User Guide

A printable Employee Enrollment Guide is available for use. Post this guide next to the time clock to assist
employee with initial fingerprint enrollment.
Follow the instructions below to enroll employees.
 In the software application, open the Employee List. Provide each employee with their assigned PIN
number.
 Enter the assigned PIN/Badge number on the time clock terminal. The employee name displays on the
time clock. The terminal prompts the employee to scan their finger.
 Place the employee finger centered in the scanner. The scanner lights up. When prompted remove the
finger from the scanner.
o If the scan was successful, you are prompted to scan the finger two additional times.
o If the scan fails and the clock is unable to get a good image of the fingerprint, a prompt to enter
the assigned PIN/Badge number again displays.
 Once the fingerprint reader has taken three (3) good images of the employee fingerprints, the message
enrollment successful displays. The employee is the able to clock in and out.
BIOMETRIC SETTINGS
BIOMETRIC SETTINGS BY EMPLOYEE
Enabling and disabling biometric entry requirements and customizing photo verification settings for an employee
can be done on the Edit an Employee page. Refer to Biometric Settings for instructions on how to do this.
SYSTEM-WIDE BIOMETRIC PREFERENCES
Customize the system-wide biometric preference by going to Settings | Biometric Preferences.
Note: Some TotalPass users print a copy of the Employee List and post it next to the time clock. Employees
can refer to this list for their PIN when enrolling their fingerprint.
Note: Failed Biometric Punches are automatically approved by the system, and all associated photos are
deleted one week after the pay period end date.