User Guide – IRIScan Executive 4 IRIScan Executive 4 Button Manager
User Guide – IRIScan Executive 4 Copyright IRIScanExecutive4-dgi-27052016-01 Copyright© 2016 I.R.I.S SA. All rights reserved. Information in this document is subject to change without notice. The software described in this document is furnished under a license agreement or nondisclosure agreement. The software may be used or copied only in accordance with the terms of those agreements. No part of this publication can be reproduced in any form or by any means without prior written permission of I.R.I.S.
User Guide – IRIScan Executive 4 Contents 1. Overview .................................................................................................................................... 5 2. Installing Button Manager ............................................................................................................. 5 3. Scanning From the Buttons ........................................................................................................... 6 3.1 Starting Button Manager ..............
User Guide – IRIScan Executive 4 4.19.5 The Scanner Info Tab ..................................................................................................... 44 4.19.6 The About Tab ............................................................................................................... 45 4.20 5. Removing Button Manager Icon from the System Tray ........................................................... 45 Operations ...........................................................................
User Guide – IRIScan Executive 4 1. Overview The Button Manager provides you an easy way to scan your documents and send them to your favorite software applications and Cloud destinations. All this can be done with a simple touch of the button on the scanner. With the new Button Manager you can: - Scan your documents directly to Readiris Corporate 14. - Scan images into an open application. - Scan images to other applications of your choosing. - Send documents to a printer. - Send documents via mail.
User Guide – IRIScan Executive 4 3. Scanning From the Buttons By simply pressing the Scan button on the scanner, you scan and send your documents to the designated destination application. Before you scan however, it is recommended to check the button configurations first to ensure a proper file format and destination application. 3.1 Starting Button Manager 1.
User Guide – IRIScan Executive 4 3.2 Using the default button configurations The scanner is shipped with nine preconfigured button settings for your frequent tasks such as scan to Readiris, scan to an application, scan to e-mail. The following table shows the default settings. You can change any of these settings. Button Name Number Destination/ Application Preset Scan Settings 1 Readiris Corporate 14 Select this button to send documents directly to Readiris for text recognition.
User Guide – IRIScan Executive 4 9 Archive Select this button to save images in a folder on your computer. Auto Color Detection, 300 dpi, Duplex, JPEG, Auto Crop Note: To accurately use the default settings, you need to set up your computer in an internet environment and install the necessary software applications such as E-mail software, or printer before installing Button Manager.
User Guide – IRIScan Executive 4 3. The Button Panel shows the first five scanning buttons. Right-click the button you wish to check, the Button Properties window appears. Name of the Selected Button Button Name Image Mode Selection Box Basic Scan Parameters Folder and file name for the scanned image Scan To destination and settings If you wish to change the setting, use this window to reset the setting for the file format, destination application, or other scan settings.
User Guide – IRIScan Executive 4 3.4 Scanning From A Simple Touch of the Button 1. Press the scanner button once. 3.4.1 Use of the Button Panel Left-click the Button icon in the Windows System Tray at the bottom right corner of the screen. This will prompt the Button Panel. The button icon The Button Number The Function Icon Click the arrows to cycle through the 9 buttons. From this panel, you can check the scan configuration, start a scan, and change the scan configuration. 1.
User Guide – IRIScan Executive 4 4. Configuring the Buttons Button Manager allows you to customize the buttons, including scan profiles, destination applications, and how files are stored and named. 4.1 Starting the Button Properties Dialog Box For each of the nine buttons, you can choose a new configuration from the Button Properties dialog box. To start the Button Properties dialog box, 1. Left click the Button icon ( Panel will be displayed.
User Guide – IRIScan Executive 4 6. From the Image Processing tab, choose if you wish to rotate your image or remove your blank page. 7. Click OK to save your settings and close this window. 4.2 The Basic Tab From the Basic tab, most of your configurations for the button can be completed. The Basic tab allows you to set basic settings for the button including basic scan settings, file format and path, and your “scan to” destination for the scanned image. The Basic tab includes the following options: 4.2.
User Guide – IRIScan Executive 4 2. Type in the new name and press “Enter” on your keyboard. For example, My Printer. 3. The name is changed and will be displayed in the Button Panel as shown. 4.2.2 The Image Mode Option Mode: Select the proper image mode for the scanned image. Choice: Auto Color Detection, Color, Gray, and Black and White. Auto Color Detection Click to automatically detect and scan your color document in color image mode.
User Guide – IRIScan Executive 4 4.2.3 The Scan Parameters Option Resolution: The resolution is measured in pixels per inch (ppi) (sometimes referred to as dots per inch or dpi). Higher resolutions result in more detail in the scan, slower scanning and in general, greater file sizes. For example, an A4 size color image scanned at 300 dpi with color mode consumes approximately 25 MB of disk space.
User Guide – IRIScan Executive 4 date and time, the file name will be displayed like Image_000720110308175239.pdf (20110308 indicates date while 175239 indicates time.
User Guide – IRIScan Executive 4 Multi-Page TIFF: Multi-age TIFF combines all the scanned images into a single TIFF file. JPEG: JPEG (Joint Photographic Experts Group) compression provides the best results with continuous-tone color and the smallest file size. To compress your file size, click the “Properties” button. Move the slider to the right or to the left to increase or decrease the level of compression. Note the greater the compression level, the lower image quality.
User Guide – IRIScan Executive 4 4.3 The Image Adjustment Tab The Image Adjustment tab allows you to adjust the color quality of the image so that it comes close to the original. Note: it is recommended to select Document as Color Profile to obtain optimal colors. Gamma Adjusts the midtones of the image without dramatically altering then lightest and the darkest areas. When the value of gamma changes, the image changes accordingly. Gamma Value: 1.0 Gamma Value: 1.4 Gamma Value: 2.
User Guide – IRIScan Executive 4 Brightness: -50 Contrast: -50 Brightness: 0 (Normal) Contrast: 0 (Normal) Brightness: +50 Contrast: +50 When the values of highlight and shadow change, the image changes accordingly.
User Guide – IRIScan Executive 4 4.4 The Color Dropout Tab Color Dropout tab allows you to filter out a color channel (red, green, or blue). For example, if you are scanning a document with a red watermark, you can choose to filter out the red channel so the scanned image just shows the text and not the red watermark. Removing colors from the scan might reduce the scan file size and improve optical character recognition (OCR) result. Note: Color dropout only applies to gray and black and white scans. 4.
User Guide – IRIScan Executive 4 4.4.2 Selecting Your Color You may try the following way to select your color effectively. 1. After the scan is done, drag and drop your scanned image to Button Manager. 2. Check “Magnifier” and choose your specific color on the scanned image. The RGB value for the color will be displayed. 2. Choose “OK” to complete.
User Guide – IRIScan Executive 4 4.5 The Image Processing Tab The Image Processing tab includes the following options. Image Rotation/Flip Select rotation angle for your document if necessary. Choice: None, 90 degrees left (counter clockwise), 90 degrees right (clockwise), 180 degrees around, 180 degrees flipped.
User Guide – IRIScan Executive 4 4.6 Setting up Button Manager to send images to a specified printer Button Manager V2 allows you to scan and send documents to a specified printer. Also, if desired, you can print two images in one side of a sheet. To setup Button Manager to upload images to a specified printer, 1. Click the Button icon ( ) to prompt the Button panel. 2. Right-click a button you want to configure. 3. In the Destination list, select Printer. 4. Click “Configuration”.
User Guide – IRIScan Executive 4 5. If you wish to print your images not from a default printer, select your desired printer from the list. Click “Properties” to prompt the “Properties” dialog box to change your desired print settings and click OK to complete and close the dialog box. 6. Click “Options” to prompt the “Options” dialog box. Auto Color Detection : Automatically detect the image type of the scanned image and print the images according to the image type.
User Guide – IRIScan Executive 4 Print two images on the same page (for duplex scanner only) Choose to print two images on the same side of a sheet. This option is useful when you wish to print the front and rear side of your original such as ID card or driver license on the same page. If you have purchased a duplex scanner, use this option to print two sides of your original in one side of a sheet. 7. Click “OK” to complete and close the dialog box. 4.
User Guide – IRIScan Executive 4 3. Click “Configuration”. The “Mail Configuration” dialog box appears. - Enter the e-mail address of the sender and recipient. - Type your subject and message on the Subject field and Message field. - If desired, enter the e-mail address of the CC and BCC field. 4. Click the “SMTP” tab to display the SMTP dialog box. - SMTP Server: Enter the IP address of your SMTP server. - Port: Enter the port number of your SMTP server.
User Guide – IRIScan Executive 4 - LDAP Server: Enter the IP address of your LDAP server. - Port: Enter the port number of your LDAP server. Default: 389 - If the LDAP server requires a secure connection, check “This server requires a secure connection”. Contact your System Administrator for the details. - If the LDAP server requires authentication, check “Server requires authentication” and then enter your account name and password. - BASE DN: Enter your base DN.
User Guide – IRIScan Executive 4 Note: LDAP: Stands for Lightweight Directory Access Protocol. LDAP enables users to access directories and address books directly from external networked devices to simplify document distribution. SSL (Secure Sockets Layer) is a standard security technology for establishing an encrypted link between a server and a client—typically a web server (website) and a browser; or a mail server and a mail client (e.g., Outlook). You must enter your “Sender” address.
User Guide – IRIScan Executive 4 4. Enter a Host Name URL. The format of the URL is ftp://yourhostname/yoursite. This consists of the following: Scheme — ftp. Host — the name of the server. Port — the port number Enter your login name and password. Contact your System Administrator for authorization to send documents to the site. The User login name may include a domain name.
User Guide – IRIScan Executive 4 4.9 Setting up Button Manager to upload images to Microsoft SharePoint server / Office 365 SharePoint is a collaboration and document library tool. Button Manager V2 provides a way to scan documents that you want to share and send to the SharePoint server. Once the electronic file is uploaded to SharePoint, you can use the capabilities of SharePoint to manage your scanned documents.
User Guide – IRIScan Executive 4 6. Select a login option. Contact your System Administrator for authorization to send documents to the site. • Select Use SharePoint account if you want to access the SharePoint server with a unique user login and password. If you check this option, you must make an entry in the User login and Password fields. • Select Use Windows login if you want to access the SharePoint server by using the same user login and password that you use to login into Windows on your PC.
User Guide – IRIScan Executive 4 4.10 Setting up Button Manager to Upload Your Image to Google Drive To upload your image to Google Drive, you first need to sign in to a Google Drive account and then configure the Button Manager. 1. Click the Button icon ( ) to prompt the Button panel. 2. Right-click the Google Drive button to prompt the Button Properties dialog box as shown below. 3. Choose your desired file format from a list of BMP, GIF, JPEG, PNG, PDF, Multi-Page PDF. 4. Click “Configuration”.
User Guide – IRIScan Executive 4 7. Select your Proxy server to be “Auto Detect” or “Specify Proxy”. If “Specify Proxy” is selected, enter your IP address and port number of your Proxy server. Enter user name and password if required. You can check with your network administrator for the details. 8. Click “OK” to complete. You may click “Test” to try if the account works.
User Guide – IRIScan Executive 4 5. Specify your notebook in the Notebook field or click (Browse) to search for your notebook. 6. Click the Proxy tab. If your Evernote account has been displayed in the User Name field, normally, the proxy server in the Proxy tab will be automatically set to “Auto detect”. You may enter your Proxy server information if desired. For more information, check with your Network Administrator. 7. Click OK to save your settings and exit.
User Guide – IRIScan Executive 4 5. In the Directory field, type a name or click (Browse) to search for a specific folder. If you are typing a folder name, you can use special attributes for naming folders to help segregate files. 6. Click the Proxy tab. If your Dropbox account has been displayed in the User Name field, normally, the proxy server in the Proxy tab will be automatically set to “Auto detect”. You may enter your Proxy server information if desired.
User Guide – IRIScan Executive 4 6. Click the Authorize button first to open the OneDrive web site and then complete the Login and authorization. If successful, your OneDrive account will be displayed in the User Name field as shown. 7. Specify your folder name in the Folder name field or click folder. (Browse) to search for a specific 8. Click the Proxy tab.
User Guide – IRIScan Executive 4 6. Click the Authorize button first to open the Facebook web site and then complete the Login and authorization. If successful, your Facebook account will be displayed in the User Name field as shown. 7. If desired, enter your album name to be shared. 8. Select your visibility level from the Visibility drop-down menu. 9. Click the Proxy tab.
User Guide – IRIScan Executive 4 4.16 Possible Error Conditions The following conditions may occur while Button Manager is uploading a file to a network file server such as FTP, SharePoint, Evernote, Dropbox, OneDrive, or Google Drive. Error Message Invalid host. Description The entry in the Host name field is not correctly formatted. User name can not be empty. Incorrect user name or password. The user name is empty. Invalid proxy host URL. Your proxy host URL may not be correct.
User Guide – IRIScan Executive 4 Exceeded the specified size limit. Unable to resolve the host name. The image file you have uploaded to the server may be too large and exceed limit. The host name may be incorrect. Unable to resolve the proxy name. The proxy host name may be incorrect. Unable to receive complete response from server. The request may not be received by the server. The request was cancelled. The request may not be received by the server. The request was not permitted by the proxy.
User Guide – IRIScan Executive 4 Unknown error. The document failed to upload for an undetermined reason. This may also occur if Button Manager cannot establish a connection with the network server. eserver. Check all network settings of the Button Manager to make sure they are corrct. Note: If you are having trouble uploading files, make sure you can access the network file server using an internet browser.
User Guide – IRIScan Executive 4 4.18 Working with Profiles Button Manager provides nine preset profiles for your various applications. You can add new profiles for your application needs. A profile is useful for quickly loading particular settings that you need for certain documents. To add a new profile, 1. Right-click the Button icon ( menu will be displayed. ) at the right corner of your system tray. The following pop-up 2. Choose “Profile Manager” to prompt the following Profile Manager dialog box.
User Guide – IRIScan Executive 4 4.19 Using the Options Menu The Options menu in Button Manager allows you to change more settings or view more detailed information such as changing the language of the user interface or viewing the scan count of each button. To access the Button Manager Options Menu, 1. Right-click the Button icon ( menu will be displayed. ) at the right corner of your system tray. The following pop-up 2. Choose “Options” to prompt the following Options dialog box. 4.19.
User Guide – IRIScan Executive 4 Show Detailed Information 4.19.2 The Others Tab The Others Tab contains the following items: Time to hide Button Panel: Move the slide bar to set the time to hide the Button Panel. Choice: 0 ~ 120 seconds. To show the Button Panel after timeout, simply click the Button icon at the bottom-right corner of your taskbar. Profile: Check if you wish to show profile information for each button.
User Guide – IRIScan Executive 4 Static Button Panel: Check “Show” to display a static button panel as illustrated in the bottom-left corner to start scan from the Scan button on the scanner without starting the Button Manager software application. A Static Button Panel The static button panel which can not be interactive is used to remind users nine preset button destinations and let users directly start a scan by a touch of the Scan button without starting the Button Manager software application.
User Guide – IRIScan Executive 4 Scanner Buttons: Click “Disable” to disable the buttons on the scanner. This option in used to prevent users from touching the Scan button accidentally and start unnecessary scans. Hotkey: Check “Register System Hotkey” and select “Ctrl”, “Shift” or “Alt” to define your hotkey to send your selected image to a specified destination.
User Guide – IRIScan Executive 4 4.19.6 The About Tab The About Tab shows current version of the Button Manager program. 4.20 Removing Button Manager Icon from the System Tray To remove Button Manager icon from the system tray, 1. Left-click the Button icon ( displayed. ) in the right corner of your system tray. A menu screen will be 2. Choose “Quit”. You will close Button Manager and remove Button Manager icon from the system tray.
User Guide – IRIScan Executive 4 5. Operations 5.1 Inserting An Image Directly to a Software Application With Button Manager V2, you can insert the scanned image directly to a software application which is already opened. For example, when you are editing text in Microsoft Word and you wish to insert a scanned picture, you can start a scan right away and the scanned image will be inserted and displayed in your Microsoft Word. To insert an image to a software application already opened, 1.
User Guide – IRIScan Executive 4 5.2 “Drag and Drop” Your File to a Specified Button Button Manager V2 is designed with a convenient feature to let you drag and drop your file to a specified button. This may be an application or a Cloud destination. To drag and drop your file to a specified button, 1. Browse your file on the Windows Explorer. 2. Click Button Manager icon ( Button Panel. ) at the right corner of your system tray to prompt the following 3. Drag and drop your file to the desired button.
User Guide – IRIScan Executive 4 5.3 Sending Error Report When a fatal error occurs and the Button Manager ceases to function, an “Error Report” dialog box appears. You can send the debug information to the developer of the application by clicking the “Send Error Report” button or leave the dialog box by clicking the “Don’t Send” button. The error report helps the developer to improve the software application.
