User's Manual

Exchanging Messages and Using Outlook 65
messages through a remote e-mail server. For more information, see "To download messages from the
server" in this chapter.
• Text messages are automatically received when your phone is turned on. When your phone is turned
off, messages are held by your service provider until you turn on your phone again.
To download messages from the server
To send and receive e-mail messages for an e-mail account that you have with an Internet Service Provider
(ISP) or that you access using a VPN server connection (typically a work account), you first need to connect to
the Internet or your corporate network, depending on the account.
1. On the Home screen, click Start > Messaging.
2. Select the e-mail account.
3. Click Menu > Send/Receive. The messages on your phone and e-mail server are synchronized as
follows: new messages are downloaded to the phone Inbox folder, messages in the phone Outbox
folder are sent, and messages that have been deleted from the server are removed from the phone
Inbox folder.
Tip If you want to download the entire message, select the message and click Menu > Download Message. The
remainder of the message will be downloaded the next time you send and receive e-mail.
Individually sign and encrypt a message
Encrypting an Outlook e-mail message protects the privacy of the message by converting it from plain,
readable text into cipher (scrambled) text. Only the recipient who has the authorization key can decipher the
message.
Digitally signing a message applies your certificate with the authorization key to the message. This proves to
the recipient that the message is from you and not from an imposter or a hacker, and that the message has
not been altered.
To digitally sign and encrypt a new message
1. In the message list, select Outlook E-mail.
2. Click New.
3. Click Menu > Message Options.
4. In the Security field, select the Encrypt message and Sign message check boxes then click Done.