Chapter 4 Managing your Phone 4.1 Personalizing Your Phone 4.2 Adding and Removing Programs 4.3 Using Task Manager and Managing Memory 4.4 Managing and Backing Up Files 4.5 Protecting Your Phone 4.6 Restarting Your Phone 4.7 Resetting Your Phone 4.
68 Managing your Phone 4.1 Personalizing Your Phone Set up the Home screen The Home screen is your starting place for most tasks. You can gain access to all features and programs from the Home screen. To customize the Home screen 1. On the Home screen, select Start > Settings > Home Screen. 2. In Home screen layout, Color scheme, Background image, and Time out, choose the options you want, and select Done. Tip If you only want to change the background image, you can do it from the Shortcuts Bar.
Managing your Phone 69 3. In Locale, select the locale for the language you selected. The Locale option automatically changes the format of the remaining options (such as date, time, and currency) according to the locale you specify. 4. Select Done. To set the date and time 1. On the Home screen, select Start > Settings > Clock & Alarm > Date and Time. 2. Set the Time zone, Date, and Time, and then select Done.
70 Managing your Phone To specify the sound for an event 1. On the Home screen, scroll down to select Ringtone. on the Shortcuts Bar, then 2. For the desired event, select a sound. Select None if you do not want to hear a sound. 3. Select Done. Note For ring tones, you can use sound files in either the .wav, .mid, .wma, or .mp3 file format. For notifications or reminders, you can use .wav or .mid files. Tip When you select a sound, the sound plays. To hear it again, select Menu > Play.
Managing your Phone 71 To set an alarm 1. On the Home screen, select Start > Settings > Clock & Alarm > Alarm. 2. In Alarm time, enter the time for the alarm to go off. 2. In Alarm, choose when you want the alarm to go off. 4. Select Done. Set personal information Entering and displaying owner information are best practices; they allow someone to return the phone to you in case it is lost. To enter owner information 1. On the Home screen, select Start > Settings > More > Owner Information. 2.
72 Managing your Phone To change power management settings You can use Power Management to check the battery, and configure settings that prolong battery life. 1. On the Home screen, scroll down to select Battery. on the Shortcuts Bar, then 2. Adjust the following settings: • In Backlight time out on battery / AC, select the amount of time for the phone to be idle before the backlight turns off when using the battery or AC power.
Managing your Phone 73 To remove a program 1. On the Home screen, select Start > Settings > More > Remove Programs. 2. Scroll to the program to remove and then select Menu > Remove. 4.3 Using Task Manager and Managing Memory To check how much memory is available 1. On the Home screen, select Start > Settings > More > About. 2. Scroll down to Available Memory. To close running programs in Task Manager Task Manager allows you to close programs currently running on your phone to free up storage space. 1.
74 Managing your Phone 4.4 Managing and Backing Up Files You can back up files to your PC using Windows Mobile Device Center or ActiveSync or copy files to a storage card that is installed on your phone. You can also efficiently manage your files and folders using File Explorer installed on your phone. Copy files using Windows Mobile Device Center/ ActiveSync to the PC 1. Connect your phone to your PC. 2. In Windows Mobile Device Center, click File Management > Browse the contents of your device.
Managing your Phone 75 File Explorer - List View File Explorer - Icons View In File Explorer, select Menu to open a list that lets you send or beam the file, view the file’s properties, sort the files, and more. To send a file as an e-mail attachment 1. In File Explorer, select a file and select Menu > Send. 2. On the Messaging screen, select an e-mail account. 3. The file will automatically be attached to the new message. Specify the recipient and subject, and type your message. 4. Select Send.
76 Managing your Phone 4.5 Protecting Your Phone You can protect your phone from unauthorized use by requiring a PIN (personal identification number) in order to make calls. Your default PIN is 1234. Additionally, you can also lock the entire phone. To enable the SIM PIN 1. On the Home screen, select Start > Settings > Security > Enable SIM PIN. 2. Enter the PIN, and select Done. Note To cancel without enabling the SIM PIN, press HOME. To disable the SIM PIN 1.
Managing your Phone 77 To automatically enable phone lock 1. On the Home screen, select Start > Settings > Security > Device lock. 2. Select Prompt if device unused for then select the amount of time for the phone to be inactive before automatically locking. 3. Select the Password type, then enter and confirm your password. 4. Select Done. To unlock the phone Depending on whether the keyboard is opened or closed, you can unlock the phone by: • Select Unlock and press the HOME key.
78 Managing your Phone 4.6 Restarting Your Phone Restart your phone when a program is not performing properly or the phone is not responding to any keypresses. To restart the phone 1. Remove the battery. 2. Wait 3 seconds, then reinsert the battery and turn on your phone. WARNING! If the phone is restarted while a program is running, unsaved work will be lost. 4.7 Resetting Your Phone Resetting your phone will remove all the data from its memory and restore the phone back to the factory default settings.
Managing your Phone 79 4.8 Windows Update Link to Microsoft’s Web site and update Windows Mobile® on your phone with the latest security patches or fixes. To set up Windows Update The first time you run Windows Update, you need to set up how you want Windows Update to check for patches on the Microsoft Web site. 1. Select Start > Settings > More > Windows Update. 2. On the Update Setup screen, select Next. 3. Select how you want to check for updates, Manual or Automatic, then select Next.
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Chapter 5 Organizing Phone Information 5.1 Contacts 5.2 SIM Manager 5.3 T-Mobile® myFavesSM 5.4 Calendar 5.5 Tasks 5.6 Voice Recorder 5.
82 Managing your Phone 5.1 Contacts Contacts is your address book and information storage for the people and businesses you communicate with. If you use Outlook on your PC, you can synchronize contacts between your phone and PC. Create a contact on your phone To create a new contact on your phone 1. On the Home screen, Start > Contacts > New > Outlook Contact. To create a new contact on your SIM card, select SIM Contact. You can also use SIM Manager to add contacts to your SIM card.
Managing your Phone 83 To call a contact from the contact list 1. On the Home screen, select Start > Contacts. 2. Select the contact to call and press number is dialed. Tip . The contact’s default phone To call a phone number other than the default, select the contact, scroll to the number you want to dial, and press . Find a contact To find a contact 1. On the Home screen, select Start > Contacts. Note If you are not in Name view, select Menu > View By > Name. 2.
84 Managing your Phone Share contact information To beam contact information to another device via Bluetooth 1. On the Home screen, select Start > Contacts and then select the contact whose information you want to beam. 2. Select Menu > Send Contact > Beam. 3. Select the device where you want to beam the contact details to and select Beam. Note Before you can beam, make sure Bluetooth is turned on and set to Visible mode on your phone and the target mobile device.
Managing your Phone 85 5.2 SIM Manager SIM Manager allows you to view the contents of your SIM card and transfer contacts from your SIM card to your phone and vice versa. To create a contact on your SIM card 1. Select Start > Accessories > SIM Manager. 2. Select New and enter the contact name and phone number. 3. Select Save. Tip To change contact information on your SIM card, select a contact and edit it. After modifying, select Save. To copy SIM contacts to your phone 1.
86 Managing your Phone 4. After modifying, select OK. 5. Select Menu > Contacts to SIM. 6. Select the check boxes of the contact’s phone numbers that you want to copy to your SIM card, then select Save. To display your phone number in SIM Manager 1. On the SIM Manager screen, select Menu > Tools > List of Own Numbers. 2. Select Edit. 3. Change the name, if desired, then enter your mobile phone number. 4. Select Save. When your phone number is stored on the SIM card, it will appear on the SIM Manager screen.
Managing your Phone 87 T-Mobile myFavesSM on the Home screen Once your subscription to T-Mobile® myFavesSM service has been activated, myFaves will show on your phone’s Home screen. You can add and call contacts by simply selecting the circles you see on the Home screen when you have the myFavesSM ) selected. You can also associate icon ( your contacts with preset icons or their actual photos.
88 Managing your Phone 3. Under Icon, select Change icon to associate the contact with an image. You can choose to take a picture, download from the T-Mobile site or use an existing image or icon on your phone. 4. Set a Ring tone for the contact. 5. Select the Birthday and/or Anniversary reminder check boxes according to your preference and enter the date. 6. Set a Reminder for each event.
Managing your Phone 89 To view the activity log of the contact Select Activity Log on the Profile screen to view the activity log of the selected contact. From the Log screen, you can read a new text message, view/reply a missed call, play a voice note, and more. To open the item, press CENTER SELECT. Edit a myFaves contact 1. On the Home screen, select the myFaves contact you want to edit then select Options. 2. In the Options menu, select one of the following: Tip • Edit Profile.
90 Managing your Phone 5.4 Calendar Use Calendar to schedule appointments, including meetings and other events. If you use Microsoft® Office Outlook® on your PC, you can synchronize appointments between your phone and PC. Create a personal appointment To set Calendar options 1. On the Home screen, select Start > Calendar. 2. Select Menu > Tools > Options. 3. Scroll through the available settings and set your desired default options. 4. Select Done. To schedule an appointment 1.
Managing your Phone 91 Highlighted areas represent time segments that have scheduled appointments. Select an item to view the details of the appointment. Select to change the view. Agenda View An appointment with the icon indicates that the scheduled appointment has a conflict with one or more existing appointments. Send appointments To send a meeting request You can send meeting requests via e-mail to persons that use Microsoft® Office Outlook® or Microsoft® Office Outlook® Mobile. 1.
92 Managing your Phone Note When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well. To send a calendar appointment You can send a calendar appointment to another phone over Picture Message. 1. On the Home screen, select Start > Calendar. 2. Select an appointment, then select Menu > Send as vCalendar. 3. Enter the recipient in the To line of the Picture Message, then select Send. 5.
Managing your Phone 93 To locate a task 1. On the Home screen, select Start > Tasks. 2. In the task list, do one of the following: • To sort the list, select Menu > Sort by, and select a sort option. • To filter the list by category, select Menu > Filter, and choose the category you want displayed. To mark a task as completed 1. On the Home screen, select Start > Tasks. 2. Select the task, and select Complete. 5.
94 Managing your Phone To synchronize with the T-Mobile Web site On the T-Mobile Address Book screen, select Sync. To view synchronization history On the T-Mobile Address Book screen, select Menu > History. 5.7 Voice Recorder Use Voice Recorder to create short voice recordings. Voice recordings are included in the All Notes list and are named consecutively (Recording1, Recording2, and so on). To create a voice recording 1. On the Home screen, select Start > Accessories > Voice Recorder. 2.
Managing your Phone 95 5.8 Voice Notes Voice Notes lets you record a voice clip and quickly send it via Multimedia Messages. To record a voice clip 1. On the Home screen, scroll down to select Voice Notes > New Voicenote. on the Shortcuts Bar, then 2. Hold the phone’s microphone near your mouth. 3. Select Record to start recording your voice clip. You can select Pause to temporarily stop recording. When you want to continue recording, select Resume. 4. Select Stop to stop recording.
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Chapter 6 Exchanging Messages 6.1 Messaging 6.2 Text Messages 6.3 Picture Messages 6.4 Using Instant Messaging 6.5 Set Up E-Mail 6.6 Using E-mail 6.
98 Exchanging Messages 6.1 Messaging Messaging is where all of your e-mail, text message, and Picture Message accounts are located. When you receive a new message, you can open that particular message from the Home screen. Simply scroll down to the Notifications icon on the Shortcuts Bar then select the message. To access your message accounts, select Start > Messaging and then select the account you want to open. Notifications icon on the Shortcuts Bar.
Exchanging Messages 99 6.2 Text Messages Send short text messages to your contacts. Compose and send text messages To compose and send a text message 1. On the Home screen, scroll down to on the Shortcuts Bar, then select Text Messages > New Message. . 2. Enter the mobile phone number of one or more recipients, separating them with a semicolon (;). To access phone numbers from Contacts, in To, press CENTER SELECT and select a recipient from the list. 3. Enter your message.
100 Exchanging Messages 6.3 Picture Messages Sending Picture Messages (MMS) to your friends and family is fun and easy. You can include pictures, video, and an audio clip in a picture message. To access Picture Messages On the Home screen, scroll down to Picture Messages. Note on the Shortcuts Bar, then select When you purchase your phone, it is already preset with T-Mobile’s Picture Message setings.
Exchanging Messages 101 • To insert contact details of a contact or appointment details, select Menu > Insert Contact or Insert Calendar. You can then choose the details that you want to insert. 6. Select Insert Audio to insert an audio clip. Select an audio clip on the Select Audio screen. To record a new audio clip, select Menu > Capture Audio 7. Select Send to send the message. Notes • To send a copy of this message to others, access Cc and Bcc by selecting Menu > Options > Send Options.
102 Exchanging Messages To block a phone number from sending you Picture Messages You can choose to block a phone number from sending you Picture messages if you do not want to receive future Picture messages from that number. 1. View the Picture Message then select Menu > Show Message Details. 2. In the MMS Details screen, select the contact in the From field then select Menu > Open. 3. Select the number on the screen and press CENTER SELECT. On the menu that opens, select Save to Blacklist.
Exchanging Messages 103 To add a buddy 1. At Buddy List®, select Menu > Add Buddy. 2. Type your buddy’s screen name and select Add. To delete buddy 1. At Buddy List®, scroll to the buddy you want to delete. 2. Select Menu > Delete Buddy. 3. Select Yes. To send message to buddy 1. At Buddy List®, scroll to and select the buddy you want to send a message. 2. Select Menu > Send IM. 3. Type your message and select Menu > Send IM. To send message to unlisted buddy 1. At Buddy List®, select Menu > Send IM to. 2.
104 Exchanging Messages 3. Type your ICQ® number and password. Note that your password is case-sensitive. 4. Scroll to Save password and Auto-Sign On and press CENTER SELECT to place checks in the check boxes, if desired. 5. Select Connect. To sign off 1. At contact list, select Menu > Disconnect. 2. Select Yes. To add contact 1. At contact list, select Menu > Add User. 2. Type the contact’s ICQ® number and nickname. 3. Select Add. To delete contact 1. At contact list, scroll to the contact. 2.
Exchanging Messages 105 To set away status 1. At contact List, select Menu > My Status. 2. Scroll to and select Away. Yahoo!® You will need a Yahoo!® account to use instant messaging. To set up an account, go to http://messenger.yahoo.com. To sign in 1. On the Home screen, select Start > Instant Messaging. 2. Scroll to and select Y! Messenger. 3. Type your Yahoo! ID and password. Note that your password is casesensitive. 4.
106 Exchanging Messages To send message to unlisted contact 1. At contact list, select Menu > Send a Message to. 2. Type the contact’s Yahoo! ID and select OK. 3. Type your message and select Menu > Send Message. To set away status 1. At contact List, select Menu > My Status. 2. Scroll to and select Away. 6.5 Set Up E-Mail Set Up E-Mail provides you unlimited access to your work and personal email.
Exchanging Messages 107 To set up AOL/AIM Mail, Yahoo! or Gmail Select AOL/AIM Mail, Yahoo!, or Gmail, then simply enter your e-mail address and password. To set up Windows Live Mail Select Windows Live, then sign in using your Windows Live ID. See Chapter 8 for details. To set up Outlook E-mail 1. On the Select Account screen, select Outlook E-mail. 2.
108 Exchanging Messages 6.6 Using E-mail After setting up e-mail accounts on your phone, you can start sending and receiving e-mail messages. Create and reply to e-mails To compose and send an e-mail 1. Select Start > Messaging then select an e-mail account. 2. Select Menu > New. 3. Enter the e-mail address of one or more recipients, separating them with a semicolon. To access e-mail addresses stored in Contacts, select To. 4. Enter a subject and compose your message.
Exchanging Messages 109 Note This feature works for all Messaging accounts. View and reply to e-mails To read incoming messages By default, only the first few kilobytes of a message are shown when you open and read an incoming message. To read the whole message, do one of the following: • Scroll down to the end of the message and select Get the rest of this message; or • Select Menu > Download Message. To download an attachment In an open message with an attachment to download, select the attachment.
110 Exchanging Messages Tips • To see more header information, scroll up. • To always include the original message, from the list view, select Menu > Tools > Options > Sending, and select the Include copy of original message when replying to e-mail check box. • In the Outlook E-mail account, you will send less data if you do not edit the original message. This may reduce data transfer costs based on your rate plan.
Exchanging Messages 111 To send and receive e-mail for an Outlook account 1. Select Start > ActiveSync. 2. Connect your phone to your PC. Otherwise, connect wirelessly if you are synchronizing Outlook e-mail with your company e-mail server. See Chapter 7 for details. 3. Synchronization automatically begins, and your phone sends and receives Outlook e-mail. Tip You can also manually synchronize anytime by selecting Sync in ActiveSync or Menu > Send/Receive in Outlook Mobile.
112 Exchanging Messages To change the download size, e-mail format and other settings for POP3/IMAP4 e-mail 1. Select Start > Messaging. 2. Use the up/down NAVIGATION to select your POP3 or IMAP4 e-mail account, then select Menu > Settings. 3. You can make changes to your e-mail address, user name, password, etc.
Exchanging Messages 113 To exclude your e-mail address when replying to all When you reply to all the recipients of an Outlook e-mail, your own e-mail address will also be added to the recipient list. Customize ActiveSync so that your e-mail address will be excluded from the recipient list. 1. In ActiveSync on your phone, select Menu > Options. 2. Select the E-mail information type and select Settings. 3. Select Menu > Advanced. 4. In the My e-mail addresses text box, enter your e-mail address. 5.
114 Exchanging Messages 4. Press and hold the “0” key until the shortcuts list is displayed. Scroll up or down to view the whole list. To use a keyboard shortcut Press and hold the respective key. For instance, to reply to a message, press and hold 2.
Chapter 7 Working with Company E-mails and Meeting Appointments 7.1 Synchronizing Your Phone with the Exchange Server 7.2 Working with Company E-mails 7.3 Managing Meeting Requests 7.4 Finding Contacts in the Company Directory 7.
116 Working with Company E-mails and Meeting Appointments 7.1 Synchronizing Your Phone with the Exchange Server To keep up-to-date with your company e-mails and meeting schedules while you’re out of the office, you can connect your phone to the Internet wirelessly and synchronize these information with your company’s Exchange Server. You can also access your company address book anytime. Your company must have a mail server that is running Microsoft Exchange Server with Exchange ActiveSync.
Working with Company E-mails and Meeting Appointments 117 4. In Server address, enter the Exchange Server name, and select Next. 5. Enter your user name, password, and domain, and select Next. 6. Select the check boxes of the types of information items that you want to synchronize with the Exchange Server. Tip To change the rules for resolving synchronization conflicts, select Menu > Advanced. 7.
118 Working with Company E-mails and Meeting Appointments Note If you synchronized e-mails with your PC before, open ActiveSync on your phone and select Menu > Add Server Source to set up an Exchange Server connection. When you're prompted to select information types for synchronization, you need to clear the E-mail check box under the Windows PC item first before you can select the E-mail check box under Exchange Server.
Working with Company E-mails and Meeting Appointments 119 4. Enter your company’s Exchange Server address, your username, password, and domain. 5. Click Set Up. 6. On Windows Mobile Device Center’s Home screen, click Change content sync settings. 7. Select the check box of items you want to synchronize with the Exchange Server. Click Sync Settings to choose synchronization settings for the selected items. Click Save.
120 Working with Company E-mails and Meeting Appointments On a Windows XP PC 1. Install Microsoft ActiveSync on your PC if you have not yet done so. See “Install ActiveSync” in Chapter 3 for details. 2. Connect your phone to the PC. 3. If you have not set up synchronization with your PC before, follow the steps in “Set up synchronization in ActiveSync” in Chapter 3 and make sure to select the Synchronize directly with a server running Microsoft Exchange option in the Synchronization Setup Wizard. 4.
Working with Company E-mails and Meeting Appointments 121 c. Choose the items to be synchronized and other settings in the Options, Schedule and Security tabs, then click OK. Options tab Schedule tab Security tab Start synchronization Before you start synchronizing with the Exchange Server, make sure your phone has been set up with a data connection to the Internet so that you can synchronize wirelessly. For more information about connecting to the Internet, see Chapter 8.
122 Working with Company E-mails and Meeting Appointments 7.2 Working with Company E-mails Your phone gives you instant access to your company e-mails and lets you manage your messages easier. Messaging features such as Direct Push, Fetch Mail, and Filtering messages are just some of the tools you can use to manage your e-mails. Note Some messaging features depend on the MIcrosoft Exchange Server version used. Please check with your network administrator for the availability of Exchange Server features.
Working with Company E-mails and Meeting Appointments 123 To enable Direct Push via ActiveSync 1. In ActiveSync on your phone, select Menu > Schedule. 2. Select As items arrive in the Peak times and Off-peak times boxes. Note When both the GPRS/EDGE and Wi-Fi connections are turned on at the same time, the Direct Push feature will always opt for GPRS/EDGE, for which you could be charged per your T-Mobile’s service plan.
124 Working with Company E-mails and Meeting Appointments Instant download through Fetch Mail Fetch Mail downloads an entire e-mail immediately without the need for you to perform a full Send/Receive action. Requirement Fetch Mail works for your phone only if your company is using Microsoft Exchange Server 2007 or higher. 1. Select Start > Messaging > Outlook E-mail. 2. Select an e-mail message to open it. 3. By default, only the first few kilobytes of the message is shown.
Working with Company E-mails and Meeting Appointments 125 Flag your messages Flags serve as a reminder to yourself to follow-up on important issues or requests that are indicated in the messages. Requirement Flags are enabled only if e-mails are synchronized with Microsoft Exchange Server 2007 or higher. Flags are disabled or hidden if e-mails are synchronized with earlier versions of Microsoft Exchange Server. To flag or unflag a message 1. Select Start > Messaging > Outlook E-mail. 2.
126 Working with Company E-mails and Meeting Appointments To send out-of-office auto-reply messages 1. Select Start > Messaging > Outlook E-mail. 2. Select Menu > Tools > Out of Office. 3. From the I am currently list, select Out of the Office. 4. Enter your auto-reply message then select Done.
Working with Company E-mails and Meeting Appointments 127 To reply to a meeting request 1. When there’s an incoming e-mail with a meeting request, a notification message will be displayed on your phone’s Home screen. Scroll to Outlook e-mail and select it. 2. In the Outlook message list, select the e-mail to open it. 3. Select Accept to reply and accept the meeting request, or select Menu > Decline if you cannot attend the meeting.
128 Working with Company E-mails and Meeting Appointments Notes • For information about creating a meeting request, see “To send a meeting request” in Chapter 5. • If you select a meeting that you have organized, the list shows who has accepted or declined the meeting. • To view an attendee’s contact information, select the attendee’s name. If the attendee is included in your contacts list, you will see the contact information immediately.
Working with Company E-mails and Meeting Appointments 129 3. Enter the part or full contact name and select Search. In the search results list, select a contact to select it. Notes • You can save the contact from the Company Directory to your phone by selecting the contact then selecting Menu > Save to Contacts.
130 Working with Company E-mails and Meeting Appointments Encrypt and sign messages To individually sign and encrypt a new message 1. Select Start > Messaging > Outlook E-mail. 2. Select Menu > New to create a new message. 3. Select Menu > Message Options. 4. From the Security list, select whether to encrypt only, sign the message only, or do both. 5. Select Done. To verify the digital signature on a signed message you receive 1. Open the Outlook e-mail message that has been digitally signed. 2.
Working with Company E-mails and Meeting Appointments 131 To digitally sign and encrypt all messages You can set up ActiveSync to digitally sign and encrypt all outgoing messages. You must obtain a valid certificate to sign and encrypt e-mail messages successfully. 1. Select Start > ActiveSync. 2. Select Menu > Options. 3. Select the E-mail information type, and select Settings. On the E-mail Sync Options screen, select Menu > Advanced. 4.
132 Working with Company E-mails and Meeting Appointments 3. In Permissions, do one of the following: • To allow anyone to read the message, select Unrestricted Access. • To prevent the message from being forwarded, printed, or copied, select Do Not Forward. 4. Select Done. Tip An IRM-protected message received on your phone can only be replied to or forwarded if the message permits it.
