User Guide

 Recipient: Type the alert recipient’s email address. For multiple addresses, add a space or comma in
between each email address.
CREATING CUSTOM FIELDS
TotalPass offers 10 additional fields for tracking static information in Custom Fields.
In addition, Timecard reports can be filtered based on the Custom Field values assigned to an employee with Labor
Distribution Reports.
Examples:
 Location
 Account
 Part Time / Full Time Status
Custom Fields values can be added to the following locations.
System: These fields display on the bottom of the Custom
Fields page.
Employee: These fields display on the bottom of each
employee’s Edit Employee page.
Department: These fields display on the bottom of the
Edit a Department page.
Follow the instructions below to set your Custom Fields.
 Type the title for the custom information in the Title for Field X field (X being the field number).
 Select where this custom field should display from the Assign Field X to drop-down menu (X being
the field number).
 Click Submit to save your settings and return to the Home page.
 Go to the new custom field on the page specified and enter information as needed.
 For additional information on generating reports based on the custom field value assign to an
employee, refer to Chapter 7: Generating Reports.
ADP EXPORT: Use the Custom Field to track the employee’s ADP Payroll ID. Refer to the ADP
Tip: We recommend disabling any unused alerts to minimize the resources used by your time clock and
optimize system performance.