User's Manual

4. If you are currently on the phone with the sender, instruct the sender to press

Start on their fax machine.

5. When you hear fax tones from a sending fax machine, do the following:

a. Press Start Black or Start Color on the control panel of the HP All-in-One.

b. When prompted, press 2 to select Fax Receive.

c. After the HP All-in-One begins to receive the fax, you can hang up the phone

or remain on the line. The phone line is silent during fax transmission.

Set up backup fax reception

Depending on your preference and security requirements, you can set up the HP All-

in-One to store all the faxes it receives, only the faxes it receives while the device is in

an error condition, or none of the faxes it receives.

The following Backup Fax Reception modes are available: On, On Error Only, and

Off.

● On is the default setting. When Backup Fax Reception is On, the HP All-in-One

stores all faxes it receives in memory. This enables you to reprint one or all of the

most recently printed faxes if they are still saved in memory.

Note 1 After the memory becomes full, the HP All-in-One overwrites the

oldest, printed faxes as it receives new faxes. If the memory becomes full

of unprinted faxes, the HP All-in-One will stop answering incoming fax calls.

Note 2 If you receive a fax that is too large, such a very detailed color

photo, it might not be stored in memory due to memory limitations.

● On Error Only causes the HP All-in-One to store faxes in memory only if there is

an error condition that prevents the HP All-in-One from printing the faxes (for

example, if the HP All-in-One runs out of paper). The HP All-in-One will continue

to store incoming faxes as long as there is memory available. (If the memory

becomes full, the HP All-in-One will stop answering incoming fax calls.) When the

error condition is resolved, the faxes stored in memory print automatically and are

then deleted from memory.

● Off means that faxes are never stored in memory. (You might want to turn off

Backup Fax Reception for security purposes, for example.) If an error condition

occurs that prevents the HP All-in-One from printing (for example, the HP All-in-

One runs out of paper), the HP All-in-One will stop answering incoming fax calls.

Note If Backup Fax Reception is enabled and you turn off the HP All-in-

One, all faxes stored in memory are deleted, including any unprinted faxes that

you might have received while the HP All-in-One was in an error condition.

You will need to contact the senders to ask them to resend any unprinted

faxes. For a list of the faxes you have received, print the Fax Log. The Fax

Log is not deleted when the HP All-in-One is turned off.

To set backup fax reception from the control panel

1. Press Setup.

2. Press 5, and then press 5 again.

This selects Advanced Fax Setup and then selects Backup Fax Reception.

User Guide

Fax