VISTA Plus for MPE Administrator's Guide

Managing Folders
4-9
Cleaning Folders
When deleting reports, specified reports are flagged as deleted by the user but not removed from a
folder. Since reports are not removed, it is possible that a folder can become full and prevent other
reports from being added. To remove deleted reports from a folder, you must perform a folder
cleanup process.
The folder cleanup process is performed by executing the VISTACLN.PUB.NETBASE program.
This program removes deleted reports, as well as reports that are no longer necessary to save, from
a folder. Deleted reports are reports which have been marked for deletion by a VISTA user.
The determination of reports no longer necessary to save is based on the generation number or
months and days defined in the Archive Rules window. Each report can be assigned either a
generation number specifying a minimum number of reports to retain, or a specific number of
months and days for which to retain reports. To display the Archive Rules Window, enter the
VISTAMNT program and press F8, Report Maint from the Report Maintenance Window.
If a report’s generation number is set to five and 11 reports exist in a folder, the six oldest reports
are removed. The five most recent reports remain in the folder when the clean up process is
completed. Similarly, if you set your archive months/days to two months or to 15 days, any reports
older than that are removed.
It is recommended that you perform a backup of the folder prior to removing deleted reports. This
will make it possible to recover reports in the event a system failure occurs while a folder is being
built. Also, when you use VISTACLN, you must have exclusive access to the folders for which the
program is being run.