User Guide

EMAIL/BACKUPPREFERENCES

TheTotalPassSmallBusinessPremiumapplicationallowspayrollreportsandsystemalertstobeautomaticallye‐

mailedtooneormoresupervisors.Thesystemwillsendemailalertsifanemployeehasaphotopunchthatneeds

verification,asemployeescomeandgo,beforetheyaccumulateovertime,iftheyleaveearly,

andmore.

Inaddition,backupsofyourtimeclockdatacanbe

automaticallyemailedtooneormorerecipients,daily,

weeklyormonthly.



WHATISANSMTPSERVER?

AnSMTPserverworkslikeapostalassistant,handlingthesendingofemailsfromanemailclienttoanemail

server.Itreceivesoutgoingmailmessagesfromusersandroutesthemtotheintendedmailrecipients.



OUTGOINGEMAILSETTINGS(SMTP SERVER)

 ToassignyourSMTPserversettings,gotoDevicePreferencesbyclickingSettings|Preferences|Device

findEmail/BackupPreferences.

 TypeyourcompleteSMTPe‐mailserveraddressintheSMTPServerAddressfield.Ifyoudonothavethis

information,contactyournetworkadministratororyourservice

provider.

 IfyouenableSSL,youmayneedtospecifythemailserverportbyenteringacolonandthentheport

numberaftertheserveraddress.

Example:

smtp.gmail.com:587connectstosmtp.gmail.comandusesport587.Ifaportnumberisnotdefined,

defaultportnumber25isused.



 ChecktheUseSSLcheckboxtousedataencryptionwhensendinge‐mails.UsingSSLmaybea

requirementforsomeSMTPserverprovidersandmayrequirethatyoudefinetheSMTPport.

 ChecktheUseSTARTTLScheckboxifyouareusingSSLandyourSMTPserviceprovider

requiresthatyou

firstconnecttotheserverusingasecureconnection.

Note:ANetworkconnectionisrequiredto

useemailfunctionalityintheclock.

Important:Tosendemails,youmusthaveaSMTPserveravailable.Contactyournetworkadministratorto

findoutifyourcompanyhasSMTPserver.WerecommendusingGoogle’sfreeGmailaccountfor

companiesthatdon’thaveanavailableSMTPServer.Tousethisservice,youmusthaveaGmailaccount.