User's Manual Part 1

Pocket PC 2002Chapter —2
42 700 Series Color Mobile Computer User’s Manual
Inbox: Sending and Receiving E-mail Messages
Use Inbox to send and receive e-mail messages in either of these ways:
S Synchronize e-mail messages with Microsoft Exchange or Microsoft
Outlook on your desktop computer.
S Send and receive e-mail messages by connecting directly to an e-mail
server through an Internet Service Provider (ISP) or a network.
Synchronizing E-mail Messages
E -mail messages can be synchronized as part of the general synchronization
process. You will need to enable Inbox synchronization in ActiveSync. For
information on enabling Inbox synchronization, see ActiveSync Help on the
desktop computer. During synchronization:
S Messages are copied from the mail folders of Exchange or Outlook on
your desktop computer to the ActiveSync folder in Inbox on your 700
Series Computer. By default, you will receive messages from the past
three days only, the first 100 lines of each message, and file attachments
of less than 100 KB in size.
S E-mail messages in the Outbox folder on your 700 Series Computer are
transferred to Exchange or Outlook, and then sent from those pro-
grams.
S E-mail messages in subfolders must be selected in ActiveSync on your
desktop computer in order to be transferred.
Connecting Directly to an E-mail Server
In addition to synchronizing e-mail messages with your desktop computer,
you can send and receive e-mail messages by connecting to an e-mail server
using a modem or network card connected to your 700 Series Computer.
You will need to set up a remote connection to a network or an ISP, and a
connection to your e-mail server. For more information, see “Getting Con-
nected” on page 67.
When you connect to the e-mail server, new messages are downloaded to
the 700 Series Computer Inbox folder, messages in the 700 Series Com-
puter Outbox folder are sent, and messages that have been deleted on the
e-mail server are removed from the 700 Series Computer Inbox folder.
Messages that you receive directly from an e-mail server are linked to your
e-mail server rather than your desktop computer. When you delete a mes-
sage on your 700 Series Computer, it is also deleted from the e-mail server
the next time you connect based on the settings selected in ActiveSync.
You can work online or offline. When working online, you read and re-
spond to messages while connected to the e-mail server. Messages are sent
as soon as you tap Send, which saves space on your 700 Series Computer.
When working offline, once you have downloaded new message headers or
partial messages, you can disconnect from the e-mail server and then de-
cide which messages to download completely. The next time you connect,
Inbox downloads the complete messages you have marked for retrieval and
sends the messages you have composed.