Chapter 7 Working with Company E-mails and Meeting Appointments 7.1 Synchronizing Your Phone withYour Company E-mail Server 7.2 Working with Company E-mails 7.3 Managing Meeting Requests 7.4 Finding Contacts in the Company Directory 7.
62 Working with Company E-mails and Meeting Appointments 7.1 Synchronizing Your Phone with Your Company E-mail Server Synchronize your phone with your company’s Microsoft Exchange Server to keep you connected with your e-mails, contacts, calendar, and other information. Set up a company e-mail server connection Use your phone to access your company e-mails by setting up an Exchange Server connection. You can get the company e-mail server information from your network administrator: 1.
Working with Company E-mails and Meeting Appointments 63 are also immediately updated onto your phone when these items have been changed or new entries have been added on the Exchange Server. To make Direct Push work, you need to have a active Internet connection on your phone. You need to perform a full synchronization between your phone and the Exchange Server first before Direct Push can be enabled.
64 Working with Company E-mails and Meeting Appointments 3. By default, only the first few kilobytes of the message is shown. To download the whole e-mail, scroll to the bottom of the message then click Get the rest of this message. 4. A “Downloading message” status appears. Wait for the remainder of the message body to be downloaded. Tip For information about changing e-mail sync options such as the initial download size limit for e-mail, see "Customize e-mail settings" in chapter 6.
Working with Company E-mails and Meeting Appointments 65 Out-of-office auto-reply Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook E-mail, Outlook Mobile automatically sends an auto-reply message when you’re not available. Requirement Your company must be using Microsoft Exchange Server 2007 or higher. To send out-of-office auto-reply messages 1. Click Start > Messaging > Outlook E-mail. 2. Click Menu > Tools > Out of Office. 3.
6 Working with Company E-mails and Meeting Appointments 4. If you accepted the meeting request, it will automatically be added as an appointment in Calendar on your phone. 7.4 Finding Contacts in the Company Directory In addition to having contacts on your phone, you can access contact information from your organization’s Company Directory.
Working with Company E-mails and Meeting Appointments 67 Notes • You can save the contact from the Company Directory to your phone by selecting the contact then clicking Menu > Save to Contacts. • You can search on the following information as long as that information is included in your organization’s Company Directory: First name, Last name, E-mail name, Display name, E-mail address, or Office location. 7.
68 Working with Company E-mails and Meeting Appointments To view the details of the certificate in the message, click Menu > View Certificate. Note There can be several reasons why a digital signature is not valid. For example, the sender’s certificate may have expired, it may have been revoked by the certificate authority, or the server that verifies the certificate is unavailable. Contact the sender to report the problem.
Working with Company E-mails and Meeting Appointments 69 Set permissions on an e-mail message Another way of protecting your e-mail messages is to send messages with restricted permissions using Information Rights Management (IRM). Requirement This works only with a Microsoft Outlook e-mail account and if your company is using RMS Server SP1. 1. Click Start > Messaging > Outlook E-mail. 2. Create a message, then click Menu > Message Options. 3.
70 Working with Company E-mails and Meeting Appointments
Chapter 8 Getting Connected 8.1 Comm Manager 8.2 Connecting to the Internet 8.3 Internet Explorer Mobile 8.4 Wi-Fi 8.5 Bluetooth 8.6 Using your Phone as a Modem 8.
72 Getting Connected 8.1 Comm Manager Comm Manager acts like a central switcher that lets you enable or disable phone features as well as manage your data connections easily. To open Comm Manager: • Click Start > Comm Manager or Start > Settings > Connections > Comm Manager. • Press POWER briefly and select Comm Manager from the Quick List. • Press and hold HOME. 1. 2. 3. 4. 5. 6. 7. 8. Click to toggle between turning on or off Flight mode.
Getting Connected 73 To establish a dial-up connection on your phone, you need the same settings that you normally use when you dial up from your computer. This includes the ISP server phone number, your user name, and password. To set up a dial-up connection for browsing the Internet 1. 2. 3. 4. 5. On the Home screen, click Start > Settings > Connections > Dial-up. Click New or Menu > Add. In Description, enter a name for the connection. In Connects to, select The Internet.
74 Getting Connected Add a URL exception Some URLs for Web pages on your company intranet may use periods, for example: intranet.companyname. com. To view these pages in Internet Explorer Mobile, you must create a URL exception. 1. 2. 3. 4. 5. 6. On the Home screen, click Start > Settings > Connections. Click Menu > Advanced. Click Menu > Work URL Exceptions. Click Menu > Add. In URL Pattern, enter the URL name. To add multiple URLs, use a semicolon (;). Click Done.
Getting Connected 75 8.4 Wi-Fi Wi-Fi provides wireless Internet access over distances of up to 100 meters. Note The availability and range of your phone’s Wi-Fi signal depends on the number, infrastructure, and other objects through which the signal passes. To connect to an existing Wi-Fi network 1. On the Home screen, click Start > Comm Manager and click the WLAN icon. The WLAN icon is then highlighted to indicate that WLAN is turned on. 2.
76 Getting Connected 5. Select an Authentication Type. By default, the Authentication Type for your phone is Open System authentication. Note For LEAP to work correctly, the receiving phone (your phone) must be set with the same SSID, user name, and password as the access point. 8.5 Bluetooth Bluetooth is a short-range wireless communications technology. Phones with Bluetooth capabilities can exchange information within a distance of about 10 meters without requiring a physical connection.
Getting Connected 77 5. Wait for the paired device to accept the partnership: 6. On your phone, a message will appear, indicating that your phone has connected with the paired device. Click OK. 7. The name of the paired device is then displayed. You may edit and enter a new name for that device, then click Next. 8. Select the check boxes of services that you want to use from the paired device and click Done. To accept a Bluetooth partnership 1. Ensure that Bluetooth is turned on and in visible mode. 2.
78 Getting Connected 4. Select the name of the headset, and click Next. 5. In Passcode, enter the alphanumeric passcode for the Bluetooth headset, then click Next. The passcode is usually “0000”. A message will appear saying that your phone has connected to the headset, click OK. 6. Enter the display name for the headset and click Next. 7. Select the check boxes for the Wireless Stereo (if available) and Hands Free services, and click Done.
Getting Connected 79 7. If you beamed a calendar, task, or contact item to your computer and it is not automatically added to Outlook, click File > Import and Export to import it to Microsoft Outlook on your computer. To beam information to a Bluetooth-enabled device such as another phone, create a Bluetooth partnership then do steps 3 to 6 in the above procedure. Tip The default folder on your computer where beamed items are stored may be Windows XP: C:\Documents and Settings\your_username\My Documents Wi
80 Getting Connected 8.6 Using your Phone as a Modem When you need Internet access on your notebook computer while traveling, you can use your phone as a modem for your notebook. Install the VZAccess Manager software (from the provided CD) on your notebook so you can use the NationalAccess or BroadbandAccess service from Verizon Wireless to connect your notebook to the Internet. This section shows how to install VZAccess Manager and quickly set up your notebook computer for Internet access.
Getting Connected 81 1. Before you continue with the setup wizard, power on your phone and connect it to your notebook computer using the supplied USB cable. 2. On your phone, click Start > Modem Link, then click Menu > Start. 3. On the Welcome screen of the VZAccess Manager Setup Wizard, click Next. 4. Select Detect WWAN device only then click Next. Note If your notebook computer has built-in Wi-Fi or has a Wi-Fi card installed, you can select the Detect both Wi-Fi and WWAN option.
82 Getting Connected 7. Before proceeding, make sure your phone’s modem driver is already installed on your notebook computer. See “To install your phone’s modem driver” for details. If the driver has already been installed, click Next to continue. 8. A message then appears, indicating that your phone has been detected. Click Yes. 9. Your phone is generally recognized as HTC USB Modem by VZAccess Manager. Click Next to proceed.
Getting Connected 83 10. The mobile phone number that you use on your phone is automatically recognized and then displayed on the next screen. Click Next. 11. You can set VZAccess Manager to automatically run whenever you start up your computer by selecting the Run VZAccess Manager at Startup check box. 12. Click Finish. Use VZAccess Manager to connect your notebook to the Internet After you finished setting up VZAccess Manager on your notebook, the software automatically launches.
84 Getting Connected To manually launch VZAccess Manager 1. Connect your phone to your notebook’s USB port. 2. On your phone, click Start > Modem Link, then click Menu > Start. 3. On your notebook, double-click the VZAccess Manager icon on the Windows Desktop or click Start > Programs > VZAccess Manager. To connect to NationalAccess or BroadbandAccess VZAccess Manager opens in Networks view, which lists all currently available network connections and indicates their respective signal strengths.
