User Guide

If you are assigning more than one department, specify the order that the departments will be displayed at the
clock when the employee clocks In.
For additional information on setting up departments, refer to Chapter 6: Departments and Supervisors.
Active: All employees default to an active status. Deselect this checkbox to make the employee inactive
and to hide their name from reports.
Entry Method: This option determines the procedure for punching in and out by the employee at the
employee time clock. Select the desired method from the drop-down menu.
Review the description of the time clock entry methods below and choose your entry method carefully.
Validated: The employee is required to either punch in or out at the employee time clock. The correct
option blinks on the time clock display. The employee is required to press the correct key at that time.
Example: If an employee forgets to punch out the day before, they will be required to punch out first
before they can punch in for their current shift. The punch information can be edited in the software so
the proper punch out time and date is recorded on the reports.
Non Validated: In and Out displays under the employee's name at the employee time clock. The
employee is required to press the correct key at that time, either In or Out. Either entry is accepted by the
employee time clock.
Automatic: This is also known as “Swipe and Go”. After the employee enters their PIN/badge number, the
time clock displays the employee name and the message, “Entry Recorded”. The employee is not allowed
to make any other selections at the time clock. This provides a simple and quick method to punch at the
time clock. You cannot make lunch overrides or hours adjustments to these types of punches. Refer to the
Adding a Punch section for additional information.
LUNCH TIME DEDUCTION
 Enable Automatic Lunch Deduction to automatically deduct the employee lunch time for the day or the
punch pair.
 In the Lunch At field, enter the number of hours the employee is required to work before the lunch period
automatically deducts from the employee’s shift.
 Enter the amount of time in minutes to
deduct for lunch (typically 30 to 60
minutes) in the Lunch Length field.
 Deduct
Note: If tracking breaks, the Break department will always be listed first.