative Humidity = 20% to 80% (non-condensing) Table 1: Spectrum XF Scanner Specifications Recommended System Configuration – Host PC Note Contact your scanning application software vendor for the system requirements pertaining to their product.
Spectrum XF Operator Manual Figure 3.2: Front View of Spectrum XF ADF (Automatic Document Feeder or Feeder) The ADF is made of stainless steel and plastic and protrudes at a slight angle from the front of the scanner. Document(s) to be scanned are placed in the ADF.
3 Scanner Overview Side Document Exit Guides and a Document Stop Guide assist in stacking documents as they exit the scanner’s transport. The Side Document Exit Guides should be adjusted to accommodate document width, whereas the Document Stop Guide adjusted to accommodate document length. Scanner Transport Cover Release Handle The Scanner Transport Cover Release handle is located on the right side of the scanner. Its function is to open the scanner for access to the transport system.
Spectrum XF Operator Manual Figure 3.4: Rear View of Scanner Diagnostic Interface The diagnostic interface plug is located in the lower left corner on the back of the scanner. This is for authorized service personnel use only. EGSA SCSI-3 Interface The EGSA SCSI-3 Interface is located just above and to the left of the Diagnostic Interface. It is a SCSI-3 High Density 68 pin female connector that allows connectivity to exist between the scanner, the Kofax 650i SCSI Adapter Board and the host PC.
3 Scanner Overview Power Receptacle The power receptacle for your scanner is located just left of the vertical air vent located along the rear right side of the scanner. A power cord connects to this receptacle and to an external AC power source (NEMA-3 to IEC-320). Power Switch The power switch for the scanner is located between the right vertical air vent and the power receptacle. This is the main switch for applying power to and removing power from the scanner (0 is OFF, 1 is ON). 3.
Spectrum XF Operator Manual To connect the scanner to the host PC, follow the procedure below: 1. Connect the SCSI cable supplied with the scanner to the SCSI-3 high density 68 pin female connector located on the back of the scanner (EGSA SCSI-3 Interface discussed in 3.3). Secure the screws. Figure 3.6: Scanner to Host PC Connection 2. Load the VRS software on the host PC.
4 Operational Overview 4 Operational Overview Before you begin to scan documents, there are some functions of the scanner you should know. This section takes you through the steps of powering the scanner on and off, and familiarizes you with the scanner’s control panel (i.e. menus, commands, error messages, function keys etc.).
Spectrum XF Operator Manual Note You must power on your scanner and have the Home menu displayed before booting up the host PC. 6. Boot up the host PC. 7. Start the scanner application software on the host PC according to the manufacturer’s instructions. Power Off the Scanner To power off the scanner, simply press the power switch located on its rear panel to the OFF position or ‘0’. 4.2 Control Panel The Control Panel is the interface to the scanner system.
4 Operational Overview CLEANING MENU Key The CLEANING MENU key is located on the far left side of the control panel, directly under the MULTIFEED IGNORE key. The CLEANING MENU key allows you to conveniently access the scanner’s Cleaning menu. This menu gives the option to start the scanner transport so that cleaning sheets can be fed through the transport and skimmer assembly.
Spectrum XF Operator Manual + Key The + key (plus key) is used to increment or toggle between values displayed in a menu on the control panel’s LCD. The + key (plus key) is located directly to the right of the – key (minus key). This key is active when a ‘ ‘ symbol is viewable in the bottom right hand corner of the LCD. CLEAR Key The CLEAR key is located in the top right hand corner of the control panel. It allows the scanner to resume operation after action is taken to correct an error.
4 Operational Overview through the different menus used to setup scanner parameters, scanner attributes, and scanner component specifications and maintenance. The default state of the LCD is the Home menu which displays a status message of either READY or LOAD PAPER. It also displays the model number of the scanner and batch count information. The batch counter records the number of pages that are scanned successfully. It updates continuously while scanning is in progress.
Spectrum XF Operator Manual SCANNER INITIALIZING When you apply power to the scanner or request a reset through the application software, the scanner goes through a power up sequence and a series of diagnostic routines. If a scanner component fails, an error is displayed. Note Errors displayed during initialization should be reported immediately to a Böwe Bell + Howell service representative. Please refer to the Contact Information page in this manual for further details.
4 Operational Overview LOAD PAPER (Home Menu) A status of LOAD PAPER is the message displayed on the LCD after initialization is complete, the scanner is in ADF Mode and there are no documents in the ADF. This too is often referred to as the Home menu since the same batch count and scanner model information is displayed as when the READY status message is displayed. SCANNING The scanner executes commands received from the host PC. There is no message display for most commands; as they execute too quickly.
Spectrum XF Operator Manual Note Instructions for the following scanner configuration features contained within the Spectrum Setup menu are documented beginning at the System Setup menu versus the Home menu. 4.3.1 Setting the Cleaning Reminder Your scanner has a cleaning reminder feature that displays a warning message prompting you to clean the scanner each time the scanner reaches a specified page interval. The scanner is defaulted to give a Cleaning Reminder every 10,000 pages.
4 Operational Overview 2. From the Beep Volume menu, press the + key or the – key to increase or decrease the current beep volume setting by selecting OFF, LOW or HIGH. 3. Press the CLEAR key to return to the Home menu. 4.3.3 Setting the System Language To set the language that the scanner will use, follow the directions below: 1. From the System Setup menu, press the F3 key [NEXT] until the Language menu is displayed. Language: English NEXT Figure 4.9: Language Menu 2.
Spectrum XF Operator Manual 4.3.5 Setting the ADF Operation Mode There are two settings the user can select which define how the ADF will operate during scanning: Normal and Quick Restart. The scanner defaults to the Normal mode or setting, which is most commonly used. It allows for normal or typical operation of the scanner with small, average and large batches of documents being scanned.
4 Operational Overview (Click Cancel) (Click OK) To set the ADF Operation mode, perform the following: 1. From the System Setup menu, press the F3 key [NEXT] until you reach the ADF menu. ADF: Normal Figure 4.11: ADF Operation Menu 2. The scanner defaults to the Normal setting. If the Quick Restart operation mode is preferred, press the F3 key [NEXT]. ADF: Quick Restart Figure 4.12: Quick Restart Operation Menu 3. Press CLEAR key to return to the Home menu.
Spectrum XF Operator Manual is available. Many customers take advantage of this feature in order to preserve the scanner’s original settings. Regardless of how the Menu Access feature is set, the Menu Access Code must be entered before the Menu Access menu becomes visible. This ensures that only authorized users can turn the Menu Access feature on and off. To set the Menu Access, follow the directions below: 1.
4 Operational Overview To change the Menu Access code, follow the procedure below: 1. Press the CLEAR key to return to the Home menu. 2. Enter the current Access Code. 3. Press the RIGHT ARROW key to display the System Setup menu. 4. Press the F3 key [NEXT] to display the Change Menu Access Code menu. 5. From the Change Menu Access Code menu, press the F1 key [START]. Change menu access code START NEXT Figure 4.14: Change Menu Access Code Menu 6.
Spectrum XF Operator Manual Note When the Document Feed Guides are not set to the correct width, you may notice a slight skewing of the documents. If small and large documents are included in the same stack, the smaller documents will not be controlled on both sides by the Document Feed Guides. This could cause the smaller documents to enter the scanner skewed.
4 Operational Overview Figure 4.19: Removing the ADF Extension Tray 2. Push up with your fingers while pulling the ADF Extension Tray away from its mounting brackets with your thumbs. 3. Pull the ADF Extension Tray toward you so that it slides fully out of its mounting rails. 4. Turn it over and slide the mounting holes over the mounting brackets to attach it to the ADF. Figure 4.20: Attaching the ADF Extension Tray Figure 4.
Spectrum XF Operator Manual 4.3.10 Document Stacking in the Exit Tray . As documents leave the scanner, they are placed face down in the Exit Tray in the order they were originally fed into the scanner. Do not reposition documents in the Exit Tray. This might cause mishandling of the return order. The Exit Tray may be placed in various positions for various sizes and types of documents.
4 Operational Overview 3. If you are going to scan very short documents such as checks, slide the Document Stop Guide in toward the transport exit. Figure 4.24: Adjusting for Short Documents 4. If you are going to scan any documents longer than 11” (279 mm), slide the Stop Guide out to accommodate them. Figure 4.
Spectrum XF Operator Manual 4.4 Optional Imprinter Note If your scanner does not have an imprinter, proceed to 5 Normal Operating Routine in this manual. Imprinting documents assists your process by creating an audit trail of the document scanned. The option of a factory-installed Imprinter includes a circuit board that controls an ink-jet print head.
4 Operational Overview Print Resolution Horizontal: 96 dpi Vertical: Variable based upon scanning resolution Ink Jet Print Cartridges The imprinter uses the Hewlett Packard “ThinkJet”, “Quiet Jet/Quiet Jet Plus” print cartridge, HP 51604A. The box containing the print cartridge has a date stamped on it. For best results, install the print cartridge by that date. Each cartridge prints approximately 250,000 standard characters. Scanner Throughput The imprinter has no effect on scanner throughput.
Spectrum XF Operator Manual Note If you do not see the above menu, you may not have the imprinter feature. If you are certain that you should, this may be a problem with the Imprinter itself. Please refer to the Contact Information page in this manual for information on how to receive support assistance. 2. The default setting for the imprinter is OFF.
4 Operational Overview 5. The following menu will appear showing the current base imprint string: Figure 4.29: Base Imprint String Example 6. To set or change the Base Imprint String, press the F1 key [BASE]. 7. Using the + and – keys, scroll through the letters, numbers and other characters that are available. When you find what you want, use the RIGHT ARROW key to automatically select the alpha numeric character while moving the cursor to the next position.
Spectrum XF Operator Manual 4.4.3 Setting the Imprint Font Attributes Note The imprinter must be off to change the font settings. To set the font attributes for the Imprinter, follow the procedure below: 1. Press the UP ARROW key so the Set Text to be Printed menu is displayed. 2. From the Set Text to be Printed menu, press the F2 key [FONT] to set the font attributes. Set text to be printed STRING FONT* DELAY Figure 4.30: Set Text to be Imprinted Menu 3. Press the F1 key [SIZE]. 4.
4 Operational Overview To set the Imprint Delay, perform the following: 1. From the Set Font Attributes menu, press the F3 key [DELAY]. Press the + key or the – key to set the delay distance from the leading edge of the document that the imprint string will begin printing at; 2. Press the CLEAR key to return to the Home menu. You have now completed setting the Alphanumeric Imprint String. 4.4.5 Positioning the Imprinter The imprinter resides along the top inside of the scanner’s transport cover.
Spectrum XF Operator Manual There is also a fifth location the Imprinter can be moved to, which is called the SERVICE position. It is to the far, outside left, beyond the four endorsing locations. The SERVICE position is to be used only for servicing the imprinter. Caution Do not close the scanner transport cover with the Imprinter in the SERVICE position. The Imprinter may interfere with the side access panel.
4 Operational Overview 8. Using the green imprinter handle, move the imprinter mechanism in the position that you would like to endorse the documents (one of four Endorsing Locations - see 4.4.5 Positioning the Imprinter). 9. Close the scanner transport cover. 10. Power ON the scanner. 11. Boot up the host PC. Caution Always remove the ink cartridge and store it in the container provided when not in use.
Spectrum XF Operator Manual 6. Press the F1 key [OK]. The document will feed into the scanner and a black rectangle will be printed on the document. This primes all nozzles on the imprint head. Print on next page fed? OK* CANCEL Figure 4.36: Cleaning the Imprint Head Menu 4.4.8 Testing the Imprint String You are now ready to test the imprint string that you have just programmed.
4 Operational Overview To disable the imprinter, remove the ink cartridge while in the SERVICE position and slide the imprinter to one of the four endorsing locations (see section 4.4.5 Positioning the Imprinter) before closing the scanner transport cover. Caution Always remove the ink cartridge and slide the imprinter to one of the four endorsing locations (subtle stops) when not in use.
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5 Normal Operating Routine 5 Normal Operating Routine Normal scanner operation includes the following: • • • Initializing the scanner; Setting various scanner parameters; and Scanning documents. 5.1 Initializing the Scanner When you apply power to the scanner, it goes through a short initialization sequence, as described in section 4.2.2 Control Panel LCD, Scanner Initializing. When the scanner has finished initializing, the LCD displays the Home menu. 5.
Spectrum XF Operator Manual Determining Width, Length and Thickness The scanner can scan documents that fall within the specifications in Table 5: Mode ADF Manual Width Min Max 2.6” 11.7” 66 mm 297 mm 2.6” 11.7” 66 mm 297 mm Length Min Max 2.6” 40” 66 mm 1016 mm 4.0” 40” 102 mm 1016 mm Thickness Min Max .0018” .008” .05 mm 0.2 mm .0018” .0200” .05 mm 0.5 mm Table 5: Acceptable Document Specifications for Scanning Remove documents from the stack that fall outside these ranges prior to scanning.
5 Normal Operating Routine Batch Size: Full Figure 5.1: Batch Size Menu To set the batch size, follow the steps below: 1. From the Home menu, press the RIGHT ARROW key once to display the Batch Size menu. 2. From the Batch Size menu, press either the + key or the – key to change the batch size (when Full is selected, the ADF elevator table will move to the full-down position.
Spectrum XF Operator Manual To scan in ADF mode, follow the procedure below: 1. From the Home menu, press the RIGHT ARROW key until the Select Feeder Mode menu is displayed. 2. From the Select Feeder Mode menu, press the F1 key [ADF]. 3. Press the CLEAR key to return to the Home menu. 4. Lower the auto/manual feed lever to the left of the ADF to the ‘A’ position. 5. Lift the skimmer assembly. 6. Place a batch of documents in the ADF. 7.
5 Normal Operating Routine Assisted Manual Feed Mode For scanning individual documents, Assisted Manual mode can also be used. This is considered a manual mode of feeding documents into the scanner, however, in this mode, the skimmer rollers rotate, drawing the document into the scanner. The operator does not need to push or feed the document as far into the scanner’s transport as they would in regular Manual mode. The skimmer ‘assists’ the operator in feeding the document into the scanner.
Spectrum XF Operator Manual 2. From the Select Feeder Mode menu, determine whether or not the scanner is already in Manual mode. If it is, press the F1 key [ADF]. 3. Then, press the F3 key [TEST], displaying the Test ADF menu. 4. If the scanner is not in Manual mode, but is in ADF mode, press the F3 key [TEST], displaying the Test ADF menu. 5. From the Test ADF menu, press the F1 key [START].
5 Normal Operating Routine 5.2.5 Setting Multifeed Detection Parameters The Multifeed Detector uses ultrasonic technology to sense air gaps between documents. Regardless of the document’s thickness or size, the Multifeed Detector can sense whether or not more than one document has been fed into the transport simultaneously. Note You are able to set multifeed detection parameters in ADF mode, but this function is turned off in Manual and Assisted Manual mode.
Spectrum XF Operator Manual 4. Press the CLEAR key to return to the Home menu. 5.2.6 Setting the Advanced Color Drop Feature Note The Advanced Color Drop feature can be used in bitonal or color modes, but the feature is only available on Spectrum XF color scanners. When scanning in bitonal or color, you can remove all instances of up to six colors (3 per front camera and 3 per back camera) in a scanned image through the use of the Advanced Color Drop feature.
5 Normal Operating Routine Assuming the Advanced Color Drop menu is available via the scanner’s OI, perform the following to define custom colors to be dropped from your scanned images: Note For best results, make sure the scanner is fully warmed up and the cameras recently calibrated before measuring R G B values for Advanced Color Drop. More frequent camera calibration may be required when using Advanced Color Drop than with normal scanning.
Spectrum XF Operator Manual 1. Making sure the scanner is fully warmed up, the cameras have been recently calibrated, and the Brightness and Contrast settings in the VRS Clarity tab are set to 50, scan the document in color. 2. From the host PCs desktop, double click on the HiZOOM utility to launch it. 3. Move the host PC’s pointer over the scanned image, specifically the color to be dropped and make note of the individual R G B values that HiZOOM reports for that color (e.g. “105, 198, 67”). 4.
5 Normal Operating Routine FRONT/BACK menu. Select FRONT or BACK; the Color Drop: Custom Color 1 menu is then displayed. 13. R G B values for Custom Color 1 are already set, so use the + key or the – key to get from the Custom Color 1 menu to the Custom Color 2 menu. Repeat steps 6 through 9 to set the R G B values. Repeat the steps for entering the R G B values for the BACK camera depending on whether or not you’re scanning in simplex or duplex mode and if the color appears on both sides of the document.
Spectrum XF Operator Manual Figure 5.8: Negative Image Menu 3. Press the F1 key [FRONT] to select the front camera. 4. Press either the + key [ON]. 5. Press the UP ARROW key to return to the previous menu. If a back, negative image is necessary, press the F2 key [BACK] to select the back camera and then press either the + key to select ON. 6. Press the CLEAR key to return to the Home menu. 5.2.8 Setting Camera Gamma Adjusting the camera gamma allows operators to lighten the dark areas in an image.
5 Normal Operating Routine To adjust the camera gamma setting, perform the following: 1. From the Home menu, press the RIGHT ARROW key until the Image Options menu is displayed. 2. Press the F3 key [NEXT] until the Color Gamma menu is displayed. Color Gamma: NEXT Figure 5.9: Color Gamma Menu 3. Press the + key to increase the camera gamma setting from 1.0 (use the – key to incrementally decrease the level back to 1.0). 4. Press the CLEAR key to return to the Home menu. 5.2.
Spectrum XF Operator Manual 5.2.10 Setting the Doc Prep Level Doc Prep allows the user to slow down the scanner’s throughput in the event the documents to be scanned are of the uncontrolled variety, are not in an orderly stack or may be of a fragile nature. Slowing down throughput helps to avoid stream feeding problems and jamming of fragile documents, which can occasionally occur at the maximum throughput rate. Note The Doc Prep feature is only available with the 8140 model.
5 Normal Operating Routine 5.3.1 Scanning a Full Batch of Documents Now that you have set up scanner parameters and made any necessary adjustments, you are ready to scan a full batch of documents. Note Follow the guidelines for setting document feed guides and exit tray guides before you begin scanning. Take the following steps to scan a full batch of documents: 1. Lift the skimmer assembly. 2. Place an orderly stack of documents in the ADF. 3. Lower the skimmer assembly. 4.
Spectrum XF Operator Manual into the exit tray. At this point the following menu is displayed on the scanner’s OI and one of two actions can be taken: Multifeed - To resume Press CLEAR or MF Ignore Figure 5.13: Multifeed Clear or Ignore • Resolve whatever caused the multifeed to occur (e.g. a Post-It or label of some kind stuck to a document) and place the multifeed document(s) back in the ADF. Press the CLEAR key to resume scanning.
5 Normal Operating Routine 5.3.4 Clearing Document Jams Follow the directions below to clear a document jam in the scanner: 1. If a jam occurs, the scanner should stop automatically. If the scanner does not stop, press the STOP key on the scanner control panel or the application software. 2. Open the scanner transport cover. Figure 5.14: Opening the Scanner Transport Cover 3.
Spectrum XF Operator Manual Note If you cannot clear the jam, contact your service representative. Please refer to the Contact Information page in this manual for more details. 5. Close the scanner transport cover. 6. Place the documents that didn’t scan back into the ADF and resume scanning. 7. Press the CLEAR key to clear the scanner error and clear any application error. ..
6 Operator Maintenance 6 Operator Maintenance This section covers the maintenance of your scanner: how to order parts kits specific to XF; information the scanner provides for assisting in its maintenance; and required, general maintenance procedures. 6.1 Ordering XF All-In-One Consumables and Maintenance Kits Note Spectrum XF scanners have All-in-One Consumable and Universal Maintenance Kits that are specific to the XF model series.
Spectrum XF Operator Manual Scanned: NEXT Figure 6.2: Total Pages Scanned Counter 3. Press the F3 key [NEXT] to view the total hours the scanner has been on. Hours On: NEXT Figure 6.3: Total Hours On Counter 4. Press the F3 key [NEXT] to view total pages fed. Pages Fed: NEXT Figure 6.4: Total Pages Fed Counter 5. Press the F3 key [NEXT] to view front lamp hours used. Front lamp hours: NEXT Figure 6.5: Front Lamp Hours Counter 6. Press the F3 key [NEXT] to view back lamp hours used.
6 Operator Maintenance 3. Press the F3 key [NEXT] to view the scanner firmware revision number. 4. Press the F3 key [NEXT] to view the feeder revision number. 5. Press the F3 key [NEXT] to view the front IJPM (imprinter) revision number (where applicable). 6. Press the F3 key [NEXT] to view the back IJPM (imprinter) revision number (where applicable). 7. Press the F3 key [NEXT] to view the page entry sensor revision number. 8. Press the F3 key [NEXT] to view the page exit sensor revision number. 9.
Spectrum XF Operator Manual Activity Clean skimmer rollers (ADF) # Hours of Operation Once per day, or as needed Clean separator rollers (ADF) Clean transport Once per week, or as needed Once per week, or as needed Clean page sensors Once per week, or as needed Clean feeder sensor Clean lamps Once per week, or as needed Once per month, or as needed Replace lamps Every 5,000 hours Camera calibration Every 500 hours Symptoms Skewed documents Multifeeds Feeder jams Multifeeds Page frame errors Tra
6 Operator Maintenance Figure 6.8: Glass Flat Image Dust or smudges on the glass flat can cause vertical streaks or make the image fuzzy; therefore, the glass flat should be cleaned daily. Depending on use, it may be necessary to clean the glass flat more frequently. Note When the scanner transport cover is open, a safety interlock removes power from the transport motor before any hazardous parts are accessible. To clean only the front side of the glass flat, perform the following: 1.
Spectrum XF Operator Manual Figure 6.9: Preparing to Remove the Glass Flat 3. Push down on the right side of the glass flat and slide it to the right until you see the edge of the glass flat on the left side. The glass flat will slightly lift away from the metal tray for you to grasp. Figure 6.10: Lifting the Glass Flat Out 4. Holding the left side, gently pull the glass flat towards the left, taking care not to twist or leverage the tip where it still touches the scanner. 5.
6 Operator Maintenance 2. Using the Optic Cleaning Pad, carefully clean the front and back surfaces of the glass. Inspect the glass flat after cleaning to ensure all dust and residue has been removed. Note Glass flats that are brand new should also be cleaned on both sides before installation. 3. Place the cleaned glass flat back into the scanner (refer to section 6.4.1.2 Replacing the Glass Flat). 6.4.1.
Spectrum XF Operator Manual Figure 6.11: Glass Cover To clean the glass cover, perform the following: 1. Power off the scanner. 2. Lift the scanner transport cover as high as it will rise. 3. Open the scanner’s side access panel. Figure 6.12: Opening the Side Access Panel Warning The lamp assembly may be hot! After the scanner has been powered off, make sure to let it sit for five to ten minutes to ensure the lamps have cooled down. 4.
6 Operator Maintenance Figure 6.13: Removing the Lamp Assembly 5. Insert the Tech Wipe into the scanner where the lamp assembly usually resides. Figure 6.14: Inserting the Tech Wipe Note Tech Wipes are part of the Spectrum XF All-In-One Maintenance Kit. Refer to 6.5 Ordering XF All-In-One Consumables and Maintenance Kits in this manual for information on whom and where they can be purchased from. Tech Wipes can also be purchased independent of the Spectrum XF All-In-One Maintenance Kit. 6.
Spectrum XF Operator Manual Note For the purpose of this procedure Figure 6.15 was taken from the back of the scanner with the back scanner cover removed in order to better illustrate how the glass cover should be cleaned using the Tech Wipe. This is for illustration purposes only! The proper cleaning procedure for the glass cover does not include removing the back scanner cover. Figure 6.15: Wiping the Length of the Glass Cover 7. Remove the Tech Wipe from the scanner. 8.
6 Operator Maintenance Note With duplex scanners, make sure to clean the back camera’s glass cover (6.4.3 Cleaning the Back Camera Glass Cover) before calibrating the back camera, to ensure the best possible calibration results. Note For best results, the scanner should be warmed up for at least 40 minutes before running camera calibration. Camera calibration requires that you feed two clean calibration control sheets from the Camera Calibration Kit in landscape operation.
Spectrum XF Operator Manual during the warm-up period, the scanner will continue to prompt for recalibration until a successful calibration is performed after 40 minutes. 6. The control panel LCD prompts the operator to feed the control sheets. Feed white pages CANCEL Figure 6.18: Feed Control Sheets Menu 7. In Manual Feed mode, simultaneously feed a stack of two, clean control sheets in landscape orientation.
6 Operator Maintenance 12. Press the CLEAR key to return to the Home menu, reset the initial scanner feed mode (refer to section 5.2.3 Document Feed Modes for instructions), and resume scanning. 13. In the event of an error during calibration, the menu being displayed on the control panel indicates which camera failed along with a numeric error code. Make sure the control sheets are clean and perform the calibration again.
Spectrum XF Operator Manual To clean the skimmer rollers, follow the procedure below: 1. Remove all documents from the ADF and exit tray. 2. Press the CLEAR key to return to the Home menu. 3. Press the CLEANING MENU key on the control panel. 4. Press the F1 key [START] to start the transport. 5. Using the rubber tire cleaner, spray the center leading edge of one skimmer cleaning sheet. 6.
6 Operator Maintenance 12. Press the STOP key, and then the CLEAR key. 13. Discard the used skimmer cleaning sheet. 14. Clean the separator roller (see 6.4.13 Cleaning the Separator Roller). 6.4.6 Cleaning the Transport Area As the transport assembly components become dirty, they may feed documents erratically or skew the documents as they enter the scanner. To prevent erratic feeding, clean the transport section about once a week, or as needed. The clean the transport area, perform the following: 1.
Spectrum XF Operator Manual 2. Power off the scanner. 3. Remove any documents in the exit tray. 4. Open the scanner transport cover, lifting it as high as it will rise. Caution Do not touch page sensors with cotton swabs (or anything else) when cleaning the scanner. Use the transport cleaner only. Note Do not turn the sensor and transport cleaner can upside down or tip it sideways more than 40 degrees while using.
6 Operator Maintenance Figure 6.26: Page Entry Receiver Sensors Figure 6.27: Page Exit Receiver Sensors 6. Close the scanner transport cover. 7. Power on the scanner. 8. Boot up the host PC. 6.4.8 Cleaning the ADF Sensor The ADF sensor detects paper in the ADF. Dust and small particles of paper may build up on the sensor, causing the ADF not to lower after the last page is fed. Cleaning the ADF sensor once per week (or as needed) will reduce this problem.
Spectrum XF Operator Manual Figure 6.28: The ADF Sensor 6.4.9 Cleaning and Replacing the Lamps Note When the side access panel is opened, a safety interlock removes power from the transport motor. Warning The lamps may be very HOT. Use precaution when changing the bulbs. The scanner lamps should be cleaned monthly (or as needed), and periodically may need to be replaced.
6 Operator Maintenance Note With duplex scanners, both the front and back lamps should be replaced at the same time for the best reliability and image quality. Cleaning the Lamps To clean the lamps, follow the procedure below: 1. Shut down the host PC. 2. Power off the scanner. 3. Open the scanner transport cover. 4. Open the side access panel of the scanner by pulling it away from the scanner, to the left, as you would open the cover of a book.
Spectrum XF Operator Manual are a common source of these conditions. Replace lamps in pairs if necessary. 11. Close the side access panel. 12. Close the scanner transport cover. 13. Power up the scanner. 14. Boot up the host PC. Replacing the Lamps To replace the lamps, follow the procedure below: 1. Shut down the host PC. 2. Power off the scanner. 3. Open the scanner transport cover. 4. Open the side access panel of the scanner by pulling it away from the scanner, to the left.
6 Operator Maintenance Lamp Replacement FRONT BACK Figure 6.31: Lamp Replacement Menu 14. If you replaced the front lamps only or both the front-page and back-page lamps, press the F1 key [FRONT]. If you only replaced the back-page lamps, skip ahead to step 17 of this procedure. 15. Press the F1 key [YES]. A “Calibrate Front Camera” message will be displayed for several seconds, followed by the “Front Lamps Reset” confirmation message. 16. Press the F1 key [CONTINUE]. 17.
Spectrum XF Operator Manual Removing the Skimmer Assembly To remove the skimmer assembly, take the following steps: 1. Shut down the host PC. 2. Power off the scanner. 3. Raise the auto/manual feed lever located to the left of the ADF to the ‘M’ position. 4. Open the scanner transport cover. Optional: Raise the skimmer flag retention lever and remove the skimmer flag. 5. Using your left hand, pull the spring-loaded, green lever toward the left. Secure it behind the lock pin. 6.
6 Operator Maintenance 2. Power off the scanner. 3. Open the scanner transport cover. 4. Raise the auto/manual feed lever located to the left of the ADF to the ‘M’ position. 5. Using your left hand, pull the spring-loaded, green lever toward the left. Secure it behind the lock pin. 6. Insert the skimmer assembly into position, placing the right side in first. 7. Slowly release the spring-loaded, green lever back to its original position so that it secures the skimmer assembly. 8.
Spectrum XF Operator Manual Note The procedure for replacing the front and rear skimmer assembly rollers is the same. To replace the skimmer rollers, perform the following: 1. Remove the skimmer assembly (refer to section 6.4.10 Removing and Replacing the Skimmer Assembly for instructions). 2. To remove the top cover of the skimmer assembly, squeeze the tabs located on top of the assembly together and pull the cover off the assembly. Figure 6.35: Removing the Skimmer Assembly’s Cover 3.
6 Operator Maintenance Figure 6.37: Removing the Roller 5. Place the new roller on the roller shaft so that the larger opening faces the gear. 6. Place the roller assemblies back in to the lower housing. 7. Snap the top housing cover back onto the lower housing. Figure 6.38: Replacing the Skimmer Assembly Cover 8. Replace the skimmer assembly in the scanner (refer to section 6.4.10 Removing and Replacing the Skimmer Assembly for instructions). 6.4.
Spectrum XF Operator Manual Authorized Spare Parts Resellers (ASPRs) and at www.bbhscanners.com. For a complete listing of ASPs and ASPRs, please visit our website at www.bbhscanners.com. To remove and replace the separator roller sleeve assembly, take the following steps: 1. Shut down the host PC. 2. Power off the scanner. 3. Open the scanner transport cover. 4. Remove the skimmer assembly (refer to section 6.4.10 Removing and Replacing the Skimmer Assembly for instructions). 5.
6 Operator Maintenance Figure 6.40: Separator Roller Assembly 10. Slide the new separator roller sleeve onto brake assembly. The brake assembly is keyed to allow the separator roller sleeve to slide on in only one position. 11. Put the new spacers on each end of the separator roller assembly. 12. Slide the new retaining o-rings onto each end of the separator roller assembly. 13. Lower the auto/manual feed lever located to the left of the ADF to the ‘A’ position. 14. Open the separator roller access door.
Spectrum XF Operator Manual Note Different types of documents and their condition may require more frequent cleanings to avoid intermittent multifeeds. Take the following steps to clean the separator roller: 1. Remove the separator roller (refer to section 6.4.12 Replacing the Separator Roller Sleeve Assembly, following steps 1 through 9). 2. Clean the separator roller sleeve using a dust free cloth dampened in fresh water. Scrub the roller, wiping from side to side with a clean section of the wet cloth.
6 Operator Maintenance 6.5.2 Replacing the Print Cartridge To replace the print cartridge, follow the procedure below: 1. Remove the empty print cartridge (refer to section 6.5.1 Removing the Print Cartridge). Caution Do not touch the foil on the bottom of the new print cartridge with your fingers. 2. Remove the new print cartridge from the box and inner container. 3. Slide the new cartridge into the imprinter (refer to section 4.4.6 Inserting the Print Cartridge). 4.
Spectrum XF Operator Manual 6.5.3 Storing the Print Cartridge To get optimal use out of your imprinter, the print cartridge should be removed from the imprinter and stored if it has not been used for more than one hour. A plastic storage container has been provided for this purpose. Caution Make sure that the storage container lid is secure during storage. Store the container and cartridge at room temperature. Storing below room temperature can increase the likelihood of leakage.
7 Troubleshooting 7 Troubleshooting This section contains troubleshooting information regarding scanner components. Refer to the following table for troubleshooting procedures.
Spectrum XF Operator Manual 7.1 Error Messages Scanner Status Error Condition Cover is open Message Displayed Explanation/Remedy “Close cover” The scanner transport cover or side access panel is open. Scanner error “Waiting for host” The user has cleared a scanner error from the OI, but the host interface has not yet handled this error. Scan again to clear the error message. Software reset “Resetting…” The host interface has reset the scanner.
7 Troubleshooting Error Condition Interface Slot Error Message Displayed “Bad/missing EGSA board” Interface Not Responding Error “EGSA board init failed” Feeder Error “Bad/missing feeder” Stepper Board “Stepper Bd Config Error” Table 9: Scanner Configuration Errors Explanation/Remedy The power up self test reports that the EGSA board is missing from interface slot. Please call Technical Support at 1-800-SCAN-495.
Spectrum XF Operator Manual Error Condition Back Lamps Error Message Displayed “Check back lamps ” Front Lamp Replacement Error “Replace front lamps” Back Lamp Replacement Error “Replace back lamps” Front Camera Calibration Error “Calibrate front camera ” Back Camera Calibration Error “Calibrate back camera ” Explanation/Remedy The back lamp sensor indicates that one or both back lamps are off. Check and replace lamps if necessary (6.4.9).
7 Troubleshooting Error Condition Multifeed Error Message Displayed (Notify) “Multifeed” (Stop) Line 1: “Multifeed – To resume” Line 2: “Press CLEAR or MF Ignore” “Bad page entry sensor” Explanation/Remedy Multiple pages entered the transport (refer to section 5.3.2 Multifeed Document Handling). Error Condition Stop Key Error Message Displayed “Scanner Stopped” Cover Open Error “Cover Open” Explanation/Remedy User pressed the STOP key on the front panel. Side access panel is open.
Spectrum XF Operator Manual Imprinter Error Condition Front Printer’s Ink Low Error Message Displayed “Front Printer – ink low” Back Printer’s Ink Low Error “Back Printer – ink low” Front Print Head Error “Bad front print head” Back Print Head Error “Bad back print head” Explanation/Remedy The number of dots printed since front ink cartridge was installed has exceeded the manufacturer’s recommendations. Replace the print cartridge (6.5.2).
7 Troubleshooting Error Condition Software Debugging Trap EGSA Communication Error Message Displayed “File xxxxx.c LINE yyy” “EGSA serial comm error” Explanation/Remedy Machine control software has executed an unexpected line of code. Try rebooting the scanner and software. If that doesn’t work, report displayed file name and line number to Technical Support at 1-800-SCAN495. Serial communication error occurred between the scanner controller and EGSA. Press the CLEAR key and continue scanning.
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8 Glossary 8 Glossary ADF (Automatic Document Feed) mode - The manner in which documents are moved from the Automatic Document Feeder into the scanner’s transport. In the ADF mode, batches of documents are automatically fed into the transport (see Feed Mode). ADF – The component of the scanner where a document or batches of documents are placed prior to scanning.
Spectrum XF Operator Manual Controlled documents – Controlled documents is the name used to refer to a batch of documents which require scanning that are uniform in size and don’t require a lot of prep work, such as sorting and removing of staples. Cork pad – New to the XF, but compatible with all Spectrum scanners (ADF in its entirety), the Cork Pad is a small piece of cork recessed onto the ADF’s elevator table, just behind the ADF sensor. It assists with the prevention of multifeeds.
8 Glossary Imprinter – A scanner option that allows for front page pre-scan imprinting of a string of alphanumeric characters on documents (imprint string) as they pass through the scanner transport. Initialization – A series of diagnostic routines performed by the scanner immediately after powering it on. Interlock - A safety device (safety interlock) that, when the side access panel is opened, removes power from the transport circuitry before any hazardous parts are accessible.
Spectrum XF Operator Manual Power cord - The cord that connects the scanner to AC power. Power cord receptacle - The connector at the rear of the scanner into which the power cord is inserted. The other end of the power cord is plugged into the wall outlet, or other source of AC power. Power cycle – Power cycle is a term used when a scanner needs to be powered off and then powered back on. Power down or Power off - Turning off the scanner.
8 Glossary Separation roller – The separator roller is the lower feeder roller. It holds back all but the top page in the stack of documents to be scanned. This roller allows the skimmer module to feed a single document at a time into the transport. SharpShooterTM – Trademark name referring to the new, tri-linear CCD camera design used by XF. Side access panel - The door panel located on the left side of the scanner.
Spectrum XF Operator Manual VRS automatically checks and adjusts for alignment (skew), brightness, contrast, and image clarity.
9 Index 9 Index A AC Power Connection · 19 ADF Cork Pad · 16, 121 Sensor · 94 Troubleshooting · 111 ADF Extension Tray · 37 Location · 37 ADF Jams · 111 ADF Mode · 58 Advanced Color Drop · 65 HiZOOM · 8, 64 VRS · 64 ASPRs · 41, 75 ASPs · 41, 75 Assisted Manual Feed Model · 59 Audit Trails · 41 B Base Imprint String · 44 Available Characters · 45 Enable/Disable · 46 Batch Counter · 26 Batch Size · 56 Beep Volume · 31 C Camera Calibration Error Messages · 114, 118 Lamp Replacement · 98 Times · 87 Cameras B
Spectrum XF Operator Manual Preventing Jams and Multifeeds · 56 Scanning · 69 Scanning · 69 Scanning Documents · 69 Sizes · 12, 56 Skew · 71, 111 Skewing · 36, 71, 91 Smaller than the Minimum Width and Length · 56 Stacking in the Exit Tray · 39 Thickness and Weight · 12, 56 Throughput · 68 Throughput Rates · 12 Trailing Edge · 91 Uncontrolled · 11 Dust Buildup · 71 E EGSA Error Messages · 88, 111 EGSA SCSI-3 Interface · 18, 20 Endorsing Locations · 48 Error Messages · 88, 112 Exit Guides · 39 Exit Tray ·
9 Index Print Cartridge - Storing · 108 Print Cartridge Removal · 106, 107 Print Cartridge Replacement · 50, 107 Print Cartridge Storage · 108 Print Cartridges · 42 Print Characteristics · 43 Print Characteristics · 42 Print Head · 41 Print Resolution · 42 Scanner Throughput · 43 Scanner vs. Host PC · 43 Scanner vs.
Spectrum XF Operator Manual Schedule · 78 Sensor & Transport Cleaner Can · 92, 94 Separator Roller · 105 Separator Roller - Cleaning · 105 Separator Roller Sleeve Assembly · 103, 105, 106 Separator Roller Sleeve Assembly - Replacing · 102 Skimmer Assembly · 98 Skimmer Assembly - Purchasing · 98 Skimmer Assembly - Removing · 98 Skimmer Assembly - Replacing · 99 Skimmer Cleaning Sheets · 89 Skimmer Flag - Removing · 99 Skimmer Flag - Replacing · 100 Skimmer Rollers · 89, 100, 101 Software Download · 88 Softw
9 Index R G B Settings · 65 Scanning Parameters · 54 Test Mode · 60 Troubleshooting · 2, 27, 28, 110, 111 Operational Overview · 2, 12, 14, 22 Power Off · 23 Power On · 22 Optic Cleaning Pad · 80, 81, 82, 96, 105, 122 Output Resolution · 12 P Page Frame Errors · 111 Page Sensors – Entry/Exit · 93 Pages Fed · 75 Paper Jams · 71, 72 Parts Ordering · 75 Perpetual Counters · 75 Post-scan Imprinting · 41 Power On / Power Off · 22 Power Switch · 22 Pre-scan Imprinting · 41 Print Cartridge · 50, 106, 107, 108 Er
Spectrum XF Operator Manual Safety Interlock · 94 Separator Access Door · 103 Separator Roller · 105 Separator Roller · 105 Separator Roller Sleeve Assembly · 102, 105 Separator Roller Sleeve Assembly · 103 Separator Roller Sleeve Assembly · 104 Side Access Panel · 17, 83 Side Access Panel · 17 Side Document Exit Guides · 17 Side Exit Guides · 39 Skimmer Assembly · 98, 99 Skimmer Assembly · 98 Skimmer Assembly · 99 Skimmer Flag · 99 Skimmer Rollers · 100 Skimmer Rollers · 89 Stop Guide · 39 Transport Cover
9 Index Throughput · 1, 68 Hole Size · 61 Reset Transport Speed · 60 Transport · 12 Test Mode · 60 Transport Path Cleaning Sheets · 91 Transport Cover Release Handle · 17 Transport Jams · 111 Troubleshooting · 2, 27, 28, 110, 111 ADF (Feeder) Issues · 111 Camera Calibration Errors · 118 Document Skew, Jams, Multifeeds · 110, 111 Illumination Errors · 113 Images · 110, 111 Imprint Issues · 111 Imprinter Errors · 117 Internal Errors · 117 Operator Errors · 115 Paper Handling Errors · 114 Scanner Configuratio
