contents Basic Operations Guide HP OfficeJet R Series
©Copyright Hewlett-Packard Company 1999 All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Publication number: C6680-90174 First edition: January 1999 Printed in U.S.A., Germany, or Singapore Acknowledgments Note: Regulatory information can be found in Chapter 6 of the HP OfficeJet R Series Customer Care Guide. It is not lawful in many places to make copies of the following items.
contents Chapter 1 — Welcome! Printing Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Scanning Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Copying Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Chapter 2 — All About Paper HP Papers . . . . . . . . . . . . . . . .
Creating Your Own Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8 Restoring the Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1 Welcome! Congratulations! You have purchased the one system that handles all your crucial office functions efficiently — the HP OfficeJet R Series. With your HP OfficeJet, you can print, scan, or copy documents in full color or in black and white. Printing Features You can print in color or in black and white on a variety of paper types and sizes, including letter (A)- and A4-size paper, envelopes, labels, cards, banner paper — and even custom-sized letterhead or stationery.
1-2 Welcome!
All About Paper 2 This chapter explains the paper types you can use when copying and printing. It also presents some tips on loading paper and transparency film and specifies paper requirements for originals used in the automatic document feeder (ADF). For a current list of HP papers, visit our Web site: http://www.hp.com/go/all-in-one HP Papers The HP OfficeJet is designed to copy and print onto a variety of paper types and weights, including plain paper.
HP Photo Paper uses Kodak Image Enhancements technology to give you excellent skin tones and true-to-life landscape colors. HP Premium Inkjet Transparency Film is specifically designed for use with your HP OfficeJet to give you the best results with your overhead transparency presentations. HP Greeting Card Paper and HP Glossy Greeting Card Paper allow you to make your own greeting cards and invitations. ◆ ◆ ◆ Paper Choices When Copying You should copy only onto letter (A)- and A4-sized papers.
NOTE If you select Iron-On, the HP OfficeJet automatically copies using the Mirror digital copying feature. If you print labels, be sure to use only letter (A)- or A4-sized labels designed for use with HP Inkjet products, such as AveryTM Inkjet labels. Paper Choices When Printing HP OfficeJet is designed to print on many sizes and types of paper, such as letter-, A4-, and legal-sized paper.
3 Choose the appropriate paper type category. For copier paper and letterhead, select Plain Paper. If you are using non-HP paper, choose the category that best matches the type of paper you are using. 4 Choose the appropriate paper type option, if available. If you are using non-HP paper, choose the Other paper type option within each paper type category. For example, if you are using non-HP transparency film, in the Transparency Films paper type category, select Other Transparency Films.
Special Considerations When Using Transparency Film ◆ ◆ ◆ ◆ NOTE Load a maximum of 25 transparency sheets at a time. Be sure to specify Transparency as the Paper Type setting. Ink dries slower on film. Be sure to allow enough time for the ink to dry before using the transparency. If you are copying from a transparency (that is, your original is printed on transparency film), place a blank piece of paper over the transparency on the copier glass.
Other Paper Tray Considerations To avoid paper jams, remove papers from the OUT tray frequently. OUT tray capacity is affected by the type of paper and the amount of ink you are using. For more information, see Chapter 6, “Technical Information,” in the HP OfficeJet R Series Customer Care Guide. Automatic Document Feeder (ADF) Requirements ◆ ◆ ◆ ◆ ◆ NOTE Load a maximum of 30 originals at a time when using letter (A)- or A4-sized papers.
3 Printing This chapter describes the basic printing functions of your HP OfficeJet. For more information, see the Printing tab of the HP OfficeJet R Series Toolbox. You can access the toolbox by double-clicking the Toolbox icon on your Windows desktop. Using your HP OfficeJet, you can print on many sizes and types of paper, such as letter (A)-, A4-, and legal-sized paper.
Start Printing 1 NOTE If it is not already on, turn on the HP OfficeJet by pressing the white button located on the left side of the unit’s front panel. The scanner light remains on for approximately 12 hours after you turn on the HP OfficeJet or use it. This keeps the bulb warm for optimal performance. The light uses very little power. After 12 hours, the HP OfficeJet turns off the scanner bulb to save energy and displays a “Power Save On” message. 2 3 Load paper into the bottom (IN) tray.
The HP OfficeJet R Series Properties dialog box appears. d In the Setup tab, change the Print Quality, Paper Size, and Paper Type settings as needed, and then click OK. The Print dialog box appears again. NOTE The settings you change here remain in effect while you are using the current program. To make your changes permanent, make them in the Printers folder.
Stop Printing There are two ways to stop a print job. ◆ ◆ To stop a print job from the HP OfficeJet, press the Clear/Stop button on the front panel. HP recommends that you stop a print job using this method. To stop a print job from the Printers folder, do the following: 1 On the Windows taskbar, click Start, point to Settings, then select Printers. 2 3 4 NOTE 3-4 Printing Double-click the HP OfficeJet R Series icon. From the list, select the document you want to cancel.
4 Scanning This chapter describes the basic scanning functions of your HP OfficeJet. For more information, including step-by-step instructions, see the Scanning tab of the HP OfficeJet R Series Toolbox. The tab lists several topics that link to HP OfficeJet online Help. You can access the Toolbox by double-clicking the Toolbox icon on your Windows desktop.
During a scan, help is also available from the HP OfficeJet Scanning Coach. For more information, see Chapter 1, “Getting Help,” of the HP OfficeJet R Series Customer Care Guide. Using your HP OfficeJet and the programs that come with it, you can scan text and pictures and then make changes to them. This chapter highlights the methods you can use to scan text and pictures. NOTE The scanner light remains on for approximately 12 hours after you turn on the HP OfficeJet or use it.
Beginning a Scan This section describes four methods you can use to begin a scan with your HP OfficeJet. The method you choose depends on how you plan to use the scanned image. Each method automatically launches HP PrecisionScan, HP’s custom scanning software. For more information about using HP PrecisionScan, see the HP OfficeJet R Series online Help or the Scanning Coach. Begin your scan by choosing one of the following methods: 1 Before you scan, make sure the glass is clean.
Scanning using HP ScanPicture is similar to using a TWAIN-aware program. Both methods have a menu command for scanning. However, the specific procedure is different for each TWAIN-aware program. NOTE You cannot use an ADF with HP ScanPicture. Microsoft Office 97 Users: If you installed Office 97 after installing your HP OfficeJet, you will need to run a special program to enable this feature in your Office 97 programs.
5 Copying This chapter explains how to make copies and how to use the special copying features of the HP OfficeJet. It also explains how to use other features on the front panel and special considerations of the automatic document feeder (ADF). For more information about copying, see the Copying tab of the HP OfficeJet R Series Toolbox. You can access the Toolbox by double-clicking the Toolbox icon on your Windows desktop.
How to Make Copies 1 Turn on the HP OfficeJet by pressing the white button located on the left side of the unit’s front panel. 2 3 Load the paper. Choose one of the following for placing your original: ◆ If you are not using an automatic document feeder (ADF), place your original face down on the glass with the top edge along the white border. If the original is a photo, place the top of the photo along the white border, close to the white arrow.
NOTE For more information about the types of paper you can use in the ADF, see Chapter 2, “Automatic Document Feeder (ADF) Requirements.” 4 To specify the number of copies, press Number of Copies until the desired number appears on the display. If the number of copies is already displayed on the front panel and you want to change it, press the minus (-) or plus (+) button until the correct number appears on the display.
Select/Resume Use Select/Resume to confirm copy settings you have specified. Copy Quality (Best/Normal/Fast) The copy quality button changes the speed and quality of the copies you make. (This button is not labeled “copy quality.” It is the small button beneath the three small lights labeled Best, Normal, and Fast.) To change the quality setting, press the button until the light next to the setting you want to use is lit.
NOTE There is a small margin around the edge of the paper that the HP OfficeJet cannot copy onto.There is a small margin around the edge of the paper that the HP Color Copier cannot copy onto. For more information, see “Copy Margins” in Chapter 6 of the HP OfficeJet R Series Customer Care Guide. Also, see Entire 91% and Auto Fit below. ◆ ◆ Entire 91% reduces your copy slightly to ensure that the whole image, out to all the edges, is copied.
Paper Type The Paper Type button affects how the HP OfficeJet makes copies. You must select the appropriate setting for the kind of paper you are using. For more information about selecting the proper paper type, see Chapter 2, “All About Paper,” earlier in this guide. To change the paper type, do the following: 1 2 Press Paper Type repeatedly to scroll through the list of paper types. When the paper type you are using appears on the front-panel display, press Select/Resume.
1 2 Press Menu repeatedly to scroll through the list of available commands. After the command you want to change appears on the display, press either minus (–), plus (+) or Select/Resume to choose it. For more information about changing specific menu commands, see “Changing Copy Settings Using the Menu Commands” and “Changing Default Settings” later in this chapter.
To turn TE on or off, do the following: 1 2 3 Press Menu until TE appears. Press the minus (–) or plus (+) button to switch between off ❍ and on ●. Press Select/Resume to confirm your selection. ELC (Enhance Light Colors) ELC enhances light-colored backgrounds in documents and improves the appearance of very pale colors. It is turned off by default and should usually be left off. (ELC is automatically turned on when you select Photo Mode.) However, turn ELC on if pale colors are copying as white.
1 2 Press the Menu button until Factory Defaults appears. Press Select/Resume to confirm your selection.
5-10 Copying
index Numerics E 2 on 1 5-5 editing a scan 4-4 Entire 91% 5-5 A Auto Fit 5-5 automatic document feeder (ADF) loading originals 2-6 paper specifications 2-6 using for scanning 4-3 B background printing, canceling 3-4 banner paper 2-1 Best copy quality 5-4 black-and-white copies, making 5-3 F factory default settings 5-8 Fast copy quality 5-4 front panel, changing the default settings 5-8 G greeting cards 2-2 H HP papers 2-1 HP PrecisionScan 4-3 HP ScanPicture 4-3 C changing print settings 3-2, 3-3 C
P paper banner 2-1 changing copy paper size 5-7 choices for copying 2-2 choices for printing 2-3 greeting card 2-2 HP papers 2-1 inkjet 2-1 iron-on t-shirt transfers 2-1 photo 2-1, 2-2 tips on loading 2-4 transparency film 2-1, 2-2 Paper Type button 5-6 paper-type settings for copying 5-6 for printing 2-3 photo paper about 2-1, 2-2 tips on loading 2-4 photographs, copying 5-7 placing the original for copying 5-2 for scanning 4-3 plus button 5-4 Poster 400% 5-5 power button 5-2 PrecisionScan 4-3 printing can
