User Guide

DEPARTMENT CHANGE (PUNCH IN AND OUT TRANSFER)
The TotalPass Small Business Premium can track time spent by an employee in a department. Employees can be
assigned to multiple departments and will be prompted to select their department when punching In.
Once the employee has been assigned to their departments, follow the instructions below for transferring to the
department.
 Enter the assigned PIN/badge number at the time clock or wave the proximity badge in front of the
number pad, then press In.
 Use the Up or Down key to select the applicable department.
 Press Enter.
 By pressing the Break/Department Transfer key, the employee can quickly transfer from one department
to another.
 If an employee needs to punch out of one department and into another department, enter the assigned
PIN/badge number at the time clock or wave the proximity badge in front of the keypad, then press the
Break/Department Transfer key.
 Use the Up or Down keys to select the desired department. Press Enter to punch into that department.
The employee is automatically punched out of the previous department.
ENTERING TIPS, JOB NUMBERS OR PIECE COUNTS
The TotalPass Small Business Premium allows an employee to enter additional data at the clock (Employee Inputs)
on either an In or Out punch. Employee Inputs are used to track employee tips, piece counts, or job numbers. This
optional data will be recorded on the Timecard Report.
Follow the instructions below to collect employee input data on the In punch.
COLLECTING EMPLOYEE INPUTS ON AN IN PUNCH
 Enter the assigned PIN/badge number at the time clock or wave the proximity badge in front of the
number pad, then press In.
 If multiple departments are assigned, use the Up or Down key to select the applicable department.
 Press Enter.
Note: This option must be activated for individual employee, as discussed in Chapter 3: Setting Up Your
Employees.