User Guide

CHAPTER 1: GETTING FAMILIAR WITH YOUR TIME CLOCK
INTRODUCTION
WELCOME
Thank you for choosing Icon Time Systems, we appreciate your business.
Our mission is to provide our customers with ease-of-mind through our quality products and excellent customer
service. All of us at Icon Time Systems wish to thank you for placing your trust in our products. We pride ourselves
on being innovators in the time and attendance industry, by developing products that are quick to install, simple to
operate and reliable.
Use this guide to learn how to use the TotalPass Small Business Premium time and attendance system to perform
essential tasks that will make tracking employee time, as well as your payroll processes, more efficient.
The TotalPass Proximity system offers breakthrough web-enabled technology that brings the simplicity of
embedded software to your time and attendance system, all without requiring Internet access.
SYSTEM REQUIREMENTS
FOR NETWORK ACCESS
 Any Web browser on PC, Mac, tablet or smartphone.
 An available Ethernet port or wireless network.
 Remote Internet access also requires Internet and port forwarding to port 9844 or port 80.
FOR DIRECT CONNECTION
 Any Web browser on a PC or Mac that the clock is directly connected to.
 Available USB port on Windows PC or available Ethernet port on Windows PC or Mac.
PAYROLL EXPORT UTILITIES
 Paychex Flex, SurePayroll, Paychex Preview, Paycom, Paylocity, ADP Workforce Now, and QuickBooks
Online exports are compatible with all operating systems.
 Windows Vista or above required for QuickBooks Plug-in* and the ADP Export.
* Only available with QuickBooks desktop versions.
INTERNET CONNECTION REQUIRED
Ethernet connection is required for the following functionality:
 Emailing alerts, backups or payroll reports