Reference Guide

ManualsBrandsHP ManualsAll in One PrinterHP Officejet 8040 with Neat e-All-in-One Printer series

Printed in [English]

*F5A16-90002*

F5A16-90002

The information

contained herein

is subject to change

without notice.

hp.com/mobile/OJ8040

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Electronic Help: Install the electronic Help by selecting it from the recommended software during software

installation. Learn about product features, printing, troubleshooting, and support. Find notices, environmental,

and regulatory information, including the European Union Regulatory Notice and compliance statements, in the

Technical Information section.

• Windows® 8.1: Click the down arrow in lower left corner of the Start screen, select the printer name, click

Help, and then select Search HP Help.

• Windows® 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, click

the icon with the printer’s name, and then click Help.

• Windows® 7: Click Start > All Programs > HP > HP Oicejet 8040 series > Help.

• OS X: Click Help > Help Center. In the Help Viewer window, click Help for all your apps, and then click HP

Oicejet 8040 series.

Readme: Contains HP support information, operating system requirements, and recent printer updates.

• Windows: Insert the software CD in your computer, and then browse to the ReadMe.chm le. Double-click

ReadMe.chm to open, and then select the ReadMe in your language.

• Mac: Open the Documents folder located at the top-level of the software installer. Double-click ReadMe,

and then select the ReadMe in your language.

On the Web: Additional help and information: www.hp.com/go/support. Printer registration: www.register.

hp.com. Declaration of Conformity: www.hp.eu/certicates. Ink usage: www.hp.com/go/inkusage

Note: Ink from the cartridges is used in the printing process in a number of dierent ways and some residual ink

is left in the cartridge after it is used.

Get started

1. Follow the illustrations in the Start here booklet to set up your printer.

2. Install the software.

Mobile Device OS: Type 123.hp.com in the browser of your mobile device to install the printer remote app.

This product is Apple AirPrint enabled. The printer and iOS device or Mac must be on the same local network.

Windows®: Type 123.hp.com in a browser, and then follow the on-screen instructions. If your computer is

not connected to the Internet, insert the software CD in your computer. If the CD does not start, browse to

Computer, double-click the CD/DVD drive icon with the HP logo, double-click setup.exe, and then follow the

on-screen instructions.

OS X/iOS: To install the latest HP software on a Mac, type 123.hp.com in a browser. HP software for Mac is not

included on the software CD that came with the printer.

3. Create an HP Connected account to activate your printer and HP OJ 8040 Hard Drive. Your Neat® account is

automatically created when you create your HP Connected account.

HP Oicejet 8040 e-All-in-One Series

Reference Guide

English

Summary of content (12 pages)

PAGE 1
Reference Guide HP Officejet 8040 e-All-in-One Series Get started 1. Follow the illustrations in the Start here booklet to set up your printer. Mobile Device OS: Type 123.hp.com in the browser of your mobile device to install the printer remote app. This product is Apple AirPrint enabled. The printer and iOS device or Mac must be on the same local network. Windows®: Type 123.hp.com in a browser, and then follow the on-screen instructions.
PAGE 2
Control panel English 1 HP OJ 8040 Hard Drive status light 2 Wireless light: Indicates the status of the printer wireless connection. •• Solid blue light indicates that wireless connection has been established and you can print. •• Slow blinking light indicates that wireless is on, but the printer is not connected to a network. Make sure your printer is within range of the wireless signal. •• Fast blinking light indicates wireless error. Refer to the message on the printer display.
PAGE 3
Basic troubleshooting If you are unable to print: 1. Make sure the cable connections are secure. 2. Make sure the printer is powered on. The On button is lit white. 4. Visit the HP Diagnostic Tools website at www.hp.com/go/tools to download free diagnostic utilities (tools) that you can use to fix common printer problems. Windows Mac Make sure that the printer is set as your default printing device: Check your print queue: •• Windows 8.
PAGE 4
Wireless networking Need networking help? www.hp.com/go/wirelessprinting The HP Wireless Printing Center at www.hp.com/go/wirelessprinting can help you prepare your wireless network, set up or reconfigure your printer, and troubleshoot networking problems. If connecting your printer to the network was unsuccessful English •• Use the Wireless Setup Wizard to get your printer connected. 1. From the printer control panel, touch 2. Touch (Wireless). (Settings), and then touch Wireless Settings. 3.
PAGE 5
Wireless networking (continued) If you want to change from a USB connection to a wireless connection First make sure that you have already successfully installed your printer software. Windows 1. Do one of the following according to your operating system: •• Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar. •• Windows 7: From the computer’s Start menu, select All Programs or Programs, and then select HP. 2. Select HP Officejet 8040 series.
PAGE 6
Set up fax 1. Connect the phone line. Note: HP printers are designed specifically for use with traditional analog phone services. If you are in a digital phone environment (such as DSL/ADSL, PBX, ISDN, or FoIP), you might need to use digital-to-analog filters or converters when setting up the printer for faxing. Contact your phone company to determine which setup options are best for you. If the phone line is only used for fax English a. Connect one end of the phone cord to the phone wall jack. b.
PAGE 7
Use fax Send a standard fax 1. Load your original print-side down on the right front corner of the scanner glass or print-side up in the Document Feeder. 2. From the printer control panel display, touch Fax. 4. Enter the fax number by using the keypad. To add a pause in the fax number, press * repeatedly, until a dash (-) appears on the display. 5. Touch Black or Color. If the printer detects an original loaded in the document feeder, it sends the document to the English 3. Touch Send Now.
PAGE 8
Use fax (continued) Receive a fax manually If you are on the phone with another person, you can receive faxes manually without hanging up the phone. 1. Make sure the printer is turned on and paper is loaded. 2. Remove any originals from the document feeder. English Set Rings to Answer to a higher number to allow you time to answer the incoming call before the printer does. Or turn off Auto Answer so that the printer does not automatically answer incoming calls. 3.
PAGE 9
Solve fax problems Cannot send but can receive faxes 1. Perform a copy or scan to ensure that the printer is working properly. 2. Check the physical fax connections. 3. Check if other fax devices can send to the same phone number. The receiving fax device might have blocked your phone number, or it might be having technical problems. 4. If the problem persists, print the fax test report and fax log (and if available, the Caller ID report and Junk Fax report), and then contact HP for further help.
PAGE 10
Neat® Digitally organize your paperwork on the web in your Neat account. Neat’s proprietary technology extracts important information from scanned receipts and business cards so you can work directly with your data. You can instantly create tax, spending, and expense reports from your receipts. Neat instantly turns scanned business cards into digital contacts. Neat allows you to do the following.
PAGE 11
Neat® (continued) Use Neat® After you have created your HP Connected account, you are ready to use Neat. Scan from your printer Note: If you are scanning multiple small receipts or cards, scan them one at a time on the scanner glass instead of the automatic document feeder. Scan from a mobile device English Place the documents that you wish to scan into your Neat account on the scanner glass or load them into the automatic document feeder. Touch Neat® on the Home screen and then touch Start Scan.
PAGE 12
HP printer limited warranty statement English HP product Duration of limited warranty Software Media 90 days Printer 1 year Print or Ink cartridges Until the HP ink is depleted or the “end of warranty” date printed on the cartridge has been reached, whichever occurs first. This warranty does not cover HP ink products that have been refilled, remanufactured, refurbished, misused, or tampered with.