User Guide

 Select the Columns link to hide or
show columns on the Employee List.
 Click on the column header to sort by a
column.
TIME REMAINING BEFORE OVERTIME
 The Daily column displays the number of hours left in the day before the employee starts earning daily
overtime.
 The Weekly column displays the number of hours left in the week before the employee starts earning
weekly overtime.
 The Consecutive Days column displays the number of days left in the work week before the employee
starts earning consecutive day overtime, when this option is enabled in Pay Preferences.
To edit employee information, click the employee ID number in the Display ID column. This displays the Edit an
Employee screen.
ADDING EMPLOYEES
There are two options for adding employees to the time clock:
1. Importing a list of Employee’s from a CSV file.
Follow the instructions in the Importing Employees to Your Time Clock guide located at:
http://www.icontime.com/images/docs/collateral/TotalPass_Employee_Import_Format.pdf
2. Adding each employee individually
To add your employees individually, select an employee or one of the available employee slots. Follow the
instructions below to set up an employee.
EMPLOYEE INFORMATION
Payroll ID: (Optional) Enter the employee’s payroll ID # provided by the payroll company. This Payroll ID will be
used when generating payroll exports.
Note: this field is not required to be completed when using the QuickBooks Plug-in or ADP Export Utility.