User Guide

CHAPTER 6: DEPARTMENT AND SUPERVISORS
 Track employees’ time by department
 Assign an employee to a supervisor with custom supervisor permissions
DEAPRTMENT
The TotalPass Small Business Premium system can track and report labor on a departmental level. Hours worked
and labor costs are included in these reports. Overall the system supports up to 99 different departments and each
employee can be assigned to one, multiple or all 99 departments.
CUSTOMIZE YOUR DEPARTMENT
To view the departments list, select Lists | Departments. Click an available department in the Department column
to open the Edit A Department screen.
 Type a name for the department in the Department Name field.
 All departments default to Active status. Uncheck the Active checkbox to make them inactive.
 Enter any notes to be associated with this department in the Note field.
 If exporting department hours to a payroll program, enter the Department Code provided by your payroll
provider.
 Click Submit.
CUSTOMIZE REVISION ZONES
you can access the Revision Zones by going to Lists | Departments and clicking on the individual department to
add revision zones to.
 In the In Revision Start Time field, enter a time in hh:mm:a/p format. For example, 7:30a.
 In the In Revision End Time field, enter a time in hh:mm:a/p format. For example, 8:00a.
Note: Department with assigned employees are unable to be made inactive. Click on the Employee Count
value to see a list of employees assigned to the department.
Note: The QuickBooks Plug-in and the ADP Payroll Export utility do not offer this features.