Owner manual

A-61628 December 2011 5-7
4. Many email client applications automatically export the column
headings as the first row of data. If you do not want to export the
column headings as the first row, check Skip first row of data.
NOTE: Some email applications also export the data with
additional quote characters surrounding the data. The
quote characters will be removed while importing data.
5. Enter the column numbers where the First Name, Last Name and
Email Address appear in the CSV file.
After selecting a CSV file and column locations, a preview will be
displayed showing the results of the file Column Location
selections. If the column selections are changed, the preview will
reflect these changes.
For example, if the three File Column Location values are 1, 2, and
3 the preview would display the following:
The First Name and Last Name are combined to form the email
address display name. The Email Address is used to create the
email address.
If all three File Column Location values were set to 1, then the
preview would look like this:
6. Click Import. The email addresses will be added to the selected
Email group.
Adding email addresses
using LDAP
If the LDAP server is correctly configured, you can use this connection
to search the network address book for email addresses. Any
addresses found while searching can be added to the currently
selected email group.
1. Click the Search icon on the main Configuration Organizer toolbar.
The keyboard will be displayed.
2. Enter the last name of the person you are searching for and click
Done. The Address Search Results list will be displayed.
3. Select one or more of the addresses found in the list and click
Done. The addresses will be added to the email group.
NOTES:
• If more than 20 addresses are found that match the search criteria,
you may want to refine your search by adding more information, such
as the first name of the person you are searching. e.g., “smith joe”
instead of just “smith”.
• Wildcards are added before and after the search criteria.
First Name Last Name Email Address
First Name First Name First Name