User Guide

CHAPTER 8: SENDING TO PAYROLL
TotalPass offers a few options for streamlining your payroll process
 Creating an export file
 Emailing timecards reports
 Sending individual timecards
CREATE PAYROLL EXPORT FILE
At the end of the pay period, compile employee data and transmit to payroll for processing.
The Payroll report option creates a payroll export file for the following platforms:
 Paychex Flex
 Sure Payroll
 Paychex Preview
 Paycom
 Paylocity
 ADP Workforce Now
 QuickBooks Online
The Payroll page allows you to download an export file to your PC or to email a copy of the Timecard report and
the export file to one or more recipients
To create the export file, go to Payroll | Export Payroll:
Ensure that each of your employees has an assigned Payroll ID. Employees without a Payroll ID will not be included
in the payroll export file.
 Select Click here for a List of Employees without IDs.
 Customize the Payroll ID for each of the listed employees.
 Select Create An Export from the option What Do You Want to Do?
 Select the timeframe from the drop-down menu.
Note: Email functionality requires that the clock is connected via Ethernet and that the SMTP Preferences
be set.