Readiris 15 User Guide
Table of Contents Readiris 15............................................................................................................................................... 1 Introducing Readiris ............................................................................................................................ 1 What's new in Readiris 15................................................................................................................... 3 Legal Notices ................................
Readiris 15 - User Guide Scanning Documents......................................................................................................................... 33 Selecting the Scanner Settings .......................................................................................................... 33 Scanning batches of documents ....................................................................................................... 37 Opening Image Files ..............................................
Table of Contents How to separate document batches................................................................................................. 88 How to separate batches of image files............................................................................................ 90 How to recognize forms .................................................................................................................... 91 How to process low-resolution images................................................
Readiris 15 RI_15_dgi_24022015_05 Welcome to the Readiris documentation. The aim of this documentation is to help you get up to speed with using Readiris. It covers Readiris' installation and setup, the basic processing steps and the application's commands and working areas. At the end of the documentation you find an How to section in which particular questions are addressed. The procedures described in this documentation are based on the Windows 7 operating system.
What's new in Readiris 15 • New Interface • Text Editor • Training Mode • New Output Formats: .epub and .wav • Improved Asian Recognition • Improved PDF input • 3D Perspective Correction • Dynamic Zoom on opened Pages • Possibility to append PDF documents New Interface The Readiris interface has been updated to a Microsoft Office 2013 look. Tip: to learn more about the new interface, see the topic Exploring the interface.
Improved PDF Input A new and improved PDF input module is used. This module also allows you to open encrypted PDF documents (provided you know the password). 3D Perspective Correction Readiris is now able to apply 3D perspective correction on images that were scanned or photographed under an incorrect angle. This function straightens the entire image in such a way the OCR can be done successfully.
Legal Notices Copyrights Copyrights © 1987-2015 I.R.I.S. All Rights Reserved. I.R.I.S. owns the copyrights to the Readiris software, to the online help system and to this publication. The information contained in this document is the property of I.R.I.S. Its content is subject to change without notice and does not represent a commitment on the part of I.R.I.S. The software described in this document is furnished under a license agreement which states the terms of use of this product.
Section 1: Installation and Activation System Requirements The minimum system requirements to install and run Readiris are: Component Requirement Computer and processor 1GHz processor or higher. A Multi-Core processor is recommended. Note: when your computer is equipped with a multi-core processor, Readiris uses the multiple cores to achieve faster processing. Minimum 1 GB RAM. 2 GB RAM is recommended. Memory Minimum 300 MB free hard disk space. 1 GB free hard disk space is recommended.
Readiris 15 - User Guide • Now click the down arrow in front of the language(s) you want to install, and select This feature will be installed on local hard drive. • Click Next and follow the on-screen instructions. • Click Finish to complete the installation. The submenu IRIS > Readiris in the Windows Programs list is created automatically by the installation program. The installation program also creates a shortcut to the Readiris application on the Windows desktop.
Section 1: Installation and Activation Tip: if an error occurs during the activation process, note that you can also do a manual activation. If errors keep occurring, you might need to deactivate your firewall and try again. Consult the Windows help file if necessary. To do so, press f1 on your keyboard while you're on the Desktop. Software Registration Once you've activated your software you can also register it. Registering is required to get Technical Support.
Check for updates When you register your copy of Readiris you are entitled to free software updates. To check if updates are available: • Click the Help tab. • Then click Search for updates. Note: Readiris automatically checks for updates every 30 days. Uninstalling Readiris Should you want to remove Readiris from your computer, follow the procedure below. To uninstall the application: • Close Readiris. • From the Windows Start menu, go to the Control Panel. • Click Programs and Features.
Section 2: Getting Started Using Readiris for the first time To run Readiris: • Double-click the Readiris icon on the Desktop. Or start Readiris from the Windows Programs list: • Click Start > All Programs > IRIS > Readiris.
Readiris 15 - User Guide The interface consists of the following components and panels: 1. Ribbon The Ribbon is by far the most important tool in Readiris. It contains all the commands you need to process your documents. The commands are classified per group. Groups, in turn, are collected under tabs. Tip: it is recommended to set the Language settings before scanning or opening documents. Tip: point the cursor to the different commands to display their tooltip.
3. Activity panel The Activity panel displays the tasks that Readiris is carrying out. In each field you see a description of the task, and on which page it is being carried out. Note: the more cores your computer is equipped with, the greater the processing speed will be. Note however that Readiris is limited to 4 threads, so more then 4 cores does not offer an advantage. 4. Scanned image When a document is scanned or opened into Readiris, its image is displayed.
Customizing the interface The interface can be customized in several ways: Autohiding the ribbon To autohide the ribbon, select the corresponding option in the View menu. Autohiding the panels The panels can be auto-hidden to save space in the Readiris interface. • Click the Auto-hide icon on a panel to hide it. • When a panel is hidden, its name appears vertically in the left or right sidebar. • Point the cursor to the name to make the panel appear.
Moving the panels around The panels do not have fixed positions. They can be placed anywhere inside the Readiris interface. To move a panel: • Double-click its title bar. • The panel appears in a reduced version in the middle of the interface. • Now you can drag it to a different position, and expand it. • To restore a panel to its initial position, double-click its title bar again. Note: to undo any changes you made, you can restore the factory settings.
Changing the user interface language Readiris opens in the installation language by default. If you want to change the interface language: • Click the Readiris button in the top left corner, then click User Interface Language. • In the Language window that opens, select the language of your choice, then click OK. Note: If you selected an incorrect language by mistake, click Ctrl+U inside Readiris. The Language dialog box opens and you can select another language from the list.
Configuration • Click the down arrow beneath Scan in the ribbon. • Then click Settings. • When you do this for the first time, the Scanner Model list appears automatically. In this list you select your scanner profile. The scanner profile allows you to access features specific to your scanner. For example, duplex scanning. Do not worry if you don't see your scanner in the list; not all scanners have specific scanner profiles.
Section 3: Basic Document Processing Processing documents with Readiris is fairly straightforward when using a basic configuration. In this topic we discuss which steps to take when doing such a basic configuration. For detailed information about the all the configuration steps, see sections 4 to 9. Before you begin: Select the Main document language in the Languages group. Selecting the right document language is essential to obtain good recognition results with Readiris.
Step 2: Select the Output Format • Select one of your favorite output formats from the Output group. The 3 output formats you used most recently are displayed in this group. • To modify the default settings of the selected format, click the down arrow beneath it, and then click its settings. For detailed information about the different output formats and the different formatting options, see the sections Saving Documents and Selecting the Formatting Options.
Loading settings • Click the Readiris button. • Then click Load Settings and select the settings file you saved. Restoring factory settings • Click the Readiris button. • Then click Restore Factory Settings. Using the Wizard The Wizard guides you step by step through the configuration process. Once you've gone through the steps, click Go to start the automatic Readiris process. To start the Wizard: • Click the Readiris button, then click Wizard. Steps of the Wizard Step 1: Select the image source.
Readiris 15 - User Guide Figure Step 2 Step 3: Select the Document Language of your documents. The default document language is set to the language you selected during installation. Click Change to select a different language. Note: selecting the correct language is extremely important in order to obtain good recognition results. Figure Step 3 Step 4: Select the Output Format and (Cloud) Destination. Your documents are saved as .docx files by default.
Section 4: Selecting the Recognition Options Recognition Options Readiris converts scanned images, image files and PDF files into editable text documents and textsearchable PDF documents. In order for Readiris to recognize the text in your images, you need to activate the correct recognition options. Tip: it is recommended to set the document recognition options before you scan or open any documents in Readiris.
Readiris 15 - User Guide Recognizing Western words in Cyrillic and Slavic languages and in Greek When you are processing Cyrillic, Slavic or Greek documents that also contain "Western" words written in the Latin alphabet - such as proper nouns, then it is recommended to select one of the available Language pairs. Language pairs are always combined with the English language and are available for Russian, Byelorussian, Ukrainian, Serbian, Macedonian, Bulgarian and Greek.
Section 4: Selecting the Recognition Options • Secondary languages that are unavailable for the selected main language are grayed out. Recognizing Arabic DocumentsWhen recognizing Arabic documents in Readiris Corporate, you can choose which recognition engine to use: omnifont or multifont. By default, Readiris uses the omnifont engine, which recognizes all fonts. To obtain the best recognition results it is recommended to use the multifont engine. This way, you can select the fonts used in your documents.
Advanced Recognition Options Next to the document language, you can also configure other, advanced options that play an important role in the processing of documents, such as the Font type and Character pitch for instance. To access the advanced recognition options, click Advanced Settings on the Home tab. Note: you can also access the advanced recognition options in the following ways: • Click the Readiris button and click Advanced Settings. • Click the expansion arrow in the Languages group.
Page Deskewing Select this option when you need to straighten documents that were scanned crookedly. If the Acquire options you selected do not generate the results you were hoping for, you can change them manually after scanning/opening your documents. See Section 7: Editing the Recognized Documents to learn how to do so. Font type and Character pitch Font type Readiris distinguishes between "regular" and dot matrix printed documents.
Readiris 15 - User Guide Barcodes How to process barcodes is explained in the corresponding How to section: How to recognize barcodes. Document Processing The Document Processing options are explained in the corresponding How to section: How to separate document batches. Training options The Training options are explained in the section below: Training Mode. Language options The Language options were already explained in the section Recognition Options.
Training Mode To improve the recognition results, you can use Readiris' Training Mode. By means of training you can train the recognition system on fonts and character shapes, and correct the OCR results if necessary. During the training process, any characters the recognition system isn't sure of are displayed in a preview window, in combination with the word in which they were spotted and the result suggested by Readiris. 1 A character Readiris isn't sure of.
Accessing the Training Options • Click Advanced Settings on the Home tab. • Or click the expansion arrow in the Languages group. • Click the Train tab. • Select Training Mode. Font Dictionaries As stated above, it is recommended to use the Training Mode combined with a Font Dictionary, in order to store the training results permanently. When you are using the Training Mode for the first time and you haven't created a Font Dictionary yet, select New Font Dictionary.
Section 4: Selecting the Recognition Options When you select Read Font Dictionary, Readiris only recognizes the character shapes stored in the dictionary but doesn't add the new training results, even if the Training Mode is enabled. Note however that it can still be useful to use the Training Mode to check, and if necessary, correct the recognition results which are not saved in the font dictionary.
If the results are incorrect: o Type in the correct characters and click the Train button. o Click Don't train to save the result as unsure. Use this command for damaged characters which could be confused with other characters if trained. For example, the number 1 and the letter I have an identical form in many fonts. o Click Delete to delete characters from the output. Use this button to prevent document noise from appearing in the output file. o Click Undo to correct mistakes.
Section 5: Scanning and Opening Documents Scanning Documents Before you begin: make sure your scanner is connected to your computer and configured correctly. If necessary, see the topic Configuring your scanner. Readiris is Twain compliant. It supports almost any flatbed and sheet-fed scanner, all-in-one device, digital camera and scanner currently available. Selecting the Scanner Settings This section gives an overview of all the available scanner settings in Readiris.
Scanner model Click Scanner Model to select your scanner profile from the list. The scanner profile allows you to access features specific to your scanner. For example, duplex scanning (ADF). Settings that are unavailable for your scanner are not displayed or grayed out. Do not worry if you don't see your scanner in the list; not all scanners have specific scanner profiles. If you do not find your exact scanner in the list, do not select a similar profile. Instead, select a universal Twain profile.
Contrast When scanning low-quality documents, adjusting the Contrast level is sometimes required to obtain an optimal scan result. Move the Contrast slider to the right to increase the contrast between the background and the text. Move it to the left to reduce the contrast. Note: when the option Auto-exposure is selected, the Contrast slider is unavailable. The contrast settings are then adjusted automatically.
Color mode Readiris can scan documents in color, black-and-white and grayscale. Note that grayscale and color images return the best OCR results. Landscape Select the Landscape option when scanning landscape-oriented documents instead of portraitoriented documents. When this option is selected, Readiris displays your documents as landscape-oriented documents in the interface. Auto-exposure With some scanners the Auto-exposure option is selected by default.
Section 5: Scanning and Opening Documents Smoothen color images This option is selected by default. It improves the appearance of color and grayscale images in your documents. Note: with some scanners, image smoothening is required to recognize color and grayscale images successfully. Duplex When using a duplex scanner - a scanner that can scan both the front and the back side of documents - the Duplex scanning option is available.
To set up a Watched Folder configuration: • Click the down arrow beneath the From File button. • Then click Watched Folder. Note that the Watched Folder option is only available when no documents are opened in Readiris. • Click New watched configuration. • Browse for the input folder to which you will scan the documents. Click OK to confirm. • In case you want to apply the current Readiris configuration to the Watched Folder, keep the option Default settings selected.
Section 5: Scanning and Opening Documents o When using multiple Watched Folders, it is very useful to use the feature Add time stamp to filename. This way, you avoid generating output files that have the same file name, which would be overwritten when using the same output destination. A time stamp looks as follows _YYYYMMDDHHMMSS and contains the year, month, date, hour, minutes and seconds of the creation time. • When you are done, click OK to start monitoring the Watched Folder.
Readiris 15 - User Guide To open existing image files: • Click the From File button. • Then select the images files you want to process, and click Open. Note: If your image file has been scanned in a low or unknown resolution, Readiris displays the following warning: Click Open anyway to continue with your image. Tip: click the Help button for pointers on how to obtain the best possible results with low-resolution images.
Section 5: Scanning and Opening Documents Fast Binarisation (Readiris Corporate) When you are opening many image files at the same time, it is recommended to activate Fast Binarisation. This option increases the processing speed considerably. Tip: avoid selecting this option when scanning very low-quality documents. Page range Use this option when you only want to open a certain section of multipage TIFF or PDF files. Select All pages to open the entire document.
• Then select the processing options: o Process subfolders processes any underlying folders of the input folder. o Overwrite output text files overwrites any existing output files with the same name in the output folder. o Delete scans after recognition deletes your original input images once they have been processed. o Add time stamp to filename add the date and time to the filename of your document.
Section 6: Adjusting the Image Quality The recognition results depend a great deal on the image quality of your documents. If you're scanning very low-quality documents, Readiris will not be able to recognize them properly. The reason for this is that Readiris works by converting pictures of text characters into actual text characters. If your documents are too dark, the characters fade into one another and create black spots. If your documents are too light, the text characters might be broken.
Readiris 15 - User Guide Smoothen color image This option is selected by default. It smoothens out differences in intensity, creating a greater contrast between the text and the background. Sometimes smoothening is the only way to separate text from a colored background. Fast Binarisation (Readiris Corporate) When you selected Fast Binarisation in the From File options or in the Scanner Settings, the same option is selected in the Adjust Image menu.
Example 2: image is too bright The image below is too light and results in broken text characters. The text is hardy legible. In this case you need to darken the image to obtain satisfactory results. Contrast Move the slider to increase or decrease the contrast between the text and the background. Example The image below results in broken text characters. In this case you need to increase the contrast to obtain satisfactory results.
Section 7: Editing the Recognized Documents The recognized documents can be edited in several ways in Readiris 15. Not only can you rotate and deskew the scanned pages, and edit their recognition zones like in the previous versions of Readiris, but you can also edit the recognized text in the Text Editor.
Readiris 15 - User Guide Image Tools Deskew Click Deskew to straighten a page that was scanned crookedly. 3D Correction Click 3D correction to apply perspective correction on an image. Note: obtaining the right perspective correction is essential to produce good recognition results. Readiris automatically searches for the page borders or text alignments to determine which perspective correction to apply. Rotate Click the down arrow and select how to rotate the page: left, right or upside down.
Editing the Recognition Zones Introduction When you scan a document or open an image file in Readiris, each page is divided automatically into recognition zones. Readiris uses these zones to determine how each part of your documents must be converted. If your document does not contain any zones, it cannot be recognized. In Readiris Pro there are 3 kinds of recognition zones. You have text zones, image zones and table zones. In Readiris Corporate you can also have a fourth zone type, being barcode zones.
To access the Editing and Layout options: • Scan or open a document in Readiris. • Click the Zones tab. The Editing and Layout options Below you find an overview of the editing and layout options in Readiris. Note: when you make any modifications to the layout, Readiris redoes the recognition on the entire page. Manually drawing zones In case Readiris missed any recognition zones you can draw them manually. Note that barcode zones must always be drawn manually.
Section 7: Editing the Recognized Documents Important note: if you are processing bad quality images, Readiris will likely have problems recognizing them correctly. Refer to the section Adjusting the Image Quality to learn how you can avoid such issues. Changing the zone type of multiple zones simultaneously When scanning bad quality documents, it may occur that Readiris does not determine the zone types correctly.
Readiris 15 - User Guide Moving zones • Click Select zone in the Editing group. • Then click inside the zone you want to move, hold the left mouse button, and drag the frame to the position of your choice. Connecting zones Suppose you have two text zones that belong together, and you want to turn them into one single text zone. In that case: • Select Text in the Editing group. • Then draw a text zone between the two zones to connect them. • The two zones are merged into one.
Deleting zones In case you want to exclude zones from the recognition: • Click Select zone in the Editing group. • Then press and hold the shift key and select the zones you want to delete. • Right-click one of the selected zones, point to Zone and click Delete. Deleting small zones Sometimes documents contain a lot of "noise" - little black spots that occur when scanning lowquality documents or using bad scanner settings.
Ignoring a certain zone In case your document only contains content in a certain area of the page, you can use the Ignore option to exclude the remainder of the page from the recognition. • Click Ignore in the Layout group. • Then draw a frame around the section that contains the information. Everything outside the frame will be ignored. Note: you can also use this option to create Zoning templates, in case all your documents have a similar layout. See the section Using Zoning Templates.
Section 7: Editing the Recognized Documents To use a zoning template: • Scan or open your documents in Readiris. • On the Zones tab, click Open Layout. • Select the layout file of your choice. • If you want to apply the layout to all the pages you have open in Readiris, select Apply layout to all pages. • Then click Open. Using the Text Editor The Text Editor allows you to edit the recognition results. To access the Text Editor: • Click Text Editor in the main toolbar.
Readiris 15 - User Guide The suspected words are marked in yellow in a red frame. To correct a word: • Click inside the recognized text column. • Type in the corrections. • Press delete on the keyboard to delete the unwanted results. Important note: pressing Backspace on the keyboard does not work. • You can also delete entire words and paragraphs by selecting them with the mouse cursor and by pressing delete. • To undo editing actions, press Ctrl+Z on they keyboard.
Section 8: Saving Documents The documents you process with Readiris can be saved in a large number of output formats, ranging from plain text files to fully formatted Word and Excel files, and also PDF and XPS files. With Readiris you can also turn Image PDFs - in which you cannot select or copy any text - into fully text-searchable PDF documents. The same goes for Image XPS documents. To select an output format: • Click one of the popular output formats in the Output group on the Main toolbar.
Readiris 15 - User Guide • Select the formatting options on the tabs at the bottom of the screen. Note: only the settings that apply to the selected format are available. For more information see Selecting the Formatting Options. • Click OK to close the Output window. • Then click Start to convert and save your documents. • When Readiris is done processing, the Output File window opens. Now name your output file. Note: Readiris, by default, saves all pages to a single output file.
Section 8: Saving Documents Starting a new project in Readiris To start a new project in Readiris: • Click the Trash can icon at the bottom of the Pages panel. This command erases your document from Readiris so you can start a new one. Available Output Formats Below you find an overview of the supported output formats. • PDF PDF stands for "Portable Document Format". It is a format developed by Adobe Systems Inc. to facilitate document exchange.
Readiris 15 - User Guide o XPS Image-Text. This file type is most commonly used. It contains two layers: the recognized text, and the original image on top of the text. This way, you have both access to the recognized text and you still see the original image. Note: since the image covers the text, any recognition mistakes will not be visible. o XPS Image. When you select this file type, Readiris doesn't execute the text recognition on your document.
Section 8: Saving Documents • Spreadsheet ML (xml) SpreadsheetML is an XML dialect developed by Microsoft Inc. It is the standard spreadsheet format in Microsoft Excel 2003. This format is useful when processing documents with lots of tables and figures. Specific layouting options are available for SpreadsheetML. See the section SpreadsheetML Options for more information. • XLSX XLSX is the standard spreadsheet file format used since Microsoft Excel 2007.
Readiris 15 - User Guide Note that Readiris only creates body text in EPUB files. Images are not included. • WAV WAV stands for Waveform Audio File Format. It is a Microsoft and IBM audio file format. When you save the recognition results in this format you can have them read out to you thanks to the Windows Text to Speech engine. Note: a number of older file formats are supported as well. Note: RTF files created by Readiris can also be opened in the web-based office applications.
Section 8: Saving Documents Saving Scanned Documents as Image Files The documents you scan do not necessarily need to be converted into text output files. You can also choose to save them as optimized image files. To do so: • Scan or open your documents in Readiris. • Then click the Page tab: o Click Save Pictures to save only the picture zones to an image file.
Selecting the Formatting Options Depending on the output format you select in the Output window, different formatting options are available. Below you'll find a short description of each Options group. See the corresponding sections below for more detailed information. Layout Options The Layout Options play an important role when generating Word processor documents, Spreadsheet documents and Web page documents. They determine for a large part what your final documents will look like.
Paper Size The Paper Size options allow you to define in which paper size (e.g. A4, Letter, Legal) your output documents will be generated. These options are available for most RTF output formats. Pictures The Pictures Options determine how the pictures will be presented in the output documents, e.g. in black-and-white or in color. They also define their resolution. Note: when you select an output format or application that does not support images, then the Pictures Options will be unavailable in Readiris.
• The option Create body text generates a continuous, running line of text. The result is a document without any formatting. The formatting is to be done manually, by the user. Example of body text • The option Retain word and paragraph formatting keeps the general format structure of your scanned document. The font type, size and type style are maintained across the recognition process. The tabs and the alignment of each block are recreated.
Section 8: Saving Documents Columnized texts are easier to edit than documents containing multiple frames: the text flows naturally from one column to the next. Note: should Readiris be unable to detect columns in the source document, then frames are still used as substitute solution. Tip: use this option when generating Word documents. o The option Insert column breaks inserts a hard column break at the end of each column, which maintains the format of the text.
Readiris 15 - User Guide Note: in a spreadsheet application, this option recreates the background color of each cell. SpreadsheetML Options When you select Microsoft Excel 2007, 2010 (SpreadsheetML) as output format, specific SpreadsheetML options are available. Below you find a description of what each option does and examples of real documents. • The option Ignore all text outside the tables saves the tables and ignores all other recognition results.
Section 8: Saving Documents This option is useful when processing tables of different sizes and different headings. Paper Size The Paper Size options allow you to define in which paper size (e.g. A4, Letter, Legal) your output documents will be generated. These options are available for most rich text output formats. • Click the Paper size tab and use the arrow buttons to apply and exclude paper sizes.
• Maintain scan resolution This option is activated by default. Readiris generates the output documents in the same resolution as your scanned documents. To verify in which resolution your documents have been scanned, check the Scanner Settings. Or point to a page thumbnail to view its properties. • Reduce resolution to: If you don't want to maintain the original scan resolution, then select the option Reduce resolution to, and indicate to which resolution you want to reduce the images.
Section 8: Saving Documents • Select the desired PDF type from the drop-down list: • PDF Image-Text (= PDF Searchable Image). This file type is most commonly used. It contains two layers: the recognized text, and the original image on top of the text. This way, you have both access to the recognized text and you still see the original image. Note: since the image covers the text, any recognition mistakes will not be visible. • PDF Image.
Embed fonts The option Embed fonts, embeds - or includes - the original fonts of your documents in the PDF file. This way, other users will always see the documents in their original fonts on their computer, even if they don't have the particular font you used installed on their computer. Note that embedding fonts increases the file size of your output documents. Create PDF/A fully compliant files (Readiris Corporate) This option generates PDF files that are suited for long-term archiving.
Compressing PDF documents The PDF documents you generate with Readiris can be hyper-compressed by means of iHQC. iHQC stands for intelligent High-Quality Compression, I.R.I.S.' proprietary, efficient compression technology. iHQC is to images what MP3 is to music and what DivX is to movies. To generate compressed PDF documents: • Select PDF in the Output group, and then click the down arrow beneath it to configure the settings. Or if PDF is not displayed in the Output group, click Other.
Customized Compression (Readiris Corporate) In Readiris Corporate you can also select Custom compression. When you select this option, you can determine the Size/Quality ratio yourself by means of a slider. The option Compress symbols is selected by default. This option compresses text inside your documents. The option Wavelet compression is also selected by default. This option compresses images inside your documents.
Section 8: Saving Documents • When you set an open document password, you will be prompted to enter that password when opening the PDF output. • When you set a permissions password, you will only be able to perform the actions specified in the security settings. If you do want to change these settings, you must enter the permissions password. The Readiris security settings are similar to the standard protection features offered by Adobe Acrobat.
Selecting the XPS Options The documents you process with Readiris can be saved as XPS documents. About XPS documents XPS stands for XML Paper Specification. It is a fixed-layout document format designed by Microsoft Inc. to preserve document fidelity. XPS files - just like PDF files - are mostly used for storage purposes. Note that the content of XPS files cannot be edited (easily). To save documents as XPS documents: • Click Other in the Output group.
The XPS Options Create bookmarks Bookmarks are types of links inside an XPS document, which contain representative information about the section they are linked to. Bookmarks give structure to your XPS documents. In Readiris, the option Create bookmarks creates a bookmark for each text zone, image zone and table zone inside a XPS file. XPS - intelligent High-Quality Compression In Readiris you also have the possibility to compress your XPS documents.
• Select the required compression level: For Level I there are two types of compression: Good Size and Good Quality. Good Size offers the best compression, with a minimal loss of image quality. Good Quality offers slightly larger output files with better image quality. In Readiris Corporate you can also select Custom compression. When you select this option, you can determine the Size/Quality ratio yourself by means of a slider.
Section 9: Sending Documents to the Cloud The documents you process with Readiris can be sent to various Cloud applications. With Readiris Pro you can send documents to Evernote, Dropbox, Google Drive, OneDrive and box. With Readiris Corporate you can also send documents to Microsoft SharePoint, Therefore, IRISNext and FTP. Before you can export to the Cloud, the connections must be configured.
SharePoint, Therefore, IRISNext • Enter your Username and Password. • Enter the SharePoint Server to connect to. • Then click Browse. • Select the required folder to export to. • If necessary, select Content Type. Note: if you keep the following option selected "Ask for confirmation before exporting" you will always need to indicate the export folder when processing documents. To avoid this step, clear this option. • Click OK to finish the configuration. • Enter your Username and Password.
Section 9: Sending Documents to the Cloud • You are then prompted to name your document. Name the document and click OK to complete the export. Sending Indexed Documents to the Cloud (This section applies to Readiris Corporate only) When sending documents to a Cloud location, Readiris automatically detects if the Cloud location has any mandatory index fields that need to be filled in. Example of mandatory SharePoint fields To send indexed documents: • Configure one of the Cloud connectors.
Readiris 15 - User Guide • Now you can either fill in the index fields manually, OR • Use Readiris' Drag-and-Drop recognition technology to fill them in: • 82 o Click inside a field you want to fill in. o Then click the Text icon to recognize text zones, or click the Barcode icon to recognize barcode zones. o Draw a frame around the zone you want to use as index. When you release the mouse button, the text is filled in in the field.
How to How to configure your scanner in Readiris In order to scan documents in Readiris, your scanner must be configured correctly. Before you configure the scanner in Readiris: 1. Make sure your scanner is connected to your computer, and switched on. Note: the scanner should be physically connected to your computer with a USB cable. An ethernet or wireless connection may also be used if the Twain driver supplied by the manufacturer has been engineered with that capability. 2.
Readiris 15 - User Guide Once you've selected a scanner model, you must configure you scanner driver. • Click Configure to select your scanner driver. If you do not see your scanner listed in the Select Source window, then your scanner driver has not been installed properly. Re-install your scanner driver before trying to configure it in Readiris. The scanner driver can usually be found on the website of your scanner manufacturer.
How to Make the scan resolution is set to 300 dpi for regular documents and to 400 dpi for small print and Asian languages. How to scan multiple documents In Readiris there are a number of features that allow you to scan and process multiple documents easily in Readiris. Scanning multiple documents on a flatbed scanner • Click the down arrow beneath the Scan button to access the Scanner Settings.
How to process digital camera images Readiris uses special recognition routines to process digital camera images. Make sure the Digital Camera option is activated when processing such images. The Digital Camera option can be activated both in the Scanner settings and the From File options. In the Scanner settings: • First of all, turn on your digital camera and connect it to your computer with a usb cable. • In Readiris, click the down arrow beneath the Scan button, then click Settings.
How to • Adapt the Readiris brightness and contrast settings to the environment (daylight, lamp light, neon light). See Selecting the Scanner Settings. • Select color or grayscale as color mode in Readiris. Also see Selecting the Scanner Settings. How to recognize barcodes (This section applies to Readiris Corporate only) In Readiris Corporate you can recognize barcodes. Barcodes can be used to separate documents in a batch. Note: Readiris supports most widespread 2D barcodes.
Recognizing barcodes manually: • Scan or Open your document. • Click the Zones tab. • Click the Barcode icon and draw a frame around the barcode. • OR right-click the barcode zones that are incorrectly recognized as image, then point to Zone > Type and select Barcode. • Then click Start to save or send your document. Recognizing a particular barcode In case you need to use the content of a particular barcode: • Draw a barcode zone around the barcode.
How to • Indicate which separation method you are going to use: Detect blank pages or Detect cover pages with a barcode. When you are using cover pages with barcodes, you can indicate where exactly on the page the barcodes are located, by means of a read zone. Once you have defined the read zone, Readiris will only search for barcodes in that specific area. Tip: in order to know the dimensions of the read zone, use the Coordinates function in Readiris: Click the Zones tab, and select Coordinates.
Readiris 15 - User Guide By means of the option Apply layout to cover pages you can use one of your zoning templates to split up the cover pages into recognition zones. For more information on how to use zoning templates, see the section Using Zoning Templates. The Indexing options In case you want Readiris to generate an XML index file containing detailed information on the processed documents, select the option Generate an XML index.
How to How to recognize forms Note that Readiris is not designed to recognize complex forms. Readiris recognizes documents by converting pictures of text characters and numbers into actual text and numbers. Forms, on the other hand, contain many graphic elements such lines, boxes, check boxes and the like, which complicate Readiris' tasks.
How to process low-resolution images A resolution of 300 to 400 dpi is required to obtain optimal results in Readiris. When you are faced with low-resolution images, the best thing you can do is re-can the images in an appropriate resolution.
