Readiris 16 ™ No retyping. No paper. Just smart documents.
Table of Contents Readiris 16 ..................................................................................................................................... 1 Introducing Readiris ..................................................................................................................... 1 What's new in Readiris 16 ............................................................................................................. 2 Legal Notices .....................................................
Readiris 16 - User Guide Scanning batches of documents ................................................................................................... 35 Opening Image Files ................................................................................................................... 38 Opening options ...................................................................................................................... 39 Other ways of opening image files ..........................................
Table of Contents How to do a right-click conversion ................................................................................................
Readiris 16 RI_16_dgi & pko_29092016_01 Welcome to the Readiris documentation. The aim of this documentation is to help you get up to speed with using Readiris. It covers Readiris' installation and setup, the basic processing steps and the application's commands and working areas. At the end of the documentation you find an How to section in which particular questions are addressed. The procedures described in this documentation are based on the Windows 7 operating system.
What's new in Readiris 16 New interface OCR quality indicator Right-click conversion Support of new input formats New image enhancement tool: line removal New image enhancement tool: dither removal Automatic scanner detection Improved Text Corrector Improved thumbnail handling Improved 3D perspective correction Improved recognition capabilities New interface The ergonomy of the Readiris interface has been improved (see the topic Exploring the interface).
Legal Notices Improved thumbnail handling in the Pages panel Easy thumbnails navigation You can easily navigate through the page thumbnails in the Pages panel. Split Pages into multiple Documents (Readiris Corporate only) You can create separate, final documents by splitting them in the Pages panel. Legal Notices Copyrights Copyrights © 1987-2016 I.R.I.S. All Rights Reserved. I.R.I.S. owns the copyrights to the Readiris software, to the online help system and to this publication.
Section 1: Installation and Activation System Requirements The minimum system requirements to install and run Readiris are: Component Requirement Computer and processor 1GHz processor or higher. A Multi-Core processor is recommended. Note: when your computer is equipped with a multi-core processor, Readiris uses the multiple cores to achieve faster processing. Memory Minimum 1 GB RAM. 2 GB RAM is recommended. Minimum 400 MB free hard disk space*. Hard disk 1 GB free hard disk space is recommended.
Section 1: Installation and Activation Now click the down arrow in front of the language(s) you want to install, and select This feature will be installed on local hard drive. Click Next and follow the on-screen instructions. Click Finish to complete the installation. The submenu IRIS > Readiris in the Windows Programs list is created automatically by the installation program. The installation program also creates a shortcut to the Readiris application on the Windows desktop.
Readiris 16 - User Guide Tip: if an error occurs during the activation process, note that you can also do a manual activation. If errors keep occurring, you might need to deactivate your firewall and try again. Consult the Windows help file if necessary. To do so, press f1 on your keyboard while you're on the Desktop. Software Registration Once you've activated your software you can also register it. Registering is required to get Technical Support.
Section 1: Installation and Activation Check for updates When you register your copy of Readiris you are entitled to free software updates. To check if updates are available: Click the Help tab. Then click Search for updates. Note: Readiris automatically checks for updates every 30 days. Uninstalling Readiris Should you want to remove Readiris from your computer, follow the procedure below. To uninstall the application: Close Readiris. From the Windows Start menu, go to the Control Panel.
Section 2: Getting Started Using Readiris for the first time To run Readiris: Double-click the Readiris icon on the Desktop. Or start Readiris from the Windows Programs list: Click Start > All Programs > IRIS > Readiris.
The interface consists of the following components and panels: 1. Ribbon The Ribbon is by far the most important tool in Readiris. It contains all the commands you need to process your documents. The commands are classified per group. Groups, in turn, are collected under tabs. Tip: it is recommended to set the Language settings before scanning or opening documents. Tip: point the cursor to the different commands to display their tooltip. The tooltips describe what each command does.
Readiris 16 - User Guide 4. Scanned image When a document is scanned or opened into Readiris, its image is displayed. To view the analysis of the image into recognition zones, click the Zones tab. Note that the appearance of the components and panels described above can be customized to your liking. See the topic Customizing the interface for more information.
Customizing the interface The interface can be customized in several ways: Autohiding the ribbon To autohide the ribbon, select the corresponding option in the View menu. Autohiding the panels The panels can be auto-hidden to save space in the Readiris interface. Click the Auto-hide icon on a panel to hide it. When a panel is hidden, its name appears vertically in the left or right sidebar. Point the cursor to the name to make the panel appear.
Moving the panels around The panels do not have fixed positions. They can be placed anywhere inside the Readiris interface. To move a panel: Double-click its title bar. The panel appears in a reduced version in the middle of the interface. Now you can drag it to a different position, and expand it. To restore a panel to its initial position, double-click its title bar again. Note: to undo any changes you made in the View tab, click the Reset button.
Changing the user interface language Readiris opens in the installation language by default. If you want to change the interface language: Click the Readiris button in the top left corner, then click User Interface Language. In the Language window that opens, select the language of your choice, then click OK. Note: If you selected an incorrect language by mistake, click Ctrl+U inside Readiris. The Language dialog box opens and you can select another language from the list.
Automatic scanner detection This feature is activated when you click the Scan button the first time you use an installed scanner o or o A Scanner detection message is displayed. o after a Restore Factory Settings operation To confirm the automatic detection action, click OK. When clicking OK, Readiris starts the matching process. It tries to match the installed scanner with a scanner model or profile of the list of validated scanners in Readiris.
In this example, a Canon MF416dw MFP device is configured and Readiris proposes Canon MF410 series To confirm the proposed device as the current model to be used in Readiris, click OK. If Readiris cannot find your scanner model, go to the Manual scanner detection section. Readiris will, then, load the corresponding TWAIN driver installed on the system, and display the Scanner setting window pre-filled with the scanner capabilities, such as resolution, paper format, etc.
Readiris 16 - User Guide Select when you are using a duplex scanner, which scans both the front and backside of a page. Once you've selected a scanner model, you must configure you scanner driver. o Click Configure to select your scanner driver. If you do not see your scanner listed in the Select Source window, then your scanner driver has not been installed properly. Re-install your scanner driver before trying to configure it in Readiris.
Section 3: Basic Document Processing Basic Document Processing Processing documents with Readiris is fairly straightforward when using a basic configuration. In this topic we discuss which steps to take when doing such a basic configuration. For detailed information about the all the configuration steps, see sections 4 to 9. Before you begin: Select a Document Language from the drop-down menu in the Acquire group.
Step 2: Select the Output Format and the Destination Select the Output Format Select one of your favorite output formats from the Output File group. The 3 output formats you used most recently are displayed in the Output File group. For detailed information about the different output formats and the different formatting options, see the sections Saving Documents and Selecting the Formatting Options. To select a different output format, click Other.
Section 3: Basic Document Processing Select the Destination Select one of your favorite destinations from the Output File group. The 3 destinations you used most recently are displayed in this group. Select Save as File to save the documents locally to your computer or portable storage device. Select E-mail to send the documents by e-mail. Or select a Cloud application to send your documents to the Cloud.
Readiris 16 - User Guide Tips: In case you want more guidance while configuring Readiris, use the Wizard. The Wizard guides you through each step of the configuration. See the section Using the Wizard for more information about each step. Saving the processing settings Note that Readiris saves the processing settings automatically when closing the application. Next time you start Readiris it applies the same settings. In case you want to save a specific settings profile: Click the Readiris button.
Section 3: Basic Document Processing Step 2: Select your scanner (Note: if you selected image files in the previous step, proceed to Step 3). If you have already configured your scanner, your scanner model is displayed here. If it is not, see Configuring your scanner and Selecting the Scanner Settings. Figure Step 2 Step 3: Select the Document Language of your documents. The default document language is set to the language you selected during installation. Click Change to select a different language.
Section 4: Selecting the Recognition Options Recognition Options Readiris converts Microsoft Office documents, scanned images, image files and PDF files into editable text documents and text-searchable PDF documents. In order for Readiris to recognize the text in your images, you need to activate the correct recognition options. Tip: it is recommended to set the document recognition options before you scan or open any documents in Readiris.
Section 4: Selecting the Recognition Options To select the Numeric option: Click the expansion arrow on the Acquire group to open the Advanced Settings. Click the Language tab and then, check the Numeric box. Recognizing Western words in Cyrillic and Slavic languages and in Greek When you are processing Cyrillic, Slavic or Greek documents that also contain "Western" words written in the Latin alphabet - such as proper nouns, then it is recommended to select one of the available Language pairs.
Speed vs. Accuracy(Readiris Corporate only) In Readiris you can choose whether to favor recognition speed over accuracy and the other way around. Tip: when you are processing low-quality images, it is recommended to set this feature to accuracy. This yields markedly better results. To access the Speed vs. Accuracy option: Click the expansion arrow on the Acquire group to open the Advanced Settings. Click the Language tab. Move the slider to Speed for faster processing.
Section 4: Selecting the Recognition Options Recognizing Arabic Documents When recognizing Arabic documents in Readiris Corporate, you can choose which recognition engine to use: omnifont or multifont. By default, Readiris uses the omnifont engine, which recognizes all fonts. To obtain the best recognition results it is recommended to use the multifont engine. This way, you can select the fonts used in your documents. Click the expansion arrow on the Acquire group.
Advanced Recognition Options Next to the document language, you can also configure other, advanced options that play an important role in the processing of documents, such as the Font type and Character pitch for instance. To access the advanced recognition options: Click Advanced Settings on the Acquire tab. Click the Readiris button and click Advanced Settings. Or Acquire options Before you scan or open any documents in Readiris you can set a number of Acquire options.
Page Deskewing Select this option when you need to straighten documents that were scanned crookedly. If the Acquire options you selected do not generate the results you were hoping for, you can change them manually after scanning/opening your documents. See Section 7: Editing the Recognized Documents to learn how to do so. Font type and Character pitch Font type Readiris distinguishes between "regular" and dot matrix printed documents.
Barcodes How to process barcodes is explained in the corresponding How to section: How to recognize barcodes. Document Processing The Document Processing options are explained in the corresponding How to section: How to separate document batches. Teaching options The Teaching options are explained in the section: Teaching Mode. Language options The Language options were already explained in the section Recognition Options.
Teaching Mode To improve the recognition results, you can use Readiris' Teaching Mode. By means of teaching you can train the recognition system on fonts and character shapes, and correct the OCR results if necessary. During the teaching process, any characters the recognition system isn't sure of are displayed in a preview window, in combination with the word in which they were spotted and the result suggested by Readiris. 1 A character Readiris isn't sure of.
Readiris 16 - User Guide Font Dictionaries As stated above, it is recommended to use the Teaching Mode combined with a Font Dictionary, in order to store the teaching results permanently. When you are using the Teaching Mode for the first time and you haven't created a Font Dictionary yet, select New Font Dictionary. Now enter a name for the dictionary in the window that opens, and click Open. Note: do not modify the .dus extension of the dictionary. Note: Font Dictionaries are limited to 500 shapes.
Using the Teaching Mode When you are done configuring the Teaching and Font Dictionary options, open or scan your documents. At the end of the recognition, Readiris enters the Teaching Mode. The characters the recognition system isn't sure of are displayed. If the results are correct: o Click the Learn button to save the result as sure. If you are not using a Font Dictionary, the teaching results are temporarily stored in the computer memory, for the duration of the recognition.
Section 5: Scanning and Opening Documents Scanning Documents Before you begin: make sure your scanner is connected to your computer and configured correctly. If necessary, see the topic Configuring your scanner. Readiris is Twain compliant. It supports almost any flatbed and sheet-fed scanner, all-in-one device, digital camera and scanner currently available. See the topic Selecting the Scanner Settings for detailed information on the available scanner settings in Readiris.
Section 5: Scanning and Opening Documents Configure Click Configure to select your scanner driver. Selecting the correct scanner driver is required for Readiris to be able to communicate with the scanner. If you do not see your scanner listed in the Select Source window, then your scanner driver has not been installed properly. Re-install your scanner driver before trying to configure it in Readiris. The scanner driver can usually be found on the website of your scanner manufacturer.
Readiris 16 - User Guide Resolution Select in which resolution you want to scan images. A resolution of 300 dpi (dots per inch) is recommended. When you are scanning very small print or Asian languages, 400 dpi is recommended. Color mode Readiris can scan documents in color, black-and-white and grayscale. Note that grayscale and color images return the best OCR results. Landscape Select the Landscape option when scanning landscape-oriented documents instead of portrait-oriented documents.
Section 5: Scanning and Opening Documents Duplex When using a duplex scanner - a scanner that can scan both the front and the back side of documents - the Duplex scanning option is available. Select this option to have Readiris scan the front and back side of documents. Fast Binarization (Readiris Corporate only) When you are using a high-speed scanner it is recommended to activate Fast Binarization. This option increases the processing speed considerably.
Readiris 16 - User Guide In the Window Folder 1. : Select image file, browse for the input folder to which you will scan the documents. Click OK to confirm. If you want to change the input folder, click Select image folder. Select the output text folder (Skip this step if you want to save your output files in the Cloud).
Section 5: Scanning and Opening Documents In the Window Folder 1. : Select Output text folder, browse for the output folder which must be different from the input folder. Click OK to confirm. Select the output format settings. Click the corresponding button to define the output format and destination. In the Output - Watched Folder 1., Select the output format, destination and lay-outing options.
Readiris 16 - User Guide To add documents to the Watched Folder while it is being monitored by Readiris: Scan documents using your scanner's interface, or Move existing image files to the Watched Folder. Opening Image Files Besides scanning documents, you can also open image files and PDF files with Readiris. Readiris supports the following image file and document file formats. Image file format and document file format File extension Adobe PDF *.pdf DCX fax *.dcx DjVu images *.djv, *.
Note: If your image file has been scanned in a low or unknown resolution, Readiris displays the following warning: Click Open anyway to continue with your image. Tip: click the Help button for pointers on how to obtain the best possible results with low-resolution images. Opening options When opening image files, several options are available: Digital camera Select this option to open digital camera images. Then, in the Home view, click the 3D Correction tool to optimize them.
Processing Batches of Image Files (This section applies to Readiris Corporate only) When you are processing entire batches of image files, you can use Readiris' Batch OCR option. Click the down arrow beneath the From File button. Then click Batch OCR. Note that the Batch OCR option is only available when no documents are opened in Readiris. Browse for the input folder, where your image files are located.
Section 6: Adjusting the Image Quality The recognition results depend a great deal on the image quality of your documents. If you're scanning very low-quality documents, Readiris will not be able to recognize them properly. The reason for this is that Readiris works by converting pictures of text characters into actual text characters. If your documents are too dark, the characters fade into one another and create black spots. If your documents are too light, the text characters might be broken.
Adjust Image tab Smoothen color image This option is selected by default. It smoothens out differences in intensity, creating a greater contrast between the text and the background. Sometimes smoothening is the only way to separate text from a colored background. Dither Remove For image files containing text in colored background and scanned in black and white, there is dithering (i.e. black and white spots) in the scanned black and white file, that influences the OCR quality.
Brightness Move the slider to increase or decrease the brightness of your documents. Example 1: image is too dark The image below is too dark and results in a plain black image. There is no text to be recognized. In this case you need to brighten the image in order for the text to be displayed. Example 2: image is too bright The image below is too light and results in broken text characters. The text is hardy legible. In this case you need to darken the image to obtain satisfactory results.
Ignore Lines tab You can use this option to remove vertical, horizontal or both types of lines from scanned black and white images in order to improve the page analysis and facilitate the OCR . Minimum length: minimum length of the lines to remove. Maximum thickness: maximum thickness of the lines to remove. Maximum gap: maximum line gap to close (in case of broken, interrupted lines). Please note that this tool doesn't actually remove the lines from the output files.
Section 7: Editing the Recognized Documents The recognized documents can be edited in several ways in Readiris 16. Not only can you rotate and deskew the scanned pages, and edit their recognition zones like in the previous versions of Readiris, but you can also edit the recognized text in the Text Corrector.
Readiris 16 - User Guide Image Tools Deskew Click Deskew to straighten a page that was scanned crookedly. 3D Correction Click 3D correction to apply perspective correction on an image. Note: obtaining the right perspective correction is essential to produce good recognition results. Readiris automatically searches for the page borders or text alignments to determine which perspective correction to apply. Rotate Click the down arrow and select how to rotate the page: left, right or upside down.
Editing the Recognition Zones Introduction When you scan a document or open an image file in Readiris, each page is divided into recognition zones. To have them displayed, go to the Zones tab. Readiris uses these zones to determine how each part of your documents must be converted. If your document does not contain any zones, it cannot be recognized. In Readiris Pro there are 3 kinds of recognition zones. You have text zones, image zones and table zones.
Modifying the automatic Page Analysis The zones we discussed above are created automatically when you click the Zones tab . Note however that this automatic page analysis is far from fixed. It can be modified in several ways. For instance, you can manually create new zones, change the zone of existing zones, expand and reduce zones in size, change the sort order, and so on. Note: if you want to do text editing, use the Text Corrector.
Section 7: Editing the Recognized Documents Important note: if you are processing bad quality images, Readiris will likely have problems recognizing them correctly. Refer to the section Adjusting the Image Quality to learn how you can avoid such issues. Changing the zone type of multiple zones simultaneously When scanning bad quality documents, it may occur that Readiris does not determine the zone types correctly.
Readiris 16 - User Guide Moving zones Click Select zone in the Editing group. Then click inside the zone you want to move, hold the left mouse button, and drag the frame to the position of your choice. Connecting zones Suppose you have two text zones that belong together, and you want to turn them into one single text zone. In that case: Select Text in the Editing group. Then draw a text zone between the two zones to connect them. The two zones are merged into one.
Section 7: Editing the Recognized Documents Deleting zones In case you want to exclude zones from the recognition: Click Select zone in the Editing group. Then press and hold the shift key and select the zones you want to delete. Right-click one of the selected zones, point to Zone and click Delete. Deleting small zones Sometimes documents contain a lot of "noise" - little black spots that occur when scanning low-quality documents or using bad scanner settings.
Ignoring a certain zone In case your document only contains content in a certain area of the page, you can use the Ignore option to exclude the remainder of the page from the recognition. Click Ignore in the Layout group. Then draw a frame around the section that contains the information. Everything outside the frame will be ignored. Note: you can also use this option to create Zoning templates, in case all your documents have a similar layout. See the section Using Zoning Templates.
Section 7: Editing the Recognized Documents To use a zoning template: Scan or open your documents in Readiris. On the Zones tab, click Open Layout. Select the layout file of your choice. If you want to apply the layout to all the pages you have open in Readiris, select Apply layout to all pages. Then click Open. Using the Text Corrector The Text Corrector allows you to correct the recognition results. To access the Text Corrector: Click Text Corrector in the main toolbar.
Readiris 16 - User Guide The suspected words are marked in yellow in a red frame. To correct a word: Click inside the recognized text column. Type in the corrections. Press delete on the keyboard to delete the unwanted results. You can also delete entire words and paragraphs by selecting them with the mouse cursor and by pressing delete. To undo editing actions, press Ctrl+Z on they keyboard. To redo action you have undone, click Ctrl+Y.
Section 8: Saving Documents The documents you process with Readiris can be saved in a large number of output formats, ranging from plain text files to fully formatted Word and Excel files, and also PDF and XPS files. With Readiris you can also turn Image PDFs - in which you cannot select or copy any text - into fully textsearchable PDF documents. The same goes for Image XPS documents. To select an output format: Click one of the popular output formats in the Output group on the Main toolbar.
Readiris 16 - User Guide 56 Select the formatting options on the tabs at the bottom of the screen. Note: only the settings that apply to the selected format are available. For more information see Selecting the Formatting Options. Click OK to convert and save your documents. When Readiris is done processing, the Output File window opens. Now name your output file.
Section 8: Saving Documents Note: Readiris, by default, saves all pages to a single output file. In case you want to generate a separate file for each scanned page, select Create one file per page. Please note that the option Create one file per document exists only in Readiris Corporate where we have the distinction between page vs document (i.e. possibility to separate and save pages in different documents).
Readiris 16 - User Guide Note: any recognition mistakes will be visible in this format. o PDF Text (Readiris Corporate only). This file type contains the recognized text, but does not contain the original image of your document. Any images in the original document are included as graphics in the PDF file. Note: many options are available for PDF files. Readiris can generate hyper-compressed PDF files, password-protected PDF files, digitally signed PDF files, PDF/A-compliant PDF files.
Section 8: Saving Documents Note that many levels of layouting are available for .doc documents. See the section Selecting the Formatting Options for more information. Note that Microsoft Word must be installed on your computer in order to generate DOC files. ODT ODT stands for "Open DocumentText". It is an open-source file format. ODT files can be opened with any OpenOffice-compatible text processor.
Readiris 16 - User Guide EPUB EPUB is a free and open e-book standard by the International Digital Publishing Forum (IDPF). EPUB is designed for reflowable content, meaning that the presentation of the content automatically adapts itself to the device on which it is opened. EPUB also supports fixed-layout content. Note that Readiris only creates body text in EPUB files. Images are not included. WAV WAV stands for Waveform Audio File Format. It is a Microsoft and IBM audio file format.
Section 8: Saving Documents Fill in the properties, then click OK to save them. Saving Scanned Documents as Image Files The documents you scan do not necessarily need to be converted into text output files. You can also choose to save them as optimized image files. To do so: Scan or open your documents in Readiris. Then click the Page tab: o Click Save Pictures to save only the picture zones to an image file.
Readiris 16 - User Guide Depending on the image format you select, a JPEG quality slider may be available. With this slider you can determine the quality of your image files. Selecting the Formatting Options Depending on the output format you select in the Output window, different formatting options are available. Below you'll find a short description of each Options group. Click the links to consult the corresponding topics for more detailed information.
Section 8: Saving Documents Layout Options The Layout Options play an important role when generating Word processor documents, Spreadsheet documents and Web page documents. They determine for a large part what your final documents will look like. General Options The General Options are available for each output format on which Readiris does text recognition. When you select an image output format, such as PDF Image, or TIF, for instance, the General Options are not available.
Layout Options The Layout Options play an important role when generating Word processor documents (.doc, .docx, .rtf, .odt), Spreadsheet documents (.xml, .xlsx) and Web page documents (.htm). They determine for a large part what your final documents will look like. Below you find a description of what each Layout option does and examples of real documents. Also notice the thumbnail on the right side of the window. It gives you a general idea of the document layout based on the Layout option you select.
Section 8: Saving Documents The option Recreate source document tries to stay as close to the original layout as possible. The text blocks, tables and pictures are re-created in the same place as the original. The word and paragraph formatting are maintained. Hyperlinks are re-created too. Example of a re-created source document o The option Use columns instead of frames creates columns instead of text frames to position the information on the page.
General Options The General Options are available for each output format on which Readiris does text recognition. When you select an image output format, such as PDF Image, or TIF, for instance, the General Options are not available. The General Options complement other options such as the Layout and SpreadsheetML Options. Note, however, that some general options are unavailable depending on the other Formatting options you select.
Section 8: Saving Documents The option Ignore all text outside the tables saves the tables and ignores all other recognition results. All data inside the tables is recaptured; any data outside the tables is not. Example image The option Convert figures into numbers encodes recognized figures as numbers. As a result, you can execute arithmetical operations on those cells. The text cells (in any table) remain text. Note that only figures inside tables are encoded as numbers.
Readiris 16 - User Guide Pictures The Pictures Options determine how the images will be presented in the output documents, e.g. in blackand-white or in color. They also define their resolution. Note: when you select an output format or application that does not support images, then the Pictures options will be unavailable in Readiris. Below you find a description of what each option does. Black-and-white images Readiris by default saves images in color.
Selecting the PDF Options Selecting the PDF Options The documents you process with Readiris can be saved as PDF documents. About PDF documents PDF stands for "Portable Document Format". It is a format developed by Adobe Systems Inc. to facilitate document exchange. PDF files are device-independent and resolution-independent, and can be opened on any Operating System (Windows, Mac OS, Linux, iOS, Android, etc.) PDF files are mostly used for storage purposes.
The PDF options Create bookmarks Bookmarks are types of links inside a PDF document, which contain representative information about the section they are linked to. Bookmarks give structure to your PDF documents. They are grouped in the Bookmarks panel in the Navigation pane. In Readiris, the option Create bookmarks creates a bookmark for each text zone, image zone and table zone inside a PDF file.
PDF - intelligent High-Quality Compression In Readiris you also have the possibility to compress your PDF documents. Refer to the separate section Compressing PDF documents for more information. Tip: also see the section Password-protecting PDF documents and Digitally signing PDF documents. Compressing PDF documents The PDF documents you generate with Readiris can be hyper-compressed by means of iHQC. iHQC stands for intelligent High-Quality Compression, I.R.I.S.
Customized Compression (Readiris Corporate) In Readiris Corporate you can also select Custom compression. When you select this option, you can determine the Size/Quality ratio yourself by means of a slider. The option Compress symbols is selected by default. This option compresses text inside your documents. The option Wavelet compression is also selected by default. This option compresses images inside your documents.
Section 8: Saving Documents When you set a permissions password, you will only be able to perform the actions specified in the security settings. If you do want to change these settings, you must enter the permissions password. The Readiris security settings are similar to the standard protection features offered by Adobe Acrobat. Note that in Readiris the open document password and permissions password must be different.
Selecting the XPS Options The documents you process with Readiris can be saved as XPS documents. About XPS documents XPS stands for XML Paper Specification. It is a fixed-layout document format designed by Microsoft Inc. to preserve document fidelity. XPS files - just like PDF files - are mostly used for storage purposes. Note that the content of XPS files cannot be edited (easily). To save documents as XPS documents: Click Other in the Output group.
The XPS Options Create bookmarks Bookmarks are types of links inside an XPS document, which contain representative information about the section they are linked to. Bookmarks give structure to your XPS documents. In Readiris, the option Create bookmarks creates a bookmark for each text zone, image zone and table zone inside a XPS file. XPS - intelligent High-Quality Compression In Readiris you also have the possibility to compress your XPS documents.
Readiris 16 - User Guide Select the required compression level: For Level I there are two types of compression: Good Size and Good Quality. Good Size offers the best compression, with a minimal loss of image quality. Good Quality offers slightly larger output files with better image quality. In Readiris Corporate you can also select Custom compression. When you select this option, you can determine the Size/Quality ratio yourself by means of a slider.
Section 9: Sending Documents to the Cloud The documents you process with Readiris can be sent to various Cloud applications. With Readiris Pro you can send documents to Evernote, Dropbox, Google Drive, OneDrive and box. With Readiris Corporate you can also send documents to Microsoft SharePoint, Therefore, IRISNext and FTP. Before you can export to the Cloud, the connections must be configured.
SharePoint, Therefore, IRISNext Enter your Username and Password. Enter the SharePoint Server to connect to. Then click Browse. Select the required folder to export to. If necessary, select Content Type. Note: if you keep the following option selected "Ask for confirmation before exporting" you will always need to indicate the export folder when processing documents. To avoid this step, clear this option. Click OK to finish the configuration. FTP Enter your Username and Password.
You are then prompted to name your document. Name the document and click OK to complete the export. Sending Indexed Documents to the Cloud (This section applies to Readiris Corporate only) When sending documents to a Cloud location, Readiris automatically detects if the Cloud location has any mandatory index fields that need to be filled in.
Readiris 16 - User Guide Now you can either fill in the index fields manually, OR Use Readiris' Drag-and-Drop recognition technology to fill them in: 80 o Click inside a field you want to fill in. o Then click the Text icon to recognize text zones, or click the Barcode icon to recognize barcode zones. o Draw a frame around the zone you want to use as index. When you release the mouse button, the text is filled in in the field.
How to How to configure your scanner in Readiris In order to scan documents in Readiris, your scanner must be configured correctly: 1. Make sure your scanner is connected to your computer, and switched on. Note: the scanner should be physically connected to your computer with a USB cable. An Ethernet or wireless connection may also be used if the Twain driver supplied by the manufacturer has been engineered with that capability. 2.
Readiris 16 - User Guide When clicking OK, Readiris starts the matching process. It tries to match the installed scanner with a scanner model or profile of the list of validated scanners in Readiris. For the time being, this list consists mainly of Canon, HP and IRIS devices. If Readiris detects a match, it proposes the corresponding scanner profile in the Scanner model window.
How to Important note: in case you don't find the exact same profile, do not select a profile that resembles it. Instead, select a universal Twain profile. Different Twain profiles are available: Select when you are using a regular, flatbed scanner. Select (User interface) if you want to use your scanner user interface to scan documents.
How to obtain good recognition results The "try again" triangle symbol indicates one or more problems with the recognition of your documents. The quality of the recognition results depends on a number of factors and you're advised to check the following points: the document language Make sure you select the right Document Language in the Acquire group. See the section Recognition Options for more information.
How to scan multiple documents In Readiris there are a number of features that allow you to scan and process multiple documents easily in Readiris. Scanning multiple documents on a flatbed scanner Click the down arrow beneath the Scan button to access the Settings. In the Scanner window, select Scan another page after and then indicate after how many seconds the next page must be scanned. This way, you avoid having to go back to your computer and click the Scan button inside Readiris.
How to process digital camera images Readiris uses special recognition routines to process digital camera images. Make sure the Digital Camera option is activated when processing such images. The Digital Camera option can be activated both in the scanner Settings and the From File options. In the scanner Settings: First of all, turn on your digital camera and connect it to your computer with a usb cable. In Readiris, click the down arrow beneath the Scan button, then click Settings.
How to recognize barcodes (This section applies to Readiris Corporate only) In Readiris Corporate you can recognize barcodes. Barcodes can be used to separate documents in a batch. Note: Readiris supports most widespread 2D barcodes. Readiris supports laser printed and inkjet printed barcodes. To define which barcodes Readiris should recognize: Click the Readiris button, and then click Advanced Settings. Click the Barcodes tab. Select the barcode types you want Readiris to recognize.
How to separate document batches (This section applies to Readiris Corporate only) When you are scanning entire stacks of paper - on a scanner equipped with a document feeder for instance - it can be useful to indicate where one document ends and another begins. That way, Readiris can generate a separate output file for each document. This avoids your having to scan only one document at a time. Example Let's say you're scanning a stack of 30 pages.
How to When you are using cover pages with barcodes, you can indicate where exactly on the page the barcodes are located, by means of a read zone. Once you have defined the read zone, Readiris will only search for barcodes in that specific area. Tip: in order to know the dimensions of the read zone, use the Coordinates function in Readiris: Click the Zones tab, and select Coordinates. Now move the cursor over the image to see the coordinates.
How to separate batches of image files (This section applies to Readiris Corporate only) When you are processing batches of image files and don't want Readiris to convert them into a single output file, you can use the Split here command to separate them. To do so: Import all the images you want to process. In the Pages panel, indicate at which page you want Readiris to start a new document: o Select the page. o Then right-click it and click Split here.
How to Note: if you want the cover pages to be included in the output documents, select the corresponding Document Separation options: Click the Readiris button. Then click Advanced Settings and click the Document Processing tab. How to process low-resolution images A resolution of 300 to 400 dpi is required to obtain optimal results in Readiris. When you are faced with low-resolution images, the best thing you can do is re-can the images in an appropriate resolution.
How to do a right-click conversion You can select one or more image files, PDF files or Microsoft Office Word, Excel or PowerPoint documents in the Windows Explorer and convert them to Word, PDF or Excel by right-clicking them. Select other output file formats - Change your configuration Click the Open with Readiris option if you want to open your files directly in Readiris, select another output file format, change the settings of the selected output format.
How to Name your output file If you selected one file, your new document will have the same name as the selected file. more than one files, Readiris will generate a single file containing the selected files with an alphabetical order. This new file will take the name of the folder containing the selected files. The Save As dialog window opens when a file with the same name already exists.