User Guide

USING THE DEPARTMENT REPORT .................................................................................................................................... 54
USING THE TIMECARDS BY DEPARTMENT REPORT ................................................................................................................ 54
CREATE CUSTOM REPORTS ............................................................................................................................................. 54
GENERATING REPORTS ON CUSTOM FIELD VALUES – LABOR DISTRIBUTION .............................................................................. 55
Step 1: Set Up the Custom Field Title and Assignment ........................................................................................ 56
Step 2: Assign the Custom Field Value to the Employee ...................................................................................... 56
Step 3: Generate the Custom Report Using Create Report .................................................................................. 56
CHAPTER 8: SENDING TO PAYROLL .................................................................................................................... 58
CREATE PAYROLL EXPORT FILE ........................................................................................................................................ 58
Paylocity Export Payroll Process .......................................................................................................................... 59
ADP Workforce Now Export Payroll Process ........................................................................................................ 59
QuickBooks Export Payroll Process ...................................................................................................................... 60
CONFIGURING PAYROLL ................................................................................................................................................. 61
QuickBooks Online Configuration ........................................................................................................................ 62
CHAPTER 9: ALTERNATE EMPLOYEE ENTRY OPTIONS ......................................................................................... 64
WEB PUNCH EMPLOYEE ENTRY ....................................................................................................................................... 64
Setting Up Your Employees – Web Punch Time Clock .......................................................................................... 64
Punching In/Out Using Web Punch Entry ............................................................................................................ 65
Clocking In/Out from GPS Enabled – Location Tracking ...................................................................................... 65
IP address Restriction ........................................................................................................................................... 66
Setting Authorized IP Address by Employee ........................................................................................................ 67
Running Reports with the Web Punch Time Clock ............................................................................................... 67
USING PROXIMITY BADGES ............................................................................................................................................. 68
Assigning Proximity Badges to an employee ....................................................................................................... 68
Locking the Time clock Terminal Keypad ............................................................................................................. 68
Punching In/Out Using Proximity Badges ............................................................................................................ 68
CHAPTER 10: MAINTAINING YOUR TIME CLOCK ................................................................................................. 70
SETTING UP SCHEDULED AUTOMATIC BACKUPS .................................................................................................................. 70
CREATING A DATA BACKUP ............................................................................................................................................. 70
Data Backup from the Software Interface ........................................................................................................... 70
Data Backup to a USB Flash Drive ....................................................................................................................... 71
RESTORE TIME CLOCK DATA BACKUP ................................................................................................................................ 71
Restore a Time Clock Data Backup from the Software Interface ......................................................................... 71
Restore a Time Clock Data Backup from a USB Flash Drive ................................................................................. 72
REMOVING DATA FROM YOUR TIME CLOCK ....................................................................................................................... 72
UPDATING YOUR TIME CLOCK ......................................................................................................................................... 73
Updating Your Time Clock from the Software Interface ...................................................................................... 73
Updating Your Time Clock Using a USB Flash Drive ............................................................................................. 73
Auto-Update ........................................................................................................................................................ 74
RESETTING YOUR TIME CLOCK PASSWORD ........................................................................................................................ 75
Changing Your Time Clock Software Interface Password .................................................................................... 75
Resetting the Software Interface Password ......................................................................................................... 75
Resetting the Supervisor Mode Security Code ..................................................................................................... 76