User Guide

CHAPTER 1: GETTING FAMILIAR WITH YOUR TIME CLOCK ................................................................................... 7
INTRODUCTION .............................................................................................................................................................. 7
Welcome ................................................................................................................................................................ 7
System Requirements ............................................................................................................................................ 7
Feature ................................................................................................................................................................... 8
Avaiable Totalpass Upgrades ................................................................................................................................ 8
Connection/Setup .................................................................................................................................................. 9
Loggin in ................................................................................................................................................................ 9
Support and Troubleshooting ................................................................................................................................ 9
Integration with Payroll Services ........................................................................................................................... 9
Register Your Time Clock ..................................................................................................................................... 10
NAVIGATING THE TIME CLOCK SOFTWARE ......................................................................................................................... 10
Home Page ........................................................................................................................................................... 10
Lists Menu ............................................................................................................................................................ 11
Reports Menu ...................................................................................................................................................... 11
Payroll Menu ........................................................................................................................................................ 11
Files Menu ............................................................................................................................................................ 11
Settings Menu ...................................................................................................................................................... 11
Help Menu ........................................................................................................................................................... 12
CHAPTER 2: SETTING YOUR TIME CLOCK PREFERENCES ...................................................................................... 13
SETTING YOUR PAY PREFERENCES .................................................................................................................................... 13
SETTING YOUR OVERTIME PREFERENCES ........................................................................................................................... 14
Enhanced Overtime Preferences .......................................................................................................................... 14
SETTING YOUR PUNCH PREFERENCES ................................................................................................................................ 16
SETTING EMPLOYEE INPUT PREFERENCES .......................................................................................................................... 17
SETTING YOUR DEVICE PREFERENCES................................................................................................................................ 18
EMAIL/BACKUP PREFERENCES ......................................................................................................................................... 20
Outgoing Email Settings (SMTP Server) ............................................................................................................... 20
Common SMTP Server Settings ............................................................................................................................ 21
SETTING YOUR ALERTS PREFERENCES ............................................................................................................................... 22
Alert Setup ........................................................................................................................................................... 23
CREATING CUSTOM FIELDS ............................................................................................................................................. 24
CHAPTER 3: SETTING UP YOUR EMPLOYEES ....................................................................................................... 26
EMPLOYEE LIST ............................................................................................................................................................ 26
Make Employees Inactive .................................................................................................................................... 26
Customizing the Columns ..................................................................................................................................... 26
Time Remaining Before Overtime ........................................................................................................................ 27
ADDING EMPLOYEES ......................................................................................................................................... 27
Employee Information ......................................................................................................................................... 27
Employee Settings ................................................................................................................................................ 28
Lunch Time Deduction.......................................................................................................................................... 29
WEB PUNCH TIME CLOCK SETTINGS ................................................................................................................................. 30
CREATE PAYROLL EXPORT FILE ........................................................................................................................................ 30